2018-08-10 Charter Commission - Laserfiche WebLink

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Charter Commission -1 July 13, 2018 Okay, next. Executive meetings. Closed to the public, motion shall state the reason for the closed meeting, requires two-thirds vote of the members present. CHR. ADAMS: If I could—Chair Adams. I don't anticipate a lot of those, to be honest with you. This is the people's business and so, it's much like making sausage, will be making sausage in the open. MR. YOSHIMOTO: Okay. MR. HENRICKS: And if you wouldn't mind, if I could comment as well. Since you brought that forward, this is Mr. Henricks. Closed meetings of this type are not because—are not allowed because what somebody wants to say, they'd like to keep secret. It has to be for a valid reason that there's potential harm to the process with the County, not because, as you said, you'd prefer to say things in confidence and keep it that way. And the other thing about any executive meeting is that should it ever occur, to just understand that at some point in time, it's likely that whatever you say will be made public. That at some point when the matter becomes decided and there is no more liability that the minutes will be made public. So, just because we're in a closed session, doesn't mean that we really change our decorum in any way. Thank you. MR. YOSHIMOTO: Okay. So, as Jon mentioned, in order to authorize executive session, it needs to be for specified purposes. You can't just go and just because you want to talk story about something. It's for specified reasons. So, one of them are personnel decisions. Another reason is to consult with the board's attorney. The next reason is to investigate criminal misconduct or matters confidential by law or court order. Meeting by interactive conference technology. This may come up during our meetings, if we decided to have meeting through videoconference, which we have the capability to the West Hawai`i Civic Center and vice versa, through Hilo and other sites. Notice must identify locations where the board members will be physically present. The public must be able to attend any of those locations, and the meeting will end if audio interaction is not maintained with all locations. That's per State law. Testimony. All interested persons may submit written and/or oral testimony on any agenda item. A board may adopt a rule setting reasonable time limit for testimony. Members will note that currently, our rules provide for three minutes for public testimony. There may be times when that rule may need to be adjusted. Chair has the discretion to adjust it if so needed. Okay, meeting agenda. Must list all items that the board intends to consider. Must be sufficiently detailed so as to provide the public with adequate notice of the matters to be considered. Page 24