Communication No. 2018-08- 2018-01-08 NKCDP Minutes Draft

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120 Mr. Hoffmann nominated Mr. Emeliano as Vice Chair of the committee. Mr. Emeliano accepted 121 the nomination. Mr. Hoffmann made a motion to officially nominate Mr. Emeliano as Vice Chair 122 of the committee. Committee member Olson seconded the motion. The motion passed, 123 electing Mr. Keone Emeliano as Vice Chair of the North Kohala CDP Action Committee, with 7 124 votes aye and 0 votes nay. 125 3. Comm. No. 2018-01 Discussion of 2018 AC Meeting Dates and Goal Setting: It was announced 126 that the meetings would be held on the third Monday of every other month. Ms. Gloor opened a 127 discussion of the meeting venues and inquired about the preference of the committee members 128 between the Hisaoka conference room and the old Judiciary Building. The response from the 129 committee was that they prefer the parking at the Hisaoka Gym conference room, but they prefer 130 the venue space at the Old Judiciary Building. 131 Committee Member Ah Sam inquired if members of the community working groups are able to 132 directly contact the Planning Department without going through the Action Committee first. Ms. 133 Gloor responded, confirming that community working groups may contact the CDP planner directly 134 without having to route through the Action Committee first. 135 Chair Hoffmann asked how the groups are treated differently than the Action Committee and 136 subcommittees. Ms. Gloor responded, explaining that the community groups are not bound by 137 Sunshine Law, and can directly communicate with Planning Department staff without going 138 through the Action Committee. She explained that the groups can get something voted on in one 139 meeting if they have relevant material provided with enough advance notice, as opposed to the 140 subcommittees, which require two hearings. 141 Ms. Ah Sam stated that she would like to see the community groups focus on connecting with 142 existing groups of the same category in the community and working with them instead of forming 143 purely standalone community groups. 144 Members of the committee inquired about having monthly meetings as opposed to the current 145 every -other -month meeting schedule. Director Yee stated that the Planning Department currently 146 does not have the staffing capacity to hold monthly meetings, and so the Action Committees will 147 continue to hold meetings every other month. Director Yee also stated that we will revisit the 148 matter again in a year or two to consider if a change is necessary dependent upon staffing capacity 149 and needs of the CDP Action Committees. 150 Ms. Mercado clarified to the Action Committee that only two Action Committee Members can be 151 placed in each community working group, in compliance with Sunshine Law. It was decided that 152 further discussion of community groups would take place at the March 191h Action Committee 153 meeting. 154 The committee inquired on the logistics of calling a special meeting. Ms. Gloor clarified that special 155 meetings need to be properly agendized and require Planning Staff be in attendance, the same as 156 regularly scheduled meetings. The possibility of a special meeting in February was discussed. It was 157 decided that the discussion of a special meeting would be continued between the Action 158 Committee Leadership and Planning Staff at a later time. 159 Mr. Coakley submitted that he would like to compare goals of the Action Committee with the goals 160 of the general public and see how they match up. 161 Comm. No. 2018-012018 Meeting Schedule: www.hiplanningdept.com northkohala(dhawaiicounty.,-ov Page 4