2018-09-06 Windward Planning Commission Minutes

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(SEE EXHIBIT C) This item ended at 3:18 p.m. MINUTES — The Commission took this item up at 3:19 p.m. Approval of Minutes of the August 13, 2018 Meeting_— It was moved by Commissioner Replogle and seconded by Commissioner Raffipiy, that the Minutes of August 13, 2018, be approved as circulated. Motion was unanimously carried by a voice vote of all Commissioners in attendance. ADMINISTRATIVE MATTERS Review, deliberation, and comment regarding the request from the Hawaii County Charter Commission dated July 31, 2018. The County Charter Commission is requesting consultation from the Windward Planning Commission to review how the County Charter affects the Planning Commission's role and operations within the County, and any proposals it may have to amend the Charter. The Commission took this item up at 3:19 p.m. with 6 people from the public in attendance. After brief discussion, the Windward Planning Commission voted to provide two recommendations to the Charter Commission. The first recommendation was to delete all of Section 6-7.6. (Transitional Powers) and the last sentence of Section 6-7.5. (b) (Duties and Functions of the Windward and Leeward Planning Commissions), which states "The existing rules of practice and procedure of the Hawaii county planning commission, except for meeting places, shall apply to both commissions until the new uniform rules of practice and procedure are adopted." [Note: On April 1, 2009, the Hawai 'i County Planning Commission was split into two Planning Commissions, the Windward Planning Commission and the Leeward Planning Commission. The sections requested for deletion related to procedures for transitioning from one to two Planning Commissions and are no longer relevant. A uniform body of rules of practice and procedure was adopted by the Commissions and became effective on April 14, 2010. ] The second recommendation was to delete the last sentence of Section 6-7.3. (c), which states "In addition, the director of public works and the manager of the department of water supply, or their designated representatives, shall serve as ex -officio members of the windward planning commission, without power to vote." The Windward Planning Commission felt that it was not necessary to have ex -officio members since they do not have the power to vote and anyone from the public or county departments may participate at the Commission's public hearings. Ms. Jackson also asked the Commission whether they preferred to meet jointly or separately regarding rule changes. Chair Clarkson expressed that he liked the joint meetings. It was moved by Commissioner Raffipiy and seconded by Commissioner Aguinaldo that the Commission recommend the two proposed amendments for the County Charter referenced above Page 3 of 4 Windward Planning Commission September 6, 2018 Minutes