1999-02-20 Charter Commission Minutes

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INTRODUCTION OF COMMISSIONERSPage 19 of 29 where communications will come into this county facility or however we choose, and be distributed out to the rest of the staff. IRVINE: I think it’s a little bit bigger than John is thinking it might be because the people will want to know, will want to be sent an agenda, will want to be put on a mailing list, our secretary has to handle that. HERKES: I think the Charter Commission needs it’s own phone number, needs it’s own fax number, needs it’s own email and the secretary has access to those and is responsible for responding in a timely manner to all inquiries that come into that phone number, that fax number, so that it is a Charter Commission number and my other goal that I have is to get the Charter on the County website. BALOG: As much as possible, one of our goals gotta be to get the information out, have somebody or a place where mail can go, they can leave a message, send a fax. The secretary side is really not the goal I was talking about. It’s just somehow getting what we do and making it available to the community, making our commission available to them so they want something, they can get it somehow to us. SANTANGELO: And I’d like to interject that that’s one of the reasons why I felt the legal advice should be separate, because this secretary can handle a lot of the stuff. And if you’re talking about a web, then maybe that person can be authorized, what if you wanted to set up amendments or other things on the web, she could be the one for that. BALOG: So really just the goal is for the communication. RAY: Let’s continue this discussion in regard to communications. Does anybody have other thoughts in regards to this general topic of communication goals and objectives that they’d like to bring up? I’ve had some thoughts in terms of being pro-active in this area and the County Council put together a pretty exhausted and pretty current up to date list of organizations throughout the island under just about every heading of whatever, so that’s a really good tool for sending out information and soliciting input. So that to me makes a lot of sense in terms of communicating island-wide, directly getting out information and encouraging people to review and have input. IRVINE: Now is this was a list of organizations? RAY: This is every organization under every possible heading, whether it be community organization, ag organizations…. IRVINE: This is old, but it was something I collected from my files and I’m sure they’ve updated it. I haven’t been on the website to look, but this document talks a lot about what Kevin was saying. We’re not going to be anywhere if we come up with all these ideas and the public doesn’t like any of them, because the public has to vote on this in the end. So, we have to be sure that they’re with us all the way, or we’re just spinning our wheels. It also talks about how very early on we need to say "Are we going to re-write the Charter?" or are we just going to hanker around the edges or what? What ideas? RAY: Okay, well lets stick with communications right now. Whether we are going to re-write or not the Charter is different, and I think it’s fine to discuss that today, but so what I’m hearing is file://\\coh01\cohweb\council\charter_commission\minutes\minutes 2-20-99.html7/1/2011