2018-05-21 NKCDP Minutes Final - Laserfiche WebLink

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Committee Member Hoyt stated he believed the role of the liaison is to keep the Action Committee aware of what is happening within the community groups and relay necessary information between the groups and the Action Committee as well as the Planning Department. Chair Hoffmann spoke about the agriculture group. He stated that there are many agriculturally focused groups active within the community but that they do not always communicate with one another. He suggested that the Agriculture Community Group work as a connection point of communication between these already existing groups. Chair Hoffmann opened the discussion up to members of the public who participate in the community groups. A member of the public expressed that they would like to see the liaison for each community group act as an official for the community group. The issue was with people coming to the community group meetings to discuss matters that are not directly related to the CDP. The official liaison could inform individuals about the goal and purpose of the CDP, and that this would be more effective with the liaison having an official tie back to the Action Committee. Committee member Ney suggested that members of the Action Committee or community groups go out to various organizations within the community to increase public participation and involvement in the community groups. He also suggested that a list be compiled of the various organizations within the community that would be vital to involve. Ms. Gloor announced that the Planning Department has a working comprehensive list of the community organizations, and that any assistance the community can provide in gathering further information would be very helpful. 3. Discussion of July meeting and priority setting exercise: Chair Hoffmann stated that the July 16th meeting will be a good opportunity to bring together the discussion on the function of the community groups and the priorities for the Action Committee moving forward. The July 16th meeting will be a facilitated priority setting meeting for 2018/2019. Chair Hoffmann requested that at least one representative (or more), preferably the chair, from each community group be present at the July 16th meeting to present the priorities of their respective community group. Mr. Hoffmann stated that he would compile a list of key community members that would be invited to the July 16th meeting to collaborate on priority setting. Ms. Gloor announced that the North Kohala priority matrix would be distributed to the Action Committee via email. She requested that the Action Committee members download and fill out the form with their comments, and then send the completed form back to her at leana.gloor@hawaiicounty.gov. She stated that she would like for the Action Committee members to choose 3-5 of their highest priorities from the list. This information will be compiled and used to decide which actions are of highest priority to the Action Committee at the July 161h meeting. Ms. Gloor encouraged the community group liaisons to take the priority matrix with them to their community group meetings and gather further input from the community group members as well. Ms. Gloor announced that the completed priority matrices should be sent to her 2 to 3 weeks before the next meeting, and that she would send out the www.hiplanningdept.com northkohala(dhawaiicounty.zov Page 4