2018-2020 Charter Commission - Proposed Rules of Procedure - final

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g. Quorum. The majority of the members to which the Commission is entitled shall constitute a quorum for the transaction of business. In the absence of quorum, a meeting may not be convened except for the purpose of either recessing the meeting to another date, time, and specific location or publicly adjourning the meeting due to lack of quorum. IL ATTENDANCE a. All Commission members shall attend all meetings unless excused by the Chairperson. If a Commissioner wants to attend a meeting via interactive conference technology (videoconference) pursuant to HRS § 92-3.5, a written request must be submitted to the Chairperson and approval obtained prior to the filing deadline of the agenda for that meeting. The agenda for any meeting to be held using interactive conference technology shall include the location from where members will be participating via interactive conference technology, that Commission member(s) will be physically present at that location, and that members of the public may attend and provide testimony from that location. III. OFFICERS AND THEIR DUTIES a. Officers. The officers of the Commission shall consist of a Chairperson and a Vice - Chairperson. The Chairperson is appointed by the Mayor. The Vice -Chairperson shall be selected by the Commission from among the members of the Commission. b. Duties and Powers of the Chairperson. The Chairperson of the Commission shall be the presiding officer of the Commission and have the right to vote, debate, and make motions as other members. It shall be the duty of the Chairperson to: Maintain order and decorum and reasonably administer the receipt of oral and written testimony in accordance with these rules. ii. Set the meeting agenda. The Chairperson shall receive and may approve requests for agenda items in accordance with these rules. iii. Announce the business before the Commission in the order prescribed by these rules and announce the results of any Commission vote. iv. When necessary or required, to sign and certify all official acts of the Commission and all vouchers, purchase orders, etc., for payment of expenditures of the Commission. v. To appoint staff members, committees, and consultants when authorized by the Commission, in accordance with applicable laws. vi. Serve as the chief spokesperson and representative for the Commission before the public and the County government. All official information shall be released through the Chairperson. 2