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Home My WebLink AboutCOM 0011.036 2018-2020 J`tvosh�' . . Harry Kim : �.•tt,-,ft• Deanna S. Sako Mayor , *� `:...,d• . :• . --A.-"'r Director ii 'TE°.."�� Steven A. Hunt Deputy Director County of Hawaii Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawaii 96720 (808)961-8234 • Fax(808)961-8569 C) c I August 4, 2020 1 -. 1 -0 2 ,--- Aaron Chung, Council Chair, ::::E`wM cp and Members of the Hawai`i County Council �" . County of Hawaii -" Hilo, Hawai`i 96720 Dear Council Chair Chung and Members of the County Council: SUBJECT: Transfer of Funds June 16, 2020 through June 30, 2020 July 1, 2020 through July 15, 2020 Attached is a Report of Transfers Authorized showing transfers made from June 16, 2020 through June 30, 2020 and July 1, 2020 through July 15, 2020. Copies of the approved transfer form(s) are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, A( er...4f) Kay Oshiro Controller Attachments Comm. ft147 Ref.To: FC.- Hawaii County is an Equal Opportunity Employer and Provider Ref. Date AUG - 4 2020 Report of-Transfers Authorized ' For the period: June 16 to June 30, 2020 Transfer Date No. Approved Fund Dept. From: Amount To: Amount 71 7/1/20 Highway DPW 5281.42 Traffic Signs&Markings 8,000.00 5281.02 Traffic Division OCE 8,000.00 72 7/1/20 Sewer DEM 5631.02 Wastewater OCE 9,000.00 5631.31 Operator Trng Facility 9,000.00 73 7/10/20 Solid Waste DEM 5902.17 Retirement Benefits 3,200.00 5902.20 FICA Employee Share 3,200.00 74 7/10/20 Solid Waste DEM 5604.52 P-Hulu W.HI L-Fill OCE 110,000.00 5604.02 Landfills OCE 330,000.00 5610.02 Recycling Programs-Cty OCE 740,000.00 5604.02 Landfills OCE 250,000.00 5604.02 Landfills OCE 70,000.00 5604.02 Landfills OCE 200,000.00 870,200.00 870,200.00 Page 1 of 2 For,#:A-102 COUNTY OF HAWAII RECEIVED Revised:07/01 REQUEST TO TRANSFER FUNDS JO 3 p 2.020 MOR- HILO DEPARTMENT: Public Works DIVISION: TrafficM CONTACT: Aaron Takaba PHONE: 808-961-8341 DATE: 06 / 25 / 2020 FISCAL PERIOD: July 1, 20 19 to June 30, 20 20 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.281.5281.42.230 Traffic Signs& Markings, Highway $ 8,000.00 Materials TOTAL: $ 8 000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.281.5281.02.341 Traffic Division OCE, Misc. Charges $ 8,000.00 TOTAL: $ 8,000.00 EXPLANATION (Provide complete explanation): Requesting transfer to the Traffic Division, Misc. Charges account(02.341)from Traffic Division, Highway Materials account(42.230)for remaining janitorial and building charges incurred. SUBMITTED BY: 94/ DATE: JO 2 9/2020 Departm nt Head ***************,************************** ************************************************************************** ACTION: V Recommend Approval e pp Recommend Deferral Recommend Denial Signed: 0.--- , DATE: / JUN /2 9 2020 Director of Finance Approved Deferred Denied Signed: '—r - DATE: AA 0 1 2920 an.: I Director v Mayor Transfer No. 1 1 g/ ?.Jlg 01) RECEIVED Form#:A-102 COUNTY OF HAWAII Revised:07/01 JUN 3 0 2020 REQUEST TO TRANSFER FUNDS MAYOR - H I LO DEPARTMENT: Environmental Management DIVISION: Wastewater CONTACT: Dora Beck PHONE: 961-8352 DATE: 06 / 25 / 2020 FISCAL PERIOD: July 1, 20 19 to June 30, 20 20 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 030.631.5631.02.115 Wastewater OCE, Miscellaneous Contract $ 9,000.00 Svcs TOTAL: $ 9,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 030,631.5631.31.115 Operator Trng Facility,Misc. Contract S $ 9,000.00 TOTAL: $ 9,000.00 EXPLANATION (Provide complete explanation): Additional funds are needed in the Operator Training Facility account. Funds are available in the Miscellaneous Contracts account which included funds for other training. i7g SUBMITTED BY: Ala/4J./ #n DATE: /Q-4 C -� Department Head *,,****.******* ****,************************************************************************************************* ACTION: i. Recommend Approval Recommend Deferral Recommend Denial Signed: �._._ JUN 2 9 2020 � DATE: Director of Finance -7Approved Deferred Denied Signed: DATE: Jy. 0 1 2920 Manag' g Director a► Mayor Transfer No. -1 2— '31s13-1 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Department of Environmental Mgmt. DIVISION: Solid Waste Division CONTACT: Greg Goodale ' PHONE: 808-961-8270 DATE: 06 / 30 / 2020 FISCAL PERIOD: July 1, 20 19 to June 30, 20 20 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 085.901.5902.17.341 Retirement Benefits $ 3,200.00 TOTAL: $ 3,200.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 085.901.5902.20.341 FICA Employer Share $ 3,200.00 TOTAL: $ 3,200.00 EXPLANATION (Provide complete explanation): Funds are available in the 085.901.5902.17.341, Retirement Benefits account due to positions being filled later than anticipated. Funding is needed in the 085.901.5902:20.341,FICA Employer Share account due to higher than anticipated expenditures. N ; SUBMITTED BY: '� :- ' ' �, -(1DATE: 6l ..i / +� -eartment Head *************** ************************tit***********************************************************************Ink*** ACTION: Recommend Approval Recommend Deferral Recommend Denial Signed: el.--..„ /0/....-- DATE: JUL, 0 2 ?020 Si Director of Finance ---"Cpproved Deferred Denied '---2? ----( Signed: 1___-, DATE: 1 / /0 / 2074) t)(1-Mayor Transfer No. 7-5 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Department of Environmental Mgmt. DIVISION: Solid Waste Division CONTACT: Greg Goodale PHONE: 808-961-8270 DATE: 06 / 30 / 2020 FISCAL PERIOD: July 1, 20 19 to June 30, 20 20 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 085.601.5604.52.115 P-Hulu W. Hi L-Fill OCE, Misc Contract Sr $ 110,000.00 085.601.5610.02.115 Recycling Programs-Cty OCE, Misc Contract $740,000.00 TOTAL: $ 850,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 085.601.5604.02.109 Landfills OCE, Equipment Repairs/Maint $ 330,000.00 085.601.5604.02.111 Landfills OCE, Rental/Lease of Equip $ 250,000.00 085.601.5604.02.218 Landfills OCE, Fuels& Lubricants $ 70,000.00 085.601.5604.02.228 Landfills OCE, MV/Hvy Equip Parts $ 200,000.00 TOTAL: $ 850,000.00 EXPLANATION (Provide complete explanation): Funds are available in the 085.601.5604.52.115,P-Hulu W.Hi L-Fill OCE,Misc Contract Services account due to the late closure of the Hilo Landfill. Funds are also available in the 085.601.5610.02.115,Recycling Programs-Cty OCE, Misc Contract account due to the change in the 2-bin contract and savings during COVID-19 on Scrap Metal recycling. Funding is needed in the 085.601.5604.02.109,Landfills OCE,Equipment Repairs/Maint account, 085.601.5604.02.111,Landfills OCE,Rental/Lease of Equip account, 085.601.5604.02.218,Landfill OCE,Fuels& Lubricants account,and 085.601.5604.02.228,Landfills OCE,MV/Hvy Equip Parts account. Equipment repair and maintenance,rental equipment,fuels and lubricants,and vehicle parts were higher than anticipated,due in part to the cross island hauling following the Hilo landfill closure and in part to some major repairs to heavy equipment. SUBMITTED BY: Zi DATE: '9Y`/ 0 / Z. t _ Department Head ************** ***************************************************************************************************** ACTION: Recommend Approval Recommend Deferral Recommend Denial JUL 0 2 2020 Signed: DATE: / / Director of Finance Approved Deferred Denied Signed: ? DATE: 1 / /0 /7-1)-7 �D11401ayor Transfer No. 7�1 S( 124 ' A i...s Report of Transfers Authorized For the period: July 1 through July 15, 2020 Transfer Date No. Approved Fund Dept. From: Amount To: Amount NONE Page 2 of 2