Comm No 0003 - Form Ad hoc August 10 2018

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Douglass Shipman Adams Chairperson Jennifer Leilani Zelko-Schlueter Vice Chairperson son Date: July 27, 2018 2018-2020 HAWAII COUNTY CHARTER COMMISSION To: Members of the Hawai`i County Charter Commission From: Douglass Shipman Adams, Chair Hawai`i County Charter Commission RE: Formation of Ad Hoc Committees — August 10, 2018 William Carthage Bergin Michelle Galimha Paul K. Hamann Kevin D. Hopkins Bobby Jean Akane Leithead Todd Sarah H. Rice Christopher John lmiloa Roehrig Marcia A.K. Saquing Donna Mae Springer This is to inform you that 1 will be placing on our August 10, 2018, agenda an item to discuss the formation of Ad Hoc Committees. Ad Hoc Committees may be formed pursuant to Hawai`i Revised Statutes Section 92- 2.5(b), which provides, in part: "(b) Two or more members of a board, but Tess than the number of members which would constitute a quorum for the board, may be assigned to: (1) Investigate a matter relating to the official business of their board; provided that: (A) The scope of the investigation and the scope of each member's authority are defined at a meeting of the board; (B) All resulting findings and recommendations are presented to the board at a meeting of the board; and (C) Deliberation and decision making on the matter investigated, if any, occurs only at a duly noticed meeting of the board held subsequent to the meeting at which the findings and recommendations of the investigation were presented to the board;" I am placing this item on our agenda to allow the Commission the leeway to form an Ad Hoc committee if the Commission so desires due to the content of the day's discussion, and anticipate that this item will be held over to future agendas of the Commission to keep that potential open to the Commission. Should you have any questions, please contact our Commission Analyst, Jon Henricks. DSA/jdh Comm. No. 3