HomeMy WebLinkAboutCOM 0228.005 2020-2022 Mitch D.Roth '. .:- Paul K. Ferreira
Afavor g` t„ •��rr`, Puttee ce Chic f
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'rr'r�_____,_�. Kenneth 13ugada Jr.
Deputy Police Chic f
County of Hawaii
POLICE DEPARTMENT
349 Kapiolani Street • l filo,Hawaii 96720-3998
1808)935-1311 • Fax(808)961-8865
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DATE: April 12, 2021 ,.•
r
TO: MAILE DAVID, COUNCIL CHAIRWOMAN AND f.-
COUNCIL MEMBERS w„
VIA: YChlrifTROLLER '�'
FROM: PAUL K. FERREIRA, POLICE CHIEF
RE: NOTIFICATION OF GRANT AWARD
COMPLIANCE WITH ORDINANCE NO. 20-45, SECTION 7(1)
Name of Grant Program: Traffic Records/Data
Grantor: State Department of Transportation
County Grantee Department or Agency: Hawaii County Police Department
Grant No. (IF KNOWN): TR21-03 (03-H-01)
Amount of Grant: $72,280.00
Amount of County Match: none
County Revenue & Expenditure Account Numbers: 010.201.5216.18:3302.63
Grant Period (Commencement &Completion): October 1, 2020 to September 30, 2021
Purpose of Grant: To establish a statewide traffic data system and ensure
compliance with National standards
Is final report required by grantor? Yes No
Notification attached: W Yes fl No, because
Comm. No. 2 .J
Ref. To: q
"I Iawai'I County is an Equal Opportunity Provider and Employ=er' Ref. Date APR 2 ����
sTAtt OF HAWAII IIEGIPWAY SAFETY OriiCE
GRANT AGREEMENT
Grant No: TR21-03 (03-11-01)
Page 1(To be completed by applicant agency)
1. Grant Title: TRAFFIC RECORDS/DATA
2. Name and Address of Applicant Agency i 4. Duration
flawafi Police 1)epartment Month-[)ay-Year
349 Kapiolani Street A. Grant Period
Hilo. 111 96730 From: 1001;20
To: 09/30'21
3. Agency Unit to Handle Grant(Name and Address)
Hawaii Police Department B. Project Period
349 Kapiolani Street From: 100 :20
Hilo, HI 96730 To: 09,-3021
5. Location of Project 6a, Type of Application
Hawaii Police Department (check Appropriate Item)
349 Kapiolani Street Initial Revision
Hilo, HI 96730 6b. Reimbursement Schedule Desired
Monthly Quarterly
. Grant Description(Summerize the grant plan covering activities that address the major goals and objectives in
PProximotelY 100 words.Limit to 6 lines.
iiPlYs goals are to provide timely,accurate,and accessible data to the Department of Transportation,HPD Administration,District
Commanders and groups like the Vision Zero Task Force. HP1)will increase the efficiency of the transfer of all Motor Vehicle Accident
„Report's(MVAR)to Hawaii Department of Transportation(HDOT)through the Spillman System from three months to the day following the
approval of the report by September 30,2021. /IN)will purchase the HIGE..S or comparable software to provide an easier and more accurate
'means for officers to provide the geolocation of major accidents to HIDOT). HPD will use the new MVAR's data fields to provide monthly up
to date traffic trends reports to the District Commanders by September 30,2021.
8. Federal funds allocated under this agreement shall not exceed 572,280.00
9.Approval signatures.
Acceptance of Conditions: It is understood and agreed by the undersigned that a reinthurseinent grant received as a result of this grant agreement is subject to
Public Law 89-564(Highway Safety Act of 1966)and all administrative regulations governing grants established by the 11.5,Department of Transportation
and the State of Hawaii. it is expressly agreed that this project constitutes an official part of the Hawaii Highway Safety Program and that said applicant
ttgency will meet the requirements as set forth herein,which are incorporated herein and made a part of this grant agreement. Authorixation to proceed with
this Highway Safety Project is requested.
9a. Grant Director 9b. Authorizing Official of Agency Unit
Name: Paul K. Ferreira Name: Harry Kim
,Title: Police Chief Tjtim '.Mayor
Address: Address:
,Phone: 'Phone:
Email: Email;
SEF 1 5 2020
(Date)
(Signature) (Dare)
To be prepared by applicant,use separate sheets as required. IRev, 12/17/19'
s*.we
APPROVED AS TO FORM & LEGALITY:
DEPUrfC0 fT-ORATiON COUNSEL DATE
PROBLEM STATEMENT
TRAFFIC RECORDS/DikIA
Grant No: FR2I-03(03-H-01)
Identify the traffic safety related problem or deficiency that the proposed grant is intended to correct.
Hawaii continues to have a traffic safety problem and the need to identify where the problems are within the State.
Over the past 40 years,state and local governments have built a wide range of information systems to support their
information needs relating to traffic safety. These systems include:Traffic Crash Systems.Roadway Inventory Systems.
Traffic Citation and Adjudication Systems,Emergency Medical/Injury Prevention Systems,Driver Licensing and Driver
History Systems,and Vehicle Registration Systems.
the information systems within each state and local agency have traditionally been designed and operated to support the
specific needs of the one or more business processes within the owner agency. Since these systems began to appear in the
1960's they have become-mission critical"to their owner agencies. Many have gone through one or more major overhauls
during their life as technology and needs changed. Today,as we look toward the traffic safety information needs of the 21st
century,and the demands for all public agencies to have data driven,performance based safety programs;the traffic safety
data community is faced with the challenge of re-visiting the design and operation of these systems. To assist in providing
this accurate and detailed diagrams the HPI)needs to purchase updated Easy Street Draw software and provide training to
officers on its proper use.This data will be used to document major factors of the crash and ultimately assisted in determining
what can be done to prevent additional crashes.
All indications are that federal and state traffic safety programs will need timely,accurate and accessible data covering all
aspects of the traffic safety arena in order to properly identify problems,select countermeasures,monitor countermeasure
programs and to evaluate the effectiveness of those programs.(Ex#1-Ex#4)are examples of data that can be used to
determine areas needing enforcement and education to initiigate traffic problems.Future safety program funding will be tied
to the ability of the traffic safety community to:
•Prove what and where the problems are.
•Identify,using data on likely costs and impact,those countermeasures that are most likely to have the greatest return on
investments of funding scale and staff resources.
•Prioritize problems and countermeasures based on hard data.
•Monitor the implementation of countermeasures.
•Document the effectiveness of the safety improvement programs.
PROBLEM STATEMENT Page 2
TRAFFIC RECORDS/DATA
Grant No: TR21-03(43-I1-0 I)
Identify the traffic safety related problem or deficlertcy that the proposed gram fs intended to correct
—,..,
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SUPPORTING DATA
TRAFFIC RECORDS/DATA
Grant No: TR21-03(0341-01) r
Identify and gather appropriate data relevant to the problem. Collision fatalities data appropriate to the identified problem
. d a brief analysis of the data is required. When available,three years of data should be presented and analyzed. When
identifying the problem.take into consideration changes in population,traffic patterns and other demographic dynamics that
.y affect traffic safety.
Place graphs and charts here)
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SUPPORTING DATA Page 2
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TRAFFIC RECORDS/DATA
Grant No: "IR21-03(O34101)
Identify and gather appropriate data relevant to the problem. Collision`fatalities data appropriate to the identified problem
'and a brief analysis of the data is required. When available,three years of data should be presented and analyzed. When
!identifying the problem,take into consideration changes in population,traffic patterns and other demographic dynamics that
may affect traffic safety.
(Place graphs and charts here)
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GRANT GOALS
TRAFFIC RECORDS/DATA
Grant No: TR21-03 (03-II-01)
Goals serve as the foundation upon which the grant is built. Goals are what you hope to accomplish by implementing a
traffic safety grant and represent an end result. Grant goals should be stated in measurable terms(i.e., a percent reduction),
he concise and deal with a specific item, be realistic with a reasonable probability of achievement, and be related to a
specific time frame(a "by"date). Please notate baseline from which the reduction/increase will result.
IIPD's goal is to decrease the time it takes to transfer crash reports from HPD to the Hawaii Department of Transportation
(HDOT) from three months to the day following the approval of the report(approximately 3 days)by September 30, 2021.
'Increasing the efficiency of the crash reports using the Spillman System and Hl)OT's State of Hawaii Advanced Crash
Analysis(SHACA)database will enable HPD to provide timely,accurate and accessible data to HDOT,HPD Administration,
District Commanders and traffic safety partners like the Vision Zero Task Force.
GRANT OBJECTIVES
TRAFFIC RECORDS/DATA
Grant No: TR21-03(03-11-01)
!Objectives are tasks or activities conducted in order to accomplish the grant goal(s)(e.g.,develop permanent fitting stations
for child restraints, enforcement activities, educational activities, etc.). Grant objectives should he stated in measurable
terms(i.e., a percent reduction, number of training to be held, number of roadblocks, etc.), be concise and deal with a
specific item, be realistic with a reasonable probability of achievement,and be related to a specific time frame(a "by"date).
Please notate baseline from which the reduction/increase will result,
fro achieve our goal,HPD will conduct the following objectives by September 30, 2021:
1. Provide at least 12(i.e.,monthly)up-to-date traffic trends reports to the District Commnaders using the new Motor Vehicle
Accident Report's(MVAR)data fields.
2. Purchase HMIS or comparable software to provide an easier and more accurate means for officers to provide the
geolocation of major crashes.
3. Purchase licenses/software upgrade and related training for the Easy Street Draw data diagramming program.
4. Create and distribute 1 questionnaire to the District Commanders to measure their ability to access data from the Records
Management System for the monthly traffic trends reports.
5. Develop an automated system for distributing to the public violation letters and educational materials specific to the
violations; this could be accomplished by working with IT to use a mail merge between document types.
6. Send three representatives to the Traffic Records Forum.
7. Participate in at least four Traffic Records Coordinating Committee meetings.
87r 8 . i II * I 1 Ԥor
TRAFFIC RECORDS/DATA
Grant No: TR21-03(0341-01)
Using data gathered throughout the grant period, the grant manager will evaluate(1)how well the stated grant goals and
objectives were accomplished, and(2)was the grant cost effective? How are you going to show effectiveness of your project?
What will be the impact of the project on your identified problem and gooks)? Provide details on the method of evaluation.
or on-going projects that have been funded for more than one year, also provide data to show what the project has
lccomplished over the course of the years.
HPD will evaluate the success of the grant goals through written and/or verbal reports from IIDOT regarding transfer of
IVIVAR's from 11PD. Further,HPD will evaluate written and/or verbal reports from the District Court of the Third Circuit
regarding receipt of citations from HPD to District Court and Hawaii County Driver's License Office. Prior to September 30.
021 TSS will collect information from a questionaire to the District Commanders regarding their ability to obtain pertinent
data for the monthly traffic trends reports.
IN-STATE TRAVEL
Budget Narrative ' "�
TRAFFIC RECORDS/DATA
Grant No: TR21-03(03-11-011)
Travel funds will he used for staff travel expenses to attend the monthly Traffic Records Core Committee Meetings and:or F-
Citation meetings on Oahu. The hotel provides a shuttle to and from the airport for meetings however if the meeting are held
elsewhere then vehicle rental is required.
IN-STATE TRAVEL
,...., Detailed Budget Estimate
TRAFFIC RECORDS/DATA
Grant Na: TR21-03 (03-11-01)
Name of Event#1: TRCC DATE:
Event Cost Misc Fee , #of attendees Line total Subtotal
50.00 $0.00
Air Travel- Round TrIp Cost #of attendees Line total Subtotal
Airfare S 250.00 2 $500.00
$500.00
Baggage Fee $0.O()
Surface Travel:
Shuttle/Taxi Cost #of attendees Line total Subtotal
To: $0.00
$0.00
From: S0.00
Car Rental: Rate #of days #attars Line total Subtotal
Daily Rental S75.00 1 . $75.00
Airport parking 515.00 1 2 S30.00
S1.05.00
Hotel parking S0.0()
Fuel S0.00
Rate # of days #of attendees Line total Subtotal
Per Diem $20.00 1 2 S40,00 $40.00
1 ,
Rate #of nites #of attendees Line Total Subtotal
Excess Lodging S0.00 $0.00
Event/Conference I Total $645.00
Number of Events (e.g 4 for quarterly events/meetings, 12 for monthlv)l 6
IN-STATE TRAVEL
Detailed Budget Estimate
Grant No: TR21-03 (03-H-01)
Name of Event#2: DATE:
Event Cost Misc Fee #of attendees Line total Subtotal
$0.00 $0.00
Air Travel- Round Trip Cost #of attendees Line total Subtotal
Airfare $0.00 . $0.00
Baggage Fee S0.00
Surface Travel:
Shuttle/Taxi Cost #of attendees Line total Subtotal
To: $0.00
50.00
From: S0.00
_
Car Rental: Rate #of days #of ears Line total Subtotal
Daily Rental cost $0.00
Airport parking S0.00
$0.00
Hotel parking $0.00
Fuel S0.00
Rate #of days #of attendees Line total Subtotal
Per Diem S0.00 $0.00
Rate #of Rites #of attendees Line Total Subtotal
Excess a..,_o_tiAl ing SO.00 S0.00
Event/Conference 2 Total 50.00
Number of Events te.2.„4 for Quarterly eventsimectin2s, 12 for monthly)
In-State SUBTOTAL: S3.870.00
IN-STATE TRAVEL I
'-- Detailed Budget Estimate PAGE 2
TRAFFIC RECORDS/DATA
Grant No: TR21-03 (03-H-01)
Name of Event#3 DATE:
Event Cost Misc Fee #of attendees Line total Subtotal
I
- $0.00 S0.00
Air Travel- Round Trip Cost #°f attendees Line total Subtotal
Airfare 50(X)
S0.00
Baggage Fee $0.00
Surface Travel:
Shuttle/Taxi Cost #of attendees Line total Subtotal
To: $0.00
1 From: $0.00
Car Rental: Rate #of days #of cars Line total Subtotal
Daily Rental cost $0,00
Airport parking $0.00
$0.00
Hotel parking S0.00
Fuel $0.00
Rate #of clays #of attendees Line total Subtotal
Per Diem S0.00 $0.00
Rate # of nites #of attendees Line Total Subtotal
Excess Lodging $0.00 S0.00
Event/Conference 3 Total S0.00
Number of Events (e.g., 4 for Quarterly events/meetings‘ 12 for monthly)
IN-STATE TRAVEL
Detailed Budget Estimate
Grant No: TR21-03 (03-H-01)
Name of Event#4: DATE:
Event Cost Misc Fee #of attendees Line total Subtotal
50 00 $0.00
Air Travel- Round Trip Cost #of attendees Line total Subtotal
Airfare $0.00
$0.00
Baggage Fee
_ -
!Surface Travel:
Shuttle/Taxi Cost #of attendees Line total Subtotal
To: $000
WO
From: $0.00 1
Car Rental: Rate #of days #of cars Line total Subtotal
Daily Rental cost $0.00
Airport parking $0.00
S0.00
Hotel parking $0.00
Fuel $0.00
Rate #of days #of attendees Line total Subtotal
Per Diem $000 $0.00
Rate _ #of nites #of attendees Line Total Subtotal
Excess Lodging $0.00 $0.00
Event/Conference 4 Total $0.00
Number of Events (e.e.,4 for ouarterly events/meetines, 12 for monthly)
In-State SUBTOTAL: $0.00
TOTAL IN-STATE TRAVEL: $3,870.00
OUT OF STATE TRAVEL
BUDGET NARRATIVE
TRAFFIC RECORDS/DATA
Grant No: TR21-03 (03-H-0I)
Travel funds will be used for staff travel expenses to attend the Traffic Records Forum. During this Fiscal Year
the IIPD will be sending one Information and Technology staff, one Traffic Services Staff and one of the Traffic
Enforcement Unit Staff to the forum. The added LT. position will help the I.T. staff understand the needs of the
officers and will allow them to interact and make contacts with other personel in the field. Many presentations on
how to gather data and new systems are presented at the forum. A taxi or shuttle will be used to and from the
airport for the Traffic Records Forum.
LOUT-OF-STATE TRAVEL
.., Detailed Budget Estimate '''.4'
TRAFFIC RECORDS/DATA i
Grant No: TR21-03 (03-11-01)
Name of Event#1: Traffic Records Forum DATE:
Event Cost Misc Fee #of attendees Line total Subtotal 1
S500.00 3 S1,500.00 S1.500.00
Mr Travel- Round Trip Cost #of attendees Line total Subtotal
Airfare $1,500.00 3 $4,500.00
5480000
Baggage Fee S100.110 3 5300.00
Surface Travel:
Shuttle/Taxi Cost #of attendees Line total Subtotal
To: S50.00 3 $150.00
$300.00
From: $50.00 3 $150.00
Car Rental: Rate # of days #of cars Line total Subtotal
Daily Rental cost 50.00
Airport parking $0.00
S0.00
Hotel parking S0.00
Fuel $0.00
Rate # of days #of attendees Line total Subtotal
Per Diem S145.00 6 3 52,610.00 52,610.00
--_-_
Rate #of nites #of attendees Line Total Subtotal
Excess Lodging $150.00 4 3 $1,800.00 $1.800.00
Event/Conference 1 Total $11,010.00
Number of Events (e.g.,4 for uuarterly events/meetings, 12 for monthly)t 1
i OUT-OF-STATE TRAVEL
Detailed Budget Estimate
Grant No: TR21-03 (03-11-01)
Name of Event#2 DATE:
Event Cost Misc Fee #of attendees Line total Subtotal
S0.00 S0.00
Air Travel- RouncLTrip Cost #of attendees Line total Subtotal
Airfare $0.00
$0.00
Baggage Fee $0.00
Surface Travel:
#of attendees Line total
Shuttle/Taxi Cost Subtotal
To: S0.00
S0.00
From: $0.00
Car Rental: Rate #of days # of cars Line total Subtotal
Daily Rental cost $0.00
Airport parking S0.00 .
S0.00
Hotel parking S0.00
Fuel . $0.00
Rate #of days #of attendees Line total Subtotal
Per Diem $0.00 $0.00
Rate #of nites ,#of attendees Line Total Subtotal
,Excess Lodging S0.00 $0.00
Event/Conference 2 Total S0.00
i Number of Events (e,e..4 for Quarterly events/meeting5., 12 for monthly)
Out-of-State SUBTOTAL: S11,010.00
OUT-OF-STA 1"l.TRAVEL
`-` Detailed Budget Estimate
TRAFFIC RECORDS/DATA
Grant No: TR21-03(0341-01)
Name of Event#3: DATE:
Event Cost Misc Fee #of attendeesLine total Subtotal
$0.00 $0.00
Air Travel -Round Trip Cost #of attendees Line total Subtotal
Airfare 50.00
$0.00
Baggage Fee $0.00
Surface Travel:
Shuttle/Taxi Cost #of attendees Line total Subtotal
To: $0.00 50.()0
From: $0.00
Car Rental: Rate #of days # of cars Line total Subtotal
Daily Rental cost $0.0(0
Airport parking 50.00 50.00
Hotel parking $0.00
Fuel $0.00
Rate # of days #of attendees Line total Subtotal
Per Diem $0.00 S0.00
Rate #of nites #of attendees Line Total Subtotal
'Excess Lodging S0.00 S0.00
Event/Conference 3 Total 50.00
1 Number of Events (e.g„4 for Quarterly events/meetings, 12 for monthly)
OUT-OF-STATE TRAVEL
Detailed Budget Estimate
Grant No: TR21-03(03-H-01)
Name of Eveut#4: DATE:
Event Cost !Wise Fee #of attendees Line total Subtotal
$0.00 S0.00
Air Travel- Round Trip Cost #of attendees Line total Subtotal
Airfare $0.00 , SO.00
Baggage Fee 50.00 _
Surface Travel:
Shuttle/Taxi Cost #of attendees Line total Subtotal
To: $0.00 S().00
From: $0.00
Car Rental: Rate #of days #of cars Line total Subtotal
Daily Rental cost $0.00
Airport parking $0.00
S0,(0)
Hotel parking $0.00
Fuel 50.00
Rate # of days #of attendees Line total Subtotal
Per Diem S0.00 S0.00
Rate #of nites #of attendees Line Total Subtotal
Excess Lodging _ $0.00 S0.00
Event/Conference 4 Total 50.00
Number of Events (e.g.. 4 for Quarterly events/meetings, 12 for monthly)
Out-of-State SUBTOTAL: 50.00
TOTAL OUT-OF-STATE TRAVEL: $11,010.00
CONTRACTUAL/CONSULTANT SERVICES
BUDGET NARRATIVE
TRAFFIC RECORDS/DATA
Grant No: TR21-03(03-H-01)
IIPD will use grant funds towards the development of an interface to access HDOT`s Hawaii Geolocating System(HGLS)tool
or other computer software to provide accurate locations for traffic crashes that officers investigate. Spillman will need to
:build the link and allow for MCLS or other software to provide geo location directly to the system. In order to use the updated
Easy Street Draw software that HPI)has requested to purchase,officer must receive training from the company on how to use
it to produce detailed traffic crash diagrams.
CONTRACTUAUCONSULTANT SERVICES
Detailed Budget Estimate
TRAFFIC RECORDS/DATA
Grant No: TR21-03(03-11-01)
NAME OF SERVICE #1: Spillman/HIGLS/SILACA DATE:
COST CATEGORY
#of sessions #of
Rate
Costs Line total Cost Subtotal
or attendees Instructors
Tuition/Fee
Class Material S50,000.00
Misc Fee
Contractual/Consultant Fee $50,000.00
Air Travel Rate #of Line total Cost Subtotal
Instructors
Round Trip $0.00
$0 00
Baggage Fee S0.00
Rate #of days #ofLine total Cost Subtotal
Per Diem Instructors
$0.00 S0.00
Surface Travel:
Cost #ofLine total Cost Subtotal
Shuttle/Taxi Instructors
To: $0.00
S0,00
From: S0.00
Rate #of days # of cars Line total Cost Subtotal
Car Rental:
Daily Rental cost S0.00
Airport parking $0.00,
Hotel parking S0.00 S0.00
Fuel $0.00
o# f
Lodging
Rate #of days Instructors Line total Cost Subtotal
S0.00 S0.00
Category Page 1 Subtotal S 50,000.00
CONTRACTUAL/CONSULTANT SERVICES
Detailed Budget Estimate
TRAFFIC RECORDS/DATA
Grant No: TR21-03(03-11-01)
NAME OF SERVICE #2: Easy Street Draw DATE:
COST CATEGORY
#of sessions # of
Costs Rate Line total Cost Subtotal
or attendees Instructors
Tuition!Fee $0.00
Class Material S0.00
$2,000.00
Misc Fee $0.00
Contractual/Consultant Fee S2,000.00
#of
Air Travel Rate Line total Cost Subtotal
Instructors
Round Trip S0.00
$0.00
Baggage Fee $0.00
#of
Rate #of days Line total Cost Subtotal
Per Diem Instructors
$0.00 $0.00
Surface Travel:
#of
Cost Line total Cost Subtotal
Instructors
Shuttle/Taxi
To: S0.00
$0.00
From: $0.00
Rate #of days #of cars Line total Cost Subtotal
Car Rental:
Daily Rental cast $0.00
Airport parking $0.00
$0.00
Hotel parking S0.00
Fuel S0.00
#of
Rate # of days Line total Cost Subtotal
Lodging Instructors
S0.00 $0.00
Category Page 2 Subtotal S2,000.00
CONTRACTUAL/CONSULTANT SERVICES
Detailed Budget Estimate
TRAFFIC RECORDS/DATA
Grant No: TR21-03(03-11-01)
NAME OF SERVICE #3: DATE:
COST CATEGORY
#of sessions #of
Costs Rate Line total Cost Subtotal
or attendees Instructors
Tuition/Fee S0.00
Class Material $0.00
S0.00
Misc Fee $0.00
Contractual/Consultant Fee S0.00
• ir Travel Rate #ofLine total Cost Subtotal
Instructors
Round Trip $0.00
S0.00
Baggage Fee S0.00
Rate #of days #of Line total Cost Subtotal
Per Diem Instructors
$0.00 $0.00
:Surface Travel:
#of
Cost Line total Cost Subtotal
Shuttle/Taxi Instructors
To: S0.00
S0.00
From: S0.00
Rate #of days #of cars Line total Cost Subtotal
Car Rental:
Daily Rental cost $0.00
Airport parking $0.00
Hotel parking $0.00 $0.00
Fad S0.00
Rate # of days #of
Line total Cost Subtotal
Lodging Instructors
$0.00 S0.00
Categor.I., Page 3 Subtotal S0.00
CONTRACTUAL/CONSULTANT SERVICES
Detailed Budget Estimate
TRAFFIC RECORDS/DATA
Grant No: TI421-03(03-H-01)
NAME OF SERVICE #4: DATE:
COST CATEGORY
#of sessions #of
Costs Rate Line total Cost Subtotal
or attendees Instructors
Tuition/Fee $0.00
Class Material $0.00
$0.00
Misc Fee $0 00
Contractual/Consultant Fee S0.00
#of
Air Travel Rate Line total Cost Subtotal
Instructors
Round Trip $0.00
$0.00
Baggage Fee $0.00
Rate #of days #ofLine total Cost Subtotal
Per Diem Instructors
$0.00 $0.00
Surface Travel:
Cost #ofLine total Cost Subtotal
Shuttle/Taxi Instructors
To: $0.00
$0.00
From: $0.00
Rate #of days # of cars Line total Cost Subtotal
Car Rental:
Daily Rental cost $0.00
Airport parking $0.00
Hotel parking $0.00 $0.00
Fuel $0.00
#of
Lodging
Rate #of days Line total Cost Subtotal
Instructors
$0.00 $0.00
Category Page 4 Subtotal S0.00
Contractual/Consulting Services TOTAL: $52,000.00
E EQUIPMENT
Budget Narrative
TRAFFIC RECORDS/DATA
Grant No: TR21-03 (03-11-01)
HPD will purchase the upgrade and training for the Easy Street Draw software to provide accurate and detailed
diagrams of crashes and crash locations that will be provided to the Department of Transportation and for use in
court procedings.
EQUIPMENT
Detailed Budget Estimate
TRAFFIC RECORDS/DATA
Grant No: TR21-03(03-1-01)
Item and Brief Description Unit Cost #of units Total Cost
Easy Street Draw software upgrade.
$5,40().00 1 55,400.00
Item and.Brief Description Unit Cost #of units Total Cost I
$0.00
Item and Brief Description Unit Cost #of units Total Cost
$0.00
Item and Brief Description Unit Cost of units Total Cost
$0.00
Item and Brief Description Unit Cost #of units Total Cost
$0.00
Item and Brief Description Unit Cost #of units Total Cost
50.00
Item and Brief Description Unit Cost #of units Total Cost
S0.00
EQUIPMENT TOTAL $5,400.00
MILESTONES
TRAFFIC RECORDS/DATA
Grant No: TR21-03 (03-11-01)
Month Activity
Attend TRCC monthly meetings. Purchase Easy Street
October 2020-December 2020
Draw Update and Training.
January 2021-March 2021 Attend TRCC monthly meetings.
Attend TRCC monthly meetings. Complete new
system for completing violation letter to the public that
April 2021-June 2021
include educational materials. HPD staff attend the
Traffic Records Forum.
Attend TRCC monthly meetings. Attend the Traffic
Records Forum. TSS will create and distribute a
July 2021-September 2021 questionnaire to the District Commanders regarding
their ability to access Spillman data for the monthly
traffic trends reports.
SmartSafety Software Trancite
Thursday,September 10,2020
Torey Kettner
Hawaii Police Department
Dear Mr.Keitner,
This letter is to certify that Smart Safety Software,Inc.'s(hereinafter referred to as"Trancite Logic Systems"or"Trancite")is
the sole-source developer,manufacturer and reseller of the EASY STREET DRAW and ScenePD software applications.
No other organization,company,or development team contributes,or consults on the creation and distribution of EASY
STREET DRAW 6 and ScenePD*SDK. Additionally,EASY STREET DRAW*and ScenePD*SDK is a United States trademarked
product of Boise,Idaho based Trancite Logic Systems.
EASY STREET DRAWS and ScenePD*SDK has many unique features that are solely offered by Trancite Logic Systems. They
include but are not limited to:
o Intelligent intersections--creating an intersection is a simple as placing a vertical street on top of a horizontal
street.Our proprietary algorithm detects street overlaps,interprets them,and automatically creates appropriate
intersections.
o Automatic vehicle alignment—each lane in an EASY STREET DRAW*and ScenePD*SDK diagram has a known
direction of travel.After drawing the streets for a scene,our vehicle symbols will automatically orient themselves
appropriately when placed in a lane.
o Intelligent crosswalks--when our crosswalk symbol is placed or a street,the length of the crosswalk will
automatically be adjusted to match the width of the street
o Articulating symbols—many of our symbols have components that can be moved and stretched without
disrupting the integrity of the shape,For example,the legs,arms,hands,and feet of our people shapes can be
repositioned in natural ways without losing the ability to move,resize,cut,paste,etc.the shape as a single entity.
o Contains thousands of hand drawn symbols designed for creating EASY STREET DRAW*and ScenePD*diagrams.
In addition to the above unique capabilities,EASY STREET DRAW*and ScenePD*SDK can be used on the most widely used
modern browser without requiring the installation or administration of client software.Our Web SDK software is made up
of proprietary HTML 5,JavaScript,and CSS that is support on IE 9.IE 10,1E 11,Chrome,Safari,and Firefox.
Further,only Trancite Logic Systems is authorized and/or capable of providing any on-going maintenance or upgrades on
the EASY STREET DRAW.and ScenePe SDK products. The software is wholly owned and upgrades are wholly controlled
and offered exclusively by Boise,Idaho based Trancite Logic Systems.
Respectfully,
40A"' &eameabridif.
Joe Cucchiari
Vice President
SmartSafety Software ij Trancite
Lok Systems
Thursday,September 10,2020
Torey Keltner
Hawaii Police Department
Dear Mr.Keltner,
This letter is to certify that Smart Safety Software,Inc.'s(hereinafter referred to as"Trancite Logic Systems"or"Trancite")is
the sole-source developer,manufacturer and reseller of the EASY STREET DRAW*and ScenePD' software applications.
No other organization,company,or development team contributes,or consults on the creation and distribution of EASY
STREET DRAW*and ScenePD*SDK. Additionally,EASY STREET DRAW*and ScenePe SDK is a United States trademarked
product of Boise,Idaho based Trancite Logic Systems.
EASY STREET DRAW and ScenePD*SDK has many unique features that are solely offered by Trancite Logic Systems. They
include but are not limited to:
Intelligent intersections—creating an intersection is a simple as placing a vertical street on top of a horizontal
street,Our proprietary algorithm detects street overlaps,interprets them,and automatically creates appropriate
intersections.
c Automatic vehicle alignment--each lane in an EASY STREET DRAW'and ScenePD4'SDK diagram has a known
direction of travel.After drawing the streets for a scene,our vehicle symbols will automatically orient themselves
appropriately when placed in a lane.
Intelligent crosswalks—when our crosswalk symbol is placed on a street,the length of the crosswalk will
automatically be adjusted to match the width of the street
,c Articulating symbols—many of our symbols have components that can be moved and stretched without
disrupting the integrity of the shape.For example,the legs,arms,hands,and feet of our people shapes can be
repositioned in natural ways without losing the ability to move,resize,cut,paste,etc.the shape as a single entity.
Contains thousands of hand-drawn symbols designed for creating EASY STREET DRAW and ScenePD diagrams.
In addition to the above unique capabilities,EASY STREET DRAW'and ScenePD SDK can be used on the most widely used
modern browser without requiring the installation or administration of client software,Our Web SDK software is made up
of proprietary HTML 5,JavaScript,and CSS that is support on lE 9,IE 10,1E 11,Chrome,Safari,and Firefox.
Further,only Trancite Logic Systems is authorized and/or capable of providing any on-going maintenance or upgrades on
the EASY STREET DRAWS and ScenePe SOK products. The software is wholly owned and upgrades are wholly controlled
and offered exclusively by Boise,Idaho based Trancite Logic Systems.
Respectfully,
e:ariis'
Joe Cucchiari
Vice President
SmartSafety Software VT, Trancite
Logic Systems
Quotation##07012020ab July 1, 2020
QUOTATION
HAWAII POLICE DEPARTMENT
RE: EASY STREET DRAW
ATTN: TOREY KELTNER
Thank you for your interest in Smart Safety Software,Inc.'s(hereinafter referred to as"Trancite Logic System?or
"Trancite"),dynamic,professional,and easy to use,Accident and Crime Scene Diagramming Software Solutions Easy Street
Draw and ScenePD PRO. As you requested,t have created a quotation based on the information provided.
SITE LICENSE VERSION 7 UPGRADE AND MAINTENANCE REINSTATEMENT
Original Easy Street Draw license purchased for$28,497.
Annual maintenance charges are calculated at 20%of initial purchase price.
TOTAL V.7 UPGRADE AND MAINTENANCE REINSTATEMENT FOR SITE LICENSE=$5.699.40
Maintenance is annual coverage and includes all updates and upgrades. Each additional
year of maintenance would be $2,849.70.
ADDITIONAL ON-SITE TRAINING =$2000
TOTAL COST=$7,699.40
Trancite agrees to upgrade Hawaii PD to Scene PD Pro at no additional charge as part of this
reinstatement
Trancite also agrees to offer on-site training for HPD at the cost of$2000. These 2 classes will consist of
approximately 4 hours of training and can be spilt to include one in Kona and one in Hilo.
Quotation Valid for 90 Days
Quotation provided by:
•i Bron Banrnert
\'outwi l Director ty Saks
77..311.
,10
303 ?((;; 9206 Fax 208.3'2_ ,,03i
Emo AFc`.,To.t@tr;nct._ CO,n
"wvv.trc3 iic ite.cor(i
8645 W.rranalin Road
Suite 202 Otfire:877-948-4777
Boise,Icdaho 83709 Fax 208-322-6031
www.trancite.corn
�� sa
SmartSafety Software Trancite
was syvams
TRANCITE SOFTWARE MAINTENANCE COVERAGE
A. Licensor offers a maintenance plan for the Software as follows:
a. Product updates& upgrades: Licensor will supply improvements and other changes to the
software which licensor,at its discretion,deems to be logical improvements or extensions.
b. Technical support: Licensor will supply a reasonable amount of consulting assistance by mail,
electronic mail or telephone in the event of difficulties in the use of the software.
c. Defect corrections: Licensor will supply corrections as required to correct substantial deviations
of the software from specifications or the current applicable reference manual.
B. Initial maintenance period-following the execution of this license there will be no additional charge for
maintenance support and product updates for one full year.
C. Charges for subsequent years-for each year after the initial maintenance period of the license,licensor
will continue to provide Licensee with maintenance,support and product update services as described
in section(A)above,provided Licensee pays Licensor in advance the annual maintenance and support
charges then in effect.
LICENSOR WILL CONTINUE TO PROVIDE LICENSEE WITH MAINTENANCE, SUPPORT AND
PRODUCT UPDATE SERVICES AS DESCRIBED IN SECTION (A) ABOVE, PROVIDED LICENSEE
PAYS LICENSOR IN ADVANCE THE ANNUAL MAINTENANCE AND SUPPORT CHARGES THEN IN
EFFECT.
Quotation provided by:
loran Ra:totert
Vat-loud Director of Sule.
lz V', I i m<i.!.1 }j,i .
z3a;imc, ld ho t;.-{pa
all: 303 8E3 9206 ( Fax: 208 22 6031
Er-Qo: A lour; lia?tx ?cite- 9rn
ww'w.tranc to.QOM
8645 W.Franklin Rodd
Suite 202 Office:877 4777
Boise,Idaho 83709 Fax.208-3226037
www,trancite.torn