2017-09-25 South Kohala Community Development Plan Action Committee Minutes - DRAFT

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www.hiplanningdept.com southkohala@hawaiicounty.gov Page 3 The presentation slides that were displaying during this agenda item can be viewed and downloaded from the following website: http://records.co.hawaii.hi.us/weblink/1/doc/89784/Page1.aspx 2. CIP Budget Overview and Action Committee Recommendation Strategy Discussion: This discussion was in regard to Communication No. 2017-04: CIP Spreadsheet. The spreadsheet lists current Capital Improvement Program (CIP) appropriations in the South Kohala region. Chair Mueller began this discussion by asking who can submit proposals for CIP appropriations, and therefore questioned what the process would be for adding new appropriations to the list. Mr. Mueller also sought to open the conversation about what would be the most effective way of establishing Action Committee CIP recommendations/priorities. Planning Department staff explained the CIP budgeting process: a) All Action Committees set their priorities that will inform their CIP recommendations; b) All Action Committees review existing CIP appropriations for consistency with their current priorities and request new CIP appropriations and re-appropriations, if any, to the Planning Director; c) Planning Director compiles a list of all CDP AC requests and sends it to Departments for consideration and meets with Departments to discuss their priorities; d) Prior to the end of each calendar year, in a process specified in the County Charter, all departments submit their capital budget requests to the Planning Director, who then forwards all the department budget requests to the Mayor with his recommended budget priorities in keeping with the County’s General Plan; e) Mayor reviews the departmental CIP Budget requests, prepares a proposed budget meeting with his/her priorities, and transmits it to County Council in February each year; f) County Council reviews and makes amendments as it finds necessary; and g) Following one or more public hearing, the County Council approves a CIP Budget for the following fiscal year (July 1 – June 30). Once approved in a CIP Budget and after taking into consideration island-wide priorities and budget constraints, individual CIP appropriations go through separate processes to be funded, allotted, and then encumbered. Not all appropriations are actually funded, and eventually expire and fall out of the Capital Improvement Program if not funded within three years of the appropriation date. Planning Department staff cautioned the Action Committee that this upcoming year is expected to have a small budget and therefore to carefully consider their priorities and any requests. For new appropriations, it was suggested that the committee seek out opportunities for multiple year funding of projects as provided for in FIS (Financial Impact Statement) sheets. Staff also explained to the Action Committee that the CIP list provided to them is not meant to be a list of priorities or recommendations, but merely a list of all of the current CIP appropriations in South Kohala. Committee Member Tanimoto brought up her concern that the AC had last year asked the Planning Director for an appropriation for a feasibility study of the County portion of Kawaihae road and never heard back. Committee Member Tanimoto also requested a status update on the Māmalahoa Highway Improvements appropriation.