The URL can be used to link to this page

Home My WebLink AboutCOM 0030.008 2020-2022 Mitchell D.Roth • ��' 1 �:,`; Deanna S. Sako Mayor -.v._ Director Steven A.Hunt Deputy Director County of Hawaii Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawai`i 96720 (808)961-8234 • Fax(808)961-8569 c ry April 6, 2021 Maile David, Council Chair, wr ; and Members of the Hawai`i County Council 7,;,3 County of Hawai`i Hilo, Hawai`i 96720 4' Dear Council Chair David and Members of the County Council: SUBJECT: Transfer of Funds March 16, 2021 through March 31, 2021 Attached is a Report of Transfers Authorized showing transfers made from March 16, 2021 through March 31, 2021. Copies of the approved transfer form(s) are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely,��II Kay Oshiro Controller Attachments Comm. No. `/V' D Ref.To: FC/ Hawai'i County is an Equal Opportunity Employer and Provider Ref. nate APR 1 4 2021 • Report of Transfers Authorized For the period: March 16 to March 31, 2021 Transfer Date No. Approved Fund Dept. From: Amount To: Amount 36 3/18/21 General Police 5206.01 CID-JAB-VICE-S&W 200,000.00 5203.51 Admin Sery S&W 1,000,000.00 5211.01 Kohala Police-S&W 50,000.00 5212.21 Kona Police CID-S&W 150,000.00 5213.01 Ka'u Police-S&W 150,000.00 5214.01 Puna Police-S&W 450,000.00 37 3/17/21 General DPW 5171.22 Building R&M OCE 13,365.00 5232.02 Bldg Inspctn OCE 13,365.00 38 3/24/21 General Finance 5801.55 Tr to Pub Acc/Op Sp Pres Maint Fnd 500,000.00 5801.52 Tr to Pub Acc/Op Sp Pres Fund 500,000.00 39 3/24/21 Solid Waste DEM 5604.52 P-Hulu W.HI L-Fill OCE 180,000.00 5604.06 Landfills Eqpt 180,000.00 40 3/24/21 General DPW 5181.52 Automotive Division OCE 60,000.00 5173.06 Public Works Admin Equip 60,000.00 41 3/25/21 General DPW 5171.01 General Services S&W 52,000.00 5171.91 Bldg Design&Engrg S&W 70,000.00 5171.21 Building R&M S&W 24,000.00 5182.51 Automotive Division S&W 46,000.00 5232.01 Bldg Inspctn S&W 84,000.00 5183.01 Engineering Division S&W 53,000.00 5183.02 Engineering Division OCE 54,000.00 5231.01 Constr Inspectn S&W 45,000.00 1,967,365.00 1,967,365.00 Page 1 of 1 • Form#j,-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPAFtTMENT: Police DIVISION: Finance R `l j .,.+, € p CONTkCT: Hauoli 0.Aiona PHONE: 961-2273 DATE: 3 / 15';1, FISCAL PERIOD: July 1, 20 2.0 to June 30, 20 21 FROM. ACCOUN1NUMBER ACCOUNT TITLE AMOUNT 0 0.201.5206.01011 CIE-.IAB-VICE-S&W, Regular S&W $ 200,000.00 0.0.201.5211.01.011 Kohala Police-S&W, Regular S&W 50,000.00 0 0.201.5212.2 1.011 Kona Police CID &W,Regular S&W 150,000.00 0:0.201.5213.1)1.011 Kau Police-S&W, Regular S&W 150,000.00 0 0.201.5214.01.011 Puna Police-S&W. Regular S&W 450,000.00 TOTAL:$ 1,000,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 0`0.201.5203.:51.011 Adniin Sery S&W.. RegularS&W $ 1,000,000.00 TOTAL:$ 1,000,000.00 EXPLA NATION (Provide complete expanEltion): Reque;t to transfer due to budget shortage in Admin Sery S&W. The shortage is due to multiple recruit position fundinc allocated to permanent Police Officer Positions in various other Districts and collective bargaining unit adjustrients. Excess funds in CID-JAB-VICE-S&W, Regular S&W, Kohala Police-S&W, Regular S&W, Kona Police CID-S&W, Regular S&W, Kau Police-S&W, Regular S11W, Puna Police-S&W, Regular S&W due to retirements, transfers and va:ant positions. SUBMITTED DATE:_MA_1 62a2/ 1 Departme,Yt Head *******F***********•k*,e i*fr******i•****k*:r*,r************i****k*************:k*************************************** ACTIO NJ: J Recc mmend Approval _ Recommend Deferral _`Recommend Denial icned: �/ DATE: Mg 1 9 2021 Director of Finance _Approved De;erred Denied Sic ned: _ C \1 DATE: / ( d / a 1 Managing victor iv iy T Transfer No. 3 C' Form t1:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Building CONTACT: Ryan Shiroma PHONE: 961-8422 DATE: 03 / 12 /21 FISCAL PERIOD: July 1, 20 20 to June 30, 20 21 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.22.109 Building R&M Oce, Equipment $ 13,365 Repairs/Main • TOTAL: $ 13,365 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.231.5232.02.1 15 Flldg Inspctn Oce,Misc.Contract Service $ 13,365 TOTAL: $ 13,365 . _. —_ EXPLANATION (Provide complete e:xplaration): Funds are available from the Building R&M Oce, Equipment Repairs/Main account due to lower than anticipated cost. Funds are needed in the Bldg Inspctn Oce, Misc.Contract Service account to cover an.unanticipated extension of the MAGNET Municipal Software, Support&Mainten ince, V iw SUBMITTED 3Y: �% DATE:_ 5/2021 Gf athrner if Head *****'t**********4*1.************ **k *****,::*1******************************AFM** iti********t#****************irk,t*its*** ACTION: Recommend Approval __Recommend Deferral Recommend Denial DATEMAR 1 /6 202} Director of Finance Approved Daferred Denied . rgned: _ -- DATE:_ / (1 ji menagin Directlor & Mayer Transfer No. 3 7 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Finance DIVISION: Accounts CONTACT: Kay Oshiro PHONE: 961-8425 DATE: 3 / 23 / 21 FISCAL PERIOD: July 1, 20 20 to June 30, 20 21 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.801.5801.55.341 Tr to Pub Acc/Op Sp Pres Maint Fnd, Misc $ 500,000.00 TOTAL: $ 500,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.801.5801.52.341 Tr to Pub Acc/Op Sp Pres Fnd, Misc. Char $ 500,000.00 TOTAL: $ 500,000.00 EXPLANATION (Provide complete explanation): An additional appropriation is needed due to higher than expected real property tax revenue resulting in increased calculated transfers due to the PONC Fund.Funds are available in the Transfer to PONC Maintenance account as the fund is near or at its maximum accrual limit of$3,000,000. SUBMITTED BY: ,` QL �,t'ififti DATE: / 2 3 / 9-1 Department Head ACTION: I Recommend Approval _Recommend Deferral Recommend Denial S;r: DATE: MAR/ 2 4 2021 Director of Finance Approved _Deferred Denied Signed: DATE: J / d1 / DN1 Mayor Transfer No. D� �:^r Form#:A-102 COUNTY OF HAWAII Revised:07/01 • REQUEST TO TRANSFER FUNDS DEPARTMENT: Department of Environmental Mgmt. DIVISION: Solid Waste.Division CONTACT: M icnael Kaha PHONE: 808-961-8270 DATE: • 03 / 12.-./ 2021 FISCAL PERIOD: July 1, 20 20 to June 30, 20 21 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 085.601.5604.52.115 P-Fulu W.HI L-Fill OCE, Misc Contract Svs $ 180,000.00 TOTAL: $ 180,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 085.601.5604.06.480 Lar:dfiills Eqpt, Misc Equipment $ 180,000.00 TOTAL: $ 180,000.00 EXPLANATION (Provide complete explanation): Funds are available in account 085.601.560A.52.115,P-Hulu W.HI L-Fill OCE, Misc Contract Services due to the re.iegotiation of tier ra.:es providing a reduced rate fcr 400 tons and higher. Funds are needed in accounr 085.601.5604.06.480,Landfills Eqpt, Misc Equipment to purchase two used Trans:er Trailers. The Division is currenty having to rent two trailers to allow greenwaste to be collected and transported to the WHOF. With this purchase,the Division will own the trailers and be able to continue green'vaste collection at tI-,e Kealakehe T•ansfer Station. F l _ if '\� G SUBMITTED lE(� �%'�ti C� . 1�iu� I��l`) _— DATE: 03 / 1—I / (4.I Departme.nt ead ***************** *******k*k**************,'*4*******************************************k**************************** ACTION: ./.-"Recommend Approval —_.Recommend Deferral Recommend Denial DATE: MAR/ 1 8 ?021 Director o`Finance X Approved Deferred _Denied Signed: DATE:ATE.: /Q1) / a) � :4-9-A- - --- Managing Director Ma':c- Transfer No. (-59 Form rkA-102 COUNTY OF IHAWAI`I Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Automotive CONTACT: Haku Kelii PHONE: 961-8459 DATE: 3 / 10 / 2021 . .` FISCAL PERIOD: July 1, 20 20 to June 30, 20 21 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.181.5181.52.218 Automotive Division,Fuel&Lubricants $60,000 • TOTAL: $ bp,c-vo- } TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.173.517=.06.449 Pu'Irc Works Adinin Equip,Motor Vehicle $60,000 TOTAL: $ 60,000 EXPLANATION (Provide complete exph'n :tion): Funds needed to purchase(2)two USu(vol•idles for the DPW Director and Deputy Director. Funds available in Automotive Division Fuel&Lubricants due to lower than anticipated cost. /e, 24/ 2021 SUBMITTED EY: '/ � s _ DATE:— R 1 1 � �p�ftrn:n.t •ead -- *****:-� *******,F*,,*************i:*F*.F r.k***;M****************************************************** ACTION: 'k/Recommend Approval Recommend Deferral Recommend Denial Signed: �_ DATE: MAR 1 8 2021 — _ Director c r Finance _ Approved —Deferred Denied Signed: V : g ------ -�--- � DATE. � 07`1 / o)) Manasinr?Director ma is Transfer No. 4-0 • Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDIS DEPARTMENT: PUBLIC WORKS DIVISION: ADMINISTRATION ) :: H. CONTACT: HAKU KELII PHONE: 808-961-8459 DATE: 03 / 24 :121 FISCAL PERIOD: July 1, 20 20 to June 30, 20 21 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.01.011 General Services S&W $ 52,000.00 010.171.5171.21.011 Building R&M S&W 24,000.00 010.231.5232.01.011 Bldg Inspctn S&W 84,000.00 010.183.5183.02.115 Engrg Division Oce,Misc Contract 54,000.00 TOTAL: $ 214,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.91.011 Bldg Design&Engrg S&W $ 70,000.00 010.181.5181.51.011 Automotive Division S&W 46,000.00 010.183.5183.01.011 Engineering Division S&W 53,000.00 010.231.5231.01.011 Constr Inspctn S&W 45,000.00 TOTAL: $ 214,000.00 EXPLANATION (Provide complete explanation): Funds are available from General Services,Building R&M,Bldg Inspctn,and Engineer Oce—Misc Contract accounts due to lower than anticipated expenditures. Funds are needed in Bldg D&E,Automotive Division,Engineering Division,and Construction Inspctn S&W accounts to cover unbudgeted bargaining unit increases. SUBMITTED BY: / ' �� DATE: A 2 4 XO21 / (...1 Department ead ACTION: %/ Recommend Approval _Recommend Deferral _Recommend Denial MAR 2 4 2021 Signed: DATE: / / Director of Finance Approved _Deferred _Denied Signed: --( icsx lc DATE: /.=)"3' / a.) Managing Director c0& Mayor 'I Transfer No. `t-1 y?9()35