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HAWAII COUNTY CHARTER COMMISSIONPage 4 of 37
<br />RAY: So -.
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<br />HERKES: We could have one on board by June 1.
<br />RAY: Okay. Well, anything -.
<br />HERKES: It would be a goal.
<br />RAY: You can do to move that process along, it would be extremely helpful in terms of the schedule,
<br />you know. We anticipated, as far as especially going into departmental reviews -. Because I don’t think
<br />any of us thought through, you know, the logistics of, you know, starting this review process and, you
<br />know, interfacing with the County departments and whatever. But we really do need to get somebody on
<br />board as soon as possible, okay.
<br />Budget, I put this on here. I don’t think there’s anything new to report there. We -, the budget, basically,
<br />we have the budget for this calendar year, which the balance will expire, and then we have the $100,000
<br />included in the budget for next year so -. Okay.
<br />Moving on, Office Space. As far as the County is concerned, we have purchased and located a file
<br />cabinet. It’s in, physically in the County Clerk’s office, which seems a little bit odd, but that’s where it
<br />ended up. And I went in and met with the County Clerk and the staff there, and was assured that we’ll
<br />have, you know, full, timely access to our file cabinet. And if the Clerk is in the -, is in a meeting, that
<br />we can go in and knock on his door and tell him we need to get into our file cabinet, and we’ll get timely
<br />access. At least it should be secure. But anyway, there’s a four-drawer file cabinet there.
<br />And then in the Office of Information, we do have a drop-off box on the front counter, it’s there now,
<br />and everything should end up there. We do have a good system of moving documents back and forth
<br />from Hilo to Kona, where I am most days, so we can pouch stuff over to the Mayor’s Office on a daily
<br />basis, so that’s very convenient and that works well for me. And we can save on postage that way,
<br />corresponding with the County departments and whatever. Instead of having to mail stuff, I can just
<br />pouch it back over and get it back. So that works out well. So, hopefully, those two situations will cover
<br />our needs logistically, assuming the administrative assistant we hire, you know, has all the, you know,
<br />home office capabilities that we need. Does that seem reasonable to everybody?
<br />HERKES: Yeah. The only thing I was going to say is that next time you talk to the press, I think it
<br />would be important to make a point of the fact that we have drop-off places on both sides of the Island
<br />for anyone that would like to comment, so that they -, just to kind of start to talk about how accessible
<br />we are.
<br />RAY: Okay. Yeah, I think that’s a good idea and, you know, additionally, maybe we should kind of
<br />formally decide, you know, what other, you know, documentation, you know, that we may want to be
<br />available. I know we had talked about past Charter Commission minutes being available, you know, in
<br />East and West Hawaii, and that is not the case presently. So if that’s something we want, then we need
<br />to get copies of those made and work out, you know, where they’re going to be if people want to go in.
<br />And is just the past Charter Commission okay, or do we need to go back to the one prior to that? That’s
<br />four volumes of the one prior or -.
<br />HERKES: I think if anybody wants the prior ones, they can ask for them. I don’t think we need to make
<br />them available.
<br />file://\\coh01\cohweb\council\charter_commission\minutes\minutes 5-12-99.html7/1/2011
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