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(SEE EXHIBIT A) <br />This item ended at 9:33 a.m. <br />MINUTES — The Commission took this item up at 9:34 a.m. <br />Approval of Minutes of the November 2, 2017 Meeting — It was moved by Commissioner Ikeda, <br />and seconded by Commissioner Clarkson, that the Minutes of November 2, 2017, be approved as <br />circulated. Motion was unanimously carried by a voice vote of all Commissioners in attendance. <br />ADMINISTRATIVE MATTERS - The Commission took this item up at 9:34 a.m. <br />1. Election of Officers for 2018 — It was moved by Commissioner Miyasato and seconded <br />by Commissioner Ikeda that Commissioner Clarkson be nominated for Chairman of the <br />Windward Planning Commission for the year 2018. The nomination motion was <br />unanimously carried by a voice vote of all Commissioners in attendance. <br />It was moved by Commissioner Miyasato and seconded by Chair Henkel that <br />Commissioner Ikeda be nominated for Vice -Chairman of the Windward Planning <br />Commission for the year 2018. The nomination motion was unanimously carried by a <br />voice vote of all Commissioners in attendance. <br />2. Review and discussion of recent Special Management Area (SMA) determinations and <br />minor permits issued by the Planning Director. <br />Ms. Jackson handed out a sample of a recent SMA Minor Permit issued for a property in <br />Puna and an intake log for SMA applications for the Windward side for the month of <br />November (see Exhibit "B"). After brief discussion, the Commission felt that a log was <br />adequate to keep the Commission informed of SMA applications. <br />Commissioner Clarkson encouraged that the Department include, as part of the future <br />SMA rule amendments, opportunities for individuals to submit controversial [appeals of] <br />applications directly to the Planning Commissions and not the Board of Appeals. <br />Mr. Darrow confirmed that this would be something that the Department will be <br />addressing in the future overhaul of Planning Commission Rule 9. <br />ANNOUNCEMENTS — Upon Ms. Hall's suggestion, Chair Henkel and Commissioner <br />Miyasato confirmed that they will be holding over their respective terms serving on the <br />Commission for an additional 90 days [to March 31, 2018] unless a replacement was found to <br />take their place prior to that date. Mr. Darrow confirmed that the Mayor's office was in the <br />process of vetting several applications from members of the public for the current vacancies on <br />the Commission. <br />Page 2 of 3 <br />Windward Planning Commission <br />December 7, 2017 Minutes <br />