The URL can be used to link to this page

Home My WebLink AboutCOM 0030.009 2020-2022 -J�VV OSM..Y•.. Mitchell D. Roth •¢;��;. : ' Deanna S. Sako Mayor a�.� Director �•.i� ==:mew •.. . ••","'�' Steven A.Hunt Deputy Director County of Hawaii Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawai`i 96720 (808)961-8234 • Fax(808)961-8569 ry ry c} Gi - April 19, 2021 ._ w :. Maile David, Council Chair, 1 . and Members of the Hawai`i County Council County of Hawai`i Hilo, Hawai`i 96720 Dear Council Chair David and Members of the County Council: SUBJECT: Transfer of Funds April 1, 2021 through April 15, 2021 Attached is a Report of Transfers Authorized showing transfers made from April 1, 2021 through April 15, 2021. Copies of the approved transfer form(s) are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, /4141 61-4146 Kay Oshiro Controller Attachments Comm. No. 0.61 Ref. To: K/ Ref. Date HawaiiAPR 2 County is an Equal Opportunity Employer and Provider 7 2021 Report of Transfers Authorized For the period: April 1 to April 15, 2021 Transfer Date No. Approved Fund Dept. From: Amount To: Amount 42 4/1/21 General County Auditor 5108.02 County Auditor OCE 2,000.00 5108.06 County Auditor Eqpt 2,000.00 43 4/6/21 General P&R 5503.02 P&R Adm OCE 1,200.00 5503.06 P&R Adm Equip 1,200.00 44 4/8/21 General Police 5203.02 Police Adm Div-OCE 50,000.00 5215.04 lnvestgn Cause Of Death 100,000.00 5203.02 Police Adm Div-OCE 20,000.00 5203.02 Police Adm Div-OCE 30,000.00 45 4/9/21 General Police 5203.81 Dispatch S&W 9,000.00 5201.01 Police Commission S&W 7,000.00 5215.61 H I P A L S&W 2,000.00 46 4/9/21 General DPW 5171.22 Building R&M OCE 869.00 5171.80 Building R&M Equip 869.00 47 4/12/21 General P&R 5513.62 Aquatics Pools OCE 5,000.00 5513.66 Aquatics Pools Eqpt 28,700.00 5513.62 Aquatics Pools OCE 14,000.00 5513.62 Aquatics Pools OCE 9,700.00 48 4/13/21 General Corp Counsel 5131.02 Corporation Counsel OCE 3,000.00 5131.06 Corporation Counsel Eqpt 3,000.00 144,769.00 144,769.00 Page 1 of 1 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Office of the County Auditor DIVISION: CONTACT: Maxinne Pacheco PHONE: 961-8495 DATE: 3 / 25 / 21 FISCAL PERIOD: July 1, 20 20 to June 30, 20 21 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.108.5108.02.104 Legislative Auditor OCE-Travel/ $ 2,000.00 Conferences TOTAL: $ 2,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.108.5108.06.454 Legislative Auditor Equip -Computer Eqpt $ 2,000.00 & Software TOTAL: $ 2,000.00 EXPLANATION (Provide complete explanation): To cover purchase of new monitors, stands and software. (L1a,07h! Rzthec DATE: Mar2�,2021 / SUBMITTED BY: ._., : ,;,: Department Head ACTION: ✓ Recommend Approval _Recommend Deferral Recommend Denial MAR 2 5 2021 Signed: 9 - � DATE: I I Director of Finance Approved Deferred _Denied V2Signed: DATE: u.,u71:` �. Mayor Transfer No. 4-2_ 6� RECEIVED APR 06 2021 "Form#A-102 COUNTY OF HAWAII Revised 07101 MAYOR - HILO REQUEST TO TRANSFER FUNDS DEPARTMENT Parks and Recreation DIVISION: Administration CONTACT: Reid Sewake PHONE: 961-8560 DATE: 3 /30 / 21 FISCAL PERIOD: July 1, 20 20 to June 30,20 21 FROM:ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5503.02.115 P&R Adm—Misc Contract Services $ 1,200,00 TOTAL: $ 1,200.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5503.06.480 P&R Adm Equip—Misc Equipment $ 1,200.00 TOTAL: $ 1,200.00 EXPLANATION (Provide complete explanation): Funds arc available in this P&R account due to lower than anticipated cost, due to the pandemic. A transfer needed to purchase a shredder for the Administration Office. SUBMITTED BY, r. ‘ill, Deitot=tas,d*** DATE: .3" I 1 i 1 ..************/**** ********** **********************************4***************************** ACTION Recommend Approval Recommend Deferral Recommend Denial 6----f fi /3„.„„....-- APR 0 1 2021 Signed DATE: / / Director of Finance Approved _____Deferred Dented . ---2- C.../IL---___ Sign-d DATE: I ‘ Il'i . Mayor .... Transfer No +3 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Police DIVISION: Finance CONTACT: Hauoli O.Aiona PHONE: 961-2273 DATE: 4 / 05 / 21 FISCAL PERIOD: July 1, 20 20 to June 30, 20 21 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5203.02.115 Police Adm Div-Oce, Misc. Contract Sery $ 50,000.00 010.201.5203.02.109 Police Adm Div-Oce, Equipment Repairs/M 20,000.00 010.201.5203.02.218 Police Adm Div-Oce, Fuels& Lubricants 10,000.00 TOTAL: $ 100,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5215.04.115 Investgn Cause of Death, Misc. Contract $ 100,000.00 TOTAL: $ 100,000.00 EXPLANATION (Provide complete explanation): Request to transfer to Investigation Cause of Death,Misc.Contracts due to an increase in Coroner's inquest. Excess funds in the Police Adm Div-Oce,Misc.Contract Sery/Equipment Repairs/M,and Fuels& Lubricants as these current accounts are below our current 70.83%target and where funding is able to be moved from. APR - 6 2021 SUBMITTED BY:00 (1. DATE: Department Head ACTION: Recommend Approval _Recommend Deferral _Recommend Denial Signed: DATE: APR 072021/ / Director offinance Approved —Deferred Denied Signed. DATE: / ff / Mayor Transfer No. tL Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Police DIVISION: Finance CONTACT: Hauoli O.Aiona PHONE: 961-2273 DATE: 4 / 07 / 21 FISCAL PERIOD: July 1, 20 20 to June 30, 20 21 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5203.81.011 Dispatch S&W,Regular S&W $ 9,000.00 TOTAL: $ 9,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5201.01.011 Police Commission S&W, Regular S&W $ 7,000.00 010.201.5215.61.011 HIPAL S&W, Regular S&W 2,000.00 TOTAL: $ 9,000.00 EXPLANATION (Provide complete explanation): Request to transfer due to budget shortage in Police Commission S&W, Regular S&W and HIPAL S&W, Regular S&W because of the HGEA retro lump sum. Excess funds in Dispatch S&W, Regular S&W due to open positions and decrease in Overtime. SUBMITTED BY:CsAPN o_-- DATE: 0 8 2021 ! / Department Head ACTION: Recommend Approval Recommend Deferral _Recommend Denial Signed: (9--- /7 f- DATE: APR 0 8/ 2021 Director of Finance `/Approved _Deferred Denied Signed: DATE: / Z >' Mayor Transfer No. 4-4 r . Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Building CONTACT: Ryan Shiroma PHONE: 961-8422 DATE: 04 / 07 / 21 FISCAL PERIOD: July 1, 20 20 to June 30, 20 21 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.22.109 Building R&M Oce, Equipment $ 869.00 Repairs/Main TOTAL: $ 869.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.80.454 Building R&M Equip,Computer Eqpt& $ 869.00 Soft _ TOTAL: $ 869.00 EXPLANATION (Provide complete explanation): Funds are available from the Building R&M Oce, Equipment Repairs/Main account due to lower than anticipated cost. Funds are needed in the Building R&M Equip,Computer Eqpt& Soft account to purchase a new computer for the Tracer Summit software program that controls the air conditioner at Aupuni Center. SUBMITTED : '• DATE: APg 7 OZt Departmen Head *************** **** * ******************************************************************************************** ACTION: Recommend Approval _Recommend Deferral _Recommend Denial APR 0 8 2 0 21 Signed: ---- DATE: / Director of Finance `/Approved —Deferred _Denied Signed: DATE: 7 / ! / 2 Mayor '''' // Transfer No. `t-+o ; —Form#A-102 COUNTY OF HAWAII Revised 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT Parks and Recreation DIVISION: Administration CONTACT: Reid Sew ake PHONE: 961-8560 DATE: 4 /7 / 21 FISCAL PERIOD: July 1 20 20 to June 30,20 21 FROM ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5513.62.1.09 Aquatics Pools. Repair of Equip $ 5,000.00 010.500.5513.62.113 Aquatics Pools, Water& Gas $ 14,000.00 010.500.5513.62.217 Aquatics Pools.Cleaning/Sanitation Sup $ 9,700-00 TOTAL: 1,28,700.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5513,66.480 Aquatics pools Mise Equipment $ 28,700.00 TOTAL. $ 28.700.0() EXPLANATION (Provide complete explanation): Funds are available in this P&R account due to lower than anticipated cost, due to the pandemic. A transfer is needed to purchase necessary equipment for various pools throughout the island. Equipment includes XI, Storage Reels with covers and 50" Water park exotube. The XL Storage Reels are utilized to safely store the lane lines when not in use. Currently lane lines are lined on the side of the pools which creates a hazard. The 50" Waterpark exotube are utilized to assist lifeguards during rescues. SUBMITTED BY " „• DATE: V / /2° 41 Departit Head ********** ****************+********************************************************* ACTION: Reco - end Approval Recommend Deferral Recommend Denial Signed: /‹) DATE: APR 10 9 2p21 Director of Finance *c, _ 'Approved Deferred Denied -•4 Signed. DATE: 2/ tp.s1 Mayor Transfer No Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Corporation.Counsel DIVISION: Administration CONTACT: Stacie Okuda PHONE: 808-961-8251 DATE: 04 / 09 / 2021 FISCAL PERIOD: July 1, 20 20 to June 30, 20 21 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.131.5131.02.104 Corporation Counsel OCE, $ 3,000.00 Travel/Conference TOTAL: $ 3,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.131.5131.06.454 Corporation Counsel Eqpt, Computer Eqpt $ 3,000.00 TOTAL: $ 3,000.00 EXPLANATION (Provide complete explanation): Funds are available in the 010.131.5131.02.104, Corporation Counsel OCE, Travel/Conference account due to COVID-19 and the ability to travel to conferences or trainings. Funds are needed in the 010.131.5131.06.454,Corporation Counsel Eqpt,Computer Eqpt account to purchase computer equipment for the Kona office. The Department is currently in the process of hiring staff for the new Kona office and will need to have equipment to work. SUBMITTED BY: tiit+.-Grp 'N DATE: 04 / 12 / 21 Department Head ACTION: J Recommend Approval Recommend Deferral Recommend Denial -e Signed: — F DATE: APR/ 1 2/ 2021 Director of Finance Approved Deferred _Denied Signed: fin?:•.:?'.:s; �trectcrDATE: / / 01 1 y- Mayor Transfer No. 4-53