HomeMy WebLinkAboutCOM 0020.000 2020-2022Harry Kim
ALlayor
December 4, 2020
County of Hawai c i
Finance Department
25 Aupuni Street, Suite 2103 • Hilo, Hawaii 96720
(808)961-8234 • Fax(808)961-8569
Aaron Chung, Council Chair and
Members of the Hawai `i County Council
Hawaii County Council
25 Aupuni Street
Hilo, Hawaii 96720
Re: Resolution for multi-year lease
Deanna S. Sako
Director
Steven A. Hunt
Deputy Director
COUNTY CLERK
COUNTY OF HA14AI ' I
RECEIVED
Time
Date ,?.,020 Pee `
y
Enclosed is a resolution authorizing the payment of funds for more than one fiscal year,
for a new multi-year lease agreement for a multifunction copy machine for the Office of
the County Auditor. The monthly cost will be approximately $130.00. The lease for the
current copier was acquired in 2012 and has reached its end of life.
If there are any questions, please do not hesitate to call Maxine Pacheco of the Office of
the County Auditor at 961-8495.
Deanna S. Sako
Director of Finance
Enc.
c: County Auditor
< -Re. - -A - -�-\ )
Comm. No. OBD
Ref. To: y. -O"
Ref. Date DEC 1 0 20241
Hawai'i County is an Equal Opportunity Employer and Provider
Form tib: B-52
7/18/91
DEPARTMENT:
STAFF CONTACT
A. REQUEST:
DEPARTMENT OF FINANCE
REQUEST FOR COUNCIL ACTION
Office of the County Auditor DATE:
Maxine Pacheco
11/20/2020
PHONE: 961-8495
The Office of the County Auditor is requesting a resolution authorizing the payment of funds in a later year
and for more than one fiscal year, for a multi-year lease to purchase (1) multi -function copier (MFC). The
lease would be a term for five (5) years. The copier will be assigned to our office located at 120 Pauahi
Street, Suite 309, Hilo, Hawaii 96720.
Payments will commence after delivery of equipment.
B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED):
Thea. lease for the current MFC is expired and the machine was acquired in 2012. It produces poor copies
(priint, fax and scan) and is at end of life. It will be used as a trade in for a newer machine. The MFC is
critical to handle the needs of our staff for copying, faxing and scanning documents. A new MFC will meet
the copying, printing, faxing and scanning needs of the office and improve overall efficiency in the office.
The estimated annual cost is $1,560.00 ($130.00/month). The budgeted amount for lease payments in FY
2021 is $360.00. We will have savings from other budgeted items to make up the shortfall in the current
fiscal year. Lease payments for subsequent years will be budgeted accordingly.
SIGNED: 1�� ' �� � _ DATE:
Department Head