2017 Track & Field Meets (Packet: Letter, Reminders, Age Group Entry Form, Exponent Entry Form and Registration Form)

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DEPARTMENT OF PARKS AND RECREATION RECREATION DIVISION 799 Piilani St. Hilo, HI. 96720 Phone: 961-8735 or 938-2012—Fax: 961-8736 Dear Coaches, The Department of Parks and Recreation 2017 Track&Field program is scheduled for February 11 and 25,2017. The West Hawaii meet will be held at the Konawaena High School Track Oval,while the East Hawaii meet will be held at Waiakea High School Ken Yamase Stadium. Both meets will start at 9:00 am. On February 11,2017,we will be holding the Age Group Meet and on the February 25,2017,the Exponent meet. Here are a few reminders and helpful hints: 1. All participants must submit a signed registration/waiver form before participating in any meets. Both sides of the form must be signed by a parent or legal guardian. Forms may be submitted at the first meet. Forms will be available in December 2016 and will also be available on-line at www.hawaiicounty.gov/pr-recreation. 2. Participants can enter only three events,one of which must be a field event. Relays are included in the three events. Be sure chosen events are listed in participants division. Any participant competing in excess of three events will automatically be disqualified from those events. 3. Participants must compete in their age group according to meet date. For the exponent meet,be sure to follow the guidelines on how to determine what division your athlete is in.We don't want to embarrass them for your error. 4. Relay teams members must be of the same gender and division. Please designate members of a relay team,when more than one team is entered in the same division and race. 5. At some time during the meet, field and track events will run simultaneously. Any runner competing in a field event must inform the field event leader of his/her entry in an announced running event. The Runner will be released to compete in the running event,but must return immediately to complete the field event. 6. All entrants should wear a nametag (include school/club name). Name tags for each running event will be provided by the department. Relay nametag (list all runners)will be placed on the fourth runner only. Nametags will be removed from runners if they place in the top three places of each heat. Nametags will be available for distribution upon receipt of entry forms. 7. Medals will be distributed to coaches at the end of the day. 8. Entry forms for all meets must be submitted at least two weeks prior to the meet date. For the Age Group Meet on February 11,2017,Deadline for entries is January 27,2017. For the Exponent Meet on February 25,2017, Deadline for entries is February 10,2017. Late entries may not get posted for the meet day. Please use separate entry forms for boys and girls. To ensure entry and correct spelling of child's name,please print legibly or type names of entrants. Any changes must be faxed to 961-8736 or emailed to Darrell.Yamamoto@hawaiicounty.gov. 9. Coaches must list phone/cell number(s)on the entry form so that we will be able to contact you in case a meet is cancelled due to inclement weather. 10. No spikes will be allowed on the track,including any shoe designed for turf surface sports(natural or artificial), e.g. football/soccer shoes. No athlete will be allowed to compete in bare feet. Running shoes only,no track shoes. 11. No tents, canopies, and beach umbrellas will be allowed at both of the Waiakea High School track meets.