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Ron Whitmore explained the decision tool (Form Follows Function: Types of Organization) that <br />planning staff created to help the Action Committee with their discussion on subcommittees <br />and the standards to which they are held. The decision tool shown below allows us to easily <br />see what the Sunshine Law requirements are for each type of organization. Based on Sunshine <br />Law requirements, the table also shows us what type of organization staff suggested for <br />existing subcommittees and possible new subcommittees. The AC was not obligated to follow <br />County staff suggestions. <br />Types of <br />Purpose <br />AC <br />Community <br />Sunshine Law <br />Initial Proposal <br />Organization <br />Representation <br />Representation <br />Applicability <br />for 2017 <br />Investigatory <br />• Defined <br />• At least 2 AC <br />• Defined by <br />• Not subject to <br />• Budget <br />Subcommittee of <br />by AC <br />members but <br />AC <br />Sunshine Law <br />• Connectivity <br />the Action <br />less than <br />• Agendized on 3 <br />and <br />Committee <br />quorum <br />AC meetings: <br />Emergency <br />scope, <br />Response <br />recommendati <br />(CERS) <br />ons, decision <br />• Legislative <br />je*� <br />• PONC <br />Subcommittee of <br />• Defined <br />• No limitationDefined <br />b <br />• Subject to <br />the Action <br />by AC <br />on number of <br />Sunshine Law: <br />Committee <br />AC members <br />notice, agenda, <br />open meetings, <br />testimony, <br />minutes <br />CDP Community <br />• Defined <br />• Up to 2 AC <br />• Defined by <br />• Not subject to <br />• Mass Transit <br />Partner <br />by group <br />representativ <br />es <br />group <br />Sunshine Law <br />(MTS) <br />• Mt. View <br />Community <br />Village <br />Center Plan <br />(MVPS) <br />• Pahoa <br />Regional <br />Town Center <br />Plan <br />(PRTCPS) <br />• Volcano Long <br />Range Plan <br />(VLRPS) <br />The Action Committee engaged in lengthy conversation regarding existing subcommittees and <br />how each one currently functions. Also discussed at length was which type of organizational <br />classification would allow each subcommittee the capacity to work most effectively. The scope <br />of work for each committee needed to be clearly determined in order to adequately assign <br />which type of organization would be the best option. The AC spent a good deal of time <br />thoughtfully exploring the different options for each subcommittee. <br />Ledo moved to establish o 2018-2019FY Investigatory Budget Subcommittee tasked to collect, <br />prioritize, and prepare Copitol Improvement and Operating Budget requests from the Action <br />Committee to the County for funding necessary to support the implementation of the PCDP. <br />Second by Patti. <br />— Budget Subcommittee members will be Leila, Patti, and Yumi. <br />Motion passed with 7 votes aye and 0 votes nay. <br />H,H,H,.cohplannin,-dept.com puna(a-haH,ahcorunty.Qov Page 5 <br />