2017-08-16 KCDP Minutes Draft - Laserfiche WebLink

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Committee member Palma-Glennie proposed amending her motion to state three objectives for the Open Space Subcommittee: define open space; propose open space acquisition priorities, and propose a TDR method. Staff suggested that perhaps the role of the subcommittee could be to establish what the objectives of an Open Space plan might be. Committee member Polmo-Glennie restated her motion to be to form o subcommittee to determine the next steps toward creation of on Open Space Network Plon. Second by Committee member Polocot-Nelsen. The motion passed unanimously. Chair DeFranco asked the Action Committee members who would like to be on this newly created Open Space Subcommittee. Members Kimura, Palma-Glennie, and David volunteered. No other members were heard. Staff created a list so that community members present could sign up to be part of the Open Space Subcommittee. 5. Kona CDP Operating Guidelines and Group Agreement Review. Chair DeFranco asked and received assent from the Committee members to take up this agenda item next, out of its published order. Staff Santiago provided the Kona AC members with handouts detailing the operating guidelines, group agreement, and meeting facilitation guidelines. He explained the ordinance defining the creation of Community Development Plans, as well as their relationship with the General Plan. He also explained the basic provisions of Sunshine Law and Roberts Rules. The Action Committee was informed that they are allowed some flexibility in deciding how they would like to facilitate their meetings, as long as it is in a structured, agendized format. Planning Director Yee asked the Action Committee to consider a wider range of meeting locations as well as to change the meeting time to later in the day in order to reach out to more people in the community. He also encouraged them to consider other meeting facilitation styles that may create a less rigid and more inclusive environment while maintaining the structure required for a productive meeting. A Committee member suggested the idea of using'Aelike which is a modification of Roberts Rules created in part by Ku'umeaaloha Gomes. More information about the 'Aelike meeting facilitation style may be viewed here: http://collaborativeleadersnetwork.org/ideas/kuumeaaloha-gomes-talks-about-aelike-a-process-for-individual- voice-visibility-and-validation-in-groups/ 4. CIP Budget Overview and Action Committee Recommendation Strategy Discussion. This discussion was in regard to Communication No. 2017-01: CIP Spreadsheet. The purpose of the spreadsheet is to list current and recently lapsed appropriations to aid the Action Committee in recommending what projects they would like to see either reappropriated or be granted allotment in the upcoming fiscal year. The Action Committee was reminded of the importance of being proactive in prioritizing CIP projects ahead of the upcoming fiscal year in order to gather as much administrative support as possible to reinforce their requests. With that www.cohylannin,-deyt.com kona(ahawaiicountuQov Page 4