HomeMy WebLinkAboutCOM 0011.035 2018-2020 ;M;VON
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4•' ;, \':iii
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Deanna S. Sako
Harry Kim ; ; •�,
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Mayor • • ` .
Director
+T';tE. F M.'.1.'
Steven A.Hunt
Deputy Director
County of Hawaii
Finance Department
25 Aupuni Street,Suite 2103 • Hilo,Hawai`i 96720
(808)961-8234 • Fax(808)961-8569
July 16, 2020
Aaron Chung, Council Chair,
and Members of the Hawai`i County Council .
County of Hawai`i
Hilo, Hawaii 96720
Dear Council Chair Chung and Members of the County Council: -11
SUBJECT: Transfer of Funds
June 16, 2020 through June 30, 2020
Attached is a Report of Transfers Authorized showing transfers made from June 16, 2020
through June 30, 2020. Copies of the approved transfer form(s) are attached for reference.
If you need further information, please contact the department that requested the transfer.
Sincerely,
4,1( delAito
Kay Oshiro
Controller
Attachments
Comm. No. I I 2,c
Ref.To: EC--
Hawaii County is an Equal Opportunity Employer and Provider Ref. Date jUL 1,7 ?QZ
Report of Transfers Authorized For the period: June 16 to June 30, 2020
Transfer Date
No. Approved Fund Dept. From: Amount To: Amount
57 6/16/20 General DPW 5181.52 Automotive Division OCE 2,500.00 5181.61 Automotive Division Eqpt 2,500.00
58 6/17/20 General Finance 5127.11 Vehicle Registration S&W 8,059.00 5124.01 Treasury-S&W 7,662.00
5124.01 Treasury-S&W 397.00
59 6/17/20 Highway DPW 5183.05 Higway Engineering OCE 7,469.00 5231.36 Bridge Insp Equp 7,469.00
60 6/17/20 General P&R 5421.01 Alae Cemetery S&W 5.00 5421.11 Hilo&W.HI Vets Cern S&W 5.00
61 6/18/20 General Civil Defense 5241.02 Civil Defense Agc OCE 11,000.00 5241.06 Civil Defense Agc Equip 11,000.00
62 6/18/20 Highway DPW 5301.01 Highway Maint Admin S&W 10,000.00 5301.51 Kau Road S&W 10,000.00
63 6/22/20 Highway DPW 5902.15 Health Benefits 150,000.00 5902.17 Retirement Benefits 250,000.00
5902.20 FICA Employer Share 100,000.00
64 6/22/20 General DEM 5671.02 Environmental Mgmt OCE 1,000.00 5671.06 Environmental Mgmt Eqpt 2,800.00
5671.02 Environmental Mgmt OCE 1,800.00
65 6/22/20 General P&R 5503.02 P&R Adm OCE 180.00 5501.02 Hawaii County Band OCE 180.00
66 6/22/20 Highway Police 5212.61 HPD Traffic Enf Unit-Kona-S&W 10,000.00 5207..21 HPD Traffic Enf Unit-Hilo-S&W 10,000.00
67 6/22/20 General R&D 5163.27 Immigration-R&D 680.00 5161.18 Research&Dev Eqpt 680.00
68 6/24/20 General Planning 5141.02 Planning OCE 4,970.00 5141.06 Planning Equip 4,970.00
69 6/25/20 General Finance 5129.02 Property Mgmt OCE 70,000.00 5124.06 Treasury-Equip 70,000.00
70 6/30/20 General Finance 5901.05 County Pensions-Bonus 5901.04 County Pensions
377,663.00 377,663.00
Page 1 of 1
Form#:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Public Works DIVISION: Automotive
CONTACT: Darlene Akamine PHONE: 961-8548 DATE: 6 / 9 / 2020
FISCAL PERIOD: July 1, 20 19 to June 30, 20 20
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.181.5181.52.235 Automotive Division Oce, Misc Materials $ 2,500.00
TOTAL: $ 2,500.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.181.5181.61.480 Automotive Division Eqpt, Misc. Equipmen $ 2,500.00
TOTAL: $ 2,500.00
EXPLANATION (Provide complete explanation):
Bid for a 4-unit 60,000 lb. capacity Mobile Lift came in higher than initially anticipated. Current machine is
obsolete and too costly to repair. Funds available in Automotive Division Oce, Misc Materials account due to
expending less than anticipated.
SUBMITTED BY: - DATE: JUN 0 8 �
ctzi Depa 'me t Head
**************** ************************** *************************************************************************
ACTION: Recommend Approval Recommend Deferral Recommend Denial
Signed: a DATE: JUN i 5 Ic1' 9
Director of Finance
../Approved Deferred Denied
Signed: DATE: NO I 1(0 / 2�
Managi g Director (l—Mayor
*---Transfer No.
7
Form#:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Finance DIVISION: Treasury/VRL
CONTACT: Lisa Tada PHONE: 961-8489 DATE: 6 / 10 / 20
FISCAL PERIOD: July 1, 20 to June 30, 20
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.121.5127.1 1.01 1 Vehicle Regist S&W, Regular S&W $ 8,059.00
TOTAL: $ 8,059.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.121.5124.01.021 Treasury- S&W, Overtime S&W $ 7662.00
010.121.5124.01.099 Treasury- S&W, Miscellaneous S&W 397.00
TOTAL: $ 8,059.00
EXPLANATION (Provide complete explanation):
Funds are available in Vehicle Regist S&W, Regular S&W due to sporadic vacancies. A transfer is needed to
cover higher than anticipated S&W expenses in the Treasury division.
SUBMITTED BY: DATE:JUN /0 2024
Department Head
*********************************************************************************************************************
ACTION: 'Recommend Approval Recommend Deferral Recommend Denial
JUN 1 2/ 2020
Signed: o fr- DATE: / /
Director of Finance
/Approved Deferred Denied
Signed: .."./27DATE: J 1 /�O
Managg Director t(-Mayor
Transfer No. 5F
Form#:A-102 COUNTY OF HAWAII
Revised:07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Public Works DIVISION: Engineering
CONTACT: Ryan Shiroma PHONE: 961-8422 DATE: 06 / 04 / 20
FISCAL PERIOD: July 1, 20 to June 30, 20
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
020.183.5183.05.115 Highway Engineering,Misc Cont Svcs $ 7,469.00
TOTAL: $ 7,469.00..___.._
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
020.231.5231.36.449 Bridge Insp Equip,Motor Vehicle $ 7,469.00
TOTAL: $ 7469.00.
EXPLANATION (Provide complete explanation):
Transfer of funds needed to cover purchase of one(1)new 4-door,4 wheel drive truck from the Highway Fund
Bridge Insp equipment account. Highway Engineering,Misc Cont Svcs account has funds available due to
lower than anticipated cost.
0 8 3
SUBMITTED BY: DATE: JUN, 020
De artment Head ctr -
*********************** **
ACTION: /Recommend Approval Recommend Deferral Recommend Denial
�� �� 'JUN1 0 2020
Signed: DATE:
Director of Finance
'Approved Deferred Denied
Signed: DATE: JUN 1 7 2020___-_
Managing D ector 'pit—Mayor
Transfer No.
9C1-1 ,
Form#:A-102 COUNTY OF HAWAII
• Revised:07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Parks and Recreation DIVISION: Parks Maintenance
CONTACT: Reid Sewake PHONE: 961-8560 DATE: 6 / 10 / 20
FISCAL PERIOD: July 1, 20 19 to June 30, 20 20
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.423.5421.01.011 Alae Cemetery S&W, Regular S&W $ 5.00
TOTAL: $ 5.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.423.5421.11.099 Hilo& W.Hi Vets Cern S&W, Misc $ 5.00
TOTAL: $ 5.00
EXPLANATION (Provide complete explanation):
Funds are needed to cover higher than anticipated temporary assignment expenditures.
Funds are available in Alae Cemetery S&W due to vacancies.
SUBMITTED BY: z DATE: / / / ` 0
6_--Department Head
*******Irk******* *********************************************It*****************************************************
ACTION: Recommend Approval Recommend Deferral Recommend Denial
JUN 1 5 2020
Signed: � ._ /►- DATE:
Director of Finance
/Approved Deferred Denied
Signed: 22-ir(-044/
DATE: JUN 1 7 2020
Managin irector ft;,..- Mayor
Transfer No. �0
Form#*A-102 COUNTY OF HAWAII
Revised'07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Civil Defense Agency DIVISION:
CONTACT: Talmadge Magno PHONE: 808-935-0031 DATE: 6 / 16 / 20
FISCAL PERIOD: July 1, 20 19 to June 30, 20 20
FROM: ACCOUNT NUMBER Civil Defense Agc Oce—Misc. Contract AMOUNT
010-241-5241.02.115 Service $ 11,000.00
TOTAL: 11.000.00
_....._
TO ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-241-5241.06.480 Miscellaneous Equipment $ 11,000.00
.... _ TOTAL: $ 1 1,000.00
EXPLANATION (Provide complete explanation):
Funds were given to purchase two-way repeater equipment from contingency relief funds and placed in
Miscellaneous contract services account on Resolution#598.20.The items are equipment and must be
Purchased through an equipment account.
SUBMITTED BY;
frlir/jp DATE: 06 / 16 / 20
D=%a ent Head
********s*t**** ********.*kttrrii*** * **,t*C+rlrt******.t*** ,t*1F************,********SIF*til'!►*,r,tr,tll*****.t*wArYr,►+Msrrr******
ACTION'. Recommend Approval Recom - . Deferral Recommend Denial
Signed: /° DATE: J)JN 1 ¢ 2020
Director of Finance
/Approved Deferred Denied
Signed: DATE: / f 5 /2LO
Mayor
Transfer No. & I
Form#:A-102 COUNTY OF HAWAII
Revised:07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Public Works DIVISION: Highways
CONTACT:Neil Azevedo/Loreal Simmons PHONE: 961-8349 DATE: 6 /12 /20
FISCAL PERIOD: July 1, 20 19 to June 30, 20 20
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
020.301.5301.01.011 Highway Maint Admin S&W,Regular S&W $ 10,000.00
TOTAL: $ 10,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
020.301.5301.51.011 Kau Road S&W $ 10,000.00
TOTAL: $ 10,000.00
EXPLANATION (Provide complete explanation):
Funds needed to cover shortfall in Kau Rd S&W.
Funds available in Highway Maint Admin S&W,Regular S&W.
/14°
SUBMITT4271/ • JUN/1 6 2 2a
ED BY. DATE. /
Departmen Head
it..******.*****".***********.******* *it* * ** ***, **** ***w,** ***************** ***.M** *,*w,* * ,
ACTION: r/
Recommend Approval Recommend Deferral Recommend Denial
JUN 1 6 2020
Signed: ----._� DATE:
Director of Finance
Approved Deferred Denied
-.L
Signed: DATE: / /0 / 20N)
Mayor
Transfer No. 622-
•P
Form#:A-102 COUNTY OF HAWAII
Revised:07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Public Works DIVISION: Administration
CONTACT: Sharilynn Olivar PHONE: 961-8463 DATE: 6 / 18 /20
FISCAL PERIOD: July 1, 20 19 to June 30, 20 20
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
020.901.5902.15.341 Health Benefits, Misc. Charges $ 150,000.00
020.901.5902.20.341 FICA Employer Share, Misc. Charges- 100,000.00
TOTAL: $ 250 000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
020.901.5902.17.341 Retirement Benefits, Misc. Charges $ 250,000.00
TOTAL: $ 250,000.00
EXPLANATION (Provide complete explanation):
Funds needed to cover shortfall in Retirement Benefits.There was excess funds in Health Benefits and FICA
Employer Share Accounts due to lower than anticipated expenditures.
SUBMITTED BY: DATE: MI 1 8 pH
IV Department Head
******************.**************************************************************************************************
ACTION: Recommend Approval Recommend Deferral Recommendn'
De ial
_e Signed: (�____ DATE: JUN 1 9 /2020
Director of Finance
/Approved Deferred Denied
Signed:, / DATE: JUN/2 2 2024
Managing Di►•ctor Mayor
Transfer No. 3
311614
Form#:A-102 COUNTY OF HAWAII
Revised:07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Environmental Management DIVISION: Admin
CONTACT: Robin Bauman PHONE: 808-961-8179 DATE: 06 / 17 / 2020
FISCAL PERIOD: July 1, 20 19 to June 30, 20 20
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.671.5671.02.107 Environmental Mgmt Oce, Advertising $ 1,000.00
010.671.5671.02.112 Environmental Mgmt Oce, Mileage& Auto 1,800.00
TOTAL: $ 2,800.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.671.5671.06.454 Environmental Mgmt Eqpt, Computer Eqpt $ 2,800.00
TOTAL: $ 2,800.00
EXPLANATION (Provide complete explanation):
Funds are available in the Environmental Mgmt Oce, Advertising and Environmental Mgmt Oce, Mileage
accounts due to lower than expected expenditures.
Funds are needed in the Environmental Mgmt Eqpt accounts to purchase a document scanner to replace an old
non-operational scanner.
. SUBMITTED BY: �. t_.... DATE:
•e ment Head
****************"`****************************************************************************************************
ACTION: ✓ Recomme
nd Approval Recommend Deferral Recommend Denial
Signed: DATE: , UN 1 9 2020
Director of Finance
Approved Deferred Denied
Signed: DATE: JU'N 2 2 2120
Managing Di ctor Mayor
Transfer No.
64-
0-
31-10(43
**Form#:A-102 COUNTY OF HAWAII
- Revised:07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Parks and Recreation DIVISION: Administration
CONTACT: Reid Sewake PHONE: 961-8560 DATE: 6 / .18 / 20
FISCAL PERIOD: July 1, 20 19 to June 30, 20 20
FROM:ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5503.02.106 P&R Admin-Printing $ 180.00
TOTAL: $ 180.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5501.4102 Hawaii County Band-Telephone $ 180.00
TOTAL: $ 180.00
EXPLANATION (Provide complete explanation):
Funds are available in the P&R Admin Printing account due to lower than anticipated cost.
Funds needed to cover higher than anticipated cost for utility.
SUBMITTED BY: ;' - -.-__�._ .r; y
DATE: ' it '5 / 2-1-7
Department
2-
Department Head
******************************************************.****************************.*********************************
ACTION: /'Recommend Approval Recommend Deferral
Recommend Denial
. Signed: DATE: JWN 1 9/ 2020
Director of Finance
/Approved Deferred Denied
Signed: ‘64"-#41 DATE: JUN 2 2 2920 •
Managing Di orfr), Mayor
Transfer No. (OS-
311
04+
Form#:A-102 COUNTY OF HAWAII
Revised:07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Police DIVISION: Administration
CONTACT: Hauoli Aiona PHONE: 961-2273 DATE: 6 / 12 /20
FISCAL PERIOD: July 1, 20 19 to June 30, 20 20
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
01,0.201.520,W.011 NPD a tt tstf kkNtC-ICDNA_ YV.F49 yew $ 10,000.00
TOTAL: $ 10,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
020.201.5207.21.021 HPD Traffic Enf Unit-Hilo-S&W,OT S&W $ 10,000.00
TOTAL: $ 10,000.00
EXPLANATION (Provide complete explanation):
Transfer being requested to HPD Traffic Enf Unit-Hilo-S&W,OT S&W due to an increase in overtime. Excess funds in the
ivo-tTamL st4 MIT W R.ta due to vacant Officer positions in KDN
fa,' '
SUBMITTED BY: au J K. f eerei✓A. DATE: Deo / /2. / .2o2o
Department Head
************************** ******************************************************************************************
ACTION: J Recommend Approval Recommend Deferral Recommend Denial
p Signed: DATE: JJJN 1 $ 2020
Director of Finance
.Approved Deferred Denied
Signed: ?-2 DATE: ' / 22 / 2�ManagingreMayor
Transfer No.
3Op41
Form#A102 COUNTY OF HAWAII
Revsect:07701
REQUEST TO TRANSFER FUNDS
DEPARTMENT: RESEARCH & DEVELOPMENT DIVISION:
CONTACT: Debra Funai PHONE: 961-8584 DATE: 06 1 16 / 20
FISCAL PERIOD: July 1, 20 19 to June 30. 20 2()
FROM. ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010,161,5163.27.341 immigration R&D, Misc. Charges $ 680.00
TOTAL: $ 680.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010161.5161.18.450 Research&Dev Eqpt. Office Equip-Fixt-Furn $ 680.00
TOTAL: $ 680.00
EXPLANATION (Provide complete explanation):
Transfer of funds is needed in Research & Development Office Equipment-Fixtures-Furnishings account due to
unanticipated replacement of printer and fax machine that are unrepairable.
Funds arc available in the R&D Immigration Misc. Charges account due to lower than anticipated expenses.
eiC( / /
SUBMITTED BY: DATE
Department Head
ACTION. I Recommend Approval Recommend Deferral Recommend Denial
JUN 17 2020
f signed: DATE:
Dire tor of Finance
Approved Deferred Denied
Signed: DATE: Le / / 9412-°
Managing Direct TU(2- Mayor
_
Transfer No.
Form#A-102 COUNTY OF HAWAII
Revised:07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Planning DIVISION: Admin
CONTACT: Grant Nagata PHONE: 961-8833 DATE: 06 / 22 1 20
FISCAL PERIOD: July 1, 20 19 to June 30, 20 20
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.141.5141.02.109 Equip. Repairs/Maintenance $ 4,970.00
TOTAL: $ 14-,110
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.141.5141.06.454 Computer Equip./Software $ 4,970.00
TOTAL: $ Lti)Q 70.C 6
EXPLANATION (Provide complete explanation):
Transferring funds from Equip Repairs/Maint to Computer Equip/Software to purchase laptops. This will allow
us to better equip our Division Heads so they are able to be mobile, work remotely, have access to network files,
LF, EDEN,etc. This is one of the important lessons that we have learned from COVID19.
.............................................
SUBMITTED BY: DATE:,
Department Head
*********,*, **, ********,rk******************************** ** *****,********** ***********, , **.*********.***
ACTION: ,/Recommend Approval Recommend Deferral Recommend Denial
Signed: �-.—__ i►- JUN 2 3 2020
DATE:
1
Director of Finance
/Approved Deferred Denied
Signed: DATE: (0' / 2 9 / ZL')
Managing Firmly F. Mayor
Transfer No. 68
Form#:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Finance DIVISION: Prop Mgmt/Treasury
CONTACT: Lisa Tada PHONE: 961-8489 DATE: 6 / 25 / 20
FISCAL PERIOD: July 1, 20 19 to June 30, 20 20
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.121.5129.02.338 Property Mgmt Oce, Rent Of Land- $ 70,000.00
Bldgs
TOTAL: $ 70,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.121.5124.06.454 Treasury- Equip, Computer Eqpt& Soft $ 70,000.00
•
TOTAL: $ 70,000.00
EXPLANATION (Provide complete explanation):
Funds are available in Property Mgmt Oce, Rent Of Land-Bldgs account due to lower than anticipated expenses.
A transfer is needed to cover higher than anticipated cost of the Treasury division's cashiering system.
SUBMITTED BY: DATE: c, / 2_•-; / 20
Department Head
*********************************************************************************************************************
ACTION: ✓Recommend Approval Recommend Deferral Recommend Denial
Signed: � �
g DATE: Co / .Z-5 / 2.S3
Director of Finance
Approved Deferred Denied
Signed: 7DATE: (a , ,2c/ 204
Mayor
Transfer No. -q
Form#:A-102 COUNTY OF HAWAII RECEIVED• Revised:07/01
REQUEST TO TRANSFER FUNDS JUN ?_ 9 2020
DEPARTMENT: Finance DIVISION: Accounts MAYOR - HILO
CONTACT: Kay Oshiro PHONE: 961-8425 DATE: 06 / 25 / 20
FISCAL PERIOD: July 1, 20 19 to June 30, 20 20
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.901.5901.05.341 County Pensions–Bonus, Misc. Charges $ 1,700.00
TOTAL: $ 1,700..00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.901.5901.04.341 County Pensions, Misc. Charges $ 1,700.00
TOTAL: $ 1,700.00
EXPLANATION (Provide complete explanation):
To cover higher than anticipated County pension wages paid from account base 5901.04.
SUBMITTED BY: DATE: I / / zu '
Department He d
*********************************************************************************************************************
ACTION: /Recommend Approval Recommend Deferral Recommend Denial
Signed: •,----- JUN 2 6 2 20
Si
9 I —— DATE: /
Director of Finance
/ Approved Deferred Denied
Signed: UAf~ DATE: JWN 3 O ?BOZO
Mana in_ hector Mayor
Transfer No. 70