2017-03 Performance Audit Report: County of Hawai'i's Department of Human Resources Hiring Practices

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regulations. The merit appeals board shall function according to statute. The director shall provide technical and clerical staff services to the board. Policies and Procedures Rules of the Department of Human Resources Title 1 — Rules of the Director; and Department of Human Resources Policies and Procedures Concerning "Preparation of Position Descriptions (Memorandum No. 16-011 (February 18, 2016)) states in part: �3-29 Duration of eligibility... (d) Open -competitive list. An eligible on an open -competitive eligible list shall remain on the list for a minimum of six months from the date the list is established or until the (e) list is depleted or expired, whichever occurs first. The eligibility period may be extended at the discretion of the director... �3-30 Certification of eligibles... (b) All eligibles will be referred from an eligible list for each vacancy based on their availability for work location, and duration of employment, including availability to work in a lower level class of work... (d) (2) If there are less than five available eligibles on the list, the director may certify names from other related eligible lists for the same or related class in order of rank... (e) The director may certify names, when requesting by an appointing authority, of those individuals the appointing authority is considering for a temporary appointment outside of the list and who meet the minimum qualification requirements for the class of work. §3-31 Order of eligible lists for certification.... Open -competitive list or registration list. §3-40 Persons ineligible for appointment. The director may deem a person ineligible for an appointment in the civil service for reasons including, but not limited to the following: (a) Deception, fraud, or providing false or misleading statements of material facts in the application or examination process; (b) Unauthorized or improper assistance in an examination; (c) A determination of unsuitability for employment; (d) Termination or suspension from an eligible list. Revised Filling Civil Service Position Procedures (Memorandum No. 17-033 (January 59 2017)) states in part: POLICY The County shall fill its positions with the most suitable candidates available based on the merit principle and utilizing fair and uniformly administered procedures. Appendix A: Audit Criteria 31 1 P a g e