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Charter Commission -1 July 13, 2018
<br />(Note: At this time, County Clerk Stewart Maeda carne forward and gave
<br />a PowerPoint presentation to the members of the Commission.)
<br />MR. MAEDA: Good afternoon, Chair Adams and members of the Charter
<br />Commission, I'm Stewart Maeda, the County Clerk. Thank you very much for
<br />serving on this Charter Commission, and as everyone has said, it's such an
<br />important commission, and we really appreciate you folks all taking the time.
<br />We'll all be here to support and help you with whatever you need.
<br />We do have a budget for our Charter Commission, and primarily, it's going to be
<br />for refreshments, which are back there, and we will be offended if no one has
<br />refreshments, so please, go—thank you, Chair Adams. Please go and help
<br />yourself and eat as much as you want. There's coffee because you know, to try
<br />and keep you guys up after lunch, tea, and water. But, please help yourself
<br />because we do want you folks to take part and also, be comfortable while you're
<br />here with us. So, that's part of the expense of the Charter Commission, of course.
<br />Another big one is the mileage and you all got your mileage forms. So, if you can
<br />turn that into us monthly, that would be great. You can turn it into Shaimon and
<br />we'll process that for you, and that's also related to the vendor form that you also
<br />filled out because in order for the County to give you payment back, you need to
<br />be a vendor. So, that's what that vendor form is for, and the reimbursement is
<br />fifty-four and a half cents per mile. That may change January 1 because we go
<br />with the federal reimbursement here in the County, so if it goes up or down, that
<br />may change, and we'll let you know that as well.
<br />That's pretty much the budget. If we're going to be going to Kona and to Hilo, if
<br />there's reasons why people need to stay over, the meeting gets really late, can't
<br />drive at night, or whatever the case inay be, we can also have you folks stay at a
<br />hotel. That goes for Hilo or Kona. So, we have budgeted for that as well. So, we
<br />don't want anyone to be driving home late or whatever the case may be.
<br />So, if there's other things you folks need, let us know. I don't know, notebooks,
<br />pencils, whatever it may be, just let us know and we can try and figure out how
<br />we can work that into our budget.
<br />In regards to—it is a really quick commission. It's one year and the ballot
<br />language for any ballot language for any amendments to the Charter that are
<br />going to be presented need to be with the State Office of Elections by August 20,
<br />2020. So, that has to be with them the exact ballot language that's going to be on
<br />the ballot, it has to be in their office by that date. So, we need to be aware of that
<br />and know that kind of when it's pretty much done, okay? Way before that, of
<br />course, because we need to work on that ballot language and it's a process. We
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