2018-01-18 Leeward Planning Commission Minutes

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MINUTES Approval of the Minutes of the November 16, 2017, Leeward Planning Commission and the October 30, 2017, Joint Planning Commission meetings. At 1:28 p.m. it was moved by Commissioner Nobriga and seconded by Commissioner Kaholo that the minutes be approved as submitted. The motion was unanimously carried by a voice vote. ADMINISTRATIVE MATTERS 1. Election of Officers for 2018. Mr. Darrow opened the floor for nomination. Upon inquiry by Chairman Unger, Mr. Darrow clarified that Commissioner Kaholo was currently holding over with his term having been expired st last December, and that Commissioner Nobriga’s term would end as of March 31 of this year. Commissioner Church nominated Chairman Unger and Commissioner Shimaoka for the positions of chairperson and vice chairperson, respectively. Commissioner Nobriga seconded both nominations. Upon Chairman Unger’s acceptance of his nomination, Mr. Darrow took a voice vote, and Chairman Unger was elected chairperson for 2018. Also, Commissioner Shimaoka was elected vice chairperson by a voice vote. \[The secretary later confirmed Commissioner Shimaoka’s acceptance by phone.\] 2. Review and discussion of recent Special Management Area (SMA) determinations and minor permits issued by the Planning Director. A copy of two recent letters, one issuing an exemption determination and the other issuing a SMA Minor Permit, and an SMA assessment log for the period of November 2017 through the middle of January 2018, was distributed to the Commissioners \[SEE EXHIBIT C\]. Ms. Jackson briefly explained the examples, and asked how much information the Commission desired to receive every month. She noted that the Windward Planning Commission had asked for the log and to be made aware of any controversial applications and/or issues. The consensus among the Commissioners was to request the same, and that the log did not have to be separated by the Commission jurisdiction. In response to Commissioner Carr Smith’s question regarding cost valuation determination, Mr. Darrow said that the Planning Department worked with the Department of Public Works, Building Division (“DPW”), who would provide an estimate based on their standard calculation. He further said that in the case of the example letter, the DPW estimate and the applicant’s calculation were almost identical, and therefore, the Planning Director determined to issue a Minor Permit. Upon inquiry by Commissioners Kealoha and Church, Mr. Darrow also said that if further development, including subdivision of the parcel for development purposes, was to occur subsequent to a Minor Permit, it would be considered an accumulation of development and would no longer qualify for another Minor Permit, rather, the applicant would have to apply for a Major Permit. 3