MINUTES for 05-22-2018 FINAL - Laserfiche WebLink

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Veterans Advisory Committee Minutes May 22, 2018 Page 4 Debra Lewis made a motion that Carolle Brulee-Wilson be the coordinator for the West Hawaii Veterans Cemetery and her number 808-756-0852 be put on the gate for people to call for the code. George Sheridan seconded the motion. Chair Doolittle called for a vote. Motion passed with nine ayes and none opposed. Vice -Chair, Carolle Brulee-Wilson asked what the code is. Secretary, Brittany Kaleohano answered with 3552. Vice -Chair Brulee-Wilson asked for clarification on her duties as giving out the code, can she keep a log, can she ask the reasons for requesting the code, is she accepting calls during any time. Secretary, Brittany Kaleohano suggested giving the code during reasonable times. East Hawaii Veterans Cemeteries are open from 7:00 am to 7:00 pm. All members agreed that it is okay to ask for name, phone number and reason for requesting the gate code and keep of log of the phone calls. Debra Lewis stated as far as the times to call Carolle for the gate code, whatever is reasonable for Carolle is what will be advertised. Secretary, Brittany Kaleohano confirmed that whatever is agreed upon at the meeting is what P&R staff will put on the sign and hang on the front gate. Vice -Chair Brulee-Wilson stated 7:00 am to 7:00 pm is fine during the spring and summer months but once it starts to get to fall and winter months, it gets darker out and people shouldn't be accessing the cemetery when it's dark out. Debra Lewis suggested we advertised for the most constrained time and since the phone number will be on the sign people can call and say "hey, it's still light out," and you can determine if you'd like to give the code out. Vice -Chair Brulee-Wilson said she'd like to do 8:00 am to 6:00 pm. Secretary, Brittany Kaleohano mentioned that the office is open until 4:30 pm and typically has given out the code as long as we are in the office. Debra Lewis suggested that we take advantage of P&R staff while they are available and only include Carolle's contact number for after hours. The sign should state that during