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• Completeness of bus trip sheets to ensure all trip sheets and related cash <br />receipts are received and deposited <br />• Taxi reimbursements receipts and deposits <br />5.3 We further recommend Mass Transit management and staff monitor cash bags <br />for patterns and inconsistencies (e.g., repeated over/shorts, inaccurate and <br />incomplete trip sheets, cash bags with no trip sheets, cash bags with trip sheets <br />and no cash, invalid ticket stubs). If Mass Transit discovers unexpected patterns <br />and/or inconsistencies, they should follow up with the respective bus driver or <br />person responsible for the cash. <br />5.4 We further recommend Mass Transit management conduct analytical <br />procedures and financial relationship analysis to monitor controls, revenue, and <br />budget expectations. One examples of an analytical procedure is comparing <br />ridership counts to revenue (ridership x fare = revenue). <br />5.5 We further recommend that the Mass Transit conduct surprise cash counts at <br />all cash handling locations. <br />6. Control manual cash receipts <br />6.1 We recommend Mass Transit staff use official pre -numbered and pre-printed <br />receipts. If Mass Transit wants to continue the practice of printing in-house <br />receipts, this file should be maintained by someone outside the cash handling <br />system. As mentioned in recommendation 5.2, these receipts should be <br />monitored for consecutiveness and completeness. <br />7. Improve purchase order sales process <br />7.1 We recommend Mass Transit management comply with Hawaii County Charter <br />Section 13-13, which requires all contracts with private parties to perform any <br />function or activity with the County to be authorized and approved by the mayor, <br />corporation counsel, and the finance director. <br />7.2 We further recommend Mass Transit management require payment at the time <br />of sale unless an official contract has been established and approved. If and <br />when a contract is executed, terms should be complied with and enforced (e.g., <br />discounts, interest rates, timely payment, reassignment of non -transferable <br />coupons). <br />7.3 We further recommend Mass Transit management implement a process to <br />ensure collection of all outstanding accounts receivable balances. <br />Mass Transit Cash Handling Audit Recommendations 126 <br />