HomeMy WebLinkAboutCOM 0009.000 2020-2022 7
Harry Kim Deanna S. Sako
Mayo• Director lllt�J
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Steven A. Hunt
Deputy Director
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County of Hawai`
Finance Department
25 Aupuni Street,Suite 2103 • Hilo,Hawaii 96720
(808)961-8234 Fax(808)961-8569
November 18, 2020 j
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Aaron Chung, Council Chair and
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Members of the Hawaii County Council
Hawaii County Council I
25 Aupuni Street I
Hilo, Hawaii 96720 j
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Re: Resolution for multi-year agreement
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Enclosed is a resolution authorizing the payment of funds for more than one fiscal year,
for Nutanix hardware and software for the Department of Information Technology. The
Nutanix equipment will replace the County's end of life physical GIS hardware. The
anticipated lease cost is approximately $108,000 per year for the Nutanix hardware and I
software. -
The Department of Information Technology requests that this resolution be waived from
Finance Committee and be placed on the December 23, 2020 Council agenda and that the
Council waive their five-day hold-for-reconsideration period in order to expedite this
process. If there are any questions, please do not hesitate to call Jules Ung of the
Department of Information Technology at 932-2975.
Deanna S. Sako
Director of Finance
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Ref. T To:
Hawaii County is an Equal Opportunity Employer and Provider Ref. ate � a 9 20Z
AARON S.Y. CHUNG
MATT KANEALI`I-KLEINFELDER G°'fir MAILS MEDEIROS DAVID
Chairperson Z HOLEKA GORO INABA
*� �* ASHLEY L. KIERKIEWICZ
HEATHER L.KIMBALL SUSAN L.K.LEE LOY
Vice Chair sr'.. .P.� HERBERT M. "TIM"RICHARDS,III
REBECCA VILLEGAS
HAWAII COUNTY COUNCIL
County of Hawai`i
Hawai`i County Building
25 Aupuni Street
Hilo,Hawai`i 96720
December 9, 2020
Maile Medeiros David, Council Chair
Hawaii County Council
25 Aupuni Street
Hilo, Hawaii 96720
RE: Resolution No. 16-20 RESOLUTION AUTHORIZING
THE PAYMENT OF FUNDS OF A LATER FISCAL YEAR AND OF
MORE THAN ONE FISCAL YEAR FOR A MULTI-YEAR
AGREEMENT FOR NUTANIX HARDWARE AND SOFTWARE FOR
THE DEPARTMENT OF INFORMATION TECHNOLOGY.
Pursuant to Section 2(g) of Rule 4 of the Rules of Procedure of the Council of the County of
Hawaii, this written request is submitted with my approval that the above-referenced matter be
waived from the Committee on Finance to the full Council for immediate action. In reviewing
this matter, timely approval is crucial. It is therefore advantageous that approval is granted and
the matter be placed onto the next Council agenda for review. However, in the event this request
is denied, for whatever reason, I understand the matter shall be referred to the Committee on
Finance for placement on its future agenda.
Sincerely,
Matt Kdneali`i-Kleinfelder, Chairperson
Committee on Finance
pprove DatelWaiv o o iL DisapprovedlDate/Refer to FC:
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Maile Medeiros David, Council Chair Maile Medeiros David, Council Chair
Hawaii County Council DEC 0 9 2020 Hawaii County Council
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Form#: B-52
7118191
DEPARTMENT OF FINANCE
REQUEST FOR COUNCIL ACTION
DEPARTMENT: DIT DATE: 10127120
STAFF CONTACT: Erik Lash PHONE: 808-932-2977
A. REQUEST:
The Department of Information Technology requests a resolution to authorize the Mayor to enter into a three-
year lease agreement for the purchase of Nutanix. The unit cost is $288,937.65 with a total cost of
$324,884.6 and approximate annual lease payment of$108,000 in months 7, 19 and 31 after which the
county will own the equipment.
We also request to waive the committee and 5 day hold in order to expedite the purchase for the reasons
stated below. This is a planned purchase with the capacity to grow and be centrally managed through a
dashboard for ease of maintenance, expansion, and upgrades.
B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED):
The Nutanix environment will replace the counties existing GIS server fleet which consist of two gateway
servers which are already virtualized and 8 physical servers servicing all county GIS needs including the
EnerGov project and all GIS for county business units and emergency response.
Of the 8 physical servers currently in operation for GIS, only 3 remain within their expected hardware service
lifecycle. Of those three the next one goes end of life in June 2021.The remaining 5 servers that are in GIS
production for the county are already operating out of warranty and past the end of their service life.
If the current equipment is not replaced soon, we run the risk of the whole physical environment supporting
the counties GIS operations going down. An outage due to existing server hardware failure could result in
substantial disruption in county operations while new hardware is procured and setup to replace the broken
hardware.
As a replacement for the counties end of life physical GIS hardware, Nutanix implemented for GIS will
provide a cost-effective, flexible, and scalable platfrom on which the counties GIS can be implemented in
industry standard best practice configurations for for failover, redundancy, and high availability that will both
protect and promote the counties investments and its GIS integrations while providing ample room for growth
in GIS for the county without additional procurement expenditures for more physical servers or the labor
costs required to maintain those machines in servicable condition. It will also reduce monthly electrical and
cooling expenditures in the data center due to the Nutanix hardware design being much more efficient than
the physical servers that are currently in place and that it will be replacing.
SIGNED: '
DATE: 10/30120
DepartmE t Head