HomeMy WebLinkAboutCOM 0017.036 2018-2020Harry Kim
Mayor
County of Hawaii
POLICE DEPARTMENT
349 Kapiolani Street • Hilo, Hawaii 96720-3998
(808)935-3311 Fax(808)961-8865
Paul K. Ferreira
Police Chief
Kenneth Bugado Jr.
I Deputy Police Chief
DATE: November 24, 2020
TO: AARON CHUNG, COUNCIL CHAIR AND
COUNCIL MEMBERS
VIA: KAY OSHIRO, CONTROLLER
FROM: F0`P&4K1_. �FR!InIOMI�E CHIEF
RE: NOTIFICATION OF GRANT AWARD
COMPLIANCE WITH ORDINANCE NO. 18-68, SECTION 7(1)
Name of Grant Program: Hawaii Island SAFE Call -Out Pay and SANE
Coordination
Grantor: Department of the Attorney General, State of Hawaii
County Grantee Department or Agency: Hawaii County Police Department
Grant No. (IF KNOWN): 18 -WF -07
Amount of Grant: $83,337.00
Amount of County Match: none
County Revenue & Expenditure Account Numbers: 010.201.5219.67:3302.37
Grant Period (Commencement & Completion): June 1, 2020 to May 31, 2021
Purpose of Grant: To provide forensic services & support to victims of
sexual assault.
Is final report required by grantor? Yes ❑ No
Notification attached: Yes No, because
"Hawai'i County is an Equal Opportunity Provider and Employer"
Comm. No. 11-N
Ref. To:
Ref. DateOEC® 2 2020
DAVID Y. IGE
STATE OF HAWAII
DEPARTMENT OF THE ATTORNEY GENERAL
CRIME PREVENTION AND JUSTME ASSISTANCE DIVISION
235 S. B.TANIA STPLET, SUITF401
(boa"
aq hay.,11; gov!rpp
November 19, 2020
The Honorable Paul Ferreira
Chief of Police
Hawaii Police Department
349 Kapiolani Street
Hilo. HaNvaii 96720
Dear Chief Ferremq:
6LARF-E.CqNNORS
D i DA400,26LA
",RST r--F"JTI A'TfANEY C -4 -kA=
Enclosed please find the fully executed agreement fear the.fol.lowin.g. project:
1'rolect Number: 18-M,` -07
PrqjectTifle: Hawaii Island SAFF' Call -Out Payand SANNE Coordination
Project Period. June 1, 20-20 to May 31. 2021
Federal I"unds: $ 83,337.00
Agency Match: $ 0.00
`Fotal Project Cost: S 83337,00
You may begin to request I'm funds for your pro.ject by submitting to completed Request for
Funds and Cash Balance Form (A G/CPJAD I<wm 7) to OLII- 01'fiCC. If you have any questions or
concerns re-ardinIg the contract, please contact Felix Mata at (809) 586-115") or
We look form and to the implementation of this project.
Sincerely,
fulic Ebato
Administrator
F-11closure;
C: CPJAD I"iscal 01'fice
AGREEMENT
by and bohveen the
DEPARTMENTOF THE ATTORNEY GENERAL
HAW'All POLICE D1 PAR
Relating to Project No. 18 -WF -07
This Agreement ("Agreement") is effective as of'June 1, 2020 ("Effective Date"), by and
between the Department of the Attorney General, State of" Hawaii ("Agency") and the Hawaii
Police Department, whose business address is 349 Kapiolani Street. Hilo, Hawaii 96720
("Grantee") (collectively, "the Parties'').
izEci,rALS
WHEP�,EAS. Title IV of the Violent Crime Control and 1_akv E-riforcement Act of 1994,
42 U. S. C. 3796 et seq., as amended (hereinafter "Ad"), was enacted to make grants to states for
Z-1
developing and strengthening effective law enforcement and Prosecutorial strategies and victim
services in cases involving crimes against women;
WIJFIUAS, offices and agencies of the state U(WeMnlClu, units of local govcnirnent.
Indian tribes, and non-profit, non-governmental victim ser\,ices programs are eligible to apply to
states for SUbgrants under twenty broad purpose areas:
WHEREAS, the Governor has designated the Agency to serve as Hawaii's office for
administei-ina the federal financial assistance under the Act;
)AI"HEREAS. Agency applied for STOP Violence Against Women Formula Grant
Program (VAWA) Funds in the form of a STOP VAWA award;
WHEREAS, on or about September 13, 2018, the Office can Violence Against Women
("OVW"), U.S, Department of` Justice. awarded Agency $1,129,162.00 in s,roP VAWA Funds,
Award No. 201 S -WF -AX -0024 (,*Award");
WHEREAS. Grantee is qualified to receive funds available to tile State under the Act and
its respective implementing regulations contained in the STOP Violence Aoamst NVornen
Formula Grant Proun-am Guidance, and tile 'Uniform Administrative Requirements, Cost
Principles, and Audit lZequirements in 2 CJ`.R. Part 200, as adopted and supplemented by the
Department of Justice in 2 C.F.R. Part 2800 (together., the "Part 200 Unitbrin Requirements")
and has submitted ail application to Agency for receipt ot'the sanic as a subgrantee. as copy of
which is attached hereto as Exhibit -A";
(VAWA 1-"Y 2018 (COUtiry) ReN% 04/1-020)
W I ff"Af AS, Agency has reviewed Grantee's application t`6r funds. and is satisfied that
Grantee has demonstrated that it is ready, willing and able to perforni the services described
herein, and that Grantee is capable of casing the requested Federal funds appropriately, and
W1 IEREAS. Agency is satisfied that the requirements of the A,,vard have been met for
I Zn
purposes of entering into this Agreernent.
AGREEMENT
NOW THEREFORE `the Parties, for and in consideration of' the covenants, conditions,
aoreements, and stipulations set I"or-th herein. the receipt of which is hereby acknowledged, agree
a follows:
as follows:
1. S('OPE OF Sidi VICES
Grantee shall, in as tinick, and satisfilctory, manner. as determined by Agency. and in
accordance with the terms and conditions of this Agreerricrit. furnish all labor, materials, and
equipment necessary to satisfiactorily perform the services (lici-cinafier, "Scope of Services")
described in Parts 11 and III oft"xhibit "A." attached hereto and incorporated by reference herein.
1 PROJECT PERIOD
Grantee shall perform the Scope of Services within the project period ("Project Period")
specified in Part I ofl`xhibit "A."
3. TERM OF ACREEMENT
I ---- --------- - ... ...
The term (""feria") of' this Agreement shall commence on the Effective Date and shall
terminate on the date Irluency accepts the final financial reports (Request for Funds and Cash
Balance Report (,Rlj,-:) and Project Expenditures and Obligations Report ("PEO")) from
Grantee under this Agreement ("-I 'crinination Date"), unless sooner terminated as provided
herein or as otherwise au-i-eed to in writing by the Parties.
4. MATCHING FUNDS
Grantee shall ensure that niatchinu, funds in the amount of zero and 00/100 dollars
(111,10.00) is available fear Grantee's use to perform the Scope of Services (hereinafter. "Required
I'vlatching Contribution"). Grantee shall maintain records which clearly and accurately show the
source, amount, and the timing of match contributions. If. at the end of the Project Period,
Agency determines that Grantee does not have the Required Matching Contribution, Grantee
shall return all funds received Trona the Agency under this Agreement Jbi-which Grantee does not
have the required match,
(V, -`AWA FY 1-0 IS (ClOunk) Rev. 04/2020)
1
S. RE IMBURSEMENT
(a) Subject to availability of funds, Grantee shall be reimbursed for all actual,
allowable, allocable, and reasonable costs it incurs in perfion-ning the Scope of Services tinder
this Agreement in an arriount not -to -exceed eighty-three thousand. three hundred thirty-seven
and 00/100 dollars ($83,337,00) (hereinafter, "NTE Amount"). Grantee acknowledges and
agrees that it will not be reimbursed for any costs it incurs in excess of the NTE' Amount in
per6ortning the Scope of` Services Linder this Agreement.
(b) Grantee acknowledges and agrees that Agency's obligation to reimburse Grantee
is subject to Agency's receipt of federal Hinds Linder the Award, and at no time shall this
Agreement be construed as an agreement to reimburse or compensate Grantee with funds other
than those which are received from the federal government. Grantee further acknowledges and
agrees that federal funds tinder this Agreement will be used to Supplement. but not supplant, state
or local funds. Failure of Agency to receive anticipated federal funds shall not be considered a
breach by Agency or an excuse Im nonperformance by Grantee.
(c) In seeking reimbursement tinder this Agreement, Grantee shall submit to Agency:
(i) A monthly RFF for costs it incurs in performing the Scope of Services
under this Agreement within Fifteen (15) calendar days after the end of
each calendar month. Grantee shall subillit to Agency its final RFF
drawdown within thirty (30) calendar days after the end of the Project
Period-, and
Grantee shall submit to Agency its final RIF within sixty (601) calendar
days after the end of the Project Period,
(ii) A quarterly PEO NvIthin fifteen (15) calendar days after the end of each
calendar quarter as follows:
(A) For the January I" through March 31" calendar quarter, the PEO is
due April 15""
(B) For the April I" through June a0"' calendar quarter, the PEO is due
jnly 151h,
(C) For the July I" throupEO
It September -')Oil' calendar quarter. the P
is due October 15"'; and
(D) For the October I" through December ')I" calendar quarter, the
PILO is due January 15Ih
Grantee shall submit to Agency its final PEO within sixty (60) calendar
days after the end of the Project Period.
3
(VAW'A FY 20 18 (County.) Rev, 04/2020)
Grantee expressly' acknowledges that non -adherence to the above deadlines may result in the
withholding of hinds. Grantee shall Continue to perform the Scope of'Sm,iccs during the period
that payment is being withheld.
(d) if Agencydetermines that it RFF or PE'0 requires clarification andior rc\,ision,
Agency will notify Grantee and Gi'antee shall respond with the requested clarification and/or
revised RFI: m PEO -mthin the time specified by tit,,- Agency, Gr-antce expressly acknowledges
arid agrees that Agency, may withhold payment unless anti until such time Agency deter -mines
that Grantee has adequately responded to Agencys request for clarification and/or revision.
(C) All funds available for use under this Agreement
reement shall be Subject to the allotment
sYstem as provided in Hawaii Revised Statutes Chapter 37.
(f) All payments shall be made in accordance with arid subject to Hawaii Rcv1sed
Statutes Chapter- 40.
It'. at any time after payment is issued to Grantee under- this Agreement, Agency
detern-ilnes that certain costs paid by Agency to Grantee were inappropriate or unallowable,
Agency may either require that Grantee j'etUrn an equivalent amount of monies to Agency or -
withhold an equivalent amount from zany payments due arid owing to Grantee.
(h) It', for any reason, Gi-antce is in possession of any binds provided to Gmince
under this At!reement which \Nere not encumbered by Grantee during the PrQject Period, all such
funds shall lIe returned to Agency within ten (10) calendar- days after the end of the
Period.
(i) 11', for any, reason, Gt-anice is in possession of I any funds provided to Grantee
under- this Agreement \vhich Grantee encumbered (11.11-ing the Project Period, but which Gi-antec
did not disburse within sixty (60) days after the end oftlic Project Period, all Such funds shall be
returned to Aucticy within tell (10) calendar days.
(j) It" at any time during the Tciln, Agency determines that Grantee is not complying
with the conditions of this Agi-cetnent or satisfactorily fulfillino its obligations under tills
Agreement. Agency MZINI. Withhold payments due and owing to Grantee until such time Agency
reasonably determines that payment call be issued. Grantee shall continue to perform the Scope
of Services dut�ing the period that payment is being iN,ithheld,
6. CERTIFICATIONS
Prior to. Or C011CM-rently with the execution of this Agreement, Grantee shall execute and
submit to Agency the certifications attached hereto as Fxhibit "B" and incorporated by reference
herein. Grantee covenants that the representations made in the signed'ect-tifications are ti -tic at
the time this Aircemcnt is executed arid will remain true throughout the Term. including any
extensions thet-cof, and that Grantee shall fulfill any and all terms and conditions set forth
therein,
(VA W A FY 2018 (Cou tit v) Rev, 0412 02 0)
7. CONFIDENTIAL MATERIAL
Any information, data, report, record, summary, table, map, or study given to or prepared
or assembled by Grantee under this Agreement which is identified as proprietary or confidential
information that Agency requests to be kept confidential shall be safeguarded by the Grantee and
shall not be made available to any individual or organization other than any subcontractor to
which the material may relate, without prior written approval ol'Agenev, Grantee shall submit a
completed Privacy Certification for review and approval prior to the expenditure of Funds, for the
collection of identifiable research/statistical data. All information, data, or other material
providcd by the Grantee or the Agency shall be kept confidential only to the extent permitted by
law. Grantee shall comply with the requirements of Chapters 487J, 487N and 4878, Hawaii
Revised Statutes as applicable.
& COPYRIGHT AND PATENT
The Agency shall have complete ownership of all material, both finished and unfinished,
which is developed, prepared, assembled, or conceived by the Grantee pursuant to this
Agreement, and all such material shall be considered '*works made for hire," No surnmary.
report, map, chart. graph, table, study or other documents or disco -very, invention, or
development produced in whole or in part with funds made available Under this Agreement shall
be the subject ol'an application for copyright or patent by or on behalf' ot'Gratitee, its officers,
agents, or its employees, or its subcontractors �,vithout prior written authorization from Aggency.
To the extent that any material, summary, report, snap, chart, graph, table, study, or other
documents, or discovcTT, invention, or development under this Agreement is not recognized as a
".work made for hire" as a matter of law, Grantee hercby assigns to the Agency any and all
copyrights in and to the material.
9. CONFLICT OF INTEREST
Grantee expressly represents that at the time this Agreement is executed, it presently has
no interest, either direct or indirect, that would conflict or adversely affect, in any manner or
degree, its ability to satisfactorily perform the Scope of Set -vices under this Agreement, Grantee
covenants that this representation will remain true throughout the Term, including any extensions
the rcor.
10. PROGRESS IZEI'Mrs
Grantee shall submit prooress reports as required for STOP 'VAWA funds to Ai,,lencv, as
required by the Acceptance of VAWA Special Conditions in Exhibit -B." Grantee's oblioation
to submit progress reports to Agency shall survive the expiration or termination of this
A-reerrieriL
(VAWik FY2018 (County) Rev. 0412020)
11. COOPEIZATION WITH DATA COLLECTION, ASSESSMENTS
Grantee expressly acknowledges and agrees that. if' requested by Agency, Grantee shall
cooperate with, participate in, and/or suppoti ata y data collection eflorts, assessments, or
information requests involving or relating to Grantee's performance of the Scope of Services
tinder this Agreement. Grantee's oblialations under this section shall survive the expiration or
termination ofthis Aurcement,
12. SUBCONTRACTING. ASSIGNMEWl'
Grantee shall not subcontract or assign any portion of the Scope of Services under this
Agreement without first obtaining the prior written approval of A ' ( ' ' cricy. If Grantee obtains
Agency's approval to enter into a Subcontract,, Grantee shall ensure that the subcontract is in
writing signed by both parties. includes all required provisions, and that the term of the
subcontract does not exceed the ProJect Period of this Agreement. Grantee shall also ensure that
the subcontractor has complied with all applicable requirements and conditions before any funds
are disbursed to the subcontractor.
13. IND Ell EN DENTCONTIZACTOIZ
In the performance of the Scope of'SCI-Vices LITICIff this Agreement, Grantee shall be an
independent contractor with the authority to control and direct the performance and details of the
Scope of Services, ho\�ever. Agency shall have a general right to inspect Grantee's work to
determine whether. in Auericy's opinion. Grantee is performing the Scope of Services in
accordance with the terms and provisions of this Agreement. Grantec's, employees and agents
are not employees or agents of the Agency by reason of this Agreement. and Grantee's
employees and agents shall not be entitled to claim or receive from Agency any vacation, sick
leave. retirement, or other benefits directly afforded to employees of Agency, Grantee shall be
responsible for the accuracy, completeness, and adequacy of Grantee's performance tinder this
Agreement. Grantee shall be responsible for payment of any federal, state, and county fees which
may become due and owing by reason of this Agreement. including but not limited to (i) income
taxes, (ii) employment related fees, assessments and taxes and (iii) general excise taxes. Grantee
shall also be responsible for obtaining any licenses,
� permits and certificates that may be required
in order to perform the Scope of Services under this Agreement.
14. INDEMNIFICATION
Grantee shall defend. inden-inify, and hold harmless the State of Hawaii. Agency, and
their officers, agents, and employees from and against all liability, loss, actions. claims, Suits,
damaocs. and costs or CNPCt!SeS (including attorneys' fees) arising out of relating to, or resulting
from the acts or omissions of Grantee. its officers, employees, agents. subcontractors, and/or
subarantees under this Agreement: provided. however, that this provision shall not apply if
Grantee is a State agencN .
The County of Flawaii will indemnify the State of I lawaii.. Agency, and their officers,
agents, and employees to the extent permitted by law., and it is Understood that payment is
(VAWA FY 20l S (County) Rev, 04/2020)
subject to approval by tile county councillor city council, as the case may be
The provisions of this section shall survive the expiration or termination of this
Al-il-cernent.
15, MODIFICATION OF CONTRACT
(a) Modification by Mutual Agreement. At any time during the Project Period of this
Agreement, the Parties may make modifications xvithin the general scope of this Agreement by a
written amendment signed by both Parties.
L -
(b) Unilateral Modification.by Agency, At any time during the PrQjLc( Period, but no
later than 45 days prior to the end of the Project Period, the Administrator of the Crime
Prevention and Justice Assistance Division ("CPJA Administrator"), as the authorized designee
of the Attorney General, may issue a unilateral written project grant modification notice which
directs Grantee to make the Hollowing changes effective as of the date specified in the written
notice, or if no date is specified, as of the date the written notice is approved (hereinafter,
"Modification 'Notice"):
(i) Changes in the Scope of Services within the scope of the Agreement:
Changes Agreement;
(ii) Changes in the Project Period that do not alter the scope of the Agreement;
oil
(iii) Changes in Project Director or Financial Officer.
All Modification Notices issued by the CPJA Administrator shall be incorporated ill and made a
part of the Agreement. 11' the Parties agree that a Nlodification Notice increases or decreases
Grantee's cost of performance of the Scope of Services under this Agreement, an adjustment to
the NTE Amount shall be made by written arricridnient to the Agreement. If Grantee believes
that it is entitled to an adjustment of the NTE Amount as a result of a Modification Notice,
Grantee shall file a written clairn within I"ourteen (14) calendar days after receipt of the
Modification Notice or prior to final payment under this Agreement, whichever is shorter;
provided, however, that the CPJ,,% Administrator may extend such period for filing. The
requirement for filing a timely written claim for all adjustment of the NTE AnIOUllt cannot be
Waived and shall be a condition precedent to the assertion of claim. Failure of tile Parties to
agree to an adjustment of the NTE Amount shall not excuse Grantee from proceeding with the
Agreement as changed by the'Modification Notice. The right of Grantee to dispute the NTE
Amount shall not be waived by its performance, provided Grantee timely files'a written claim.
16. TIS RMINxrjON FOR CAUSE, CONVENIENCE
(a) Termination for Cause. If Grantee breaches all-\, of its promises or fails to
satisfactorily perform or fulfill its obligations Under this Agreement, Agency may notify Grantee
in writing of Grantee's breach or nonperformance under this Agreement (hereinafter, "Notice of
Default"). If the breach or nonperformance is not cured within tell (10) calendar days of the
(VAWA IFY2011 (Coitwy) Rev. 04/21020)
Notice of Default, or within some other time as may be specified by Agency. Agency mwy
terminate Grantee's right to proceed with this Agreement or portion thercof by providing
Grantee with a written notice of termination (hereinafter, "Notice of Tcrmination for Cause-).
'rhe Notice of Termination for Cause shall be effective as of the date of such notice unless
otlici-wise specifitcd. The, Grantee shall continue performance of the Agrecinent to the extent it is
not terminated. Notwithstanding any other provisions to the contrary, Grantee shall not be
relieved of liability to Agency tsar damages Sustained by Agency because ot'Grantee's breach or
nonperformance nuclei- this Agreement.
(b) Termination fear Convenience, Agency may terminate this Agreement. in whole
or in part, at away time when the interests of the Agency so require by giving written notice of
Such termination to Grantee (hereinafter. "Notice of Termination for Convenience"). The Notice
of Termination flor Convenience shall be effective as ofthe date OfSLIch notice unless otherwise
specified. The Grantee shall continue performance of the Agreement to the extent it is not
terminated.
(c) Grantee shall be entitled to be reimbursed for all allowable, allocable, and
reasonable costs actually incurred up to and including the date ot'Grantcc',s receipt of the Notice
of Termination for Cause or Notice of Termin ation for Convenience, whichever is applicable.
Any costs incurred by Grantee after Grantee's receipt of, such notice will be eligible for
reimbursement only if they represent unavoidable or reasonable wind -down costs as determined
by Agency in AL, *s sole discretion.
ency
(d) Notwithstanding the termination of this Agreement, and subject to any directions
from Auency. Grantee shall take all timely, reasonable steps necessary to protect and preserve
property in the possession of Grantee in which Agency has an interest.
(e) In the event of termination of this Agreement, all finished or unfinished
documents. reports. summaries, lists, charts, graphs. maps, or other written material developed or
prepared by Graince under this Agreement shall, at the option of Agency, become Agency's
property and, together with all iril'ormation, data, reports, records, maps, and other materials (if
any) provided to Grantee by Agency, shall be delivered and surrendered to Agency within such
time specified by Agency:
17, WAIVEaZ
The failure of Agency to insist upon strict compliance with any term,
. provision, or
condition of this Aoreement shall not constitute a waiver or relinquishment of Aaerievs right to
ent-orce the same in accordance with this Agrcement. In the event Agency is determined to have
w
- a
ivied a term.. provision, or condition of this Agreement, It is express]), understood and agreed
that such waiver shall not constitute a waiver or relinquishment of Agency's right to enforce the
same as to any other or further violation,
(NIAWA FY 2018 (COUnh) Rev. 04/2020)
18. DISPUTES
Any dispute arising under this Agreement which is not disposed of by mutual agreement
of the Parties within fifteen (1-5) calendar days shall be decided by the Attorney General, or the
Attorney General's duty designated representative, ,vho shall reduce the decision to writing and
mail or otherwise furnish a copy of the decision to Grantee. "file decision of such person shall be
final and conclusive. Pending final decision of such dispute, Grantee shall proceed diligently
with the performance of this Agreement unless otherwise directed by Agency.
19. GOVERNING LAW
The validity of this Agreement and any of its terms or provisions, as well as the rights
and duties of the Parties to this Agreement, shall be governed by the laws of the State ofl-lawaii.
Any action at law or in equity to enforce or interpret the provisions of this Agreement shall be
brought in a state court of competent jurisdiction in Honolulu. Hawaii.
20, SEVERABIIATY
Should any provision of this Agreement be held to be invalid or unenforceable by its
terms, that provision shall first be applied with a limited construction so as to give it the
jilaxinium effect permitted by law, Should it be held, instead, that the provision is utterly invalid
or unenforceable, such provision shall be deerned severable from this Agreement.
21, ENTIRE AGREEMEN'r
This Agreement sets forth all of the agreements, conditions, understandings, promises.,
warranties, and representations between Agency and Grantee relative to this Agreement. This
Agreement supersedes all prior agreements, conditions. understandings, promises, warranties,
and representations. which shall have no further force or ef'f'ect.
22, AUTHORITY TO ENTER INTO AGREEMENT
Each Party represents and warrants to the other that it is duly authorized- to enter into this
Agreement and to fully perform its obligations hereunder.
23, COUN,rERPAlZTS
This Agreement may be executed in counterparts, each of which shall be deemed all
original, and all such counterparts shall together COuStitUtC one and the same agreement.
(VAWA FY220 18 (County) Rev. 04/2020)
INT WITNEISS WHERF'OF, the Parties hereto have executed this Agreement as ol'the
1-1`11�ctive Date.
OVVD ASTO FORM:
DcpLltV Attorney General
ATTORINEY GF"NERAL
STATE OF I Iii WAIF
Its: Fwat Deputy Attomey QanamL
Date: Nov 16 2m
"GS t-antec"
HAW'All P()I.I("F'DEPAR'I-MF.NT
By: Paul Ferreira By: Fla -y Dirty
Its: Chief of Police is: Mavor
Date: Of 12 3 7020 ffiDate:
APPROVED ASTO FORM AN D
ll','GALFFY�
f3y:
Its: Corporation Counsel
Date: !c'- �o
10
(VA WA FY 20 IS (County) Rev. 04/2020)
CRIME PREVENTION AND JUSTICE ASSISTANCE DIVISION
DEPAI;(I'MENT OFTHE ArroRiNEY GENERAL
235 South Beretania Street, Suite 401, Honolulu, Hawail 96813
APPLICATION FOR FY 20118turd-FY 2019 STOP 10OLENCE AGAINSTWOMEN
FORMULA GRANT
PA-RT1. TITLE PAGE
A. PROJECTTITLE:n
j Itaivai'Island SAFE Call -Out Pay and SAN[,-,, Coordination
B. APPLICANT AGENCY, f lawaii Police Department
C. ADDRESS: 349 Kapiolani Street City Hilo zip 96720
1). SYSTEM FOR ANVARD INIANAGENIENT(SAINI): Yes ❑ No
DUNS No. 613154335
PRIMARY PLACE 01"
E. PERFORMANCE- Citv I filo
Zip + 4
State III digits 96720-3912
F. PROJECT PERIOD: From Irina: 1. 2020 To Nlay, aj, 2021
AUTHORIZED NYAM"A PURPOSE 1 ❑ 2 f7 3 [:] 4E] 5 [1 G El 7 7 8 [:] 9 [] 10
G. AREA(S): 11 Ej 12 0 13[:] 14 [1 15 Z 16 Z 17 [1 18[1 19E] 20
10 2 El 3 [1 4 El 5 El
IL FUNDING PRIORITY AREA(S): 6 El 7 f-1 8 ❑ 9 E] 100
L TOTAL PROJECT COST:
J. PROJECT DIRECTOR
FY 2018
FY 2019 TOTAL
SOURCE OF FUNDS
PERCENT
AMOUNT
A1*81OU NNT
AMOUNT
Federal Funds
100%
583,3 )7.00
S0.00
$83,337.00
Agency Match
01,11'
S0M0
$0,00
$0.00
TO'FAL
Title: Accountant III, Finance Swim
$83,337.00
50.00
5831,337.00
J. PROJECT DIRECTOR
Name:
Sandor
Title: Police Lieutenant, JAS Area I
Address
349 Itic2ptvlafai Street Ifilo. 111967210
Telephone:
808-961-2254
F. -,'Mail: Sandor.Fin fi i,hawmicomity.-ov
K. FINANCIAL
OFFICER
Name:
—Kelste Kailiuli
Title: Accountant III, Finance Swim
Address,:
349 Kaj7Cola2ai -SIrccL
Lido. 1-11 )720
Telephone:
_(x28 961-2274
F-Nfail: Kelsie.KK,Kailitilif,iiJliaoutlty.f fat'
FOR CHM) USE
Date veceived:
4/17/20,,5/28/20,7/22/20,814. '20 -I-,,-- Project Number: IN -WF -07
EXHIBIT`A
AG/CRIAD #1 NAWA Application for 1.17 ajod Pros ((tc%- 212020)
APPLICATION FOR STOP VIOLENCE AGAINST WOMEN GRANT
PART 11. DESCRIPTION OF PROJECT
Note, this
N , Finn does not cheA,
A. THE PROBLI:',-M
Flawai'i Police Department (HPD) views violence against women as a serious and on-going
problem. In 1995, III'D established the Sexual Assault Forensic Examination (SAFE) Program to
improve investigations ofsexual assault cases and effectively address the needs ol'victims. The
SAFE Program provided medical and forensic services to victims through certified SAFE
personnel known as Sex Assault Nurse Examiners (SANEs). The SANEs received extensive
training in recognition, evaluation, and classification of various injuries resulting 1rom traumatic
sexual contact. SANEs also receive training in perl'orming a medical -legal examination, forensic
photography, evidence collection, report -writing, and other methods of documenting injuries for
evidential purposes,
The collected evidence and testimonials provided by the SANEs to HPD's Criminal Investigation
Division (CID), Sex Crime Unit (SCU), and Juvenile Aid Section (JAS) detectives and the county
prosecutors have contributed to the successful prosecution of sex assault offenders. In calendar
year 2019, there were 36 SAFE exams completed.
From 1995 to 2010, the SAFE Program \vas spearheaded by a highly experienced certified SANE
who was employed \,vitli the county. The SANE coordinator was responsible fear all aspects of the
pro -ram and worked directly with the CID., SCU and .JAS personnel. In October 2010. the SANE
coordinator retired an(] effbi-ts to fill the position were unsuccessful due to lack of'qualified
candidates. The position was subsequently frozen and then unfunded because of county budget
shortfalls.
Without the SANE coordinator, HPD's SAFE Program lacked the quality assurance activities,
including, quality improvement goals and peer review review or Peer revieor review by a certified
I
SANE is critical to ensuring consistency of victim care and the quality of reporting and evidence
collection. Lack of Acer review could result in loss of skills, inadequate knowledge of up-to-date
processes, and increase in errors that could lead to compromised evidence.
In order to continue with the SAFE Program, HPD used VAWA funds and outsourced what was
previously an in-house program. The contracted provider took on tile role of SANE recruitment.
coordinated SAFE trainim, and preceptorship. maintained 24/7 coverage of'SANEs in both Last
I
and West Hawaii, managed the island's SAFE rooms, developed policies and procedures, and
developed a peer review process,
For this funding round, HPD will use VAWA ftinds to contract with the provider to continue to
coordinate and implement the SAFE Program, cover call -out pay for SANEs, pay fbi, SAFE exams
for Victims Of'SeXUal assault age I I and older (its needed, when not covered by other fund
sources), and cover costs for SANEs to participate in peer inectings, The YWCA had successfully
completed a request for proposal for the continuation ofproviding, the coordination of
SAFE/SANE services and was awarded the contract with the: County of Flawaii.
AG XNAD 41 (a) (Re% 3/23'2010)
Additionally, HI'D will work collaboratively with SANEs and community partners to effectively
respond to victims of sexual assault and ident4/irriplement best practices in investigating sexual
assault crimes.
HPD will also use VAWA funds to provide training opportunities to personnel which are sexual
assault and domestic violence centric,
B, GOALS AND OBJECTIVES
RM
To improve flawai'l County's response to violent crimes a-ainst women tht-otn'll comprehensive
medical and forensic services for victims of'sexual assault,
Objectives:
To ensure 24-hour access to medical and forensic services for all sexual assault victims
ages I I or older.
I To ensure SASEs respond to a phone call "call -out within 15 minutes of the call and
schedule a SAFE exani within 120 minutes ofthe call -out.
To ensure SANEs kind SANE candidates are fully trained and offered continuing education
opportunities required to conduct forensic examinations.
4. To provide SANEs a call -out stipend per examination.
To improve collaboration between the YWCA., HPD and SART iuctribers through regular
rnectinizs, consultations, and trairtings'confcrence (as available),
6. To identify and imptenient best practices in investigating sexual assault. domestic violence.
dating violence, and stalking cases; and the appropriate treatment of victims,
7. To provide training for HPD personnel which is victim centered with IbUtSeS on domestic
violence and sexual assault.
C, PROJECT ACTIVITIES
Upon receipt ofVAkVA STOP funding. the HPD will contract with the current agency provider
that will oversee, coordinate and continue to pefforin the set -vices of the SAFE Program.
The contracted agency will be responsible for the fi_-,Ilowint_1 activities throughout the pre�ject
period.
Contractor Coordination Activities:
1. Continue to recruit and contract certified SANEs; schedule 2417 SANE coverage 161.
Hawai'i County.
Continue to recruit and facilitate training and certification of qualified SANE candidates-,
provide continuln- education to SANEs to obtain andior maintain certification. Facilitate
m';f('IIJAD 41(ai (Rev 3,23120 101
professional development and continuing education as opportunities arise, both on -island
and off island.
3, Compensate qualified SANEs for conducting SAFE exams for Victims Of'SeXUal assault
age I I and older (VAWA fitulds will be used on tan as-riceded basis, where eligible exams
are not covered by other fund sources). SANEs are compensated at a rate of *S'450 per
examination plus a call -out stipend ol'SI 00 per examination provided that the examination
takes place within 120 minutes of the call -out,
4, Continue to keep tile SAFE rooms available and stocked.
5. Maintain the SDFI system implemented in 1-km,!ai'i County.
6. Provide appropriate documentation/pictures or sex assault evidence to HPD.
7. Finalize and implement the Peer Review and Quality Assurance processes.
S. Provide narrative and statistical progress reports to the HPD to rneet requirements of
contract fltindirig
9. Participate in the Inter -Agency Council, Big Island Coalition Against Sexual and Physical
Assault, VISART, Hawaii Coalition Against Sexual Assault and other meetings or
train in,as/conlerences (as available') involving (lie SANE- program services and/or
coordination of,care,
Conti -actor On -Call Pay Activities:
1. Provide as call -out stipend to nurses qualified in Adult SANTE and Pediatric SANE who
conduct examinations which begin within 120 minute's of the call -out.
D. PROJECT ORGANIZATION AND MANIAGEMEN]"
As of mid October 2019, the project is managed by IJPD East Hawaii, SCWJAS, Area 1, The
Project Director is Lt. Sandor Finkey of HPD's SCU/JAS, Area I. Lt. Finkey reports to Captain
Gregory Esteban, commander of the East Itawal'i CID, who is responsible for ensuria,-
compliance with all project guidelines and requirements.
E. PERSONNEL
Tile following I-IPD personnel will be involved with this, gp-ant:
• Lieutenant Sandor Finkey (SCU!'.IAS, Area 1) as the Project Director.
• Captain Gregory Esteban will provide guidance and administrative oversight,
• HPD SCU/JAS. Lieutenants (Area I and 11) and 1'[ 0] Detectives (Areas I an(] 11) will
participate in multi -disciplinary meetings or trainlngs/conferences; and conducting
interviews or interactim, with victims ol'sexual assault (age I I or older).
The following Hill) personnel will assist in managing the project:
AG!CP3AJ)#1(a) (Rev 312312010)
Kelsie Kailiuli, Accountant III. will serve as Financial Officer,
Police Investigative Operation Clerk will provide support with fiscal activities,
F. BRIEF PERSONNEL BIOGRAPHIES
Project personnel tenure with HPD is as follows. Resurnes are available upon request.
Lieutenant Sandor Finkey (Area D: 19 years
Captain Gregory Esteban (Area 1): 34 years
Lieutenant Scott Kurashige (Area 11): 29 years
Detectives (Areas I and 11): From I I to 1-0 years,
Kelsic Kailiuli, Accountant III: I year
• Police Investigative Operation Clcrk: 30 years
G. PARTICIPATING AGENCIES
The HPD collaborates with the YWCA ofl-ia,,vai) Island, Sexual Assault Support Services
(SASS), a program that provides 24'7 sexual assault crisis response and stabilization and other
wrap-around services'tor victims, Other partner entities include: the Big Island Coalition Against
Physical and Sexual. Assault (BICAPSA); Children's Justice Center (CJQ of'Fast and West
Hawaii; Sexual Assault Treatment Center (SATC); State Department of'l-luman Services-,
Prosecutinu Attorney of [lawai'i County-, Hilo\Iedical Center, Kona Community Hospital, North
l'i Col
Flaw,a111111luily Hospital, Kau Hospital- Kapiolani Wornen and Children's Hospital.
I -L PERFORMANCE IND ICA'I"OR S/OLJTCOM E MEASURES
Outputs
Contractol- COol-dilultion OLIta—lits. ,
Number of'SANEs receiving continuing education to maintain approval status.
Number (if sexual assault victims served throuah the SAFE Program.
C_
Number of times a SANE responds to a phone call/call-out within 15 minutes of the call
and Schedule a SAFl.'_' exam within 120 minutes of the: call -out.
4. Number of BICAPSA and other meetings or traininpcorifereticcs attended by tile contract
provide]-,
5. Pertinent documentation regarding Outcome of collaborative mectin-gs between the FIPD,
tile contracted provider and other parincragencies,
("'ontractor Call -Out Outputs:
Number of'examinations wherein a call -out stipend was received .
111'D Outputs:
Number of BICAPSA and other meetings or irainings/conferences attended by HPD
c'
SCU/JAS, Areas land 11 -- Litt MIMV[Sand Detectives.
AG'01JAD01 W (Re% 3�2312010)
Number of" interviews or interactions witli victims of'sexual assault (ape I I and older)
conducted by 11111) SCWAS, Areas I and 11 - Lieutenants and Detectives.
Outcomes
C61111-elclor Coolohnalion 011tc-ennes:
100% of SANEs receive training education to enhance profiessional skills and maintain
certification.
100% ofrecrultcd SANE candidates are enrolled in training and progressing along the
timeline established at the si4lnin- cif the Memorandum Of'AUreenlCut betWeen the
candidate and the provider,
3. 100% of the sexual assault victims reqLICStint, services thrOU011 tile SAFE Pro - rant are
served. 11
4. Increased working collaboration between HPD, YWCA, and SAR-I'members,
Compliance with 11SARTprolocols and guidelines,
Conll�acror C'qj/-0111 Qjj1Cojjj�s,-
Nurses will receive a call -out stipend for every examination which begins within 120
minutes frorn their call -out .
HPD Outcomes:
Increased Nvorkingt-1 collaboration with HPD, YWCA, SART
members, and other partner
agencies,
Increased identification and implementation of best practices in investigating sexual
assault, domestic violence, dating violence, and stalkin<.3, cases-, and the appropriate
treatment of victims.
PROBABILITY TO HAPROVE THE (:RfMIN1AL JUSTICE SYSTEM
The Hawai'l Police Department's SAFE Program must continue tot provide highly qualified and
responsive medical and forensic services to victims of sexual assault, These services encourage
reporting of sex Crimes to police, improve law enforcement investigations, ,And successful
prosecution, and enhance working collaborations between partner agencies.
AGICPJAD M(a) (Rev N2312010)
DEPARTMENT OF THEATTORNEY GENERAUCPJAD
APPLICATION FOR GRANT
T'AR'T' III. BUDGET DETAIL AND EXPLANATION
BUDGET DETAIL:
I COST ELEMENT I I Amunurs"t. I
A. Salaries anti Wages
Position 'title
N'o, of
Positions
Nloathly rate
Subtotal
Position Title
No. of
Positions
I lourIXILate
No. of
Hours
Subtotal
$
Total Salaries and N81-1 7'es
$0
13. Fringe Benefits
Employee Bencl-ils (a_)_%
Position "title
Xo. of
Positions
Monthly Rate
Subtotal
Position Title
No. of
Pc-, ions
I lourly Rate
No. of
Hours Subloild
Total Fringe Benefits
so
C. Consultant Services[Contracts
Scope of consulta"t
Service./Contract
Eslitnated
010
Length of
Consultant/
('ontract
Service
Select as Appropriate
YWCA
$61106
1 year
ctmgijt;jnt Xt (,otilract
Is
U Curl'Alltant ED Contruct
$
C
El onsultant
Itemize for
mainlandAnterisland airl"are,
ound transport,
ground ation, rental
car, penitent
Unit Cost
No. of
Travelers a-,�
fl 9hC36Ie
NN 0, o
Days
--oContract
Subtotal
Total Consultant Services/Con tracts
$61106
91(b) (Rcv 10,2018)
COST ELEME T
N
AMOUNT
D. Transportation and Subsistence
Itemi;ec for )ii tinl,,tnd/ititerisiiii(I
airt'are, ground transportation,
rental car, per dieni
Unit Cost
No. of
Travelers
as
No, of'
Days
Subtotal
National Airfare
Hotel/lIer Diem ($300+14i)
S1200
$445
_±EtlicaFlt
4
4
i
5
54.800
$8,900
Renta] Vehicle
s52
4
5
$260
In State Airfare
$250
4
3
$1000
Hotel/Per Diem ($300+90)
$190
4
3
$4680
Rental Vehicle
$52
4
3 1
$H6
Parking
$55
1
3
$55
Total Transportation and Subsistence
$19,851
E. Supplies
Itemize supplies and related costs
such as printing, paper, binders,
etc.
C)uantity
Cost by Uillit
Subtotal
$
Total Supplies
F. Eguipanent
Specify equipment that wil I be
purchased, leased, or rented.
Quantity Cost by Unit Subtotal
S
Total Equieanent,
Ix
G. Other Costs
Quantity.
Cost by Unit
Subtotal
National
Training/Conference -
Re 7istration Registration
4
$525
$2.100
State Trainine/Conference -
Reislralion
4
70
$280
Total Other Costs
$2,380
11. Indirect Costs
Base
Rate (%j)
Subtotal
$
$
Total Indirect Costs
TOTAL PROJECT COSTS $83337
AGICIIJAD 41(h) (Rev M2018)
BUDGET EXPLANATION:
A. Salaries and Wages
Not Applicable
13. Fringe Benefits
Not Applicable
C. Consultant Services/Contracts
The HPD will contract with the YWCA for the operation, irianagenient, and services of the
SAFE Program. Contracted services include: SANE recruitment and contracting; planning
and coordination of SANE training and preceptorship process', ensuring 24-hour SANE
coverage for Fast and West Hawai'i: case management: development of quality control and
peer review process; scheduling follow-up appointments with victims-, and other related
responsibilities. Funds contracted to the provider also include a call -out stipend for each
examination that begins within 120 minutes of the call -out. Additionally, funds may be used
to compensate qualified SANEs for condUcting SAFE exams for victims of sexual assault
age I I and older. Note: VAWA funds will be used oil an as -needed basis, where eligible
exams are not covered by other fund sources.
Consultant fees will include the SANE Coordinator 1ecs: YWCA COO/SANE Coordinator to
Facilitate progress in the program oil real time bases at a salary of S28.30/hour, with Taxes,
FICA. Ul and TDI ,P 13,67%, Medical Betlef its at $3 80/flionth, prorated, and other benefits
YWCA Administrative Fees at 16% of expenses:
These fees Include the costs associated with tile, administrative tasks surrounding the
program, such as firiancial support (accounting, invoices, grant fiscal responsibilities)., human
resources support (such as criminal background checks, payroll, etc,), rent, insurance,
telephone and other costs associated with the operation of the program and supporting staff
who do not provide direct service but are integral to the success of the grant pro rant.
D. Transportation and Subsistence
related to either domestic violence or sexual assault - Location is
to be detennined (Dates are to be dctennined)
• Roundtrip airfare, baggage fees, in-state per diem, excess lodging. and transportation for (3)
Police personnel and (1) YWCA SANE Coordinitior.
• Transportation will cover: I rental vehicles for 5 days_
2. in state Tra i i i i ng/Con fercnce — Location rekited to ci 0 icr domestic violence or sexual assa Litt —
Location is to be determined (Dates are to be determined)
• Rouniltripairfare, baggage fees, out-of-state: per diens, excess lodging„ and transportation for
(3) Police personnel and (1) YWCA SANF Coordinator.
• Transportation and parking will cover: I rental vehicle for 3 ) days
E. Supplies
AG,ICP.J.Al) 41 (b) (Rc% I W211 18)
F. Equipment
G. Other Costs
1. National Confcrence,,Trainin- Registration for (3) Police personnel and (1) YWCA SANE
Coordinator
2. In State Confcrenc'Fraiziijw Registration for (3) Police personnel and (1) YWCA SANE
Coordinator
H. Indirect Costs
ACICHAD91(b) (Rev 1012M)
• Acceptance of Conditions (AG/CPJAD ,11 1)
• Acceptance of VAWA Special Conditions (AG/CP.JAD 926)
• Certification ofd on -Supplanting (AG/CPJAD 9-3)
• Certification of Non -Discrimination (AG/CPJAD 4 15)
• Certification Form — Compliance with the Equal Employment Opportunity Nan
Requirements (ON,111 Control No. 1121-0340)
• Certification Regarding Debarment, Suspension. Ineligibility, and Voluntary Exclusion
Lower 'f Covered Transactions (Sub -Recipient) (0.11" Form 4061 r'1)
• Certification of Non -Discrimination Complaint Procedures (AG/CPJAD #30)
• Certificate of Collaboration (AG/CPJAD 424)
• Certification Regarding Forensic kledical Examination Payments and PolygraphTestin"
Prohibition (AG/C11JAD ' )4)
• Certification Regarding Filing Costs for Criminal Charges or Protection Orders and.ludicial
Notification of Firearms Prohibition (AG/CPJAD xi' )5)
EXHIBIT B
(VANVA FY 200 S (Cuutin) Rev. 4,20220)
DEPARTMENT 01" THE ATTORNFY GFNERAI.
Ci-inie Prevention and Ristice Assistance Division
ACCEPTANCE OF CONDITIONS
-file tindersi o tied ao rees. oil behalf of the applicant agency, that:
I. '['his pr(aject, upon approval. shall constitute an official part of I lawaii's Violence Against
'Women Formula Grant Program established under Title IV of the Violent Crime Control
and Law I-n6orcernent Act of 1994, Public Law No. 103-322.
2. Any grant awarded pursuant to this application ,;hall be subject to and will be administered
in coillortility with.
(a) general conditions applicable to administration ot'grants Linder Title IV of the
Violent Crime Control and Law Entorcentent \ct of 1994. Public Law No.
103-322. as applicable:
(b) conditions applicable to the fiscal administration ot'grants under Title IV of tile
Violent Crime Control and Law En6orcernent Act of 1994, Public Law No.
103-322, as applicable,
(c) any special conditions contained in the grant award: and
(d) general and fiscal regLifations of the Critue Prevention and Justice Assistance
Division.
I Any in -ant received as a result of this application tuay be terminated, or Rind payment may
be discontinued. by the Crime Prevention and Justice Assistance Division when it finds a
substantial failure to comply with the foregoing provisions, the application obligations or
l'or non-availability of funds.
S U B N1 ITTE D
Signature: �'�����Date: OCT 2 3 2020
Nan)e- Paul Ferreira
Agency -
Hawaii Police Department
AG1/CPJAD P'l 4 VAWA and SASP (6/2014)
Title: chief'OtTolice
DE PARINIEN]" OF THE ATTORNEY GENERAL
Crime Prevention and Justice Assistance Division
ACC: E'VTANICE OF VAWA SPEICIAL CONDITIONS
(for Government Contracts)
The undersigned Grantee understands and agrees. on behalf'of its agency that:
Requirements of the Award; Remedies for Non -Compliance or for Materially False
Statements
The conditions of'this award are material requirements of the award. Compliance with
any certifications or assurances submitted by or on behalf of the Grantee that relate to
conduct during the period of performance also is a material requirement ofthis award.
Failure to comply with any one or more of these award requirements -- whether
condition Set Out In Cull below. a condition Incorporated by reference below, or I
certification or assurance related to conduct during the award period -- naafi' result in
CNAD taking appropriate action with respect to the Grantee and the award. Among
other things, CPJAD may withhold award funds, disallow costs. or Suspend or terminate
the award. The Department Of Justice and CPJAD also may take other le"'al action as
appropriate.
Any materially ftalse, fictitious, or firaUdWIC1111 statement to the state and/or federal
clovernment related to this award (or concealment or ornission of a material fact) may be
the subject ofCrinunal prosecution (includin" Under 18 U&C. 1001 andy'or 1621.. andlor
34 U.S.C. 10271-10273). and also may lead to imposition of civil penalties and
administrative remedies for false claims or odier%N, ise (including under 31 U.S.C. 3729-
3730 ) 0 and 3801- 3812).
Should any provision of requirement of this award be held to be Invalid or
unenforceable by its terms, that provision shall first be applied with a limited construction
so as to give it the niaxiinurn effect permitted by laxv. Should it be held, instead, that the
provision is utterhy, Invalid or unenforceable, such provision shall be deemed severable
from this award.
2. Applicability cif Part 200 Uniform Requirements
Grantee agrees to comply with the financial and administrative reqUirCnlentS Set forth in 2
CER. Part 200 and the Current edition of the Department 0fJLIStiCQ (DO.1) Orants
Financial Guide.
Grantee understands and aorees that CHAD may withhold award funds, or may impose
other related reClUirenients. if the Grantee does not satisfactorily and promptly address
outstandina issues firorn audits required by the Part 200 Uniform Requirements (or by the
A&CHAD,416 FY 2018 VA"'A Govt Special Conditions (revised 0.5i202O)
terns of this award), or other outstanding issues that arise in Connection With audits,
investigations, or revlem,s of CPJAD awards.
3. Reportingt, Requirements
Grantee shall Submit as Semi -Annual Progress Report to CPJAD every six (6) morahs
following the calendar year. The Progress reports are to cover activities that the Grantee
has completed during that reporting period. 'file semi-annual reporting period,-, and due
dates are:
• Jinuary I - June 30 Due: July 15
• July I - December 'I Due: January 15
A Final Progress Report is due 3 )0 d<ays after the project end date and should report
cumulatively on the entire project period. The appropriate report form will be provided
to each project by CPJAD (AG/CPJAD iQ20). The report shall contain information
describing progress. accomplishments. activities. changes. and problems during the report
_1 t7*
period and any, additional information specified by CPJAD
The annual STOP report required by OVNV shall tic submitted to CPJAD by February I
unless mandated earlier by CPJAD.
4. DOJ Regulations Pertaining to Civil Rights and Nondiscrimination
28 C.F.R. ['art 38
Grantee. and any subgrantee at any tier. must comply with all applicable requirements of
28 C.F.R. Pan .18. specifically including any applicable requirements regarding written
notice to program beneficiaries and prospective program beneficiaries. Part 38 of'28
I
C.F.R., a D0.1 regulation. was amended effective Nlay 4. 201 u.
Among other things, 28 C.F.R_ Part 38 includes rules that prohibit specific forms of
discrimination on the basis of religion, a religious belief, a refusal to hold a religious
belief', or refusal to atmid or participate in a religious practice. Part 38 also sets Out rules
and requirements that pertain to grantee and subgrantee organizations that engage in or
conduct explicitly religious activities. as well as rules and requirements that pertain to
,arantees and subi_,rantees that are faith -based or religious oroanizations.
The text of the rcmilation. now entitled "Partnerships with Faith -Based and Other
Nei(2hborhood Oroarrizat ions.- is available via the Electronic Code of Federal
Regulations (currently accessible at littli:/Iwwvv.ecl'r.go\-tcgi-biniECI-'R'?paf-,e---bi-oNv'se),
by browsing tea 'title 29 -Judicial Administration, Chapter 1, Part 38, under c -CFR
"current" data.
NC
, i.CPJAD926FY2018\1;\\\'ACicixiSl)ecialConditiotis(rcvisedO5;'-)020)
C.F.R. Par( 54
Grantee. and any subrecipient ('`subgrantee``) at any tier, must comply with all applicable
requirement,, of -18 C.I-.R. Part 54, which relates to nondiscrimination on the basis of sex
in certain "education programs."
5. Restrictions on "Lobbying" and policy Development
In general, as as matter oi- federal law, t'ederal funds may not be used by the Grantee, or
any subrecipient at any tier, either directly or indirectly, in Support of the
enactment, repeal, modification or adoption ol'any ]a\,,, regulation or policy, at any level
of government, in order to avoid violation of 19 U.S.C. 1913. Grantee, or any
subrecipient ("subgrantee") may, however. use federal funds to collaborate with and
provide int'ormation to federal, state, local., tribal and territorial public officials and
agencies to develop and implement policies and develop and promote state. local, or
tribal legislation or model codes designed to reduce or eliminate domestic violence,
dating violence, sexual assault, and stalking (as those terms are defined in 34 U.S�C.
11-291 (a)) when such collaboration and provision of information is consistent with the
activities otherwise authorized under this grant program.
Another federal law generally prohibits f"ederal funds awarded front being used by the
Grantee, or any subrecipient at any tier, to pay any person to influence (or attempt to
influence) a federal agency, a Member ot"Congress, or Congress (or all official or
employee of any of them) with respect to the awarding of a federal grant or cooperative
agreement. subgrant, contract, subcontract, or loan. or with respect to actions such as
renewing. extending, or modifying any such award. See 31 U.S.C. 1352. Certain
exceptions to this law apply, including an exception that applies to Indian tribes and tribal
oruanizat ions.
Should any question arise as to whether it particular use of federal funds by a Grantee (or
subrecipient) would or might Call within the scope of these prohibitions, the (3rantec is to
contact CHAD lor guidance, and may not proceed without the express prior written
approval of'CPJAD.
6. Reporting Potential Fraud, Waste, and Abuse, and Similar Misconduct
Grantee and any subreciplents ("subgrantees") at any tier. must PrOIIIPIIy refer to the DOJ
Office of the Inspector (iencral (OIG) any credible evidence that a principal. employee,
agent, contractor, subcontractor, or other person has. in connection with funds under this
award -- I ) submitted a claim that violates the False Claims Act, or 2) committed a
criminal or civil violation of laws pertaining to fi-aud, conflict of interest, bribery,
gratuity, or similar misconduct. Potential fraud, waste, abuse, or misconduct involving or
relating to Funds under this award Should be reported to the OIG by:
Mail: Oflice of the Inspector General
U.S. Department of Justice
AGCPJAD #26 FY 2018 VAWA GwtSpeciaf Conditions(Irevised 05/2020)
Investigations Division
1425 New York Avenue. N,W,
Suite 7100
Washinoton. DC 20530
Hotline: (contact information in English and Spanish). (800) 869-4499. or
Hotline ('ax: (202) 616-9881
Additional information is available frorn the DOJ 016 website at
i List i.ce, L,,o v.111ol line
7. 41 U.S.C. 4712 (Including Prohibitions on Reprisal; Notice to Employees)
Grantee must comply with. and is subject to. all applicable provisions ot'41 I.I.S.C. -1712.
including all applicable provisions that prohibit., under specified circumstances.
discrimination against ain employee ais reprisal for the employee's disclosure of
information related to gross mismanagement of a lederal grant. a gross waste of federal
funds, an abuse of authority relating to as federal -rant, as substantial and specific danger
to public health or safety, or as violation oflatv. rule, or regul-ation related to a federal
grant.
Grantee also must inform its employees, in writing (and in the predominant native
language of the workforce). of employee rights and remedies under 41 U.S.C. 4712.
t:� _-
S. Federal Leadership on Reducing Text Messaging While Driving
Pursuant to Executive Order 13513, "Federal Leadership on RecILICing Text Messaging
While Driving." 74 Fed. Reg. 51223 (October 1. 2009). tile CPJAD encourages grantees
and sub -grantees to adopt and enforce policies banning employees from text messaging
while driving any vehicle during the course of perrorming work funded by this arant, and
to establish workplace safety policies and conduct education. a,,vareness, and other
outreach to decrease crashes caused by distracted drivers.
9. Training(s)/Conference(s) Compliance
Grantee agrees to comply with all applicable laws. regulations, policies. and guidance
(including specific cost lintits, prior approval and reporting requirements, where
applicable) governing the use of federal funds for expenses related to conferences,
iiieetiiiits,trairtin,2s.rand other ex,etits. liii'k-)riiiationcart pertinent laves. i-e,,tilations.
policies, and QUidance is available in the DOJ Grants Financial Guide Conference Cost
Chapter.
Grantee understands and agrees that any training or training materials developed or
I
delivered with funding provided under this award trust adhere to the OVW Training
--
Guidint, Principles for Grantees and Sub -grantees.. available at
AG/CPJA D �26 FY 2018 VANVA Govi Special Conditions (revised 05,2020)
10. Duplicate Award of Federal Funds
Grantee agrees that if it Currently has in open award of federal funds or if it receives an
award of federal Funds other than this CPJAD award, and those award Funds have been,
are beim, or are to be used. in vv or in part. for one or more of tire identical cost items
for which funds are being provided tinder this CPJAD award. the t4rantee will promptly
notify, in writim 4. the ass*oncd Criminal Justice I'lannin- Specialist for this CHAD
award, arid, il'so requested by CPJAD. seek a budget or project narrative modification to
eliminate any inappropriate duplication of funding. Further. the Grantee agrees and
understands that any duplicative funding that cannot be re -programmed to SLIPpOrt 11011 -
duplicative activities within the program's statutory scope vvill be deoblioated from this
award and returned to CPJAD
11. Restrictions and Certifications Regarding Non -Disclosure Agreements and Related
Matters
No Grantee or suborantee tinder this award, or entity that receives a contract or
Subcontract with any funds under this award, may require any employee or contractor to
sion an internal confidentiality aereernent orstaternent that prohibits or otherwise
restricts, or purports to prohibit or restrict, the reporting (in accordance with law) of
waste, fraud, or abuse to an investigative or law enforcement representative of <a 1ederal
department or agency authorized to receive such information.
12. Prohibited Conduct Related to Trafficking in Persons
I -
Grantee, arid air-, subgrantee at anx tier, must COMI)ly with all applicable reqUternentsi
Oncludino requirements to report allegations) pertaining to prohibited conduct related to
Z� - Z�
the traffickingzl� ot'parsons_ whether on the part ol'Grantees. SUbgrantees, or individuals
--
defined For purposes ofthis condition) as "employees'* ofthe grantee or ofany
subgrantee,
"rhe details of the Grantee's obligations related to prohibited conduct related to
trafficking, in persons are posted on the OVW web site at
(Award condition: Prohibited conduct by grantees
and subgrantees related to traffickino In persons (InClUdino report.ing requirements arid
Z� -
OV"' a110106N to terminate award)). and are incorporated by reference here.
13. General Appropriations -Law Restrictions
Grantee, and any subgrantee at any tier. must comply with all applicable restrictions on
the use of federal funds set out in federal appropriations statutes. Pertinent restrictions,
including frons various "general provisions" in the Consolidated Appropriations Act,
2018, are set out at littps://',,\Iww.jListice.-Pov/ovvv/&,t-azitees arid are incorporated by
reference here.
AGXPJAD 426 FY 20 18 VA WA GovI Special Conditions (revised 0512020)
Should a question arise as to whether a particular use of federal funds by a Grantee or
subgrantee Would or might fall within the scope of an appropriations -law restriction, the
grantee is to contact CHAD fbi- guidance, and iva� not proceed without tile express prior
written approval ofCPJAD.
14. Requirements to Report Actual or Imminent Breach (if Personally Identifiable
Information (1111)
Grantee shall have written procedures in place to respond in the event of an actual or
imminent *'breach" (OMB M-17-12) of "personally identifiable information'* (VII) (2
CFR 200.79)if-Grantee 1) creates, collects, uses, Processes, stores, maintains,
disseminates, discloses, ordisposeS Of SLICII '*personally identifiable information" within
the scope Of' tile grant -funded program oractivity. or 2) uses or operates a
information sy-slem" (C)NMB Circular A-130).
Grantee's response procedures must include a requirement to report by email actual or
imminent breach of P11 to the assigned CPJAD Lrant mina-er and to
haNvaiiao(iiliawaii.00v no later than 12 110LIns after ail occurrence of an actual breach, or
the detection of an imminent breach, xvith the, date and time of the breach Or detection of
an imminent breachdescription of actual or imminent breach, prqjject number, pro�jcet
title, name of Grantee. and Grantee contact information.
15. VAWA Federal Eligibilih, Requirements
Grantee shall comply with the federal eligibility requirements established by the Violence
A(Yainst Women and Department Of JUNtICe Reauthorization of 201 3)
Z�
(lutps://NV\N'Xk%usdO * i,'-)OV/oV\\',ii-eguiatioiis,littil) and the effective edition of the DOJ Grants
Financial Guide in order to receive STOP Prot!rarri Funds.
t6. Civil Rights Provision
Grantee shall comply with civil rights provisions prohibitingtile excluding, denying
I-- C,
benefits to, or discriminating against any person oil tile basis of actual or perceived race,
color. religion, national origin. sex, gender identity. sexual orientation. or disability in
any program or activity funded in whole or in part by OVW
17. Non -Disclosure of Confidential or Private Information
Grantee shall comply with provisions ol'int U.S.C. 12291(b)(2), non -disclosure of
confidential or private information, which includes creating and maintaining
documentation of compliance such as policies and procedures for release of victim
information. Grantee shall also ensure that any subgrantees meet these requirements.
AGVPJAD -26 FY 2018 VAWA Govt Special Coriditioris(reviscd 05;2020)
18. Timely Expenditure of Funds
If federal L�rant monies are not timely obligated or expended by Grantee. such montes
may lapse and/or need to lie returned to CHAD. The lapsing and/or return of monies
mav adversely, affect CPJAD's ability to secure additional federal 9
rant mc nies. which is
not in the State's best interest. It is therefore of the utmost Importance that Grantee
timely and properly obligates and/or expends funds made available under ail awarded
contract. Accordingly, should there be a substantial balance (50% or nlore) of
unobligated funds remaining after the end of the first six months without adequate
justification, CPJAD reserves the right to unilaterally reduce the amount 01' runds made
available to Grantee for the remainder of the pro.icct period,
SUBMITTED BOCT 2 3 2020
Signature. Date:
Name: Paul Ferucira
Agency, I fawaii Police Dteparwient
Title: Chief Of Police
ACj!CPJAD 426 FY 2018 VANVA Govt Special Conditions (revised 0512020)
DITARTMENT OFTHE ATTORNLY GENERAL
Crime Pre�!entioii and Justice Assistance Division
CFRTIFICATION OF NON-SUTPLAINTTINN G
I certify that federal Funds will not be used to supplant State. local Or 0111'Cr nOn-tederall funds that
would., in the absence ol'such federal aid, be made available for law enforcement, criminal justice.
and victim compensation and assistance activities.
SUBMITTED
Signature: Date: OCT 2 3 zon
Name: Paul Ferrcira
Agenc\ Hawaii Police Dcpartment
,kG,'CPJAD -43 0&0"
Title: Chief of Police
DI"PARTMENT oi-11-113 ATTORNU ' 7Y GENERAL
Crime Prevention and Justice Assistance Division
CERTIFICATION OF NON -D1 SCR I M I NATION
I ceriifi, that the applicant agency will C0111ply With and Will irISLIN compliance by its subgraluces and
contractors with tile non-discri in inal ion requirements of:
• The Omnibus Crime Control and Safe Strects Act of 1968, as amended, which prohibits
discrimination on the basis of race, color, national origin, religion, or sex. in 01'ficc of Justice
Pro(_Yrams. Office of( ' 'oninninitv Oriented Policing Services, unci Office oil Violence Against Women
funded programs or activities. (42 U.S.C. §3789d and 28 C.F.R. §42.201 et sec )
• 'ritie vi of'the Civil Rights Act of 1964, which prohibits discrimination on tile basis ot'race, color or
national origin in Office of Justice Pro -rams, Office of Community Oriented Policing Services, and
Office on Violence Against Women funded programs or activities. (42 U.S.C. §2000d and 28 CYK
§42. 101 et
• Section 504 of the Rehabilitation Act, which prohibits discrimination on the basis of disability ill
Office of Justice Prograins, Office of Community, Oriented Policing Services, and Office oil Violence
A�zainst Women funded pro -rams or activities, (29 I_LS,C, §794 and 28 C.F.R. §42.5(31 et sec )
• Section 1407 of'the Victims ot'Critne Act (VOCA), which prohibits discrimination oil the basis of
race, color, national origin, religion, sex, or disability in VOCA funded programs or activities. (42
U.S.C. § 10604)
• Title 11 of the Ainericatis with Disabilities Act of 1990, as it relates to discrimination oil the basis of
disability in Office ol'Justice Programs, Office ol-Connininuy Oriented Policing Services, and Office
on Violence Against Women funded programs or activities. (42 U.S.C. §12 132 and 28 Pt, 35)
• Title IX of the Education Amendments of 1972, as it relates to discrimination oil the basis oi',sex in
Office of Justice Programs. Office of Community Oriented Policing Services, and Off -ice oil Violence
A-airist Wonicn funded training, or educational programs. (20 U.S.C, §1681 and 28 C.FK Pt. 54)
• The Age Discrimination Act of' 1975 as it relates to services discrimination oil the basis ol"age in
Office of Justice Programs, Office of Community Oriented policing Services, and Office oil Violence
Aaamst Women funded programs or activities. 1142 U.S.C. §6102 and 28 C-F.R. §41700 m seq.)
• Executive Order No. 13 166 prohibiting discrimination oaf Limited En' -fish Proficient Persons,
• Executive Order No. 13279 and 11-8 C.F.R. pt, 38 regarding equal protection of' the laws for faith -
based organizations,
Z:
• Hie Violence Against Women Reauthorization Act of 2013, Pub. L. No, 113-4, 127 Stat. 54 §
3(b)(2013) which prohibits escluding, denying benefits to, or discriminating against ani,, person on
the basis of actual or Perceived race, color, religion, national origin. sex, gender identity, sexual
orientation, or disability in any program or activity funded in whole or in part with Funds made
available through VAI!, A or the Off -ice on Violence Against Women. (42 U.S.C. § 13925(b)(I 3)).
No person shall. on the grounds of race, color, reli-ion, national origin, sex, or disability, be excluded
from participation in, be denied file benefits of. be subJected to discrimination under, or be denied
employment ul connection with an\, program or .activity funded in whole or In part with funds made
available under this title from the U.S. Department of Justice through the Department of the. Attorney
General, Crime Prevention and Justice Assistance Division. Noncompliance with the discrimination
regulations may result in the suspension or termination of funding.
SUBMITTED BY-
Sionature: OCT 2 3 Z020
Name: Paul Ferreira Title: Chief of Police
Agency: Hawaii Police Department
NG
, i'CPJADI15(revised7/2015)
CERTIFICATION FORM
Compliance with the Equal Employment Opportunity Plait (EIEOP) lZequireinents
I orCamislih-granIs a sit4le aivardovvr JOQ(00in a(Nifit'al, please conl4ele 'Noellon 1),
1tt�ct wie,nl %_Narne: Hawaii Pokes Department
Address: 349 Kapioiatu Sirepl, Hilo, Hawaii 96720
— --------- —
Sub recipiern ot*OJP, WAI orCOPS funding?
DUNS Number:613154335 Vendor Nutnber(onl,,_if . direct re. Litent)
Name and Title eel Contact Person: Patti K Ferreira, Police, ChW
Y-jG--ho'ne —Nmjjj—)er:808-961-2-24-4-- 1 L -Mail Address:
Section A—Declaration Claiming Complete Exemption from the EEO]' Requirement
Please check all the following boxes that aj,1174v-
Q1 Less than filly employees. n Indian Tribe kledival I ninitntion.
n Nonprofit Organization n Educational Institution o Receiving to single nward(,,) less than $25,000,
[responsible
ffficial], certify that
[recipiew] is not require to prepare an HOP for the reason(s) checked above, pursuard to 28 CRR § 42302.
I further certify that [recipienf]
will comply with applicable Weral civil rights laws that prohibit discrirrrination in erriployment and in the delivery of
frecipienl sub-granis asingle award over $500,000, in addition, please complete ,Sect ion,l)i
Print or Alm N'time and Title Sictlatur., Date
Section I3 ----Declaration ClaimingExemption from the EEOP' Submission Re(juirentent and Certifying
t' -
That an EEOP Is on File for Review
11'a recipi.trrl avencY has 1111Y or more emplilices toul is receiring a single au'al-ov1% subtill cini. ill 'QjJ)00 ar more, bill less than S500MO, then
the recipient fiw hate to .sill an 1-.1-0p to the OCR for revieu, (is long et8 it ,wrofierhvfi4hucui, (42 CFR, § 42Z 305j:
Paul K. Feiralla
qfficial], certify that HawaifPdice(Department
- — ---------
fresponsilile
[recipient], which has filly or more employees and is receiving at single award or subaward for 525.000 or more., but less
than $500,000, has formulated an in accordance with 28 CVR pt. 42, subpt. F. I further certify that within the last
twenty-four inoviths, the proper authority has formulated and signed into effect the 1'1`011 and, its required by applicable
federal law. it is available for review by the public, employees, the appropriate state planning agency, and the Office for
Civil Rights, Office ot'Justice Programs, U.S. Department of Justice. The I'll"011 is on file at the lollokvilig office:
Hawaii Police Department
[organization 1.
349 Kapiolinil Suact, Hilo, fit 96720
Paul K. Fpimua, Cu,ef of PoliceOCT 2 3 2020
-- ----------- --
Pron or /-'izee Name falli litle Saitnature Dole
Rights for Review
Jfa recipient agencv hasftf4v or more emj-alfa and is receiving a single imarit or sobaward, o/'$ 0.000 or more-, that the recipient agency
4,
mast senflan It 'Oil Short Pilrin to 11w OC: Rfor review.
L — [responsible
qfficial], certify that
[recipient], which hTilly or mWM emw
employees and is receiving a single aard of $500,000 or -more, has formulated an
as
EEOP in accordance with 28 CFR pt. 42. subpt. E, and sent it for review on
folate] to the Office for Civil Rights, Office of Justice Programs, I-I.S. Department ot'justice.
ff rectliftentsub -grants a,fingle airard over $500, 000, in addition, picase Complete Section D
Print or,Djw Name and 17110 Dole
INSTRUCTIONS
Coinpleting the Certification Forat
Compliance with the Equal Employment Opportunity flan (EEOP) Requirements
'The federal regulations implementing the Omnibus Crime Control and Safe Streets Act (Safe Streets Act) of'1968, as
amended, require some recipients olfinancial assistance from the U.S. Department of Justice subject to the statute's
administrative provisions to create, keep oil tile, submit to the Office for Civil Rights (OCR) at the Office of Justice
Programs (OJP) for review, and implement an Equal Finploymcnt Opportunity Plan (EEOP). See28CF.R. pt, 42, subpt.
E. All awards from tile Office of Conimunit-v Oriented Policing Sergiices(COPS) are subject to the FLOP requirements:
mail), awards fro OJP, including a-,vards from the Bureau of Justice Assistance (BJA), the Office of Juvenile Justice and
Delinquency Prevention (OJJDP), and tile Office for Victims ofCrinic (OVC) are subject to the EFOP requirements, and
mail), awards from the Office on Violenec Against Women (O W") are also subject to tile EEOP requircillents. if you
have. any questions as to whether tour award from tile U.S, Department of'Justice is subject to tile Sat'c Streets Act's
F EO11 requirements, please consul I your grant award document, your program manager, or the OCR.
Recipients should complete either Section A or Section B or Section C, not all three. If recipient completes Section
A or C and sub -grants a single award over $500,000, in addition, please complete Section D.
Section A
The rcgulations exempt sonic recipients froom all of the EEOP requircii-icivs. Your organization may clainian exemption
from all of tile EEOP requirements if it meets any of the following criteria: itis a nonprofit organiz-
ation, an educational
institution, a medical institution. or an Indian tribe: or it received all award under 525.000, or it has less than fifty
employees. To churn tile complete exemption from the EE -011 requirements, complete Section A
Section B
Althoug
,11 the regulations require sore recipients to create, maintain on file, arid implement all Ft;011, (lie} regulations
allow some recipients to forego submitting the EEOP to the OCIt liar review. Recipients that (1) area unit of state or local
government, an agency of state or local government, or a private business; an(l (2) have fifty or more employees; and (3)
have received a single grant award of'$25,000 or more, but less than $500,000, may claim the limited exemption from the
submission requirement by completing Section B. In completing Section B. the recipient should note that the 1,47 )P on
file has been prepared within twenty-four months of the date of the most recent grant award.
Section C
Recipients that (1) are a unit ofstate or local government, an agency of state or local, government, or a private business,
Z!,
mid (2) have filly or more employees, wid (3) have received a single grant award of S500,000 oi- more, luLlSt prepare,
maintain on file, suhmit tel the OCRJor reriew, arid implement ata FE011. ltecipients that have submitted in EEOP
Utilization Report (or in t lie process of submitting one) tea the O(R,should complete Section C.
Section 1)
Recipients that (1) receive a single award over $500,000- anal (2) subaward a single award of $500,000 or more must
provide a list, including, name. address and DUNS # of each such sub -recipient by completing Section D.
Submission Process
Recipients should download the online Certification Form, complete required sections, have the appropriate official sign
it, electronically scan the signed document. and then send time sigpied document to the following e-mail address:
1:F F' Fornl,svci usdoj gov. Vic doemnew must have thel/bIloich(g title.- EE'011 Cerifficalion, If you haste questions -about
completing or submitting the Certification Form, please contact the Office for Civil Rights, Office of Justice programs,
810 7th Street, NW, Washington, DC 20531 (Telephone: (202) 307-0690 and rry: (202) 307-2027).
OM 11 Appioval No, 1121-0340 Explwtion Daic: 12,1 HS
Public Reporting Burden Statenient
Paperwork. Reduction Act Notice. Under the Paperwork Reduction Act, a person is not required to respond to a collection
of information unless it displays a current valid OMB control number, We try to create forrivs and instructions that tire
accurate, can be easily understood, and \%,Inch impose the least possible burden on you to provide its with Information.
The estimated n-timmuni average time to complete and Me this application is 20 minutes per Iorm. If you have any
comments re.,iardinla the accuracy of this estimate, or sugaLestions for making this form simpler, you can write to the
Office of,lustice Prograins, 810 7th Street, N.W., kVashuu,4oa, D.C. 2053 1,
U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
OFFICE OF THE COMPTROLLER
Certification Regarding
Debarment, Suspension, Ineligibility and Voluntary Exclusion
Lower Tier Covered Transactions
(Sub -Recipient)
This certification is required by the regulations implementing Executive Order 12549, Debarment and
Suspension, 28 CFR Part 67, Section 67,510, Participants' responslities, The regulations were published as Part V11 of
the May 26, 1988 Federal Register (pages 19160-19211),
0 "1 1:1111, 1 Iiiii, 11'' ill, ;1111 -11 1 Ili'' q 1 : � 1 1 1
(1) The prospective lower tier participant'certifies, by submission of this proposal, that neither it nor its principals are
presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participation in this transaction by any Federal department of agency.
(2) Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such
prospective participant shall attach an explanation to this proposal.
Paul Ferreira, Chief of Police
Name and Title of Authorized Representative
-.- 2`�
Signature Date
Name of Organization
349 Kapiolani Street, Hilo, Hawaii 96720
msm��•
OJP FORM 406111 (REV, 2/89) Previous editions are obsolete
1. By signing and submitting this proposal, the prospective lower her participant in providing the
certification set out below.
2. The certification in this clause is a material representation of fact upon which reliance was placed
when this transaction was entered into. It it is later determined that the prospective lower tier participant
knowingly rendered an erroneous certification, in addition to other remedies available to the Federal
Government, the department or agency with which this tn*naanhoo originated may pursue available
remedies, including suspension and/or debarment.
3. The prospective lower tier participant ohoU provide immediate written notice to the person to which
this proposal is submitted if at any time the prospective lower tier participant learns that its certification was
erroneous when submitted or has become erroneous by reason of changed circumstances.
4. The bornos "covered tnansaution." "dabarred," "suspended," "ineligible," "lower tier covered
tnenSect|on,""parUc|pant~°panson.""primary covered tnnnsacUon.""phnoipa[""pn}poses." and "voluntarily
excluded," as used inthis clause, have the meanings set out in the Definitions and Coverage sections of
rules implementing Executive Order 12549.
5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed
covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with
a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this
covered transaction, unless authorized by the department or agency with which this transaction originated.
0. The prospective lower tier participant further agrees by submitting this proposal that it will include
the clause titled, "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion —
Lower Tier Covered Tramyoodon." without modification in all i0vvor tier covered transactions and in all
solicitations for lower tier covered transactions.
T A participant in a covered transaction may rely upon acerbDceUon of prospective participant in a
lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the
covered transaction, unless it knows that the certification is erroneous. A participant may decide the
method and frequency by which it determines the eligibility of its principals. Each participant may check the
WonpnscurernentLbaL
O. Nothing contained in the foregoing shall be construed to require establishment of system Of
reports in order to render in good faith the certification required by this clause. The knowledge and
information of a participant is not required to exceed that which is normally possessed by a prudent person
inthe ordinary course ufbusiness dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a
covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended,
debarned, ine|iQ{b|e, or voluntary excluded from participation in this (nanuaoUnn, in addition to other
remedies available to the Fadong| Government, the department or agency with which this transaction
originated may pursue available remedies, including suspension and/or debarment.
The U.S. Department of Justice, Office of Justice Programs (OJP), Office for Civil Rights (OCR)
has jurisdiction to investigate complaints of discrimination against recipients of funding from
OJ P (which includes component agencies such as the Bureau of Justice Assistance, the Office for
Victims of Crime, and the National Institute of Justice), Office on Violence Against Women, and
the COPS Office. OCR has indicated that recipients and subrecipients of federal funding should
have non-discrimination complaint procedures. Therefore,
I certify that the Hawaii Police Department (name of agency)
has non-discrimination complaint procedures which include
(1) a coordinator who is responsible for overseeing the complaint process. The agency's
coordinator is:
Paul K. Fe[tai[�.. Chief of Edice (808) 961-2244
Name Title Phone
(2) a procedure to ensure that beneficiaries or employees of funded subrecipients are aware
that they may complain of discrimination directly to a subrecipient, to the Department of
the Attorney General, or to the Office for Civil Rights.
(3) a procedure to investigate the complaint. (Tile procedure may bean internal investigation
or forwarding the complaint to the Department of the Attorney General, the OCR, or
another appropriate external agency.)
(4) a procedure to notify the Department of the Attorney General, Crime Prevention and
Justice Assistance Division of the complaint. (The Department will forward the
complaint information to OCR and may conduct an investigation of the complaint.)
(5) a procedure to notify the Department of the Attorney General of the findings of the
investigation.
Signature. Date: OCT 2 3 Z0?0
Name: Paul Ferreira Title: Chiefoff'olice
(Head of Agency or Designee)
AG/CPIAD#30 612010
DEPARTMENT OF THE ATTORNEY GENERAL
Crime Prevention and Justice Assistance Division
STOP VIOLENCE AGAINST WOMEN FORMULA GRANITPROGRAM.
To be coinpleted bi, applicant aLencj,:
Applicant Agency- Hawaii Police Department
In satisfaction of the requirements under this grant program, this agency certifies that it
has consulted with the local victim services program during the course of developing this
proposal in order to ensure that our proposed activities and/or equipment acquisitions are
designed to promote the safety, confidentiality, and economic independence ot'victims of'
domestic violence, sexual assault, stalking and dating violence.
Please provide a brief description of the consultation with and/or collaborative relationship
established between the applicant and the local victim services organization identified below:
The YWCA of Hawaii Island has successfully completed arecuest for proposal forthe
continuation of orovidina the coordination of SAFE/SANE services and was awarded the
contract Nvith the County of Hawaii. Additionally, HPD will work collaboratively with the
YWCA of Hawaii Island to of respond to victims of sexual assault and
identif
y/implernent best practices in investigating sexual q,��
, � s,4gh crimes.
Date Authorized Signature of Applicant Agency
To be 1�Ieicdb �,Iocql �Wctitn v�etvices or he individual T h
yM ieant qiLenq,
As a designated representative of YW.CA, a recognized local victim services
organization, I certil� that the above is an accurate description of the consultation with andlor
collaborative relationship established between niv agency and that applicant agency identified
above.
Nartic of Oreanization: YWCA of HaNN,iii Island
Name & Title of'Signing Authority Kathicell N4CG1'1VTUV, Chief- Executive OfTwer
Signature:
Date:
AG/CVJAD 424 912011 A(i-,CIIJAD-24-VAWA-(.,'ollaboration (1) (002)
DEPARVINIENT OF TI IE ATTORNEY GENERAL
Crime Prevention and Justice Assistance Division
CERTIFICATION REGARDING FORENSIC MEDICAL EXAMINATION PAYNIENTS
AND 110I.VGRASII TESTING PROHIBITION
As required by the Statutory Higibility Requirements of the Violence Against Women Act
(VAWA). STOP Formula Grant Pro-rarn found in 42 U.S.C. '796og-4and U.SC37968--8 and
implemented at 29 CFR Part 90.
1 certify that the Hawaii Police Depa,runent(name ol'C 3rantee) will:
1. Ensure victims Of sexual assaUltXvill not incur out-of-pocket costs for forensic
medical examinations by either providing such exams firee ofeliarile or arranging
for victims to receive such exams free of charge, without regard to whether or not
the victim participates in the criminal Justice system Or cooperates \vith law
enl'orcement.
2. Coordinate with health care providers in the region to notify victims of sexual
assault 1111t ofthe availability of forensic medical exams at no cost to victims.
"nsurethat any victinisofan alleged sexual offense as defined Under federal, state.
or local law will not be asked or required to submit to a polygraph examination or
other truth telling device as a condition for proceeding with the investigation of
such an offense. The refusal of victim to submit to a polygraph or other truth
telling examination shall not prevent the investigation, charging. or prosecution of
an alleged sex offense by a State Or unit Of local government.
The unders i,, tied understands and agrees. on behalf of the Grantee, that if it fails to comply with
any of the provisions stated above, it will_ Jeopardize the Grantee and the State of I Jawaii frorn
receiving any funds from the VAWA STOP Formula Gratit,
SIJBMITFED BY:
Signature: Co"
Name: Paul Ferreira
(Head of Grantee Agency or Designee)
I —
AGXPJADIi',4 1,2016
CT
Date: O 2 3 2020
Title. Chief of Police
`1
DITARTMENTOFTHE: ATT(IRNEY GENERAL
Crime Prevention sand Justice Assistance Division
CERTIFICATION REGARDING FILING COSTS FOR CRIMINAL CHARGES OR
PROTECTION ORDE16 AND JUDICIAL NOTIFICATION 010,
FIREARMS PROHIBITION
As required by tile SUM11017N, Eligibility Requirements of the Violence Against Women Act (VAWA), STOP
Formula Grant Program found in 42 UT. S,(', 796-a-5 and IS U.S�C, § 9'-11-(g)(8)-(9)and irnpleniented at 28 CFR
Part 90,
Icertit'Vthat the (name ol-Grantee) will:
I. Ensure its policies and practices do not require that the victim beat, the costs associated with the prosecution
of any misdemeanor or felony domestic, violence, dating violence, Sexual assault, or stalking„ offense, or in
connection with the film,:. issuance., registration. modification, enforcement, dismissal, withdrawal, or service
of warrant, protection order- or a petition for at protection order to protect a victim of domestic violence,
dating violence, sexual assault, or stalking, or witness subpoena, whether issued inside or outside the state.
2. Pvovidc notification to domestic violence offenders of the requirements delineated in section 922(g)(8) and
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(g)(9) of the title 18, United States Code and any applicable related fiederal, state, and local laws,
18 U.S.0 § 922(o)(8)49) states,
-It shall be unlak,01d for any person --
(8) who is subject to a court order that --
(A)
(A) was issued after a hearint, of r hick such person received actual notice. and at which such
person had an opportunity to participate.
(B) restrains SLIC11 Person CrOto llarassing, stalking, or threatening inn intimate partner of such
person or child of such intimite partner or person. or engaging in other conduct that Would
place an intimate partner in reasonable fear ol'bodily iqjury to the partner or child, and
(C) (i) includes a finding that such person represents a credible threat to the physical safety of
such intimate partner or child, or (it) by its terms explicitly prohibits tile use, attempted rise,
or threatened use of physical force against such intimate partner or child that would
reasonably be txpected to cause bawdily itnrjtlry; or
(9) who has been convicted in any court of a tniidenicanor crime of domestic violence
to ship or transport in interstate or foreign commerce, or possess in or aflecfinoI commerce, any firearm or
ammunition. or to receive any firearm or artlIllinlitiOn which has been shipped or transported in interstate or
foreion commerce."
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The Unde rs i- tied understands and agrees, oil behalfol'the Grantee, that if it fails to comply xvith any ol7the
provisions stated above, it will Jeopardize tile Grantee and the State off-lawaii from receiving any funds from the
VAWA STOP Formula Grant.
SUMMITTF-D BY, OCT 2 3 2020
Si-nau.11`0: Dale -
C7 —
Name: P1101 Ferreira
(I lead of Grantee Agenc-, or Designee)
A61CPJAD 435 1'2016
l'itle: Chiel'of Police