2018 June 26 - Follow Up Report: County of Hawai'i's Purchasing Card (pCard) Program

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Recommendations: Status of Implementation Clarify County Code We recommend that the Hawai "i County Council consider revising the language of the County Code, Article 16, Section 2-98. Adjustments and exceptions, to clarify that authorized exceptions for travel and other expenses are still required to follow state law requiring public funds to be used for a public purpose. Fair and Equitable Treatment The Hawai "i County Council amended and passed Ordinance No. 15-95 (November 101 2015), to clarify, Section 2-98 (b)(1) Adjustments and exceptions, "No exception involving public funds shall be authorized without a public purpose". Implemented We recommend that County Subsequent to the 2015 audit, the Implemented Management, including the Department of Finance continued to Department of Finance comply with enforce the rules fairly among all County Code Article 15, Section 2-83 departments and adhered to the County and treat all employees and Code of Ethics. departments in a fair and equitable manner and to hold them consistently to the same laws, policies, and procedures. In addition, the Hawai"i County Council amended the County Code of Ethics Section 2-83 (b)(4) Fair treatment, with Ordinance No. 15-103 (July 1, 2016), to clarify, "No officer or employee shall use or attempt to use the officer's or employee's official position to secure or grant unwarranted privileges, exemptions, advantages, contracts, or treatment, for oneself or others, including but not limited to: Using County property, facilities, equipment, time, or personnel for a private business, campaign purposes, or for any purpose other than for a public purpose". Purchasing Card Follow-up Recommendations: Status of Implementation 11