|
Transcript of Meeting of April 29, 2000Page 34 of 64
<br />SANTANGELO: And Sharron, like this mailings to households and this and that, there’s vendors out
<br />there, Mail It for one of them, that have these electronically set up so that they can pinpoint a zip code, a
<br />house, a box, where you never duplicate and they can get it really down and dirty single person.
<br />HENRY: Right, and that’s through the procurement process. Al Konishi gave me a name of a mailing
<br />service. They’re located on Oahu. We still, in turn, have to produce the distribution, we have to get it to
<br />them – they’re on Oahu. We will have to pay for the postage. The postage is the very largest expense.
<br />SANTANGELO: But you say it’s on Oahu. Are they already approved?
<br />HENRY: They are a service that the County uses, and it’s Cardinal. It’s the one that the County uses.
<br />I’ve been given that information. I haven’t followed through with that additional cost because the cost
<br />we have here is going to be the same plus an additional cost for a mailing company, like Cardinal, to do
<br />it. They’re just going to do what I would do in my living room, and it would take me longer hours to do
<br />it. There are very specific procedures for mass mail-outs. The County has never, and I’ve been told by
<br />the copy department, they’ve never done more than a mail-out, from this county, of 2,000 or more at a
<br />time. Their eyes got really big when I said 70,000. So, it can be done. It can be done in quantities of
<br />anything above 200, meaning we would not take all 70,000 for them to do at one time. It would take
<br />getting a specific bar code postage for bulk rate. And, again, the price of $14,500 is for bulk rate, the
<br />very least expensive way to do, and that’s just the postage.
<br />SANTANGELO: But these services, when they do that, and you may know this, but for your
<br />information, they’re able to bar code it, they’re able to address it in a way that when it gets to the post
<br />office, if it’s not done just right, the post office, themselves, throws it in the rubbish can and wastes it.
<br />But there’s a way that they insure that it gets into every single box and household at a minimum cost.
<br />HENRY: You still have to provide all that information to the mailing service. We have to go through the
<br />Elections Office and provide the data base listing. All they’re doing is putting it together and getting it
<br />out for you.
<br />SANTANGELO: But a three-bid process on this island wouldn’t take that long and we have people on
<br />this island that you just hand them your stuff and they take care of all of it, and probably for less than
<br />this. But, they could bid on it.
<br />HENRY: Okay. I may be wrong and I’ll double check that, but my information from the mailing
<br />department and Mr. Konishi, and from my experience back using Cardinal through the company I
<br />worked with on Oahu for years, all the information has to be furnished to them. So, all the gathering, all
<br />of that – they can’t go to a County Elections Department and say give me your data base listings.
<br />SANTANGELO: Well, the people on this island have all of that.
<br />HENRY: Like I said, this was just one quote, so we can, obviously, follow up and go further.
<br />RAY: What’s your understanding, Roland?
<br />HIGASHI: Chris, the Charter says we need to have a digest.
<br />YUEN: Yes.
<br />HIGASHI: Does it say we have to mail it to every voter, or does advertising in a newspaper of general
<br />file://\\coh01\cohweb\council\charter_commission\minutes\minutes 04-29-00.html7/1/2011
<br />
<br />
|