AC Minutes 13Sept2016 FINAL - Laserfiche WebLink

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4. Update from the Volcano Long Range Plan Subcommittee (VLRPS): Dan updated the AC on the recent activities of the subcommittee, sharing that the survey developed by the VLRPS is ready to be sent out to community members via email and USPS. Feedback will be collected from October 1 — October 15. The intent of the survey is to help identify new ideas and comments that could be integrated into the Volcano Long Range Plan. Dan and Lorna Jeyte expressed frustration with what they perceive as a disconnect between community wants and county implementation and encouraged the implementation of a formal mechanism for recognizing community plans. VLRPS meets at 7:00pm on the third Thursday of every month at Cooper Center in Volcano. Communication Nos. 2016-21 and 2016-22 can be viewed and downloaded from the following website: htW://records.co.hawaii.hi.us/weblink/l/doc/81634/Pa eg l.aspx htW://records.co.hawaii.hi.us/weblink/l/doc/81635/Pa eg l.aspx 5. Update from the Budget Subcommittee: No update 6. Annual Reporting, Action Planning, and Town Hall Meeting: The AC discussed the annual reporting process, action planning and also further clarified the purpose and need of a town hall meeting. Action Committee members agreed that piggybacking on another big event in Puna and distributing the annual report is the best way to conduct an annual Town Hall event and get the word out about the Puna CDP. AC members suggested trying to piggyback on the official opening of the Pdhoa Park. Susan moved to accept the Draft Annual Report. Second by June. Both Susan and June withdrew their motions. Hans asked AC members to review and update the draft annual report prior to the next Action Committee meeting. 7. General Plan Workshop Update: Patti shared with the AC her experience assisting with the General Plan Public Input Forums and attending the Technical Workshops. She expressed her hope that additional opportunities for Action Committee participation would be forthcoming. The Public Input Forums were held to get residents' feedback on alternative for future growth. Electronic "keypad polling" was used during the Forums (paper surveys were used at remote sites) to record participants' input. The presentation and survey are available online through October 30. A link to the online survey and the presentation slides are available on the Planning Department Website http://www.cohplanningdept.com/general-plan/news-events/. AGENDA FOR NEXT MEETING: (November 15, 2016) 1. CERS Update 2. VLRPS Update 3. MTS Update 4. PRTCPS Update 5. Budget Subcommittee 6. Tiffany Kai re: MTA Master Plan Update 7. Annual Report 8. Update from Stacey Aldrich (State Librarian) re: Puna Regional Library ADJOURNMENT: The Chair, without objection, adjourned the meeting at 5:06 p.m. All Action Committee information can be viewed and downloaded from our website: http ://www.hawaiicountvcdp.info/puna-cdp/implementation/puna-cdq-action-committee Page 3