2018-01-09 KCDP Minutes Draft - Laserfiche WebLink

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www.hiplanningdept.com kona@hawaiicounty.gov Page 3 availabilities and a good faith attempt to coordinate the schedules of the Action Committee members. The previously made change to an every other month meeting schedule was a response to limited resources, and the need to create a venue to provide updates and get feedback from the General Plan Comprehensive Review process. They also expressed their view that the Action Committee members can get a lot accomplished through their involvement with other community groups and AC subcommittees, of which increased time between meetings may be a benefit. The Action Committee suggested hosting special community meetings in the evening time (6:30 or 7pm) in various locations around the Kona district during the interim between regularly scheduled 2pm meetings. These special meetings would be tailored with vague or location-specific discussion items to create a forum for community input. Committee Members also suggested advertisements in local newspapers for these meetings. Planning Department staff reminded the Action Committee members that they also have the ability to reach members of the community through both (1) investigatory subcommittees which can include, under direction of the subcommittee chair, public participation of independent citizens and representatives of other community groups, and (2) by AC members participating in other community groups (or “Liaison groups”), for which that AC member unofficially but effectively acts a liaison. As an informal liaison, should they become aware of issues in their community that pertain to implementation of the Kona CDP, they can notify the Chair and Planning Department staff to request an agendized discussion. A brief discussion of the different types of subcommittees took place and are described in detail below: NOTE: Investigatory Subcommittees may include up to four Action Committee members, are created by a motion during an Action Committee meeting, but must have a clearly-defined investigatory purpose or mission (to investigate and report findings and recommendations to the full Action Committee). Once the stated mission has been completed the Subcommittee is then dissolved unless it is then assigned a new clearly-defined mission at a following Action Committee meeting. An investigatory subcommittee does not have to post agendas, minutes, and other meeting materials but has no authority to take any action or make any decisions on behalf of the full Action Committee. The State’s Sunshine Law requires that subcommittees be formed and their results heard and deliberated upon by the full body (the Action Committee in three steps, one in each of three separate meetings of the full body: the first to create the subcommittee, the second for the subcommittee to report to the Action Committee, and the third for the Action Committee to decide upon appropriate action. Other Community Groups (or Liaison Groups) are any and all existing, independent community organizations of every type, and are not affiliated with the CDP Action Committee. Action Committee members (up to two maximum) may participate in (liaise with) membership and activities of these independent groups just as they would if they were not members of the Action Committee as well. When a CDP related issue is addressed by the group and support from the Action Committee is desired, the Community Group may, through the liaising Action Committee member, request such support through an agendized Action Committee meeting where committee members can decide how best to support the particular initiative. The Action Committee requested a meeting date of February 14th at 2pm for their next meeting along with a 6:30pm meeting in March. Planning Staff agreed to look into meeting room reservations to accommodate.