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Home My WebLink AboutCOM 0030.007 2020-2022 Jit s p ; Mitchell D.Roth • :.cam.ms�.;i,-s,... . :• Deanna S. Sako Mayor _ •_rs+t Director fry°f.N' ► • Steven A.Hunt Deputy Director County of Hawaii Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawai`i 96720 (808)961-8234 • Fax(808)961-8569 C) O' -) March 16, 2021 Maile David, Council Chair, and Members of the Hawai`i County Council -- County of Hawai`i Hilo, Hawai`i 96720 Dear Council Chair David and Members of the County Council: SUBJECT: Transfer of Funds March 1, 2021 through March 15, 2021 Attached is a Report of Transfers Authorized showing transfers made from March 1, 2021 through March 15, 2021. Copies of the approved transfer form(s) are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, Kay Oshiro Controller Attachments Comm. No. 30.1 Ref. To: PC Hawaii County is an Equal Opportunity Employer and ProviderRef. Date MAR. 1 7 2021 Report of Transfers Authorized For the period: March 1 to March 15, 2021 Transfer Date No. Approved Fund Dept. From: Amount To: Amount 29 3/3/21 General DPW 5171.22 Building R&M OCE 200,000.00 5171.80 Building R&M Equip 120,000.00 5232.06 Bldg Inspctn-Equipt 80,000.00 30 3/3/21 General P&R 5507.02 Recreation Div OCE 30,000.00 5507.06 Recreation Div Equip 30,000.00 31 3/3/21 General Corp Counsel 5131.02 Corporation Counsel OCE 1,500.00 5131.06 Corporation Counsel Eqpt 1,500.00 32 3/8/21 General Housing 5935.86 W. HI Domestic Abuse Shelter- 4,930.10 5935.85 Hale Ohana Domestic Abuse 4,930.10 Renovations Shelter-Reno 33 3/9/21 General DPW 5171.22 Building R&M OCE 15,230.50 5232.02 Bldg Inspctn OCE 2,230.50 5232.02 Bldg Inspctn OCE 13,000.00 34 3/9/21 Highway DPW 5183.05 Highway Engineering OCE 10,000.00 5183.07 Highway Engineering Equip 10,000.00 35 3/9/21 General DPW 5171.02 General Services OCE 2,091.69 5171.06 General Services Eqpt 471.09 5171.06 General Services Eqpt 1,620.60 263,752.29 263,752.29 Page 1 of 1 Form#:A-102 COUNTY OF FIAWAI`I Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Building Division CONTACT: David Yamamoto PHONE: 961-8466 DATE: 02 124 / 21 FISCAL PERIOD: July 1, 20 20 to June 30, 20 21 FRCM: ACCDUNT NUMBER ACCOUNT TITLE — AMOUNT 010.171.5171.22.114 B Aiding R&M OCE, Electricity $ 200,000 TOTAL: $ 200,000!� TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT • 010.171.5171.80,449 Building R&M, Equipment i m oko c Vel(I, $ 120,000 010.231.52:52.06.449 - Building Inspec':ions,Equipment 80,000 TOTAL: $ 200,000 EXPLANATION (Provide complete explanation): Funds are needed in the Building R&N, Equipment Account to replace two(2)vehicles,with high mileage, con°.;tart repairs, becoming unsafe and unreliable.Funds are needed in Building'inspections, Equipment to replace two(2)previously disposed vehicles,causing a shortage of vehicles to the inspection staff,delaying daily inspections. Funds are available in the Building R&M, Electricity account due to lower than anticipated cost. SUBMITTED BY: '' % ' DATE: >� P 2 5/2021 i De•artment k3'ea ***r:***********:},at**** :F*:'1.,*. .*************k************:b************************************************************* ACTION: V. Recommend •pproval Recommend Deferral Recommend Denial Signed: �l -. 44 DATE:_ MAri3 0 2 /2021 Directo..cf Finance )(Approved _Deferred Denied Signed: 6/4, DATE: ! /2.4 anyi Mayor JTransfer No. 21 N"(51f ii i Form#:6,102 COUNTY OF HAWAII Revisec:07/01 REQUEST TO TRANSFER FUNDS- :-,••• DEPARTMENT: Parks&Recreation _________ DIVISION: Recreation : CON1ACT: Mason Souza PHONE: 961-8740 - DATE: 2 ./ 12. 1 2I:. :. I . ' FISCAL PERIOD: July 1,20 20 to June 30, 20, 2L FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT C10.500,-5507.02.114 Recreation Div Oce,Electricity $ 30,000 II 1 I TOTAL: $ 30,000 — 1 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT ([10.500.5507.06.480 Recreation Div Equip,Misc. Equip $ 30,000 1 I I TOTAL $ 30;000 I EXPLANATION (Provide complete explanation): % , Fund:;are needed to purchase user licenses, software,hardware,network equipment and installation costs for a VOIF phone system for the Recreation Division Office.. q Fund:;are availa5le from Recreation Div Cice,Electricity because many of Recreadores facilities remain,closed j. due to the ongoing pandemic. I' 14 t3 gz• A___ ;UE3MITTED13Y: ... -.: —.. . DATE: / "- I •=t -1 fi Depart -ri Head ..T., ***** ***k ***, .,*it* Ir******* * I'! ACT ON: V/Feco end ApproVa RecOrnmend Deferral Recommend Denial CI 0 400•Iiigned: 0%----- p‘ DATE: MAR /0 I 2/021 Director of Finance _ ,..1:4. .._L.._ ,.., L Approved Deferred Denied Fi Signed: Ca•L_ 'Cfa i.4 DATE: i . I?) ,.:. — ' Mayor i.i I.I1 Transfer No. 06)- 0 Xi fl MiOrd- • Formt:A-102 COUNTY OF h1AWA1`1 Revise 07/01 REQUEST TO TRANSFER FUNDS • `:`' • DEP/,RTMENT: Corporation Counsel DIVISION: 'Administration T.i;U CON"ACT: Stack Okuda PHONE: 808-961-8251 • DATE: 02 f -L 24 12021 FISCAL PERIOD: July 1,20 20 to June 30, 20 21 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 1)10.131.5131.02.104 Corporation Counsel OCE, $ 1,500.00 Travel/Conference TOTAL: $ 1,500.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 1)10.131.5131.06.454 Corporation Counsel Eqpt,Computer Eqpt $ 1,500.00 TOTAL: $ 1,500.00 EXPLANATION (Provide complete exol;in ation): Fund:;are available in the 010.131.5131.3:L104,Corporation Counsel OCE,Travel/Conference account due to COV:D-19 and the ability to travel to co:iferences or trainings. Fund:;are needed in the 010.131.5131.0(A 54,Corpora':ion Counsel Eqpt,Computer Eqpt account to purchase computer equipment for the Kona office. The Corporation Counsel will be working out of the Kona office part time;md will need equipment in the Kona Dffice. In addition, it is anticipated that an additional attorney will be hired to work on the Kona office. SUBMITTED BY: L/' r "--reA-1- _ —7 DATE: 62 / 2!P / 21 Department Head *****,• *********.k********4***1:* *�Y************i********************************** ************************* ACTI DN: � * :ec:omme:ad Approval Recommend Deferral _Recommend Denial igned: _ DATE: MAR/0 1 2021 Director c4 Finance _Approved _Deferred Denied Signed: " `— n .igned: , J DATE: 3 /2-i arAirit Transfer No. : } Form>r:A_1Q2 COUNTY OF HAWAII Revist:d:07/01 f REQUEST TO TRANSFER FUNDS 5 j DEPARTMENT: Office of Housing&Comm DO DIVISION: Grants Management 1, CONTACT: Roy°ce.Shiroma PHONE: 961-8379 DATE: 03 101 / 2021 _, ' r _= FISCAL PERIOD: July 1, 20 20 to June 30, 20 21 FRO'1': W�CCOU(4T._._NUIV!BER ACCOUNT TITLE AMOUNT <1I0.95 593-5x$6.1 15 West.HI Dom Abuse.Shelter Renovations $ 4.930..1(0 s — TOTAL: $ 4.930.1(} TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT )10.931.5935.85.115 Halt Ohara Dom Abuse Shelter Renov $ 4,93.0.I 0 .1 3'z I _.__..._..._..._ _ _,. ___ _�_ ____ _._ ----...._._ TOTAL _$ 4,930.10 EXPt.ANATION (Provide complete exploration): The availability of CDB(; funds is a result of the return of funds due to the \Vest 1-la,vaii Domestic Abuse Shelter Renovations Project closed. ii Addi:ional fund tn is needed fir the Ill&e.`)hana Domostic_Abuse Shelter Renovations to cover the additional li costs incurred for The renovation.. t I 1i f; A SUBMITTEDBY: _C_e ) DATE:_ 1 ,, SE5-t:m of*t Head ACTION: Recommend Approval _,_Recommend Deferral Recommend Denial MAR 0 3 2021 n S ig red: 6,_ �_. . DATE: / / Director of Finance 'Approved Deferri d Denied 7-"..c. ,.. ), signed:_._ Q — ---- dATE. _, 0 j cx l Oalij_yley it. Transfer No. 32_ tu o 9177 I Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: :?UBLIC WORKS DIVISION: BUILDING CONTACT: TEVA AR.APARI PHONE: 808-961-8457 DATE: 02 / 17 / 21 FISCAL PERIOD: July 1, 2020 to June 30, 2021 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.22.339 Building R&M Oe,Insurance $ 15230.50 TOTAL: $ 15230.50 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.231.523:..02.102 Bldg Inspctn Oce;Telephone $ 2230.50 010.231.5232.02.115 Bldg;Inspctn Oce.,Misc. Contract Service 13000.00 _ _._ TOTAL: $ 15230.50 EPLANATION;;(Provide complete explanation): Fumd,are,available:frorn Building R&M Gee, Insurance,account due to lower than anticipated cost • - `tr Frond;are needed':n.Bldg Inspctn Oce,Tc ephone and I/fisc Contract Service to help cover higher than anticipated.telephon'e and CSI maintenar_c;costs SUBMITTED BY; � DATE: FEB, 1 7 ?021 *****:' *******.r************1***tr*************t******,a******wok*•*********•*,,**,,********it*****r********irl*** ACTT)N: /Recommend Approval Recommend Deferral • Recommend Denial Signed: DATE: MAI3 0 8 /2021 _ Director of Finance App ecved Deferred _-Denied -.7 Signed:ned: 9 �y- oc 9 _ �/� DATE: 3 / / 1 ( C Ma yt:ir Transfer No. 3✓ -1'23c-311 1 ' Form#:,a-102 COUNTY OF HAWAII Revised:07/01 REQ U War 11.Q Q TRANSFER FUNDS DEPARTMENT: Public Works < t =:,.• i _ - -; + DIVISION: Engineering CONTACT: Alan"Keone"Thompson_ :;PHONE:;,,95:1-8422 DATE: 02 / 12 /2021 FISCAL PERIOD: July 1, 20 20 to June 30, 20 21_ FROM: ACCOUNT NUMBER ACCDUNT TITLE AMOUNT 0.20.183.5183.35.115 Hiig1:i "ay Engineering,1Vlisc Cont Svcs $ 10,000.00 TOTAL: $ 10,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 0:20.183.5183.07.449 F[igl way Engineer Equiip,Motor Vehicle $ 10,000.00 TOTAL: $ 10,000.00 EXPLANATION (Provide complete explariaion): Funds are available from the Highway Engineering,Misc Cont Svcs account due to lower than anticipated cost. Funds are needed in the Highway Engiriee r Equip,Motor Vehicle account to help cover higher than anticipated cost for 2 new mil-size or 'A ton trucks. SL EMITTED B'(: 0 ,f,' "`'` FE:B 1 6 2021 .� � .c _-- DATE: / / :s I -Y; - partrriei it Head *******r##irlr•kf�°Y#*•F*,r ,r lead i•****ir ir***********************,F********#,Fir**** ACTION: ✓ Recommend Approval Recommend Deferral __Recommend Denial Signed: �_ _ _ _—_ DATE: MP,R 0 8/ 2021 k-i Director of Fi..ance _ [ '<- ipproved Deferred Denied Sicrned: _ DATE:3I I Ji laagn ecTo�¢�_M Transfer No. O Form#:A-102 COUNTY OF HAWAII Revised:07/01 -REQUEST TO TRANSFER FUNDS DEPARTMENT:_Ptiblic V rks _ _ i DIVISION: Building Division CONTACT: Karen CachoPHONE: 961-8458 DATE: 02 / 11 / 21 FISCAL PERIOD: July 1, 2020 to June 30, 2021 FRCM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.02.235 Building GS,Misc Supplies $ 2,091.69 TOTAL: $ 2,091..69 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.06.454 Building GS Equip,Computer Equip $ 471.09 010.171.5171.06.480 Building GS Equip, Misc Equip $ 1,620.60 -- ---- — TOTAL: $ 2.091.69 EXP:ANATION (Provide complete explana'ion): Trar:.sfer of funds for 4 items that was needed due to unbudgeted/unplanned replacement. 11 yr old printer replacement which cost of repair exceeded its value,replaced unrepairable air compressor, 13 yrs old dryer—cost of repair exceeds value and replaced stolen hedge trimmer, Funds available in 235 due to less than anticipated misc. supplies. SUBMITTED BY: ' ` ' DATE: c Department Head ****:F*********** ** ****k4** *************a****************************************k*********************7r*********** ACTION: v Recommend Approval Recommend pp Deferral Recommend Denial Signed:_ 0.—� m- DATE: MR 0 8/ 2021 _ — Director of Finance • ::)4,-Ap_3roved Deferred Denied Signed: _ - DATE: 3 / I Dir Transfer No. 35