2018-01-08 NKCDP Minutes Final - Laserfiche WebLink

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Mr. Hoffmann nominated Mr. Emeliano as Vice Chair of the committee. Mr. Emeliano accepted the nomination. Mr. Hoffmann made a motion to officially nominate Mr. Emeliano as Vice Chair of the committee. Committee member Olson seconded the motion. The motion passed, electing Mr. Keone Emeliano as Vice Chair of the North Kohala CDP Action Committee, with 7 votes aye and 0 votes nay. 3. Comm. No. 2018-01 Discussion of 2018 AC Meeting Dates and Goal Setting: It was announced that the meetings would be held on the third Monday of every other month. Ms. Gloor opened a discussion of the meeting venues and inquired about the preference of the committee members between the Hisaoka conference room and the old Judiciary Building. The response from the committee was that they prefer the parking at the Hisaoka Gym conference room, but they prefer the venue space at the Old Judiciary Building. Committee Member Ah Sam inquired if members of the community working groups are able to directly contact the Planning Department without going through the Action Committee first. Ms. Gloor responded, confirming that community working groups may contact the CDP planner directly without having to route through the Action Committee first. Chair Hoffmann asked how the groups are treated differently than the Action Committee and subcommittees. Ms. Gloor responded, explaining that the community groups are not bound by Sunshine Law, and can directly communicate with Planning Department staff without going through the Action Committee. She explained that the groups can get something voted on in one meeting if they have relevant material provided with enough advance notice, as opposed to the subcommittees, which require two hearings. Ms. Ah Sam stated that she would like to see the community groups focus on connecting with existing groups of the same category in the community and working with them instead of forming purely standalone community groups. Members of the committee inquired about having monthly meetings as opposed to the current every -other -month meeting schedule. Director Yee stated that the Planning Department currently does not have the staffing capacity to hold monthly meetings, and so the Action Committees will continue to hold meetings every other month. Director Yee also stated that we will revisit the matter again in a year or two to consider if a change is necessary dependent upon staffing capacity and needs of the CDP Action Committees. Ms. Mercado clarified to the Action Committee that only two Action Committee Members can be placed in each community working group, in compliance with Sunshine Law. It was decided that further discussion of community groups would take place at the March 191h Action Committee meeting. The committee inquired on the logistics of calling a special meeting. Ms. Gloor clarified that special meetings need to be properly agendized and require Planning Staff be in attendance, the same as regularly scheduled meetings. The possibility of a special meeting in February was discussed. It was decided that the discussion of a special meeting would be continued between the Action Committee Leadership and Planning Staff at a later time. Mr. Coakley submitted that he would like to compare goals of the Action Committee with the goals of the general public and see how they match up. Comm. No. 2018-012018 Meeting Schedule: www.hiplanningdept.com northkohala(dhawaiicounty.zov Page 4