MIN CHARTER 2018-07-13 (2018-2020)

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Charter Commission -1 July 13, 2018 Motion to Amend: Ms. Rice moved to amend the Rules of Procedure to alternate meeting sites between Hilo and Kona. Seconded by Mr. Bergin. CHR. ADAMS: Is there any discussion on this motion? Yes, Commissioner Todd. MS. LEITHEAD TODD: Since we're meeting in Hilo today, does this mean that. we would then meet in Kona in August? CHR. ADAMS: We'll have an opportunity to talk about that. MS. LEITHEAD TODD: Okay. CHR. ADAMS: Is there any other discussion. Commissioner Rice, do you have anything else you'd like to add? MS. RICE: No, thank you. CHR. ADAMS: Okay. MR. HENRICKS: Mr. Chair? CHR. ADAMS: Mr. Henricks. MR. HENRICKS: So, 1 understand the motion would be to amend the rules, to make it clear, that meetings would alternate, meaning one here, one there. Ms. Leithead Todd didn't specify anything, but there may be reasons to have the meetings in Hilo as opposed to Kona, say if we wanted to have department heads available. Of course, they could appear by videoconference, but it might be more efficient and productive if the department heads were directly in front of the commission, so, perhaps, with the understanding that we could amend the rules to provide that meetings would alternate and retain the wording "unless otherwise specified," to give the Chair and the group the freedom to decide that, instead of going to Kona next meeting maybe going after that because it may be more, at least for the—what's on the upcoming agenda, it might make more sense to be in this location. CHR. ADAMS: I appreciate that. Thank you very much, Mr. Henricks. I guess my comment to that would be that's precisely why I would like to have it in. Kona. And I would like to have our department heads there, if they were on the note. In other words, if we're going to have matters of substance and we're going to have individuals that are important county officials and it just happens that we're going to be in Kona as a part of that, then, we all go to Kona. Page 6