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HomeMy WebLinkAboutCOM 0267.000 2020-2022 JNZV OF/,,t, Mitchell D.Roth ,,,f IN's: ��'� `., Maurice C.Messina Mayor • ' •iIN's:~V'e c• Director If 4 y�qo *� Michelle Malia Hiraishi Ql ountp of atuat`i Deputy Director DEPARTMENT OF PARKS AND RECREATION 101 Pauahi Street,Suite 6•Hilo,Hawaii 96720 _ (808)961-8311 •Fax(808)961-8411 r-i:; Email:parks_recreation@hawaiicounty.gov ._.. G,: ` http://www.hawai.icountv.gov/parks-and-recreation/ May 7, 2021 1 -.G •' Honorable Maile David, Chairwoman ,r:. and Members of the Hawaii County Council :w--->' County of Hawai'i .. is 25 Aupuni Street, Suite 1402 Hilo, Hawaii 96720 Subject: Department of Parks and Recreation's Evaluation of Applications for 2020 Public Access, Open Space,and Natural Resources Stewardship Grants Dear Chairwoman David and Members of the Hawaii County Council: The Department of Parks and Recreation [ DPR ] received five applications for stewardship grants associated with the Public Access, Open Space and Natural Resources Preservation{"PONC"] Iand maintenance fund and reviewed the recommendations provided by the Public Access, Open Space, 1 Natural Resources Preservation Commission. Due to DPR's role in managing the County's COVID-19 pandemic response, DPR was not able to review the applications and submit its recommendations. In the time since, the Hawai'i County Charter was amended via the November 3, 2020 election and the sections pertaining to the PONC preservation fund and PONC maintenance fund were modified accordingly. Of note, the responsibility for evaluating and recommending grant applications shifted from the DPR to the Department of Finance. In the interest of ensuring a smooth transition, the Department of Finance worked closely with the Department of Parks and Recreation to evaluate and develop recommendations for each grant application. As such and in accordance with Hawai'i County's Charter (2020) §10-16(h)(8), please find my written evaluations and recommendations for the stewardship grant applications submitted for calendar year 2020. To establish the basis of my evaluations, please accept the following significant reference points. Hawaii County's Charter(2020) Section 10-16, subsection (g) states"[t]he maintenance fund shall be used solely for public safety maintenance and preservation of those lands acquired by the public access, open space and natural resources (PONC) preservation fund and shall be used only for expenditures directed related to its purpose." It then sets forth 17 specific criteria upon which expenditures, including stewardship grants, may be presumed to be directly related thereto. Section 10-16, subsection (h) reinforces the requirement that moneys from the PONC maintenance fund must reflect the criteria stated in subsection (g). Section 10-16 subsection (b) defines"maintenance" as the preservation and conservation of PONC lands to keep them in good repair for public safety. These are all important to consider collectively in determining the appropriateness and eligibility of any proposed stewardship action(s). The evaluations provided are not an opinion as to the overall merits, importance, necessity, and significance of any or all the proposed stewardship actions. Instead, they are an assessment of the content of the grant applications relative to their perceived eligibility pursuant to my understanding of the applicable language of the County Charter, especially that set forth in the preceding paragraph. The recommendations provided are based on my evaluation/assessment of the grant applications as well as my understanding of the County's management responsibilities and best practices considerations for� the Comm. No. `Pi Ref. To: FC/ County of Hawaii is an Equal Opportunity Provider and Employer. Ref. Date_ MAY 1 1 2021 Honorable Maile David, Chairwoman and Members of the Hawaii County Council -. - May 7, 2021 Page 2 corresponding PONC lands. Each application was reviewed independently, and care taken to ensure that applications were not compared to, or pitted against, one another. Please accept the following submitted in no order. Organization: Cave Conservancy of Hawaii ("CCH") PONC Land: (3)9-2-001:075 [Kahuku Coastal Property]Acquired 2016 Amount Requested: $15,005 (Total Project Cost: $33,245) CCH's proposal, as I understand them, consists of the following two (2) objectives: 1. The control of invasive plants specifically fountain grass, Christmas berry, silver oak, haole koa, pluchea{sourbush}, and lantana through 100+/-acre tracts of land. 2. Develop a biological resource inventory of the approximately 20-30 lava tubes (i.e., caves) specifically targeting lava-tube-adapted fauna. Review of CCH's objectives and its project description reveals that Objective#1 qualifies under criteria (3) through (5) and Objective#2 qualifies under criteria(2), (3) and (16). The proposed uses of county land and county funds at this parcel are triggers for HRS§343 compliance. While this very likely may not warrant the development of an Environmental Assessment(EA) or Environmental Impact Statement(EIS), subject to the discretion of the Director, some of these actions would minimally require issuance of Declarations of Exemptions by the County department responsible for oversight of these lands. The County is currently under contract with Townscape, Inc to develop a Long-Term Management Plan (inclusive of several resources management scopes)for the entirety of this PONC land, that includes, but is not limited to, conditions set forth by two grants administered by the State Department of Land and Natural Resources. Until such time as this scope of work is substantially completed, the expansion or encouragement of new recreational uses and developmental type activities should be avoided. In the case of CCH's grant application, its proposed scope of work appears to be beneficial to the outcome of the Long Term Management Plan through augmentation of its resource investigations. Given the above, it is my recommendation that the Cave Conservancy of Hawaii will be able to complete its project in accordance with the project description submitted and in adherence to the conditions governing the PONC maintenance fund. Organization: Ho`omalu Ka`u ("HK") PONC Land: (3)9-5-012:005 [Kahua Olohu]Acquired 2016 Amount Requested: $31,415(Total Project Cost: $52,452.20) HK's proposal, as I understand them, consists of the following five(5) objectives: 1. Prepare the property for stewardship activities to include purchase of a second riding lawnmower, purchase of maintenance tools and equipment, contracting for a portable toilet, and updating their website. 2. Mow and maintain pasture grass on a regular basis throughout the year. 3. Coordinate community stewardship programs and grounds maintenance to further eradicate invasive and undesirable vegetation and clear fence lines to make them maintainable. 4. Facilitate opportunities for education and community partnerships (PONC funds not requested) by partnering with school groups by developing a workshop on how to build a traditional Hawaiian hale. 5. Prepare the lands for cultural uses and future Makahiki events by implementing a comprehensive landscaping plan along with other tasks that specifically will not incorporate PONC funds. Review of HK's objectives and its project description reveals that Objectives#1 through#3 and the applicable portion of#5 qualify under criteria(1)through (4)and (10)through (13). HK states that Objective#4 and most of the tasks in Objective#5 are not appliable to its request for PONC stewardship County of Hawaii is an Equal Opportunity Provider and Employer. Honorable Maile David, Chairwoman and Members of the Hawai'i-County Council_ May 7, 2021 Page 3 funds. Review of HK's proposed budget details warrant additional scrutiny to ensure they are truly keeping within the 17 established criteria and used solely for"expenditures directly related"to the stewardship of the land. Of particular concern are the indirect/incidental amounts, such as the$2,000 for vehicle fuel, $200 for printing costs, and the$50 for postage. However, HK's equipment budget reveals costs associated with the construction of an equipment shed and support frame ($2,700) but no costs or description for the required professional services to obtain a building permit and State Disability and Communication Access Board technical review. Also, it is unclear why HK budgets$5,000 for"contract labor to provide mowing services" but also budgets to purchase"a second" riding lawn mower($5,000), a leaf blower($225), 2 lawn mowers($450 apiece), and 4 string trimmers ($350 apiece)along with $1,000 in "fuel for mowers and weedeater equipment"and $1,250 for equipment"repairs, maintenance and materials." It is important to note that HK's proposal contains a few contradictions that could preclude certain objectives from being realized. HK's equipment budget includes construction of a permanent storage structure though its application states, with regards to permits/approvals, that none are required. Construction of a permanent storage structure may require a County-issued building permit as well as plan approval. Furthermore, as public amenities on public land for which plans or specifications are prepared, these proposed improvements may then need to consider compliance with the 2010 Standards for Accessible Design and require a clean technical review from State Disability and Communication Access Board. Furthermore, HK's application states that an Environmental Assessment is"[n]ot applicable." The proposed uses of county land and county funds at this parcel are triggers for HRS§343 compliance. While this may or may not warrant the development of an Environmental Assessment(EA) or Environmental Impact Statement(EIS), subject to the discretion of the Director, some of these actions would minimally require issuance of Declarations of Exemptions by the County department responsible for oversight of these lands. When considering the cumulative impacts starting with the significant change in use of the lands since the County acquired it(from ranching to active public park), past improvements, HK's proposed objectives together with their expressed vision and goals, there is a solid argument that must be made for the development of an EA and County controlled management plan. In July 2017 the Kawa Resources Management Plan was finalized that included an abundance of recommendations ranging from administrative/management necessities to development and enforcement of appropriate rules for use to advancing partnerships and collaborative implementation strategies to simple physical improvements at the site. The KRMP incorporated information and recommendations from a flora and fauna survey (2014) and archaeological reconnaissance survey (2013), both performed utilizing PONC funds. Both documents provided next steps for responsible resource management guidance that have yet to be initiated by the County. It is unclear from HK's proposal, due to a lack of that level of detail and correlative descriptors, exactly how their proposed stewardship actions align with the framework set forth in the aforementioned documents. Given the above, it is my recommendation that Ho'omalu Ka'u will not be able to complete its project in accordance with the project description submitted and in strict adherence to the conditions governing the PONC maintenance fund. Organization: Na Mamo 0 Kawa ("NMOK") PONC Land: (3)9-5-016:006&025; 017:005&007 [Kawa`a/Kawa`a Bay]Acquired 2008 Amount Requested: $182,085 (Total Project Cost: $331,000) NMOK's proposal, as I understand them, consists of the following five(5) objectives: 1. Execute dryland and coastal rehabilitation by identifying/signing, propagating, out planting and mapping native flora; removing non-native and invasive plants; involve schoolchildren in the efforts. 2. Continue developing cultural site monitoring plan through its finalization and implementation, conduct"lonoikamakahiki rain ceremonies," and draft a plan to construct traditional Hawaiian hale. 3. Maintain access, portable toilets, and safety of property through contracting of local maintenance services and providing accessible restroom facilities. County of Hawaii is an Equal Opportunity Provider and Employer. Honorable Maile David, Chairwoman and Members of the Hawaii County Council May 7, 2021 Page 4 4. Execute Kawa Spring preservation plan through continuing consultation with professionals and cultural practitioners to finalize and implement; monitor water quality and salinity, out planting for erosion control purposes, and monitoring aquatic resources. 5. Implement wildlife monitoring plan by focusing on turtle, Hawaiian hoary bat and shorebirds activities; developing a coastal and nearshore marine fishery and monitoring program; implementing a pes management program to control rodents, ungulate and cats. Review of NMOK's objectives reveal that they appear to qualify under criteria (1)through (5), (10), and (12)through (17). Review of NMOK's proposed budget details warrant additional scrutiny to ensure they are truly keeping within the 17 established criteria and used solely for"expenditures directly related"to the stewardship of the land. Of particular concern are the indirect/incidental amounts, such as the$3,000 for bookkeeping services, $1,920 for"incidental expenses (refreshments)," and $1,000 for vehicle fuel. The proposed uses of county land and county funds at this parcel are triggers for HRS§343 compliance. While this may or may not warrant the development of an Environmental Assessment(EA) or Environmental Impact Statement(EIS), subject to the discretion of the Director, some of these actions would minimally require issuance of Declarations of Exemptions by the County department responsible for oversight of these lands. When considering the cumulative impacts starting with the significant change in use of the lands since the County acquired it(from privately held, seldom accessed to active stewardship and ocean recreational access), past improvements, HK's proposed objectives together with their expressed vision and goals, there is a solid argument that must be made for the development of an EA and County controlled management plan. Given the above, it is my recommendation that Na Mamo 0 Kawa will not be able to complete its project in accordance with the project description submitted and in strict adherence to the conditions governing the PONC maintenance fund. Organization: National Parks Arts Foundation ("NPAF") PONC Land: Various lands in the Kell district Amount Requested: $35,000 (Total Project Cost: $75,000) NPAF's proposal, as I understand it, is to steward and preserve the lands, specifically the night sky, via film incorporating interviews with persons with "heritage interest in the land." Hawaii County Charter(2020) Section 10-16(g) clearly sets forth 17 eligible expenditure criteria upon which stewardship grants [§10-16(h)] must be founded. Upon review of NPAF's objective and its project description, it appears that the proposal may qualify, per the broadest of interpretations, under criterion#2 as preservation through recorded interviews and imagery. This is mitigated, however, by failure of NPAF to clearly define the area(s) (i.e., PONC lands) it proposes to perform its stewardship scope and why those areas are critical to its success. Furthermore, based solely on the information provided in the project description especially with the disclosed focus of the filmmaker being the night sky, the correlation between the product and the preservation of PONC lands themselves is subject to a wide degree of scrutiny. Finally, it is not clear what the necessity and value of conducting this project on/at PONC lands is given that the sky can be filmed from any vantage point in the vicinity. Given the above, it is my recommendation that the National Parks Arts Foundation will be able to complete its project in accordance with the project description submitted though it is indeterminable whether it would be in adherence to the conditions governing the PONC maintenance fund. Organization: Pohaha I Ka Lani ("PIKL") PONC Land: (3)4-8-004:106 [Waipi`o Valley Lookout]Acquired 2007 Amount Requested: $70,000 (Total Project Cost: $104,850) PIKL's proposal, as I understand them, consists of the following six(6)objectives: 1. Installation of a 1,000 gallon water tank for handwashing and irrigation uses, a 20' long shipping container for secure storage, and a system of solar panels, batteries and lighting for the water tank and container. County of Hawai'i is an Equal Opportunity Provider and Employer. Honorable Maile David, Chairwoman and Members of the_Hawai'LCounty_Council May 7, 2021 Page 5 2. Hosting of monthly"Malama'Aina" days throughout the year to engage the public into developing active stewardship relationships to the site. 3. Hosting of cultural, community, and educational groups at the site to learn about Waipi`o Valley and the surrounding areas. 4. Hosting of cultural educational workshops to enhance the public consciousness about the significance of stewardship of significant places/lands. 5. Facilitate the public's safe and responsible use of the site. 6. Maintenance of the property, to include landscaping, native gardening, repairs to fences/gates, etc. Review of PIKL's objectives suggests that only the storage container portion of Objective#1 may qualify under criterion (11) as would some of the maintenance activities in Objective#6 qualify under criteria (1) and (8). Review of PIKL's proposed budget details warrant additional scrutiny to ensure they are truly keeping within the 17 established criteria and used solely for"expenditures directly related"to the stewardship of the land. Of particular concern are the indirect/incidental amounts, such as the$7,000 for "indirect costs," $400 for social media and printing, $6,000 for food and $1,000 for vehicle fuel. Additionally, the $24,000 for native garden maintenance services that"include weeding"would appear to be redundant with their implementation plan of using "volunteers/participants, community members and the general public." It is important to note that PIKL's proposal contains a few contradictions that would preclude certain objectives from being realized. PIKL's equipment budget includes construction/placement of a structure though its application states that"No permits{are] required for proposed activities." Construction of a permanent storage structure, water tank, and the associated plumbing and electrical work clearly require County-issued building, electrical and plumbing permits as well as plan approval. The water tank, as proposed for handwashing use (amongst others), must meet State Department of Health regulations for potable water. Furthermore, as public amenities on public land, these proposed improvements will need to consider compliance with the 2010 Standards for Accessible Design and require a clean technical review from State Disability and Communication Access Board. Furthermore, PIKL's application states that an Environmental Assessment is"N/A." The proposed uses of county land and county funds at this parcel are triggers for HRS §343 compliance. While this may or may not warrant the development of an Environmental Assessment(EA) or Environmental Impact Statement(EIS), subject to the discretion of the Director, some of these actions would minimally require issuance of Declarations of Exemptions by the County department responsible for oversight of these lands. When considering the cumulative impacts starting with the significant change in use of the lands since the County acquired it(from derelict private/residential to active public park), past improvements, PIKL's proposed objectives together with their expressed vision and goals, there is a solid argument that must be made for the development of an EA and County controlled management plan. Given the above, it is my recommendation that Pohaha I Ka Lani will not be able to complete its project in accordance with the project description submitted and in strict adherence to the conditions governing the PONC maintenance fund. Respectf . , e . ..urice C. M- na rector End: Cave Conservancy of Hawaii (Kahuku Coastal Property) Ho`omalu Ka'u (Kahua Olohu) Na Mama 0 Kawa (Kawa'a/Kawa'a Bay) National Parks Arts Foundation (Various lands in the Ka`u district) Pohaha I Ka Lani (Waipi`o Valley Lookout) Cc: Finance Director, Deanna Sako (w/o enclosures) County of Hawaii is an Equal Opportunity Provider and Employer. --------------- DEPARTMENT OF PARKS & RECREATION AUPUNICENTER 101 PAUAHI STREET, SUITE 6 HILO,H1 96720 TELEPHONE: (808)961-8311 PONC STEW RDsiiip GRANT REQUEST A. NAME AND ADDRESS OF ORGANIZATION: Cave Conservancy of Hawaii PO Box 70R-1 Ocean View Hawaii 96737 S. REQUIRED DOCUMENTS: x Non-profit (501(c)(3), IRS letter of determination x Copy of organization bylaws and mission statement x DCCA Certificate of Vendor Compliance C. PERSON TO CONTACT: Tomislav Gracanin PHONE-Work: ;Mobile:B08 936 9046Email:tnv@att.net D. PROJECT PERIOD:1 January 2020 to 31 December 2020 E. PROJECT AREA: Kahuku coastal (Parcel Number 920010750000; TMK 3-9-2-01:75) DEPARTMENT OF PARKS&RECREATION Page 1 TOTAL for both parts of the proposal F. PROJECT COST See Project Business and Budget for details. Applicant share: $ 18,240.00 Other resources: $ Amount requested: $ 15,005-00 Total Project Cost: $ 33,245.00 G. CERTIFICATION: The applicant certifies that the information,contained in this application,is true and correct to the best of his/her knowledge. NAME OF AUTHORIZED OFFICIAL: Tomislav Gracanin TITLE OF AUTHORIZED OFFICIAL: President SIGNED: DATE: 29 August, 2019 DEPARTMENT OF PARIES&RECREATION Page 2 BUSINESS PLAN I. PROPOSAL (Detailed plan can be attached to application): See Addendum: "BUSINESS PLAN" I DEPARTMENT OF PARKS&RECREATION Page 3 II. PROJECT DESCRIPTION A. Location of Project: Kahuku coastal, Ka l u District B. Number of Persons Who Will Benefit: 500 to 1000 or more C. Project Description (Give a brief description of the work that will be done with the funds requested, including a timeframe and activities to accomplish stated purpose.Additional pages may be attached). See Attached Addendum "Project Description. " DEPARTMENT OF PARKS&RECREATION Page 4 III, PERMITSIAPPRQVALS REQUIRED A. Environmental Assessments (EA's): B. Special Management Area (SMA) Permit: C. Other: State of Hawaii Collecting permit DEPARTMENT OF PARKS&RECREATION Page 5 N. PROJECT BUDGET see Addendum "PROJECT BUDGET" BUDGET DETAILS PILO. Ec,r APPLICANT OTHER AMOUNT BUDGE SHARE REsouRCE5 REQUESTED TOTAL $ $ $ Total $ $ $ $ DEPARTMENT OF PARKS&RECREATION Page 6 V. APPLICANT INFORMATION A. Brief history of the applicant organization. Include the date of incorporation as a non-profit organization (use attachments where appropriate): The Cave Conservancy of Hawaii was founded in 2002. Its stated purposes are to manage caves for scientific study, education of those persons interested in speleology, and conservation/preservation of the underground resources. CCH has acquired 11 properties protecting 81 acres over significant lava tubes, one of which was supported by a Legacy Land Grant. CCH has also supported biological, mineralogical and archeological studies in its lava tubes. B. Main source(s) of financial support: Member Donations are the source of CCH finances. For one property purchase CCH applied for and received a grant from the Legacy Land Grant fund. C. Please list prior projects successfully completed: l Please see attached addendum "Projects Successfully 2. Completed. " 3. DEPARTMENT OF PARKS&RECREATION Page 7 D. Please initial below that the applicant understands the following documents shall be required if awarded stewardship grant funds: TG Certificate of insurance shall be required with County of Hawai°i named as additional insured. TG Organization shall provide annual report which shall include accomplishments, financial statements including but not limited to report of grant expenditures, and status of overall project. DEPARTMENT OF PARKS&RECREATION Page 8 Cave Conservancy of Hawaii PO Box 7083 Ocean View, Hawaii 96737 Public Access,Open Space,and Natural Resources Preservation Commission County of Hawai'i Dear Chairman Kekaulike Tomich and Commissioners: A proposal for the maintenance of 3,128 acres of Kahuku Coastal PONC land in Ka'_u,Hawaii (TMK 3-9-2-01:75; Parcel Number 920010750000) We are grateful for the opportunity to submit a request for a Stewardship Grant for the preservation and maintenance of the Kahuku Coastal lands,also known as Kipuka Kanohina. The Cave Conservancy of Hawaii(CCH)is very familiar with this property, as it has informally served as steward for the past few years,since the majority of the CCH's protected properties lie adjacent to this tract. This land,the largest PONC property,represents a valuable piece of open space that preserves the wild character of Hawaii—the Hawaii that residents and tourists love to visit and enjoy. The land's elevation ranges from sea level to 720 feet,and the climate is dry. Because of its remote nature, its resources and character are still fairly intact,but,like many parts of our island,it is vulnerable to encroaching civilization effects. The Conservancy's vision for the property is to have it managed in a way that essentially preserves the unimproved character,preserves and protects the natural and cultural resources of interest to current and future generations,while giving access for the public to enjoy its many outdoor resources. The CCH believes that the primary interests for visitors to the property will be along the mile-long coastal section,where they can fish,camp,and hike,as well as swim, snorkel,and scuba dive. For the bulk of the property mauka of the coast,day hiking will likely be the most common activity. This property contains resources that not only support outdoor activities of the public, but may be of great interest to naturalists,and could become a field laboratory for researchers,as well as college and high school students. In order to make informed decisions about how to manage the property,a survey of its resources is necessary. These include the biological(floral and faunal),microbiological,culturai,mineralogical and topographic resources. Some of these may be of significant special interest to warrant special attention, additional research,and protection. The CCH intends to achieve two things with this initial grant request: 1) Continue controlling invasive plants for fire risk mitigation and native plant protection;and 2) Conduct a biological survey of lava tubes to assess the biology. It is with this vision for the Kahuka Coastal property in mind that the Cave Conservancy of Hawaii is applying for a Stewardship Grant. Sincerely, Tomislav Gracanin President Cave Conservancy of Hawaii Addendum: BUSINESS PLAN I. PROPOSAL: Kahuku Coastal Project Business Plan Proposal The Cave Conservancy of Hawaii(CCH)proposes three interrelated stewardship projects for the Kahuku Coastal Public Access Open Space and Natural Resources Preservation Commission(PONC) county land in the Ka'u District. These projects can be considered together or separately: A)Invasive plant control; B)Biological investigation of lava-tube adapted fauna. A) Invasive Plant Control The CCH proposes to control the invasive plants in the Kahuku Coastal PONC tract. This land tract encompasses 3,128 acres,which is an area too large for a volunteer organization to cover in one year. It will be a multiyear project to cover the entire tract.CCH plans to conduct a minimum of ten workdays with about ten volunteers. It may be possible to gather more volunteers by partnering with other non-profit organizations. Areas targeted for Invasive Plant Control The CCH has defined four areas of about 100 acres each(2500 by 1800 feet)that define manageable work areas. These areas are adjacent to the subdivisions,and are selected especially to control fountain grass,which is a significant fire hazard. Also,Christmasberry,silver oak,and haole koa, are high priority invasive plants to control(see Project Description). Two additional plants,pluchea (sourbush)and lantana,will also be controlled where they grow in dense thickets.The first area planned for clearing lies below Kona Gardens and Kula Kai subdivisions. The CCH proposes four areas to clear,in a stepwise fashion. Due to the rough nature of the land,and variable density of the target invasive plants,it is unclear how much of the acreage CCH can clear in one year. But,when the first area is complete,CCH will move to the second 100-acre area to the east,and so on. The areas are shown in the figure below. Insurance One of the requirements of working as a steward for the County of Hawaii POMC properties is to carry insurance to protect the non-profit organization as well as the county. The estimated cost of this insurance is included in the invasive plant control project. Plan for Controlling Invasive Plants 1) The primary targets for invasive plant control include: 1)fountain grass; 2)Christmasberry; silver oak; 4)haole koa; 5)pluchea(sourbush),and 6)lantana. Control methods: 1) Fountain grass will be controlled primarily manually with an Vo bar and pulled up by the roots. In rare cases herbicide may be needed,such as when it grows out of cracks in solid rock. 2) Christmasberry will be controlled by chainsaw cutting,with herbicide applied to the fresh cuts. 3) Silver oak will be controlled by chainsaw cutting,with herbicide applied to the fresh cuts. 4) Haole koa will be controlled primarily by hand cutting with loppers or clippers,some chainsaw cutting,followed by herbicide application to the cuts. There will need to be follow-up about two weeks later in haole koa areas to spray herbicide on leafy shoots that sprout from the vigorous roots. 5)and 6)Pluchea and lantana will be controlled where necessary manually by hand-pulling or with'o'o bars;or by clipping and herbicide application to the cut. Required Personnel and Time Requirement CCH is planning on organizing ten workdays,and counts on about ten volunteers to come to its work days. This is the number that commonly comes to CCH work days on its properties. From this number of people 4 or 5 teams can be assembled that can operate independently in the same overall area. The source of the volunteers will include CCH,Hawaii Grotto,and local civic association members, as well as interested people from other non-profit organizations. Contact will be made with other 501(c)3 organizations to determine if additional volunteers can be invited, (The volunteer contribution below is calculated based on the based on a 6-hr workday and$24.00/hr(based on 2017`s rate for Hawai'i volunteers from independentsector.org). A minimum often workdays is planned,and work will be done on Saturdays. How much acreage can be cleared depends on several factors: a)how rough the land surface is; b)the density of the invasive plants, and c)the number of teams fielded during the work days. CCH plans to clear at least the first 100 acre target. Equipment Required The PROJECT BUDGET also lists the insurance and equipment,as well as the cost estimates for these. The list of equipment needed: Vo bars(3); hand clippers(3); loppers(4); hand saws(4); chains saws,light-weight Stihl(2);Herbicide(8 gal);Flagging(10 rolls);Work gloves(30 pair);Rubber gloves for herbicide(4 pair). B) Biological Resource Inventory CCH proposes to invite the consulting group HICAVE lead by Professor Dr.Megan Porter of the University of Hawaii at Manoa,to conduct a biological survey of between 20 and 30 lava tubes from the coast to the mauka limit of the Kahuku Coastal land unit. The consulting group will consist of seven researchers. The team plans to visit between 20 and 30 lava tubes and conduct a biological inventory. The cost of the inventory work includes later laboratory work,travel,housing,as well as the final report to Hawaii County. The seven researchers'time will be contributed by CCH. See PROJECT BUDGET page for cost estimate. Areas targeted for initial invasive plant control. Addendum: II PROJECT DESCRIPTION PART C. PROJECT DESCRIPTION The Cave Conservancy of Hawaii(CCH)proposes two interrelated stewardship projects for the Kahuku Coastal Public Access Open Space and Natural Resources Preservation Commission(POMC)county land in the Ka'u District.These projects can be considered together or separately: A)Invasive plant removal and control; B)Biological investigation of lava-tube-adapted fauna. The CCH is a non-profit 501(c)3 organization comprised of volunteers who are dedicated to the protection of underground resources of significant lava tubes in the State of Hawai'i.Most of the CCH past efforts have focused on the southwest part of Hawai'i Island,where the CCH owns and protects 81 acres of the Kipuka Kanohina lava tube system.The CCH also works with private landowners to manage their properties that overly significant lava tubes. Stewardship of the PONC land and proper management and protection of its lava tube resources is important to the CCH. Project description Part 1: Invasive Plant Control The Kahuku Coastal property is a large area that contains many resources of interest to the public and researchers. The land surface is very rugged,and access is only by four-wheel drive road access along three margins. Travel within the area is by foot,and very slow due to the rough character of the land. The area is very dry,and constitutes a dry land forest environment. Very little of this ecologic zone remain in Hawaii,and none of it is undisturbed by invasive plants. The CCH proposes this project to control certain invasive plants,particularly fountain grass,Christmasberry trees,silver oak, haole koa,pluchea and lantana. Rationale: The spread of these plants poses a fire risk,crowds out and kills native plants,and reduces the recreational value of the open space land for the public because it becomes very difficult to access due to the high density of the plants that typically form thickets. The mitigation of fire risk is a great benefit for neighboring subdivisions. In addition,the decline of the native plant community impacts the native wildlife. One heavily impacted wildlife community for this land is the rare fauna that has become adapted to life in lava tubes. The roots of native plants,particularly'Ohi'a trees,are a critical and essential part of the food chain for these lava tube adapted creatures,about which very little is known. The CCH proposes to have a research team conduct a biological survey of the area to expand knowledge of Hawaii's natural history and create a knowledge base that will be useful in developing a management plan for Kahuka Coastal area. For future work,the CCH will also seek advice on which native plants may be planted to help restore some of the original but uncommon vegetation. Plants targeted for removal 1) Fountain grass: This plant grows into dense,tall fields that are very fire prone and crowd out native vegetation. Fire also helps spread the grass. Removal of fountain grass will help native plants thrive, and also benefit neighboring subdivisions for fire risk mitigation. Recreational users will benefit from fountain grass removal because it is difficult and unpleasant to walk through and can grow tall enough that hikers can't see over the top. Fountain grass will be removed primarily manually with and'o'o bar and pulled up by the roots. In rare cases herbicide may need to be used,such as when it grows out of cracks in solid rock. 2) Christmasberry trees: These trees(native to Brazil)preferentially grow in the soil around native 'ohi'a trees,and soon kill these trees by choking off the'ohi'a roots and stealing nutrients. The'ohi'a tree roots are essential for the survival of rare lava tube adapted insect fauna that populate lava tubes. The roots grow into lava tubes where they form the basic food source for these animals. Christmasberry will be removed by chainsaw cutting,and herbicide applied directly to the fresh cuts. Herbicide application will be minimal and targeted only to the cut Christmasberry trunks. 3) Silver oak: These trees grow rapidly and outcompete ohi'a and other native trees and vegetation. Its control has similar benefits to controlling Christmasberry. Silver oak,like Christmasberry,will be removed by chainsaw cutting and herbicide applied directly to the fresh cuts. 4) Haole koa: This is a fast growing and fast spreading low tree that has covered large parts of South and North Kona. It forms dense stands with many trunks from 6 to 10 feet high that make walking and hiking very difficult and obstructs vision. It quickly crowds out native vegetation. Once established it is exceedingly difficult to control. It will be trimmed to the ground by loppers,and if necessary,chainsaw, with herbicide applied to the cuts. There will need to be follow-up about two weeks later in haole koa areas to spray herbicide on leafy shoots that sprout from the vigorous roots. 5) Pluchea(sourbush): This fast growing invasive produces many seeds that spread in the wind. It is widespread,and in some areas forms dense,tangled thickets that crowd out and absorb nutrients needed by native plants. It is also an obstruction to hikers,and makes the land hard to traverse. All of it can't be removed as it has become too widespread. It will be removed where necessary by hand- pulling,clipping or lopping with herbicide application to the cut. 6) Lantana: This shrub grows into thorny,impenetrable thickets. It obstructs foot traffic,and can make large areas unusable. Part 2: Biological Survey As mentioned above,very little is known about life forms adapted to life in lava tubes in Hawaii. They are chiefly supported by tree roots that grow into the lava tubes.The most common tree roots in the lava tubes are those of'ohi'a trees,and some of the fauna,most commonly insects,cannot use any other plant to live. Past works by Dr.Fred Stone(University of Hawaii,Hilo)and Dr.Frank Howarth (Bishop Museum)have discovered a number of lava tube adapted species,including some in Ka'u. The CCH proposes to invite the consulting group HICAVE lead by Dr.Megan Porter,a professor at the University of Hawaii at Manoa,to conduct biological surveys and inventories of between 20 and 30 lava tubes from the coast to the mauka limit of the land unit. Based on studies in other areas of Hawaii island,Kahuku lava tubes probably have previously unknown lava tube ecosystems with rare lava-tube- adapted insects.The potential of identifying new species is also high. The biological surveys will be done over five days of field work and followed up by laboratory studies.The project requires a biological collecting permit from the State of Hawaii,which Dr.Porter already has acquired. The HICAVE team has developed extensive research expertise in Hawaiian lava tubes over the past five years. This study will expand knowledge of Hawaii's natural history,and create a knowledge base that will be useful in developing a management plan for the Kahuku Coastal property. Section IV. PROJECT BUDGET (Page 6 in application) A) INVASIVE PLANT CONTROL PROJECT Requested from Stewardship CCH Grant Contribution Equipment Number Cost Insurance 2,500.00 '0'o bars 3 130.00 hand clippers 3 75.00 loppers 4 130.00 hand saws 4 100.00 Chains saws,light-weight Stihl 2 1,100.00 Herbicide 8 gal 700.00 Flagging 10 rolls 30.00 Work gloves 30 pair 200.00 Rubber gloves for herbicide 4 pair 40.00 Amount requested for PONC Stewardship Stewardship Grant Subtotal 5,005.00 Grant CCH Value Contributed by CCH 11,520.00 Contribution Personnel contribution average 8 volunteers for 6 hours at a rate of$24/hour for ten work days 5,005.00 11,520.00 16,525.00 INVASIVE PLANT SUBTOTAL B) BIOLOGICAL RESOURCE INVENTORY Requested from Stewardship CCH Grant Contribution Biological Consulting Group Service Cost Requested fro m 5 field days,laboratory work, Stewardship housing,travel,and report. 10,000.00 Grant CCH personnel contribution 5 Days,8 hours/day,7 people, CCH $24/hr 6,720.04 Contribution BIOLOGICAL RESOURCE INVENTORY SUBTOTAL subtotal 10,000.00 6,720.00 16,720.00 TOTAL PROJECT COST 15,005.00 18,240.00 33,245.00 Requested CCH TOTAL from Contribution PROJECT Stewardship COST Grant CAVE CONSERVANCY of HAWAII. 5-14-2007 Introduction Over the past 15 years,land conservancies have been established in various regions of the mainland with one specific purpose in mind. Dozens of preserves have been established by these organizations in order to protect significant cave systems. Projects of this type have been completed by the Western Region Cave Conservancy(California,Oregon. Washington),the North Eastern Cave Conservancy(New York and New England states), the Southeast Cave Conservancy(Tennessee,Alabama,Georgia,Kentucky) and more than a dozen additional conservancies that operate in individual states or specific cave areas. The Cave Conservancy of Hawaii (CCM was established as a non-profit 501-C-3 corporation in 2002. It grew as a gra,,,,roots organization originally formed by people with an interest in documenting cave resource,,on the Big Island of Hawaii.Land owners and cave cartographers from various areas of the mainland realized the significance of the hawaiian lava tube caves and the resources they contain. The original concept of the organization included several goals. Land acquisition,public awareness, education,and land owner relationships were the main focus.The Kipuka Kanohina Cave System near Ocean View has been the primary focus of the organization,though it is licensed to operate throughout the state of Hawai'i. Specifically the CCH has been successful in purchasing land in this area in order to protect one of the most significant cave areas of the Big Island. From a geologic perspective,this cave system comprises one of the longest lava tube complexes currently known on the planet.The labyrinths of underground passes that comprise this system also preserve and protect a wealth of archeological resources. Documentation of this extensive cache of material has begun and promises to be an extremely valuable ongoing program.With funding we will continue to pursue this particular project and reach out to acquire other properties that contain significant resources.The CCH is also working in concert with the National Speleological Society(NSS)and other land conservancies on the Big Island.All lands acquired by the organization will be designated for conservation in perpetuity. Mission Statement. Management objectives. The overall management objective is to preserve cave systems from adverse impact inadvertently created by development of commercial or residential properties.Backfill for road and foundation placement,breaching by septic installation and use of puka entrances as landfills are some of the more significant threats. One prime objective of the organization is to survey and photograph the cave in order to record all significant resources. This is the first step in commencing research on the archeological, mineralogical and geological resources that the caves protect. Public awareness. Lands that are owned by the conservancy will be designated as green areas within the existing subdivisions. An effort will also be made by the CCofH in order to establish working relationships with land owners that have cave passages underlying their properties. Documenting the nature of the cave in relation to the surface and any structures,septic systems or roads that are to be constructed has proven to be a very effective tool that will both minimize impact to the cave and avoid dangerous construction hazards for the private land owner. Accomplishments. As an organization,the CCH has been successful in acquiring 49 acres overlying the Kanohina Cave system in Kau. All of these lands will be designated as preserve with no construction projects to be undertaken in these areas. Signed agreements with private land owners in the subdivision are also in place. These documents establish a cooperative management effort between the CCH and many of our individual members. This effort ensures that another 45 acres of land overlying the system will be developed in a"cave friendly"fashion. An information kiosk describing cave resources and their management has been erected near the road frontage of one CCH parcel. This project was completed with a grant from the NSS. A complex providing living accommodations for researchers performing scientific studies in caves on the Big Island is also underway on land owned by our current president. Mapping and photo documentation have currently inventoried 24.6 miles in the Kanohina System. Future work promises to reveal much more in the area. Mapping and inventory of many other caves on the Big Island is also underway. These efforts are made in conjunction with NSS cavers and the Hawaii Speleological Survey(HSS). Future Goals. With the continuing support of membership and grant funding the organization expects to continue to acquire,document and foster conser\ation awareness on the Big Island of Hawaii. Establishing preserves in order to protect the valuable resources of this most unusual environmental niche will continue to be our primary mission. Don Coons ... president CCof H 5/t4/2007 Ric Elhard....see cc:LLCP bad I CAVE CONSERVANCY of HAWAII Bylaws (ammended February,2018 to include office of Vice President) Article I Name and Offices Section 1.Name.This organization shall be known as The Cave Conservancy of Hawaii(The CCH).The CCH is a non-profit organization incorporated in The State of Hawaii. Section 2.Offices.The principal office of the CCH shall be the mailing address or residence of the President or Secretary of the organization,or such address as designated by the Board of Directors. Article II Purpose The purpose of the CCH shall be to perform within its designated territory as defined in Article 3,the functions described in and in accordance with the Bylaws,Certificate of Incorporation and other policies and regulations of the CCH. Article III Territory,Membership,Dues Section 1.Territory.The Territory of the CCH is principally,but not limited to,the state of Hawaii.The territory is subject to change,which the Board of Directors may make in the future. Section 2.Membership.All persons who pay annual dues are considered members of the CCH. Section 3.Dues.The dues of all members shall be those established by the Directors of The CCH. Article IV Annual Meetings,Nominations,Elections,Special Meetings,Committees Section 1.Annual Meetings.The CCH shall hold a meeting of the general membership annually.This meeting shall be held at a convenient hour and place designated by the Board of Directors for the purpose of relaying relevant business to the membership. Section 2.Nomination to the Board of Directors.Any member can be considered a nominee to the Board of Directors providing they submit a written document seeking such position. Section 3.Motions.Motions requiring consideration by the Board of Directors may be placed by either a board member or a written statement signed by 10%of the membership. Section 4.Vacancies.In the event that there is a vacancy on the Board of Directors,the Chairperson may nominate a person to fill the vacancy.The person so nominated shall be confirmed or rejected by vote of the Board.If confirmed,the person shall serve only until the next annual election of Directors,but shall be eligible for nomination and election to fill out the remainder,if any,of the term of the vacant position. Section S.Notice of Meetings.Notice of the time,place and purpose of annual meetings shall be given by mail to each member of The CCH not less than thirty(30)nor more than sixty(60)days before the meeting. Section 6.Voting.At every meeting of members,each member present shall be entitled to one vote.All elections and all questions before any such meetings shall be decided by a majority vote of the directors present. Section 7.Election.All nominations shall be voted upon by a written ballot to the general membership. The Board of Directors elected shall be by majority ofvotes received and returned to the designated address.Each member shall cast only one ballot. Section 8.Adjournment.A meeting may be adjourned at any time by a majority of the directors present. Section 9.Special Meetings.Special meetings of The CCH may be called at any time by the Chairperson or by four(4)members of the Board of Directors and must be called by the Chairperson on receipt of a written request of 10%of the members of The CCH.Notice of the time,place and purpose of the meeting shall be given to each member of The CCH not less than fifteen(15)nor more than 45 days before the meeting. Section 10.Proxies.Proxies are allowed,as is participation in meetings by telephone,and e-mail voting on motions before the board. Section 11.Committees.The Board of Directors shall have the authority to pass on managing decisions for specific projects to committees formed for such purposes. Article V Board of Directors Section 1.Function and Composition.The Board of Directors shall be responsible for the business and affairs of the CCH.The Board shall consist of not less than five(5)nor more than nine(9)Directors. Section 2.Election.The Board shall be elected by written ballot sent to the membership and shall serve until the election and qualification of their successors,except for providing for the filling of vacancies. They shall be elected for a term of three(3)years except that the initial elective terms shall be for one, two or three years so as to provide three approximately equal annual classes with staggered terms. Section 3.Regular Meetings.Regular meetings of the Board of Directors shall be held according to the schedule determined by the Board. Section 4.Special Meetings.Special meetings of the Board of Directors may be called by the Chairperson or a Vice Chairperson and must be called by either of them on written request of four(4)members of the Board Section S.Notice of Meetings.Notice of all meetings of the Board of Directors shall be given by mail, telegraph e-mail,or telephone at least ten(10)days before the meeting,(but such notice may be waived by all members of the Board) Section 6.Quorum.At all meetings of the Board of Directors,the attendance of 51%of its directors shall constitute a quorum for the transaction of business.The act of a majority of the Board present at any meeting at which there is a quorum shall be the act of the Board.In the absence of a quorum at a duly called meeting,a lesser number may adjourn the meeting until such time as a quorum is present. Section 7.Powers.All The CCH powers are subject to the Bylaws,and other policies and procedures of the CCH. Section 8.Compensation.Members of the Board of Directors shall receive no compensation for their service and duties as Directors.The term compensation as used in these Bylaws does not include reimbursement of out-of-pocket expenses incurred in connection with CCH business. Section 9.Action Without a Meeting.Any action by the Board of Directors may be taken without a meeting if a majority of the members of the Board consent to such action.Such consent as may be made on an interim basis shall be referred to the full Board of Directors for ratification in a meeting or by mail vote. Article V1 Officers Section 1.Title and Number.The officers of The CCH shall be a President,a Vice Present,a Treasurer, and a Secretary.In addition,the Board of Directors may appoint additional officers,as it deems appropriate for the conduct of activities. Section 2.Election.The officers shall be elected annually by the members of the Board of Directors. Section 3.President.The President shall be the chief executive officer of the CCH and shall preside at all meetings of members of The CCH and of the Board of Directors.He/she shall have a general charge and supervision of the affairs of The CCH and shall perform such duties as may be designated or assigned from time to time by the Board of Directors. Section 4.Secretary.The Secretary shall be responsible for keeping minutes of all meetings of the Board of Directors and The CCW issuing all notices of The CCH,and for maintaining all records except for financial records.In the absence of the Chairperson,the Secretary will officiate as Chairperson. Section 5.Treasurer,The Treasurer shall be responsible for all funds and financial records of The CCW, subject to such regulations as may be imposed by the Board of Directors and in accordance with the policies and procedures of The CCH.in the absence of the President and Secretary,the Treasurer will officiate as Chairperson and appoint an interim Secretary. Section 6.Removal.CCH officers may be removed from office by vote of a majority of the Board of Directors. Section 7.Compensation.CCH officers shall receive no compensation for their duties or services as officers except for out-of-pocket expenses. Section 8.Vacancies.The Board of Directors may appoint a person to fill any vacancy among the elective officers.A person so appointed shall serve only until the next annual meeting,but shall be eligible for nomination and election for the remainder,if any,of the term thereafter. Section 9.Meetings without Officers.In the event all officers are absent the remaining Directors shall appoint an interim Chairperson and Secretary from the quorum. Article VII Powers and Duties of the Board of Directors 1. The powers and duties of the Board of Directors shall be: 2. To adopt long-range and annual operating plans and budgets of the CCH. 3. To select projects from among those identified which shall be target areas for protection. 4. To select those projects which will require fund raising for their protection by The CCM and to provide leadership for project fund raising. 5. To assess and recommend ownership and stewardship responsibility for individual projects initiated and completed by The CCH. 6. To assume appropriate stewardship for all projects retained and managed by The CCH. 7. To review the status of those projects transferred to other private conservation organizations. 8. To ensure that funds are raised for annual operating expenses of The CCH. 9. To further speleological education programs in the State of Hawaii. 10. To perform other duties as may be required to implement the annual operating plans of the CCH. Article VIII Fiscal Year The Fiscal year of the CCH shall be established by the Board of Directors. Article IX The conduct of meetings shall be governed Robert's Rules of Order as revised unless such procedures are contrary to the procedures outlined by these Bylaws,in which case these Bylaws shall govern. Article X Amendments These Bylaws may be amended at any meeting of the Board of Directors by a majority vote. 'J L G � V ^�' •� E n y � c m 3 7 T O N d C m ad n a sv V O c .o xs °° y o I G v tl U G '—Lz CL U tz �L 7 t7 :7 c so tQ O 3 _s E00 1,0 ,c r: ❑ on o J _ w - v ' a ° > G ,r� CL c.:� U ou Zi' ice. 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RECO•_ m `_ u '-��i ISS ' L..ter - - f = �! u is 't =r 7D s s a c v c Fv = U p GUel LF E j j, A ,a � s � '•" � � � o �rq��� a. S E r/J.'?F' =6i C.y�7 c_ !� L - ° ° c F fj m e o c a E = e F F ie F E VI Q'� V:U V: 0.1 U :/: ✓: 'l. = J; T E•• INXI;tNAL REVENUE SERVICE • DEPARTMENT OF THE TREASURY P. O, SOX 2508 CINCINNATI, OH 45201 Employer Identification Number: Date:' AUG 6 4 56-2286339 .DLN: 17053021025003 CAVE CONSERVANCY OF HAWAII INC Contact person: PO BOX 7032 ALETF3A BOLT ID$ 75501 OCEAN VIEW, HI 96737 Contact Telephone Number: (877) 829-5500 Accounting Period Ending. JANUARY 31 Foundation Status Classification: 5D9(a) (1) Advance Ruling Period Begins: JULY 10, 2002 Advance Ruling Period Ends: JANUARY 31, 2007 Addendum Applies: NO Dear Applicant: Based on information you supplied, and assuming your operations will be as stated in your application for recognition of exemption, we have df.ermined you are exempt from federal income tax under section 501(a) of the Internal Revenue Code as an organization described in section 501(c) (3) . Because you are a newly created organization, we are not now making a final determination of your foundation status under section 509(a) of the Code. However, we have determined that you can reasonably expect to be a publicly supported organization described in sections 509(x) (1) and 170(b) (1) (A) (vi) _ Accordingly, during an advance ruling period you will be treated as a publicly supported organization, and not as a private foundation. This advance ruling period begins and ends on the dates shown above. Within 90 days after the end of your advance ruling period, you must send us the information needed to determine whether you have met the.require- ments of the applicable support test during the advance ruling period_ If you establish that you have been a publicly supported organization, we will classi- fy you as a section 509(a) (1) or 509(a) (2) organization as long as you continue to meet the requirements of the applicable support test. If you do not meet the public support requirements during the advance ruling period, we will classify you as a private foundation for future periods. Also, if we classify you as a private foundation, we will treat you as a private foundation from your beginning date for purposes of section 507(d) and 4940. Grantors and contributors may rely on our determination that you are not a private foundation until 90 days after the end of your advance ruling period. If you send us the required information within the 90 days, grantors and contributors may continue to rely on the advance determination until we make Letter 1045 (DO/CG) -2- CAVE CONSERVANCY OF HAWAII INC a final determination of your foundation status. If we publish a notice in the Internal Revenue Bulletin stating that we will no longer treat you as a publicly supported organization, grantors and contributors may not rely on this determination after the date we publish the notice. In addition, if you lose your status as a publicly supported organi- zation, and a grantor or contributor was responsible for, or was aware of, the act or failure to act, that resulted in your loss of such status, that person may not rely on this determination from the date of the act or failure to act. Also, if a grantor or contributor learned that we had given notice that you would be removed from classification as a publicly, supported organization, then that person may not rely on this determination as of the date he or she acquired such knowledge. If you change your sources of support, your purposes, character, or method of operation, please let us know so we can consider the effect of the change on your exempt status and foundation status. If you amend your organizational document or bylaws, please send us a copy of the amended document or bylaws. Also,. let us know all changes in your name or address. As of January 1, 1984, you are liable for social security taxes under the Federal Insurance Contributions Act on amounts-of $100 or more you pay to each of your employees during a calendar year. You are not liable for the tax imposed under the Federal Unemployment Tax Act (FUTA) . Organizations that are not private foundations are not subject to the pri- vate foundation excise taxes under Chapter 42 of the Internal Revenue Code. However, you are not automatically exempt from other federal excise taxes_ If you have any questions about excise, employment, or other federal taxes, please let us know. Donors may deduct contributions to you'as provided in section 170 of the Internal Revenue Code. Bequests, legacies, devises, transfers, or gifts to yoe: or for your use are deductible for Federal estate and gift tax purposes if they meet the applicable provisions of sections 2055, 2106, and 2522 of the Code. Donors may deduct contributions to you only to the extent that their contributions are gifts, with no consideration received_ Ticket purchases and similar payments in conjunction. with fundraising events may not necessarily qualify as deductible contributions, depending on the circumstances. Revenue Ruling 67-246, published in Cumulative Bulletin 1967-2, on page 104, gives guidelines regarding when taxpayers may deduct payments for admission to, or other participation in, fundraising activities for charity. Contributions to you are deductibleIby donors beginning July 10, 2002. You are not required to file Form 990, Return of Organization Exempt From Income'Tax, if your gross receipts each year are normally $25, 000 or less. If you receive a Form 990 package in the mail, simply attach the label provided, check the box in the heading to indicate that your annual gross receipts are normally $25,000 or less, and sign the return. Because you will he treated as Letter 1045 (DO/CG) CAVE CONSERVANCY OF HAWAII INC a public charity for return filing purposes during your entire advance ruling period, you should file Form 990 for each year in your advance ruling period that you exceed the $25,000 filing threshold even if your sources of support do not satisfy the public support test specified in the heading of this letter. I£ a return is required, it must be filed by the 15th day of the fifth month after the end of your annual accounting period. A penalty of $20 a day is charged when _a return is filed late, unless there is reasonable cause for the delay. However, the maximum penalty charged cannot exceed $10,000 or 5 percent of your gross receipts for the year, whichever is less. For organizations with gross, receipts exceeding $1,000,000 in any year, the penalty is $100 per day per return, unless there is reasonable cause for the delay. The maximum penalty for an organization with gross receipts exceeding $1,000,000 shall not exceed $50,000. This penalty may also be charged if a return is not complete. So, please be sure your return is complete before you file it. You are not required to file federal income tax returns unless you are subject to the tax on unrelated business income under section 511 of the Code. If you are subject to this tax, you must file an income tax return on Form 990-T, Exempt Organization Business Income Tax Return. In this letter we are not determining whether any of your present or proposed activities are unre- lated trade or business as defined in section 513 of the Code. You are required to make your annual information return, Form 990 or Form 990-EZ, available for public inspection for three years after the later of the due date of the return or the date the return is filed. You are also required to make available for public inspection your exemption application, any supporting documents, and your exemption letter. Copies of these documents are also required to be provided to any individual upon written or in person request without charge other than reasonable fees for copying and postage. You may fulfill this requirement by placing these documents on the Internet. Penalties may be imposed for failure to comply with these requirements. Additional information is available in Publication 557, Tax-Exempt Status for Your Organization, or you may call our toll free number shown above. You need an employer identification number even if you have no employees. If an employer identification number was not entered on your application, we will assign a number to you and advise you of it. Please use that number on all returns you file and in all correspondence with the Internal Revenue Service. This determination is based on evidence that your funds are dedicated to the purposes listed in section 501(c) (3) of the Code. To assure your continued exemption, you should keep records to show that funds are spent only for those purposes. If you distribute funds to other organizations, your records should show whether they are exempt under section 501 (c) (3) . In cases where the recipient organization is not exempt under section 501(c) (3) , you must have evidence that the funds will remain dedicated to the required purposes and that the recipient will use the funds for those purposes. Letter 1045 (DO/CG) N -9- CAVE CONSERVANCY OF HAWAII INC i i If we said in the heading of this letter that an addendum applies, the addendum enclosed is an integral part of this letter. Because this letter could help us resolve any questions about your exempt status and foundation status, you should keep it in your permanent records. If you have any questions, please contact the person whose name and telephone number are shown in the heading of this letter. Sincerely yours, Lois G. Lerner Director, Exempt organizations Rulings and Agreements �I Enclosure(s) Form 872-C Letter 1095 (DO/CG: DEPARTMENT OF PARES & RECREATION AUPUNICENTER 101 PAUAHI STREET,SUITE 6 HILO,HI 96720 TELEPHONE: (808)961-8311 ONC STEWARDSHIP GRANT REQUEST A. NAME AND ADDRESS OF ORGANIZATION: Ho'omalu Ka'u PO Box 384 Naalehu,HI 96772 B. REQUIRED DOCUMENTS: x Non-profit (501(c)(3), IRS letter of determination x Copy of organization bylaws and mission statement x DCCA Certificate of Vendor Compliance C. PERSON TO CONTACT: Keoni Fox PHONE-Work: NIA ;Mobile: (808)351-6279 Email: foxw001@hawaii.rr.com D. PROJECT PERIOD: January 01,2020 to December 31,2020 E. PROJECT AREA: Kahua olohu,Ka'u District,TMK(3)9-5-012.005 DEPARTMENT OF PARKS&RECREATION Page I F. PROJECT COST Applicant share: $ 21,037.20 Other resources: $ 0 Amount requested: $ 31,415.00 Total Project Cost: $ 52,452 20 G. CERTIFICATION: The applicant certifies th-al lhr iii/iirni-oft,on.con.oin.ed in this application is truss rtud cop v(-0 In Ow best of lire'/lwrknowledge. NAME OF AUTHORIZED OFFICIAL: Keoni Fox TITLE OF AUTHORIZED OFFICIAL: Secretaryffreasurer 1 , SIGNED: �� "'+' DATE: August 28,2019 kJ I DEPARTMENT OF PARKS 8r RECREATION Page 2 BUSINESS PLAN I. PROPOSAL (Detailed plan can be attached to application): See attached DEPARTMENT OF PARKS&RECREATION Page 3 I BUSINESS PLAN 1. PROPOSAL(Detailed plan can be attached to application): The board members of Ho'omalu Ka'u and its Kahua Olohu Committee are pleased to submit this PONC Stewardship Grant Request application for the stewardship of the Kahua Olohu,a historically famous wahi pana of Ka'u formerly used as a traditional gaming field for Hawaiian sports,training grounds for lua and a site for religious and cultural ceremonies associated with Makuhiki. Although the Kahua Olohu extends into the adjacent State owned property, most of the bowling field racetrack can still be found on this 13-acre County owned parcel. Our board consists of six members with Ka'u connections, each with various leadership, educational and managerial backgrounds in businesses and local community organizations. Board members of Ho'omalu Ka'u include family members of the Keanu `Ohana who are direct lineal descendants of the area. In 2014 and 2015, members strongly advocated for the purchase of the property under the County PONC program. Acquisition of the property in 2016 fulfilled the purpose of preserving historic and culturally important sites that promote preservation and perpetuation of our native Hawaiian culture,tradition and customary practices. In order to build capacity,the board of Ho'omalu Ka'u formed a committee specifically dedicated to the stewardship of the Kahua Olohn and the organization of future community programs on the property. The Kahua Olohu committee consists of five lineal descendants of Ka'u who are actively involved in public education,natural resource management, and cultural stewardship projects. The committee has drafted its own vision and mission statement for the project: Kabua Olohu Committee Vision The Kahua Olohu shall be a carefully managed and respected cultural resource which will honor our ancestors and promote peace,unity,health and connection to the land through malama`aina,cultural learning,and restoration of traditional practices and competitive sport. Kahua.Olohu Committee Mission The committee's mission is to support and guide a community-managed wahi pana of Ka'u based on the cultural,spiritual and educational praclicc.s arrcl prolocols of our ancestors. The Kahua Olohu is part of Kaunamano,a significant ahupua'a in Ka'u history,the translation which means "where thousands are settled". The name"Kaunamano"speaks of the many Hawaiians who once lived on the land. The fertile hillsides and the abundance of fish and other marine resources along its 4 mile long coastline supported a thriving community. At the shoreline are the remains of two large villages,Pauku and Pa'ula. On the hillside above the Kahua Olohu was a grove of yellow blossomed kou trees where the Ali'i of Ka'u once held court. The Kahua Olohu vas an integral part of Hawaiian society because of its function during the Makahiki,a four month lunar holiday in honor of the god,Lono which commenced in the month of Ikuwa,at the end of October. War during those four months was forbidden as this was a time to reflect upon one's relationships with the kupuna w=hile conditioning one's mind to be at peace. This was a time to be thankful for everything around you and a time of feasts and festivity including games of all sorts,particularly boxing. The Makahiki rituals were the most elaborate and complex in the Hawaiian religion. For farmers,this was a time to pray for rains to guarantee abundance of food and for the chiefs,this was a time to collect goods from the people. The Makahiki games brought together people from all over the island and beyond. At the Kabua Olohu, skilled competitors displayed strength,courage,and wisdom and their successes brought honor to their families and chiefs. In addition to accommodating ceremonies involved with the Makahiki,this specific l property served as a track for bowling games such as ulumaika and pahe'e. Although the property is relatively flat,there is an elevated outcrop overlooking the track which seems to have served as a natural amphitheater or viewing area for spectators. On the surrounding properties,there were additional sports and training areas specifically for warriors and students of lua,the Hawaiian martial arts. As native descendants and cultural practitioners,we plan to work with Ka'u families and community members to steward the property so that it can be used again for cultural practices. We hope that this property can be a piko for the community where Hawaiian values and culture can flourish. As a cultural center,its function would be to serve as a place of gathering to welcome practitioners,discuss cultural issues,share kupum.i stories and knowledge,strengthen the community,empower our youth,allow people to find their identity,study genealogies and family relationships,learn Hawaiian language and Ka'u history, dress traditionally,grow and harvest Hawaiian plants,build imu for cooking,allow traditional style luau celebrations,and serve as a foundation to kokua other lands in Ka'u. In order to honor this place and our ancestors appropriately,much of our preliminary work will involve research and guidance from kupuna to understand what is best for the land. Once the land is prepared and properly managed,it is our intention to host cultural workshops and groups. Within the next two years,our goal is to celebrate Makahiki at the Kahua Olohu. The entire community will be welcome to celebrate,to learn the stories of our kupuna and to participate in games and events. We believe that this effort will honor our kupuna while also presenting an amazing opportunity to educate the community and recon ncet through traditional sport. Kaunamano Ahupua'a has a rich history and a vibrant landscape with inane u aLural and cultural resources. With this initiative to malama the Kahua Olohu,we anticipate additional opportunities to reconnect and to expand our stewardship,education and cultural practices throughout the ahupua'a. In closing,we believe that the restoration of the Kahua Olohu stands as a symbol of Ka'u Makaha--Ka'u the Fierce,a term from ancient times defined as"a pride in one's district,people and all,to the exclusion of all else." There are many orgaaiyat ions in Ka'u today working to protect,preserve and restore our natural and cultural resources. Each is different in its own way but the common thread which is found inmost of these groups is this deep aloha for Ka'u and a desire to heal the land and the people. I II. PROJECT DESCRIPTION A. Location of Project: Kahua Qlohu,Kaunamano,Ka'u B. Number of Persons Who Will Benefit: Thousands C. Project Description (Gine a brief description of the work that will be done with the funds requested, including a timeframe and activities to accomplish stated purpose. Additional pages may be attached): See attached DEPARTMENT OF PARKS&RECREATION Page 4 II. PROJECT DESCRIPTION A. Location of Project: Kahua Olohu, Kaunamano, Kau District B. Number of Persons Who Will Benefit: Thousands C. Project Description (Give a brief description of the work that will be done with the funds requested, including a timeframe and activities to accomplish stated purpose. Additional pages may be attached): "`a ke kahua rnamua,mahope ke kukulu." Translation:The foundation first,then th e.building. Our ultimate goal is to prepare the land for traditional cultural uses and practiccs including activities associated with Makahiki. The land has not been maintained f'Or n an N cars. Our organization was awarded a grant agreement with a term o f N o r%en cher M, 20 IS o septew i7er 30,2ol8. During this period, our attention has been directed towards 1-i i ad i,,,,, ;i solutioii it)manage the pasture grass. When the monies were granted in December 2o18,the gra.,ti G\ai Ito tall to mow-. In addition,obstructions prohibited using a tractor mower. A landscaping company was himd to provide brush cutting services which allowed us to remove rocks,barbed wire and t-posts hidden within the tall grass. A budget modification and amendment to the grant agreement approved in June 2oig has allowed for the purchase of a riding mower. With the assistance of family and community members,our objectives for the calendar year are to continue to clear the 13-acre property of tall grass and weeds,maintain a regular mowing schedule,and acquire tools and equipment for long-term maintenance. Once these priority tasks are completed,we can finalize a site plan for cultural uses. The Kahua Olohu Committee Members will be working as a team to accomplish the tasks listed below. o Prepare property for stewardship activities(January-March 2020) o Purchase second riding mower,tools and equipment for stewardship and maintenance o Contract with portable toilet rental service for full year and schedule lua delivery o Update website to provide community updates and post monthly volunteer workdays o Mow and maintain pasture grass(January-December 2020) o Maintain regular mowing schedule throughout calendar year o Coordinate community stewardship program and grounds maintenance(January-December 2020) o Continue to clear any loose rocks and remove invasive grass root mats o Trim grass along fence lines and hand mow proposed community and cultural practice areas o Prune Christmas Berry along Makahiki viewing area o Spray invasive weeds and grasses along hillside o Facilitate opportunities for education and community partnerships(August—December 2o2o) o Establish partnerships with Ka'u High School and Naalehu Elementary School to allow for project based learning(PONC funds not required) o Develop an educational workshop for students to learn how to build a traditional Hawaiian hale (PONC funds not required) a Prepare the land for cultural uses and future Makahaki events(January—December 2020) o Implement landscaping plan using native Hawaiian plants which protide shade,cultural uses and food sources with a focus on species known to grow in the area according to historical records I I o Prepare a detailed site plan for cultural uses and Makahiki events through sttid and review of P site history and the completed Archaeological Inventory Survey report(PONC funds not required) o Collaborate with other cultural organizations to learn and develop a program for Makahiki (PONC funds not required) o Designate public viewing areas and picnic areas(PONC funds not required) o Establish cultural protocols(POMC funds not required) 1 i� I b 1 I� III. PERMITS/APPROVALS REQUIRED A. Environmental Assessments (ENs): Not applicable B. Special Management Area (SMA) Permit: NIA C. Other: None Required DEPARTMENT OF PARKS&RECREATION Page 5 N. PROJECT BUDGET BUDGET DETAILS PROJECT APPLICANT OTHER AMOUNT BUDGET SHARE RESOURCES REQUESTED TOTAL Equipment 12,915 $12,915 Supplies 9,500 $9,500 Contracted Services 7,500 $7,500 Liability Insurance 1,500 $ 1,500 Human Resources 21,037.30 $21.037.20 =Total $21,037.20 $ 0 $31.415.00 $ 52,452.20 DEPARTMENT OF PARIS&RECREATION Page 6 PART IV.PROJECT BUDGET(BUDGET DETAILS) Applicant Share Project Budget Other Resources Amount Requested (In-Kind Services) Equipment $ 12,915.00 Supplies $ 9,500.00 Contracted Services $ 7,500.00 Liability and Equipment Insurance $ 1,500.00 Human Resources $ 21,037.20 TOTAL $ 21,037.20 $ $ 31,415.00 Equipment Budget Item Quantity Amount Total Purpose Shovels 4 $ 30 120 Site Maintenance Pick Ax/Mattox 4 $ 40 160 Site Maintenance Metal Rakes 4 $ 25 100 Site Maintenance Leaf Rakes 2 $ 25 50 Site Maintenance Wheel Barrow 3 $ 200 600 Site Maintenance Grass Lawn Mower 2 $ 450 900 Lawn Maintenance Storage containers and Storage Storage bins for organizing and shelves storing supplies within the 1 $ 500 500 equipment sheds Equipment Shed 1 $ 1,200 1200 Equipment and supply storage Shed Foundation Support Frame 1 $ 1,500 1500 Equipment and supply storage Circular Saw 1 $ 150 150 Equipment and supply storage Handsaws/Clippers 8 $ 30 240 Site Maintenance Weedeaters 4 $ 325 1300 Site Maintenance Leaf Blower 1 $ 225 225 Equipment Maintenance Chain Saw 1 $ 250 250 Site Maintenance Fuel Containers 4 $ 30 120 Fuel for equipment Locking Mechanisms 4 $ 50 200 Site Maintenance Sprayer 1 $ 160 160 Site Maintenance Hose and Nozzle 4 $ 35 140 Site Maintenance Riding Mower 1 5,000 1 5000 ISite Maintenance TOTAL 1 $ 12,915 Supplies Budget Item Amount Purpose Transportation/Fuel $ 2,000 Site travel and supply runs Personal protectiveGloves,safety googles,hearing protection, equipment $ 1,000 chainsaw chaps,eye wash station,first aid kits Cleaning supplies $ 750 Paper towels,hand soap,cleaning wipes,trash bags,trash cans Equipment Fuel $ 1,000 Fuel for mower and weedeater equipment Equipment Maintenance $ 1,250 Repairs,maintenance and materials Pop-up Tents $ 1,500 Tents to provide shaded area for participants and volunteers during workdays and events. Coolers and Water Storage for food and drinks including water Coolers/Jugs $ 500 dispensers for participants during workdays and events Postage $ 50 Community Notices Printing Costs $ 200 Flyers/Notices Potting Soil $ 500 Landscaping Herbicide $ 750 Site Maintenance TOTAL $ 4,500 Contracted Services Service Amount Service Description Contract labor to provide mowing services Lawn Services $ 5,00D as needed Portable toilet $ 2,500 Provide waste services and disposal TOTAL $ 7,500 In Kind Services Service Amount Service Description Bookkeeping Services 2,400.00 $200 per month Responsible for development of overall project plan,general administration,community engagement,facilitation of partnerships and Project Director 2,250.00 collaborations with stakeholders,promotion of cultural research and interpretation,fulfillment of grant specifications and establishment of cultural/educational goals. 50 hours @$45/hour Responsible for implementation of stewardship Grounds Manager, program,management of community Event Planner and 4,800.00 participation schedule,and coordination of Volunteer Coordinator cultural events. 192 hours @$25/hour Volunteer Hours 11,587.20 Estimated 12 work days, 10 participants,4 hours each at$24.14/hour TOTAL 21,037.20 V. APPLICANT INFORMATION A. Brief history of the applicant organization. Include the date of incorporation as a non-profit organization (use attachments where appropriate): See attached B. Main source(s) of financial support: Private donations,fundraising and grants C. Please list prior projects successfully completed: i. Kahuku 15-acre parcel land survey,predator proof fenoe install,and biologicallarchaeological survey 2 Published the"Native Plants of the Ka'u Dryland Forest"booklet and hosted community workshops 3 Completed over fifteen"Kupuna of Ka'u"video records for heritage center archives DEPARTMENT OP PARKS&RECREATION Page 7 V. APPLICANT INFORMATION A.Brief history of the applicant organization. Include the date of incorporation as a non- profit organization (use attachments where appropriate): Ho'omalu Ka'u is a tax-exempt nonprofit organization located in Na'alehu, Ka'u,on Hawaii Island. The organization was formed on March o2, 2oii with three founding members. Ho'omalu's mission is to perpetuate,protect,and conserve the lands,health,knowledge,cultures,and history of Ka'u and its people. The board currently consists of seven members with Ka'u connections, each with various leadership, educational and managerial backgrounds in businesses and local community organizations. In 2o11, Ho'omalu received a donation of 15 acres in Kahuku containing a pristine dry-land native forest. The property borders the 25,550 acre, State of Hawaii, Manuka Natural Area Reserve to the west and includes more than 1,000 feet of frontage on Mamalahoa Highway between Mile Markers 79 and 8o on the makai side. This land was given for the purpose of building and operating a heritage center for Ka'u. This Heritage Center is being planned as a state-of-the-art archival center that will not only house Ka'u family photos,maps,letters,books,papers,collected stories,oral histories,maps,and artifacts,but also serve as an educational, gathering, and welcome center for Ka'u organizations, families, and visitors with the remainder of the property to be preserved as part of the dryland forest system. In 2014,Ho'omalu Ka'u completed a boundary and topographic survey of its Kahuku property. We also completed a biological survey of its(22)twenty-two native plant species as well as an archaeological survey and mapping of Keala ehu,an ancient trail which traverses through the middle of the property. We co- hosted cultural workshops as part of the Summer Fun program. At Volcano,we taught 5th an 61 graders how to video-interview their kupuna. We also participated in multiple cultural festivals,events and fundraisers. In 2015,we printed and published our booklet entitled,"Native Plants of the Ka'u Dryland Forest." Hawaii's dryland forests are disappearing at an alarming rate. The purpose of the booklet was to educate the community about native Hawaiian plants in Ka'u including their environmental value and cultural significance. As people begin to identify and appreciate our native species,we believe that they will make stronger efforts to protect and preserve these native plants when developing new house lots and landscaping their yards. Wc held our first"Native Dryland Forest"workshop at Kahuku Park in Ocean View. In 2o16,we hosted three additional"Native Dryland Forest"workshops in Pahala,Ocean View and Discovery Harbour. We also raised more than$25,000 to complete the installation of our predator proof fencing at the makai end of our Kahuku property,connecting with fencing along the Manuka NARS border to the west. In 2017,we completed over fifteen"Kupuna of Ka'u"video records of the life histories and stories of local elders to be archived at our future Ka'u Heritage Center. We also formed a Kahua Olohu Committee to plan and prepare for stewardship of the Kahua Olohu in Kaunamano Ahupua'a,Ka'u through the submittal of a County PONC Stewardship Grant Request application. Ho'omalu Ka'u was a strong supporter of the County's purchase of the property under the PONC program. Board members of Ho'omalu Ka'u include family members of the Keanu`Ohana who are direct lineal descendants of the area. This new committee includes a total of five lineal descendants of Ka'u who are currently involved in various community efforts to preserve,protect and steward our island's cultural and natural resources. In 2o18,we were awarded a PONC stewardship grant for the Kahua Olohu. D. Please initial below that the applicant understands the following documents shall be required if awarded stewardship grant funds: IJkf Certificate of insurance shall be required with County of Hawaii named as additional insured. hJ" Organization shall provide annual report which shall include accomplishments, financial statements including but not limited to report of grant expenditures, and status of overall project. DEPARTMENT OF PARKS&RECREATION Page 8 i INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY P. 0. BOX 2508 CINCINNATI, OH 45201 Employer Identification Number: Date: OCT 2 3 2912 27-5049271 DLN: 17053333413001 HOOMALU KAU Contact Person: PO BOX 154 GERALD HOLLAND ID# 95031 NAALEHU, HI 96772-0154 Contact Telephone Number: (877) 829-5500 Accounting Period Ending: December 31 Public Charity Status: 170(b) (1) (A) (vi) Form 990 Required: Yes Effective Date of Exemption: March 02, 2011 Contribution Deductibility: Yes Addendum Applies: No Dear Applicant: We are pleased to inform you that upon review of your application for tax exempt status we have determined that you are exempt from Federal income tax under section 501(c) (3) of the Internal Revenue Code. Contributions to you are deductible under section 170 of the Code. You are also qualified to receive tax deductible bequests, devises, transfers or gifts under section 2055, 2106 or 2522 of the Code. Because this letter could help resolve any questions regarding your exempt status, you should keep it in your permanent records. Organizations exempt under section 501(c) (3) of the Code are further classified as either public charities or private foundations. we determined that you are a public charity under the Code section(a) listed in the heading of this letter. Please see enclosed Publication 4221-PC, Compliance Guide for 501(c) (3) Public Charities, for some helpful information about your responsibilities as an exempt organization. Letter 947 (DO/CG) �r b# STATE OF HAWAII STATE PROCUREMENT OFFICE CERTIFICATE OF VENDOR COMPLIANCE This document presents the compliance status of the vendor identified below on the issue date with respect to certificates required from the Hawaii Department of Taxation(DCTAX),the Internal Revenue Service,the Hawaii Department of Labor and Industrial Relations(DLIR),and the Hawaii Department of Commerce and Consumer Affairs Vendor Name: HO`OMALU " DBAITrade Name: HO'OMALU KA' Issue Date: 0$12712019 Stag: Compliant Hawaii Tax#: W-86574999-01 New Hawaii Tax#: GE054404710401 FEINISSN#: XX-XXX8271 UI#: XXXXXX0000 SCCA FILEM 231995 Status of Compliance for this Vendor on Issue date: Foran Departrnent(s) Status A-6 Hawaii Department of Taxation Compliant Internal Revenue Service(Compliant for Gov.Contract) Compliant COGS Hawaii Department of Commerce&Consumer Affairs Exempt LIR27 Hawaii Department of Labor&Industrial Relations Compliant Status Legend: Status DeseAptlon Exempt The entily is exempt from this requirement Compliant The entity is compliant with this requirement or the entity is in agreement with agency and actively working towards compliance Pending The entity is compliant with DLIR requirement Submitted The entity has applied for the certificate but it is awaiting approval Not Compliant The entity is not in compliance with the requirement and should contact the issuing agency for more information HO'OMALU KA'U BOARD OF DIRECTORS—2019 Biographies Wendy Vance,President P.O.Box 785,Na'alehu,HI 96772 Phone: 808-937-4506 Email: khandro@iuno.com A40-year resident of Hawaii,former Ho'omalu Ka'u Secretary/Tre isurer and founder Wendy Vance(originally from New York)is the retired assistant manager of the Kona.Historical Society's Kona Coffee Living History Farm,a nonprofit located along the Kona Coast showcasing the history,artifacts,and workings of a loo+-year-old Japanese coffee farm.She is also a highly-experienced retreat organizer and managed Lotus Gate Sanctuary,a Buddhist retreat center in Ka'u.She has served on the boards of several non-profits,was a"founding mother"of Ka 'Ohana O Honu'apo,chaired the Hula and the Arts Cultural Festival for seven years,and has been a Hawaiian language and hula student for more than 25 years.She was the Ka'u representative for the HTA/CPEP Kala Committee for 3 years and was the Ka'u contact for the 2%Fund ballot initiative(now PONC),collecting signatures and organizing community meetings.She also researched and wrote the Ho'omalu Ka'u publication"Native Plants of the Ka'u Dryland Forest."She now works as an Interpretive Ranger for Hawaii Volcanoes National Park in Ka'u's Kahuku Unit.She and her husband,David,built their own home on 11 acres in Ka'u in 2011. Charmaine Keanu,Vice President P.O.Box 142,Na'alehu,HI 96772 Phone: 808-430-9598 Email: e.keanuayahoo.com Born in Pahala and raised in Waiohinu,Charmaine has lived in Ka'u her entire life. For over 30 years,Charmaine worked at Naalehu Elementary School where she held many different positions including counseling"at-risk"students,administering disciplinary actions and tutoring through the After-School Plus (A+)Program. After her recent retirement,Charmaine reflected upon the highlights of her career: specifically,as a mentor for the youth of Ka'u. She has always stressed the importance of education and staying in school. Today,Charmaine is proud to see that many of these former students are now active with their careers,families and communities. Many thank her for the guidance,patience and compassion which she shared at Naalehu Elementary. Charmaine has four adult children,eleven grandchildren and two great- grand children. She enjoys caring for her Tnoopuna,reading the bible,attending church services,crochet and studying genealogy. As a strong supporter of the Ka'u community, Charmaine hopes to perpetuate the unique Ka'u lifestyle and Hawaiian traditions of our kupuna which include love of family,preservation of resources for future generations, and honoring our heritage. 1 Keoni Fox, Secretary/Treasurer(Kahua Olohu Committee Chair) 48-472 Kamehameha Highway, Kaneohe,HI 96744 Phone: 808-351-6279 Email:foxwool(&hawaii.rr.com For the past 18 years,Keoni has owned and operated his own consulting business in which he has provided site acquisition and project management services for the telecommunications industry,specializing in the development and management of wireless facilities. He also manages a small family farm in Waikane,Oahu,producing local,free range poultry and eggs. Keoni attended the Wharton School of Business at the University of Pennsylvania,graduating with a Bachelor's of Economics with a concentration in Marketing and Environmental Management. An avid hiker and native Hawaiian plant enthusiast,Keoni is also a board member of the Ala Kahakai Trail Association representing Ka'u District. As a cultural practitioner with ancestral ties to Naalehu,Keoni is a strong advocate for the protection of cultural and natural resources in Ka'u. He actively participates in community efforts aimed at preserving the Ka'u coastline and its treasured wahi paha. Keoni currently manages stewardship of Kukuianiani Heiau which was formally adopted by the Koolaupoko Hawaiian Civic Club through the City and County of Honolulu,Department of Parks&Recreation,Adopt a Park Program. Lehua Lopez-Mau,Director P.O.Box 154,Na'alehu,HI 96772 Phone: 808-315-6888 Email: 88hale(a)gmail.com Former president and a founding director of Ho'omalu,Lehua Lopez-Mau,a native Hawaiian/Chinese/Puerto Rican born and raised in Honolulu,is a professional nonprofit consultant and has more than 40 years of experience with organizations in Hawai'i working for Hawaiian cultural,environmental,and health care nonprofits on Oahu, Kauai,Molokai,Lanai,and Hawaii Island. With a master's degree in cultural anthropology(specializing in Hawaiian cultural knowledge and folklore)she also has experience working with planners and researchers. She is also adept at organizing and managing the research,writing,and publishing of reports,booklets,and other documents. She led and managed all of Ho'omalu's projects until she left,in July/2017,to pursue other nonprofit endeavors in New Mexico. 2 Blossom DeSilva,Director P.O.Box 377272,Ocean View,HI 96737 Phone: 808-640-0447 Email:blossomdesilva8S4Pgmail.com Director Blossom DeSilva is a Native Hawaiian/Filipino born on Maui and raised on Molokai. She is presently employed with the State of Hawaii,Department of Education,Migrant Education Program as a recruiter, connecting migrant families who do farm and orchard work in Ka'u with social and economic services offered through the local schools. She spent more than 30 years working in the tourist industry as a hospitality supervisor at various hotels and at the airport. She is a well-respected kupuna and is the immediate past-President of the Hawaiian Civic Club of Ka'u where she now serves as a club advisor. She was also a former director of the Bay Clinic in Naalehu. Mrs.DeSilva and her husband,James,own their home in Ocean View. William Iaukea, Director P.O.Box 4722,Hilo,HI 96721 Phone: 8o8-938-8674 Email: iaukeawillyghotmail.com William Iaukea,a full-blood Native Hawaiian born and raised in Puna and Hilo, is a retired businessman and a Marine veteran of the Vietnam and Desert Storm Wars. He owned businesses(moving and construction companies)in North Carolina for more than 30 years until he sold them and moved back to Hawai`i Island in the late 199o's. He is a Ka'u homeowner and currently volunteers his time to work with military veterans(for more than 14 years) ind teaches the art and philosophy of judo to juveniles and young adults. Coming from a family of ancient Hawaiian healers and having been trained by his father and uncle in unrecorded family healing traditions,Mr.Iaukea often speaks to local and visitor groups about traditional Hawaiian healing practices. I 0 3 KAHUA OLOHU COMMITTEE Chair: Keoni Fox 2019 Biographies Leilani Rodrigues A native of Waiohinu,Leilani exemplifies the spirit of the Hawaiian culture. Although Leilani had two years of study at Hawaii Community College,Leilani harnessed the knowledge taught by her kupuna and the many educational experiences growing up as the oldest of 4 siblings,to become a Kumu in 20o8 at"Tutu and Me."A program under the Partners in Development Foundation,"Tutu and Me"provides a tuition free preschool which prepares students ages 0-5 to enter elementary school. Leilani worked closely with colleagues to educate students using a curriculum which emphasized the teaching of native Hawaiian values. The program is also known for its role in providing support services and resources to caregivers and their families. In 2014,Leilani returned to her native land of Ka'u where she found employment in her hometown of Waiohinu as Supervisor at Pacific Quest,a horticulture therapy program for young people that cultivates change by teaching sustainable life skills in a clinically innovative and nurturing environment. Leilani also works as an Interpretive Ranger at the Hawaii Volcanoes National Park,Kahuku Unit,where she shares stories and history of the rugged Ka'u cowboys,the geology of the still active Mauna Loa volcano,and the myths and legends of deities and chiefs of Ka'u. Leilani has been a strong advocate for preservation and protection of natural and cultural resources in Ka'u since childhood. Standing alongside her kupuna,Leilani joined others to oppose the development of the proposed spaceport at Ka Lae as well as the proposed State prison and various resort developments along the Ka'u coastline. Leilani spends her free time participating in community beach clean-ups. She also enjoys spending time with her husband and their four boys,camping,fishing,hunting,gathering and teaching valuable life skills which include resource management and Hawaiian values. Aaron'Rina Akamu 'Aina's mo'oku'auhau traces back to Kekuhaupi'o and Pine,and his'ohana has lived in Ka'u for over 200 years. He was born in Pahala and raised in Na'alehu during the last two decades of Ka'u Sugar where his Hawaiian/Chinese/Japanese/Scottish dad was a truck driver and journeyman electrician. His mom is full Hawaiian from Kapa'au,North Kohala and worked at the Punalu'u Black Sands Restaurant.He was also raised by his paternal grandmother,who spoke Hawaiian,and taught him many Hawaiian traditions such as la'au lapa Qu,mea kanu, mea kaua,kapa,waihoblu'u,hula,mete,lei making and other hana no'eau.After graduating from Kamehameha-Kapalama,he earned a B.A.in Linguistics from Dartmouth College with a focus on Hawaiian Grammar and i t Dialectology,and a M.A.in Teaching with an emphasis on bilingual language learners and social studies education. After 14 years serving as a high school teacher,student support coordinator,social studies department chair,and director of global studies at Kamehameha Kapalama,he fulfilled a lifelong dream of returning home to Na'alehu permanently in 2017.He is currently a high school teacher at Ka'u High School,chair of the Komike Na Mea Hawaii for the Ka'u Hawaiian Civic Club,a member of Kauaha'ao Congregational Church,and a community volunteer. He is proud to be a protector of all things Hawaiian,of all things Ka'u,and is a strong supporter of Aloha'Aina.He also has two to year old mini dachshunds and enjoys travel,having visited over 20 countries with many more to explore? Nohealanf Kaawa Nohea Ka`awa was born and lives in the Wai`ohinu Ahupua'a in Ka`u.As a life-long cultural practitioner with experience in Hawaiian protocol,she is an advocate for respectful resource management.Having followed an educational background in Hawaiian Studies at UH Hilo,Nohea is employed as the Kati community outreach specialist for DLNR-DOFAW in partnership with Hawaii Wildlife Fund.Nohea is a haumdna of Halau' Qhi a and since 2012 has continued as an active board member of Ka' Ohana o Honu' apo whose mission aims to restore,care for and protect the natural and cultural resources within Ka'u by utilizing the values of mdlama 'dina(care for the land),kupono(honesty and integrity),and kuleana(duty and responsibility)and to work in community partnerships to preserve the area for future generations.Nohea appreciates opportunities to host interpretive hikes,she loves to share mo' olelo wahi paha and mo' o kuauhau of Ka`u but most importantly,Nohea takes pride in being able connect and assist others in the practice to trulyAloha ' Aina. Trice Davis Trice Davis is a lineal decent of Ka'u through his Kahula and Mahuka genealogy.He resides in Wai' ohinu with his wife and two children living an off grid lifestyle growing kalo and raising chickens. Trice is an avid water-man with thorough knowledge and understanding of marine biology.Trice is employed at the National Park Services, Kahuku Unit providing grounds maintenance service and he often travels to serve as a wild land Fire Fighter.As a former biological field technician for the Pakini Nui wind farm along with his specialization with endemic woodworking craftsmanship,Trice enjoys the outdoors and shares a strong connection to the natural,cultural and native environment of Ka'u. 2 BYLAWS OF HO'OMALU KA'U ARTICLE i NAME The name of this nonprofit corporation("corporation")is Ho'omalu Ka'u. ARTICLE ii OFFICE The office of the corporation shall be at such place in the State of Hawai'i as the Board of Directors("Board")shall from time to time determine. ARTICLE III. MEMBERSHIP The corporation has no members. ARTICLE IV PURPOSES Section i. The purposes for which this corporation is organized are: a) This corporation is organized exclusively for charitable, educational,and scientific purposes within the meaning of 26 U.S.C.section 5ol(c)(3),including,for such purposes,the making of distributions to organizations that qualify as exempt organizations under I.R.S.Section 5ol(c)(3)or the corresponding section of any future federal code.Relevant to these purposes,the corporation will or may engage in the following purposes and activities,which are not intended to limit the corporation as to other appropriate activities properly conducted within the scope of Section 5oi(c)(3). b) This corporation is created to perpetuate,protect,and conserve the lands,health,knowledge,culture and history of Ka'u and its people. c) The corporation will also engage in any other lawful activities which are in furtherance of the above-stated objectives and not inconsistent with Section 501(c)(3),whether alone or in conjunction with other persons or organizations of any kind or nature,such as individuals,corporations,firms,associations, international organizations,trusts,schools,institutions, 1 foundations,tribal organizations or tribal governments,or other kinds of governmental departments or agencies,and the transaction of any or all lawful activities for which nonprofit corporations may be incorporated under Chapter 415B,Hawaii Revised Statutes. Section 2. No part of the net earnings of the Corporation shall inure to the benefit of,or be distributable to its members,trustees,officers,or other private persons,except that the corporation shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in this Article. No substantial part of the activities of the corporation shall be the carrying on of propaganda,or otherwise attempting to influence legislation,and the corporation shall not participate in,or intervene in(including the publishing or distribution of statements)any political campaign on behalf of or in opposition to any candidate for public office. Notwithstanding any other provision of the Corporation's articles of incorporation,the Corporation shall not carry on any other activities not permitted(a)by a corporation exempt from federal income tax under Section 5ol(c)(3)of the Internal Revenue Code(or any future corresponding provision)or(b)by a corporation,contributions to which are deductible under Section 170(c)(2)of the Internal Revenue Code(or any future corresponding provision). Section 3. In any taxable year in which the Corporation is considered a private foundation as described in Section 509(a)of the Internal Revenue Code,the Corporation{1}shall distribute its income for said period at such time and manner as not to subject it to tax under Section 4942 of the Internal Revenue Code(or any future corresponding provision);(2)shall not engage in any act of self-dealing as defined in Section 494(d)of the Internal Revenuc Code(or any future corresponding provision);(3)shall not retain ani eAcess business holdings as defined in Section 494(c)of the Internal Revenue Code(or any future corresponding provision);(4)shall not make any investments in such manner as to subject the Corporation to tax under Section 4944 of the Internal Revenue Code(or any future corresponding provision);and(5)shall not make any taxable expenditures as defined in Section 4945(d)of the Internal Revenue Code(or any future corresponding provision). ARTICLE V BOARD OF DIRECTORS Section 4.i Number of Directors. The number of Directors may be increased,but not more than nine(9),or decreased,but not less than three(3) from time to time as determined by the Board. Section 4.2 Nomination and Election. Nominations and elections of Directors may be determined by the Board. 2 I Section 4.14 Term of Office. All Directors shall hold office for a period of three(3)years and may succeed themselves indefinitely. Section 4.4 Vacancies. Any vacancies occurring on the Board may be filled by the affirmative vote of a majority of the remaining Directors. A Director elected to fill a vacancy shall be elected for the unexpired term of such Director's predecessor in office. Section 4.5 Removal. Any Director may be removed from office without cause by an affirmative vote of the majority of the Directors in office at any meeting called for such purpose. Section 4.6 Compensation. Directors shall not receive any compensation for their services as Directors. Directors may be employees of the corporation,and when serving an employee,a Director may be compensated on the same basis as any other person would be compensated for like services to the corporation. The term"employee"is intended to cover any type of employment,whether the Director should be hired as a full-time employee,a part-time employee,or an independent provider of contract services. Section 4.7 Decision-making. In all matters,Directors shall strive to obtain a consensus,but lacking a consensus,a decision of the majority of the incumbent Directors present shall rule. ARTICLE VI MEETINGS OF THE BOARD OF DIRECTORS Section 5.1 Meetings. Meetings of the Board shall be held at least annually and at such times and places as may be designated by the Board. Section g.2 Special Meetings. Special meetings of the Board may be called by or at the request of the President,Vice-President,or any two Directors. Notice of special meetings shall be given in accordance with 5.3 of these By-laws. Section 5.3 Notice. Notice of each meeting of the Board(for which notice is required)shall be given at least one day(i)day before the meeting. Section,.4 Quorum. At any meeting of the Board,a majority of the number of Directors in office immediately before the meeting shall constitute a quorum for the transaction of business at such a meeting. Section 1;.5 Electronic Meetings. Board members may participate in a meeting of the Board by means of anykind of electronic communications as long as all persons participating can hear each other at the same time. Participation by such means shall constitute presence at a meeting. 3 I Section 5.6 Actions Without a Meeting. Any action required or permitted to be taken at any meeting of the Board may be taken without a meeting if such action is agreed to by a participating quorum via phone,email,or other electronic forms of communication,and such consent and action(s)are filed and recorded in the minutes of the next Board meeting. ARTICLE VII COMMITTEES The Board may designate and/or appoint one or more committees. A committee shall have such powers and authorities as the Board shall delegate to it,except that no such committee shall have the power to do the following: 1. Authorize distributions; 2. Approve or recommend to the members dissolution or merger, or the sale,pledge or transfer of all or substantially all of corporation's assets; 3. Elect,appoint or remove Directors or fill vacancies on the Board or any of its committees;or 4. Adopt,amend or repeal the Articles of Incorporation or these Bylaws. ARTICLE VIII OFFICERS Section 7.z Number. The officers of the corporation may be the President, the Vice President,the Secretary,the Treasurer and such other officers as the Board shall elect with such duties as may be prescribed by the Board or these Bylaws. At the least,there shall be a President and a Secretary/Treasurer of the Board. Section 7.2 Election and Term of Office. All officers shall be elected by the Board at the annual meeting of the Board or at such other times as the Board may deem appropriate. Any two or more offices may be held by the same person, provided that the corporation shall not have fewer than two persons as officers. All officers shall be subject to removal at any time by the Board. Officers must be Directors of the corporation. Section 7.3 Vacancies. Any vacancy in any office may be filled by the Board for the unexpired portion of the term of that office. Section 7.4 President. The President shall be the chief executive officer of the corporation and will preside at meetings of the Board. The President may sign,along with the Secretary or any other officer of the corporation authorized by the Board,deeds,mortgages,bonds,contracts or other instruments which the Board has authorized to be executed,except in cases where the signing and execution of such shall be expressly delegated by the Board to some other officer 4 i or agent of the corporation,or where required by law to be otherwise signed or executed. The President may appoint,for a specified term,any qualified person to any committee provided by these Bylaws or established by any resolution of the Board,any such appointment being subject to approval by the Board. Section 7_5 Vice-President. The Vice-President shall assist all officers,as necessary,to assure fulfillment of the purposes of the corporation. In the absence of the President,the Vice President may preside at any meeting of the Board. The Vice President may perform such duties as may be assigned to him or her by the President or the Board. Section:z.6 Secretary. The Secretary shall keep,or designate to be kept,the official records of the corporation,including minutes of all meetings of the Board, as well as email,telephone,and by any other methods,decisions and actions made by the Board. The Secretary shall maintain such records and undertake such acts as may be necessary to keep the corporation in good standing in the State of Hawaii and in any jurisdiction approved by the Board for the conduct of corporate activities. Section 7.7 Treasurer. The Treasurer shall keep,or designate to be kept,the financial books and records of the corporation,and report upon the same to the Board at least quarterly. The signatures of the Treasurer or anyone other officer must appear on all checks issued on any account of the corporation. Any payment or allocation of corporate funds of$5oo.00 or resources over the value of$5oo.00 must be approved by the Board either specifically or as an item of an authorized budget or for a purpose established by the Board and designated for payment. ARTICLE IX CONFLICT OF INTEREST TRANSACTIONS Section 8.1 Conflict of Interest Defined. A conflict of interest transaction is a transaction with the corporation in which a Director of the corporation has a direct or indirect interest. A conflict of interest transaction is not voidable or the basis for imposing liability on the Director if the transaction was fair at the time it was entered into or is approved as provided in this section. A transaction in which a Director has a conflict of interest maybe approved if the material facts of the transaction and the Director's interest were disclosed or known to the Board and the transaction was authorized,approved,or ratified by the Board. Section 8.2 Conflict of Interest Transactions. A Director of the corporation has an indirect interest in a transaction if.(i)another entity in which the Director has a material interest in or in which the Director is a general partner,or a party to the transaction;or(2)another entity of which the Director is a director,officer,or trustee is a party to the transaction. A conflict of interest transaction is authorized,approved,or ratified if it receives the affirmative vote of a majority of the Directors on the Board,who have no direct or indirect S I interest in the transaction;provided that a transaction may not be authorized, approved,or ratified under this section by a single Director. If a majority of the Directors on the Board who have no direct or indirect interest in the transaction vote to authorize,approve,or ratify the transaction,a quorum is present for the purpose of taking action under this section. The presence of a Director with a direct or indirect interest in the transaction does not affect the validity of any action taken under this section,provided the transaction is otherwise approved as provided in this section. ARTICLE X CONTRACTS.GIFTS,INVESTMENTS, EMPLOYEES,AND AGENTS Section A.1 Contracts. The Board may authorize the President and/or any other officer of officers,agent or agents of the corporation to enter into any contract or to execute and deliver any document,instrument or writing of any nature in the name of and on behalf of the corporation. Section 9.2 Gifts. The Board may accept on behalf of the corporation any contribution,gift,property,bequest or devise for any purpose of the corporation. Section 9.3 Investments. The corporation shall have the right to hold all or any part of any securities or property acquired by it,including but not limited to cultural,conservational,and/or easements and land in trusts,in whatsoever manner,and to invest and reinvest any funds held by it,according to the judgment of the Board,without being restricted to the class of investments which Directors shall or may be permitted by law to make;provided,that the corporation shall not retain any excess business holding as defined in Section 4943(c)of the Internal Revenue Code.The corporation shall not make or retain any investment which may jeopardize the carrying out of any of its exempt purposes as provided in Section 4944 of the Internal Revenue Code. Section 9.4 Em to ees and Agents. The Board may authorize the employment of corporate employees,agents,and/or representatives,with such powers and duties as the Board may see fit to delegate to them consistent with these Bylaws and to the extent permitted by federal and state laws. ARTICLE XI INDEMNIFICATION,BONDS,INSURANCE,AND LIABILITY Section io.1 Indemnification. The corporation may indemnify the members of the Board,all committees,corporate agents and employees to the full extent allowed by laws governing non-profit corporations in the State of Hawai'i. b Section io.2 Bonds and Insurance. The Board may obtain such bonds and insurance as may be deemed appropriate in its discretion to accomplish indemnification and/or any other purpose of the corporation as stated in these Bylaws. Section 10.3 Liability for Corporate Obligations. Pursuant to Hawai'i state law, the Directors, officers, and employees of the corporation shall not be personally liable for the corporation's obligations. ARTICLE XII AMENDMENTS These Bylaws may be altered,amended or repealed and new Bylaws may be adopted by a two-third's majority of the entire Board in office at the time of the amendments. ARTICLE XIII DISSOLUTION If the corporation shall cease to exist or be dissolved,all property and assets of the corporation of every kind,after payment of its debts,shall be distributed only to one or more public agencies,organizations,corporations,trusts or foundations having like purposes and organized and operated exclusively for charitable, scientific,literary,religious or educational purposes,no part of whose assets, income or earnings may be used for dividends or distributed to shareholders or to individuals and the activities of which do not include participation or intervention(including the publication or distribution of statements)in any political campaign on behalf of any candidate for public office. In no event shall any distribution be made to any organization unless it qualifies as a tax-exempt organization under Section Sox(c)(g)of the Internal Revenue Code(or corresponding section of any future federal tax code)with purposes similar or related to those of the corporation. 7 Z c� •v h °C O C � � �� ry Oe _ a il'e. ac s C O o _ cn I� 4 t� r m x a. wry � SC C Yc � v x � � FQ � � a s � L � a � 4 O Q eel v -o �O tL p 4 , b I� F C7 ca A yy .h � Fri V 1 ❑ Q N � 17 N p � � O v 0.. 0 ❑ ❑ 8 + C V lb - r �. a j � �. 0 ti• Q4 7 ,� `� 0 3 �.. Y .. C:.o 0 OLn r- 4.0 - .r C oq C l �/ rI ✓fir y p e !• L,h A V +✓ l V .. 'L � � V �" "J V "C7 ti �i.i 0. G. 1.. � 1' L. L u O p, � � � a c •� c r. � �„ � c eo DEPARTMENT OF PARKS &RECREATION AUPUNI CENTER 1 DI PAUAHI STREET, SUITE 6 Him HI 96720 TELEPHONE: (808) 961-8311 POMC STEWARDSHIP GRANT REQUEST A. NAME AND ADDRESS OF ORGANIZATION: Na Mamo O Kawa 1 PO Box 45 Pahala, Hi 96777 B. REQUIRED DOCUMENTS: ZNon-profit (501(c)(3), IRS letter of determination 0 Copy of organization bylaws and mission statement ✓ZDCCA Certificate of Vendor Compliance C. PERSON TO CONTACT: James Jacob Akau PHONE -- Work �o% oclA- t) Mobile: D. PROJECT PERIOD: 7/1 /20 to 6/30121 E. PROJECT AREA: K -�,- - , �" � ` UAL Ca V,3 0 QC-i- DEPARTMENT OF PARKS & RECREATION Page 1 E P F. PROJECT COST Applicant share: $ 136,495 Other resources: $ TB Amount requested: 1821085 Total Project Cost: $331 ,000 G. CERTIFICATION: The applicant certifies that the information contained in this application is true and correct to the best of his/her knowledge. NAME OF AUTHORIZED OFFICIAL: James Jacob Akau TITLE OF AUTHORIZED OFFICIAL: Executive Director SIGNED: ' Ckyw� DATE: �1 i r i DEPARTMENT OF PARKS &RECREATION Page 2 111. PERMITS/APPROVALS REQUIRED A. Environmental Assessments (EA's): NIA B. Special Management Area (SMA) Permit: NIA C. Other: N/A DEPARTMENT OF PARKS&RECREATION Page 5 V. APPLICANT INFORMATION A. Brief history of the applicant organization. Include the date of incorporation as a non-profit organization (use attachments where appropriate): Na Mamo O Kawa(NMOK)was formed in 2012 in response to the burgeoning. management needs of the project area. Na Mamo o Kawa,and was incorporated as a 501(c) (3)on November 7th, 2014. Since it's inception,NMOK members have volunteered countless hours to fulfill the group's mission to rehabilitate, curate, and steward Kawa in a manner consistent with traditional Hawaiian values and best management practices. To successfully care for Kawa,NMOK uses the Kawa Resource Management Plan as a guiding document and consultation with community stakeholders, lineal descendants, cultural practitioners,ecologists, archaeologists, land planners, resource managers, and many others. NMOK's current projects fulfill the goals and objectives of the County Management Plan in a community-driven,cost-effective,and culturally-appropriate manner. Currently,NMOK is focusing on human impact mitigation,native flora and freshwater spring restoration,access maintenance and fire prevention,community outreach and education,and cultural site monitoring. B. Main source(s) of financial support: The main sources of funding NMOK has secured this past year include the following: (1)PONC 2018 Stewardship Grant, (2) Hawaii Tourism Authority 2019 Aloha `Aina Grant, (3) 2019 Kokua Foundation Grants, and(4) Hawaii Community Foundation Community Restoration Partnership Grant for 2019, 2020, and 2021.NMOK was approved to recieve and will be awarded the PONC 2019 Stewardship Grant. In addition to grants,NMOK has received in-kind contributions, monetary and equipment donations, as well as storage and office space subsidies. C. Please list prior projects successfully completed: 1. Kawa Dry Forest and Coastal Revegetation Project 2. Kawa Recreation Area and Access Management Project 3. Kawa Spring Maintancnce and Hurricane Repair Project D. Please initial below that the applicant understands the following documents shall be required if awarded stewardship grant funds: Certificate of insurance shall be required with County of Hawai'i named as additional insured. Organization shall provide annual report which shall include accomplishments, financial statements including but not limited to report of grant expenditures, and status of overall project. 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Gn. — (A Tv-S bA qbos O O O kn O M 59 64 v't Qa — 64 fff Gn .-M 69 b4 E04 64 6n Er4 CC �40 p U � cd cn Q N o kl�4.1 Loll o 0 o � th c °�' N own bbD v rr 0 C7 C7 O O .� W ercci cd cd C CA CIO O 0 O O O °n ani ; CA o 'L >' o o 4en ^_ C7 9 6 N y X Cd �- o o r= r= C C; `r' kn N m o o c— 00 sos T c `r' ee 6R d N b0 3 64 Cti N 6R 59 5P N �J N v') O v't o0 "zj- n vi O O O 00 00 00 O�. CT Q1 O O O Qt 'ZI: 7t C;l. Vi vi O O kn O C-- N N O W) Ff3 N 5R 64 N b4 &4 64 b'3 64 W i h.IO O mw a a4 m a Q r•, , MIKE R Mauro 0 KRwR P,0. Box 412 Naalehu, HI 96772 namamookawa@gmaii.com Mission Statement "To rehabilitate, curate, and steward Kawa in order to honor the past, provide for the present, and preserve for the future" Meaning of Na Mama 0 Kaura_ "The Descendants of Kawa" NA MAMO O KAWA Current Board Listing Pueo K. McGuire- Chairman and Founder-Born and raised in Kau; Pueo has been accessing Kawa his entire life. Pueo received a bachelor's in Political Science from UH Hilo; obtained a JD from Willamette University College of Law. Pueo's past professional experience has taken him to the Office of U.S. Senator Daniel K. Akaka, the U.S. Forest Service, and the Office of Hawaiian Affairs. As a member of NMOK, Pueo cherishes the opportunity to give back to the wahi pana of Kawa. For Pueo, Kawa has impacted his life and world-view in profound, invaluable ways and hopes to ensure that our keiki also share in their own positive experience from the place. James J. Akau -Executive Director- Born and raised in Kau; James has been accessing Kawa his entire life. James'professional background is in conservation/environmental science. His professional experience has brought him to work with the Nature Conservancy,the U.S.Forest Service, KUPU, Laupahoehoe Community Public Charter School, and the Volcano School of Arts and Sciences. James received a bachelor's in Biology from Chapman University and a MS in Tropical Conservation Biology from UH Hilo. For James, Kawa provides an opportunity to create a bio-cultural pu'uhonua where the community can connect with the land, engage in cultural practice, create value for themselves and others, and spark social revolution. L. Kaipoleimanu Ka`awaloa -Director- Kaipo grew up on Hawaiian Homestead in Nanakuli, O'ahu; she is a lineal descendant of Kalapana on Hawai'i Island where'ohana Ka'awaloa has long traced its roots. Kaipo has been accessing Kawa for almost 15 years. Kaipo is fluent in Hawaiian language, having attended Punana Leo 'o Honolulu and Ke Kula Kaiapuni 'o Anuenue. Kaipo received her JD and Certificate in Native Hawaiian Law from the UH Manoa's William S. Richardson School of Law. She also has a bachelor's in Business Administration and an MBA from Hawaii Pacific University. In addition to serving as a director for NMOK, Kaipo is also a director for the Ho`okako`o Corporation and is on the Financial Review Committee for the Aloha United Way. Kaipo's professional experience includes her being a practicing attorney and serving as an internal auditor for the Queen's Health Systems; she is currently a civil rights compliance officer for the State of Hawaii Department of Education. For Kaipo,NMOK allows her to continue 'ohana Ka'awaloa's tradition of serving as stewards for Southeast Hawai'i Island. i I Ryan K. P. Kanaka`ole—Director-Born in Honolulu and raised in Ka'u, Ryan's family has lived in Wai`ohinu for over a century. Ryan has accessed Kawa his entire life. Ryan received a bachelor's in Political Science from UH Hilo and received a JD and Certificate in Native Hawaiian Law from UH Manoa's William S. Richardson School of Law. Ryan's professional background is in the field of government administration and policy, land use law, environmental law, water rights,Native Hawaiian law, and litigation. For almost a decade,Ryan has provided advice, counsel, and representation for state and local government through his tenures with the Hawaii County Office of the Corporation Counsel and the State of Hawaii Office of the Auditor; Ryan is currently a deputy attorney general serving the Department of Hawaiian Home Lands. For Ryan,NMOK allows him to serve his community and give back to a place that has helped sustain his family for generations. Clarissa Pua—Director—Born in Hilo and raised in the rural village of Kalapana, Clarissa moved to Pahala, Ka`u with her husband Duane Pua. Duane is a lineal descendent of the ahupua`a Hilea ahupua`a where Kawa bay is situated. Clarissa has accessed Kawa for most of her life. Clarissa is an entrepeneur running her own jewlery business from home and selling products at the Ocean View market. NMOK allows Clarissa to give back to a place where her and her `ohana have lineal ties. Kekoa Morris-Director-Koa is a lifelong resident of Ka'u. Koa is an Ocean View- based homebuilder that provides contracting services across the Ka'u Disrict. He has accessed Kawa his entire life and is one of the original founding members of NMOK. NMOK allows Koa to give back to a place that has played a central role in his life I Bylaws Na Mama 0 Kdwa ARTICLE I-NAME I SECTION 1.The name of this Corporation shall be NA MAMO 0 KAWA,hereinafter referred to as"the Corporation." ARTICLE II-PURPOSE SECTION 1.The Purpose of the corporation is set forth in the Articles of Incorporation. SECTION 2.All organizational actions and programs shall be in congruence with the Purpose of the corporation. ARTICLE III-FOUNDER'S VISION SECTION 1.The Founder's Vision is"to rehabilitate, curate,and steward the natural and cultural resources of Kowa to honor the past,benefit the present,and preserve for the future generations ofKa't,the Island of Hawaii and all humankind." SECTION 2.All organizational actions and programs shall be in congruence with the Founder's vision. ARTICLE IV-BOARD OF DIRECTORS SECTION 1.The Board of Directors shall serve without pay and consist of 4-7 members. SECTION 2. Board members shall serve a term of a year and term may or may not be extended. SECTION 3.Vacancies shall be filled by the Board. ARTICLE V-OFFICERS AND BOARD MEMBER DUTIES SECTION 1. The officers of the board shall consist of a Chairman and at-large Board Members. SECTION 2. Elected officers will serve a term of one year. Term may be extended as long as duties have been fulfilled in previous years) SECTION 3.The Chairman of the Board shall call meetings of the Board members and maintain adequate communication with each other board member. Chairman will ensure all organization actions and strategies are communicated to the board members for review �_- -- ----- -- i and evaluation. Aside from specific responsibilities,the chairman will not have any supremacy over at-large members. SECTION 2.The At-Large Board members will maintain adequate communication with the Chairman and fellow board members through email and phone contact throughout their term of service. At each meeting,one board member will serve as the acting secretary and record minutes and agenda. One board-member will be elected as Financial Officer each year to manage hoard financial retards,maintain communication with the group's contracted accountant and ensure compliance with tax and other requirements. SECTION 3.All Board Members are required to attend board-meetings (in-person or virtually) and representthe organization ethically and responsibly in accordance with the organizations Purpose,By-Laws and Articles of Incorporation. ARTICLE VI COMMITTEES j SECTION 1.The Board may appoint committees as needed. SECTION 2. Committees shall be designated a purpose statement upon creation SECTION 3, Committees shall consist of one or more hoard members,who shall make committee reports to the board to report activities. ARTICLE VII-FINANCES SECTION 1.The annual budget of the corporation shall be prepared by the Chairman and the Financial Officer through consultation with contracted accounting service previder for approval by the Board of Directors. SECTION 2.The corporation Fiscal Year will be January 1 through December 31. I ARTICLE VIII-MEETINGS SECTION 1.The corporation shall have quarterly meetings for the purpose of transacting business with special ineetings called as needed.,,vvhereas electing officers shall be done at the first meeting of the year,Meeting date and time shall be decided four weeks prior. The first meeting of the year is mandatory. SECTION 2. Board members who cannot attend meetings in person shall be allowed to attend virtually or through teleconferencing. SECTION 3.Agendas shall be provided at least one week in advance. SECTION 4.Agenda items shall be added during previous meeting or emailed to President with supporting documents prior to agenda production. k SECTION S.Attendance is required unless prior notice is given. Any time a member misses a board meeting he will contact each individual board member to discuss matters covered during the missed meeting. ARTICLE IX-VOTING f SECTION 1. At least 3 board members will constitute quorum. I I SECTION 2.In absence of quorum,no formal action shall be taken except to adjourn the i meeting to a subsequent date. ARTICLE X-CONFLICT OF INTEREST SECTION 1.Any member of the board who has a financial,personal, or official interest in,or conflict with any matter pending before the Board will offer to the Board to voluntarily {recuse him/herself and will vacate the seat and refrain from discussion and voting on said matter. ARTICLE Xl-CONTRACTS AND CHECKS SECTION 1.The Board of Directors may authorize the Chairman or any other Board Member to enter into any contract or to execute and deliver any document,instrument,or writing of any nature in the name of and on behalf of the Corporation,and such authority may be general or confined to specific instances. SECTION 2.All checks,letters of credit, drafts, or orders for the payment of money,notes, or other evidences of indebtedness issued in the name of the Corporation shall be signed by the President and/or such other officers or agents of the Corporation and in such manner as shall be determined from time to time by the Board of Directors. In the absence of such determination by the Board of Directors,the instruments shall be signed by the Chairman. ARTICLE XII-AMENDMENTS r SECTION 1. These Bylaws may be amended or repealed by vote of a majority of the Board of Directors present at a meeting railed for that purpose. All Board Members must be present at any such meeting, ARTICLE XIII GOVERNANCE 1 SECTION 1.The Corporation shall be free to conduct its affairs in compliance with the By- Laws. The Board of Directors shall develop policies and procedures necessary to ensure � responsible fiscal operation. SECTION 2.The Board reserves the right to dismiss board members when a board member fails to perform their duties and/or fails to comply with meeting attendance policy. Board members subject to dismissal shall be voted on by the board with the subject board members required to abstain. Chairman of the Board-Pueo K. McGuire Signatur . 6 C t I 127itLYS�Tt3R SrsRv�[76 ])EPA TMMT 4F TIM TPEASORZ E. O. PDX 2508 C-IITCTNNATX, OR r45r1.20 , h [ LV loyer Identification lumber: z7at�: 46-5114219 260S37p70011.1,g , WA MM O YAWA CCFntact 'RerSOn: Pa BOX 41.2 CUSTOM)OR SCRVICE TD1- 31954 WAAXAT U, RT 96772-0000 CCalaat Telephone rUmbc_r: (8771 815.5500 Ai[= 1Givgg Periad Placling: DeaeMber 31 PulsliCs Charity St:wtue; 170 fib) (1) (A) (vz) r0rm 99(11990-EZJ59Q- Regnlred. Yee: Effeatave Date of l—LaMMpti.on; I)R-o-?iRber 11, 2013 o Clantri_bution Deduct-Ibili.ty: Yes 4 Addendum Applien No ' Dear Applicant. We're pleased to tell you we determined you,'rm exempt from feap-xma income tax under Internal Revenue Code (ZRC) Section 501(e) (3) . Donors call deduct contrIbuti.ons they make to you tinder IRC Section 174_ You're: also C1ua15sied to receive tax deductible bequests, c(evis�s, tx-:araESfers or gifts under Section. 2055, 2:106, ar 2522. Tbis letter could, help ree¢lve questions cm your exit status. Please kaa.V it for your reoo--izds- Organizations records- Organizationsexempt wader IRC Section -501(c) (3) are Evxther classa.fied as either public charities or private forandatiops. We dete=±ned youlre �L publi.c charity under the IRC Section 7.xsted at the top of rj4$-s letter_ If 'we indicated at the tap of this; letter that you're rec,ulx-ed to f:lae Forni 9S0 j99a-EBJ990-,v cur records J311OW lrou'Y e requi:ted. to rale an annual in:Eozmatiota return (Form S90 or Form 990-Bz) or electronic notice (Porm 990-1+', the e-Postaard) - zP you dons L: file a regtUred rett= or notice for three consecutive years, Your exempt status will ba avtMatically revolted. If we indicated at the this of this 0.ettear that an addendum applies, the enclosed addpx0tkm is an integral part_o£ Lh s letter. 121or impoz-tant information abort Your rosporlsibi.lities as a, talc exempt arSa ization, go to www_axs.go�r/C.barAt;es. Entex 1422-1-pc" in the searah ba-V to view Publication 4221-PC, Compliance Gide fc�r 501(c) [3) Public Charities, which describes your recordkeepxug, xeporting, and diiscldsurt reVixements. Letter 5436 14A: M=0 4 S.GMIL Sincerely, DLuector, 3Rcerpt organ%zationr. o 4 Ttettcr 5436 STATE OF HAWAII STATE PROCUREMENT OFFICE CERTIFICATE OF VENDOR COMPLIANCE This document presents the compliance status of the vendor identified below on the issue date with respect to certificates required from the Hawaii Department of Taxation(DOTAX), the Internal Revenue Service,the Hawaii Department of Labor and Industrial Relations(DLIR), and the Hawaii Department of Commerce and Consumer Affairs Vendor Name: NA MAMO O KAWA Issue Date: 0$10112019 Status: Compliant Hawaii Tax#: W03432073-01 New Hawaii Tax#: FEINISSN#: XX-XXX4219 UI#: No record DCCA FILE#: 241236 Status of Compliance for this vendor on issue date: Form Department(s) Status A-6 Hawaii Department of Taxation Compliant Internal Revenue Service(Compliant for Gov. Contract) Compliant COGS Hawaii Department of Commerce&Consumer Affairs Exempt LIR27 Hawaii Department of Labor&Industrial Relations Compliant Status Legend: Status Description Exempt The entity is exempt from this requirement Compliant The entity is compliant with this requirement or the entity is in agreement with agency and actively working towards compliance Pending The entity is compliant with DLIR requirement Submitted The entity has applied for the certificate but it is awaiting approval Not Compliant The entity is not in compliance with the requirement and should contact the issuing agency for more information Internet FORM DNP-1 WVVm5 SlNESSREGISTRATIONS.COM 1211201356433 712010 Nonrefundable Filing Fee S25.CC, STATE OF HAWAII DEPARTMENT RGE AND CONSUMER AFFAIRS Business Registration Division I FILED 12/11/2013 07:54 PM 335 Merchant Street Guisine5s Registration Division Mailing Address P.Q.Box 40,Honolulu,Hawaii 96810 DEPT.OF COMMERCE AND Phone No.(808)586-2727 CON5UMER AFFAIRS State of Hawaii r ARTICLES OF INCORPORATION (Section 414 -32,Hav,aii Revised Statutes) PLEASE TYPE OR PRINT LEGIBLY IN BLACK INK The undersigned,desiring to form a nonprofit corporation under the laws of the State of Hawaii,certify as follows: E The name of the corporation shall be NA MAMO O KAWA n The mailing address of the corporation's initial principal office is: PO BOX 412, NAALEHU, HI 56772 USA N 3 The corporation shall have and continuously maintain in the State of Hawaii a registered agent who shall have a business address in this State.The agent N may be an individual who resides in this State,a domestic entity or a foreign entity authorized to transact business in this State. Q s a. The name(and state or country of incorporation,formation or organization,if applicable)of the corporation's registered agent in the State of Hawaii is: W PUEO K. MCGUIRE W (Name of Registered Agent) (State or Country') b. The street address of the place of business of the person in State of Hawaii to which service of process and other notice and documents being served on or sent to the entity represented by it may be delivered to is: 94-1437 KA'ALU`ALU-WAIOHINU RD., NAALEHU, HI 96772 USA Internet FORM DNP-1 www.eusiNESSREGFSTRATIONs_COM 1211201356433 712010 IV The name and address of each incorporator is: Name Address PUEO K. MCGUIRE PO BOX 412, NAALEHU, HI 96772 USA V Please check one: :{ The corporation has members. © The corporation has no members. VI The corporation is nonprofit in nature and shall not authorize or issue shares of stock. No dividends shall be paid and no part of the income or profit of the corporation shalt be distributed to its members,directors,or officers,except for services actually rendered to the corporation,and except upon s liquidation of its property in case of corporate dissolution. lIV 3 *� The undersigned certifies under the penalties of Section 414D-12,Hawaii Revised Statutes,thatthe undersigned has read the above statements,that jMe are authorized to sign this Art}cies of incorporat}on,and that the above statements are true and correct. O 11 DECEMBER 2013 W Signed this day of GJ>t A PUEO K. MCGUIRE w (TypelPrint Name of Incorporator) (Type)Print Name of Incorporator) PUEO K. MCGUIRE (Signature of Incorporator) (Signature of Incorporator) Internet FORM ADD FILED 07/30/2018 09:48 AM 0730201848462 612017 Business Registration Division STATE OF HAWAI DEPT,OF COMMERCE AND DEPARTMENT OF COMMERCE:AND CONSUMER AFFAIRS CONSUMERAFFAIRS "" ' Business Registration Division State of Hawaii _Vg 335 Merchant Street Mailing Address:P.O.Box 40,Honolufu,Hawaii 96810 Phone No.(808)586-2727 VEF ADDRESS CHANGE FORM Re: NA MAMO O KAVVA (Name of Entity) The above named entity has changed its address. Please cheek. Omailing principal From: From: PO BOX 492 NAALEHU,HI 96772 USA To: To: PO BOX 45 PAHALA,H1 96777 USA 0 N O 1 certify under the penalties of the Hawaii Revised Statutes that I am authorized to make this change for the entity and the statements herein are true and —.1 correct in all materiaf respects. 00 ,t5 Signed this 30 day of JULY 2018 00 A co Sincerely, tV PUEO K.MCGUIRE (Signature) PUEO K.MCGUIRE,DIRECTOR (Print Name&Title) FILE #.241236D2 RESOLUTION GRANTING SIGNING AND AUTHORITY TO CONDUCT BUSINESS WHEREAS, Na Mamo O Kawa desires to grant signing and authority to certain person(s) described hereunder. RESOLVED, that the Board of Directors of Na Mamo O Kawa is hereby authorized and approved to grant signing and authority to conduct business to any one of the following person(s): James J.Akau,Director of Na Mamo O Kawa. The foregoing signing and authority granted shall include,but not be limited to, the execution of transfers, assignments, contracts, obligations, certificates, and other instruments of whatever nature entered into by Na Mamo O Kawa. The undersigned hereby certifies that he is a duly elected and qualified custodian of the books and records of Na Mamo O Kawa, a non-profit entity formed pursuant to the laws of the State of Hawaii and the United States and the foregoing is a true record of a resolution duly adopted at a meeting of the Na Mamo O Kawa Board of Directors and that said meeting was held in accordance to all applicable laws and the Bylaws of the above-named entity on August 4, 2017, and that said resolution is now in full force and effect without modification or rescission. IN WITNESS WHEREOF, I have executed my name as Chairman, serving as custodian of the books and records of the above-named entity, and have hereunto affixed my signature,granting authorization to James J. Akau to conduct business on the behalf of Na Marano O Kawa this Friday, August Fourth of the Year Two-Thousand-Seventeen. C)0/c�'L4 Pueo K. Mcguire Chairman,Na Mamo O Kawa FGIT11 -9 Request for Taxpayer Give Form to the (Rev.October 2018) Identification Number and Certification requester.Do not IInnteeprnalnRevenue STreasury Send to Lite IRS. 0-Go to wwwJrs.gov1FvrmW9 for instructions and the latest information_ 1 Name(as shown on your income tax return).Name is required an this line;do not leave this line blank. 2 Business name/disregarded entity name,if different from above C6 3 Check appropriate box for federal tax classification of the person whose name is entered on line 1.Check only one of the 4 Exemptions(Godes apply only to rn . following seven boxes. certain entities,not individuals;see CL instructions on page 3): 0 ❑ Individuallsole proprietor or ❑ C Corporation ❑S Corporation ❑ Partnership ❑Trust/estate single-member LLC Exempt payee code(if any) CL 0 ❑ Limited liability company_Enter the tax classification(C=C corporation,S=S corporation,P=Partnershlp)0- 0 D Note:Check the appropriate box in the line above for the tax classification of the single-member owner. Do not check Exemption from FATCA reporting +' rn LLC if the LLC is classified as a single-member LLC that is disregarded from the owner unless the owner of the LLC is ( ray) aanother LLC that is not disregarded from the owner for U.S.federal tax purposes.otherwise,a single-member LLC that code if a is disregarded from the owner should check the appropriate box for the tax classification of its owner. 1�€Other(seeinstructions)► �,�1��,t �. C [, Pje }i c. �n [cr�C ia�a++es�omoury aWMde mau.s.) rj) 5 Address(number,street,and apt.or suite no.)See instruetiods. Requester's name and address(optional) 6 City,state,and ZIP code 7 List account numbers)here(optional} IMM Taxpayer Identification Number(TIN) Enter your TIN in the appropriate box.The TIN provided must match the name given on line 1 to avoid Social security number backup withholding,sole For individuals,eg is dgenerallyentity, your social instructions number(SSI _However,for a —m —� resident alien,sole proprietor,or disregarded entity,see the instructions#or Pati!,later.For other entities,it is your employer identification number(EIN)_If you do not have a number,see;Now to get a TIN,later. or Note.If the account is in more than one name,see the instructions for line 1_Also see What Name and Lr=mpioyer identification number Number To Give the Requester for guidelines on whose number to enter_ Certification Under penalties of perjury,I certify that: 1.The number shown on this form is my correct taxpayer identification number(or 1 am waiting for a number to be issued to me);and 2.1 am not subject to backup withholding because:(a)1 am exempt from backup withholding,or(b)I have not been notified by the Internal Revenue Service(IRS)that I am subject to backup withholding as a result of a failure to report all interest or dividends,or(c)the IRS has notified me that I am no longer subject to backup withholding;and 3,f am a U.S.citizen or other U.S.person(defined below);and 4.The FATCA code(s)entered on this form(if any)indicating that I am exempt from FATCA reporting is correct. Cert'if'ication instructions.You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return.For real estate transactions,item 2 does not apply_For mortgage interest paid, acquisition or abandonment of secured property,cancellation of debt,contributions to an individual retirement arrangement(IRA),and generally,payments other than interest and dividends,you are not required to sign the certification,but you must provide your correct TIN.See the instructions for Part 11,later. Sign Signature of Here US.Person► 2, Date)- ("'f< General lnstru ons •Form 1099-DIV(dividends,including those from stacks or mutual funds) Section references are to the Intemal Revenue Code unless otherwise .Form 1099-MISC(various types of income,prizes,awards,or gross noted. proceeds) Future developments.For the latest information about developments e Foran 1099-B(stock or mutual fund sales and certain other related to Form W-9 and its instructions,such as legislation enacted transactions by brokers) after they were published,go to www.irs.govlFormW9_ •Form 1099 (proceeds from real estate transactions) Purpose of Form •Form 1099-K(merchant card and third party network transactions) An individual or entity(Form W-9 requester)who is required to file an •Form 1098(home mortgage interest),1098-E(student loan interest), information return with the IRS must obtain your correct taxpayer 1098-T(tuition) identification number(TIN)which may be your social security number •Form 1099-C(canceled debt) (SSN),individual taxpayer Identification number(ITIN),adoption taxpayer identification number(ATI N),or employer identification number Form 1099-A(acquisition or abandonment of secured property) (EIN),to report on an information return the amount paid to you,or other Use Form W-9 only If you are a U.S.person Including a resident amount reportable an an information return.Examples of information alien),to provide your correct Tl N. returns include,but are not limited to,tate following. If you do not return Form W-9 to the requester with a TIN,you might •Form 1099-INT(interest earned or paid) be subject to backup withholding.See What is backup withholding, later_ Cat.No_10231X Form W-9(Rev.10-2018) He Lawai'o no ke kai papa'u, he pokole ke aho;He Lawai'a no ke kai hohonu he loa ke aho" "A fisherman of shallow seas uses a short line,a fisherman of the deep sea uses a long line." 808-937-1310 kkaupiko@gmoil.com www.kalanihale.com Kalanihale 89-1196 Mamalahoa hwy. Captain-Cook, Hawaii 96704 To: Na Mamo o Kawa Aloha, Kalanihale would like to support Na Mamo O Kawa in their proposal to receive funds pertaining to Hawaii Tourism Authority programs. Our organization Kalanihale is a relatively small organization that supports educational opportunities in the rural communities of South Kona. We currently serve to support the virtual school in Milolii, after school and extracurricular activities in Milolii, as well as health-related educational programs in South Kona. However, we are focused on supporting the traditional and conservational efforts to protect the natural resources in our places. With that stated,we want to support Na Mamo o Kawa efforts to support the freshwater springs, native plants and culturally important sites in the Kawa/Ka'alaiki Pond area and this must happen now so that our future generations will have a place to go and steward. We strongly believe Na Mamo o Kawa has the capacity to malama and the kuleana to take care of these places. Furthermore, the connection between the rural places of South Kona, Milolii, Ka'u and Pahala have long been noted as places rich in culture and tradition. We also believe that many of the families continue to have deep connections to these places and have descendant's generations back. We hope that with this in mind your support for Na Mamo o Kawa will be fully accepted and funded. We are truly together in our efforts to take our places and together we can achieve anything. me ke aloha, l�,D Kaimi Kaupiko Executive Director Kalanihale www.kalanihale.com United States Forest Institute of Pacific 60 Nowelo Street Department of Service Islands Forestry Hilo,HI 96729 Agriculture (808)-933-8121 07/01/2019 To: Hawaii County Public Access, Open Space, and Natural Resources Preservation Commission Subject: Support Letter for Na Marro O Kava to steward lands at Kawa, Ka`u. Aloha mai kakou, My name is Christian Giardina and I reside at 1694 Haleloke Street in Hilo, Hawaii. I am a professional ecologist with the USDA forest Service with 20 years of experience in restoration and conservation of Hawaii's native landscapes. I am writing this letter of testimony to whole heartedly support Na Mamo O Kawa as being qualified to take on community-based stewardship activities in the district of Ka`u through a PONC Stewardship Grant. Their past and continuing work in Kawa has been beyond excellent,rigorous, ground-breaking and holistic, with wide support of the Ka`d community. Relevant to any natural resources project,they have been able to leverage resources very efficiently, and so the value of each grant they receive would be greatly enhanced because of their Ka`u based network of volunteer stewards. I'm encouraged by James Akau's leadership roles within Na Mamo O Kawa. I have worked closely with James over the past 8 years, and I have found James to be a passionate, creative, honest, hardworking and committed team player who leads by example. He joined me as an intern in 2010 working on a botany and forest ecology based conservation monitoring initiative in Laupahoehoe and Pu`u Wa`a Wa`a forests, where he both learned about long-term monitoring but also brought extensive Hawaiian knowledge to our project. When that internship was completed, I invited James to join our team as a KUPU AmeriCorp year round member where over two years he led several community and school-based education programs (Teaching Change Program, Ulu Lehulehu, More Kids in the Woods, Youth Conservation Corp), all geared to sharing biocultural knowledge with school children and their families through engagement and immersion into placed based activities. Again, while he learned a lot about shaping education programs, he contributed tremendously from his deep reservoir of knowledge about Hawaiian approaches to education. Following two years with us as a KUPU AmeriCorp member, he entered University of Hawaii at Hilo as a graduate student where I am adjunct faculty and served on his thesis committee. He completed a truly cutting edge thesis examining climate change effects on near shore marine resources of North Hilo and Hamakua districts. This last experience provided James with strong marine resources training, professional certifications, as well as opportunities to network with a large group of marine resource professionals. More importantly for me as a professional, James again taught many of us involved in his thesis project(and his many side projects!) a great deal about native Hawaiian perspectives on resource management and on Hawaiian epistemology. Bottom line, I cannot speak highly enough about the work of Na Mamo O Kawa and of James as a leader within Na Mamo O Kawa. The team's depth of experience, commitment to Ka`u and to Na Mamo O Kawa, and the deep connections this team has with Ka`u, and partnerships with the larger community of Hawaii's natural and cultural resource professionals all are critical ingredients to solidly, successfully and sustainably moving forward on culturally-based natural resources stewardship. I personally am committed to continuing my professional relationship with James in his expanding role with Na Mamo O Kawa, and am committed to supporting these Caring for the Land and Serving People Printed on RecyGed Paper efforts including bringing my natural resources stewardship experience in whatever way is useful to their team. To close, I believe Na Marmo Kawa is highly qualified to carry out and lead stewardship efforts in Ka`u, across the range of activities that are required for a bioculturally oriented project including: restoration of both natural and cultural resources; long-term protection and monitoring of these resources; coordinating access to and use of resources for purposes of practicing culture and subsistence gathering; and importantly assuring that community engagement, volunteer programming, and therefore community support are foundational to their efforts. Mahalo for your time and commitment to community based biocultural stewardship, Sincerely, Christian P. Giardina. Research Ecologist Pacific Southwest Research Station The Ka'O Calendar Newspaper P.O Box 940, Pahala, HI 9677 808-937-9965 mahalogaloha.net The Good News of Ka`u July 4, 2019 Aloha, We encourage the continuation and funding for the Kawa Dryland Forest and Coastal Revegetation Project. This program, which has involved school children, college students and other volunteers, led by the crew of the non-profit and locally based Na Mamo o Kawa, has helped to bring new awareness among the community, visitors and families connected to this remote coastal area of Hawai' i Island. As the result of the work of Na Mamo o Kawa: We hear people talking about the beautiful lei made from foliage from the Dryland Forest. We hear parents, teachers and counselors talking about their children helping to restore a native forest along the coast through planting trees. We hear visitors talking about the realization that a Dryland Forest is important to the environment and culture in Hawaii when they previously thought of rainforest and upland forests as the only native forests. It is particularly important to restore Dryland Forests of the lowlands and especially along the coast, as they are more accessible to human traffic, damage from the spread of invasive species and also development as the population grows along the shore almost everywhere in Hawaii. With increased awareness of the value of Dryland Forest and the restoration and stewardship efforts by Na Mamo o Kawa, and the people who volunteer with them, we witness a new respect for Dryland Forest. We can also imagine the forest becoming more useful to the community in a sustainable way. We hear woodworkers and canoe builders talk about the use of milo for `ama and implements, and the value of kou and kamani woods in traditional usage. The dryland 'ulei for the hoops that surround fishing nets is another example. Please help Na Marro o Kawa sustain its good works through your generous funding. Mahalo, Julia Neal Publisher & Editor The Ka`u Calendar Newspaper P.0 Box 940 Pahala, HI 9677 808-937-9965 July 5, 2019 To: 2020 Dry Forest and Coastal Revegetation Regarding: Support for Na Mamo o Kawa Grant Application for 2020 Dry Forest and Coastal Revegetation Ke aloha no, My name is Niegel Rozet and I am writing in strong support of Na Mamo o Kawa's 2020 Dry Forest and Coastal Revegetation proposal. I have had the pleasure to work with this organization thought out my personal and professional life. Currently, I work as Planner for Kua`aina Ulu `Auamo (KUA), a grassroots Non-Profit organization working towards helping Hawai`i's communities reclaim their role as stewards of their places, advancing just solutions to Hawai`i's most difficult problems. We believe empowered community stewardship efforts lead to our vision of an abundant,productive ecological system and supports community well-being. KUA has been fortunate to have Na Mamo o Kawa truly enrich our Hui Loko I`a(Fishpond Hui). By securing this funding, I am confident that we will see tangible positive changes towards healthy communities and ecosystem well-being on the island of Hawaii. I am eager to see what the future will bring for Kawa, as this Hui's deep love for their place is truly evident in their thoughtfulness, care and hard work. Mahalo for your time and consideration. A hui hou, Niegel Rozet Planner, Kua`aina Ulu `Auamo (KUA) 47-200 Waihe`e Rd CIO Key Project Kaneohe, Hi 96744 BUSINESS PLAN I. PROPOSAL Opportunity Statement: Na Mamo O Kawa(NMOK) is truly excited to submit this proposal to the County of Hawaii Department of Parks and Recreation. NMOK is a native Hawaiian non-profit made up of life-long Ka`u residents with unbreakable ties to the project area. As cultural practitioners, academics, ecologists, educators, and natural resource managers, we sincerely appreciate the opportunity to continue the stewardship of this wahi pana. The County of Hawaii purchased the project location with funds from the Public Access, Open Space, and Natural Resource Preservation Commission ("PONC")program to preserve the pristine and fragile cultural and ecological resources of Kawa. NMOK works to accomplish that goal through healthy and community-based stewardship. The Ka`u coast has long been regarded as one of the last remaining gems of wild, unadulterated coastline in Hawaii. Kawa in particular is recognized by the community as a pristine area integral to the preservation of the Ka`u coast. As one of the few areas in Ka`u that feature such a wide array of publicly accessible natural and cultural resources, the project area is of vital importance and has a significant need for a thoughtful and capable community stewardship effort. Furthermore, being that this property is the largest and among the most significant publicly owned spaces in Hawaii County, our organization has readily accepted the responsibility and duty to help preserve, manage, and protect the area's shared resources. Our members possess a deep cultural,physical and spiritual connection to Kawa and are committed to the health and care of this sacred space. This intimate relationship is the driving force behind our member's innate sense of duty to care for all the natural and cultural elements existing within this public space for the benefit of past,present, and future generations of Ka`u, the Island of Hawaii, and all of humankind. We truly appreciate that the County of Hawaii has adopted this same sense of appreciation and we look forward to our continued cooperation in accepting this shared kuleana. DEPARTMENT OF PARKS & RECREATION Page 3 As a native Hawaiian non-profit organization with strong roots to the Kawa/Hilea area, we consider NMOK to be the ideal candidate for the stewardship position. In addition, we present the following reasons that demonstrate our role as caretakers of this `aina: • NMOK successfully maintained access (entrances, roads, and trails), freshwater springs, recreational sites, cultural sites, cleaned portable chemical toliets and communicate with contractor to resolve any issues, and manage trash/waste facilities since Fall 2012. • NMOK members and collaborators include experts in Hawaiian culture, natural resource management, and ecology with extensive land stewardship experience and a lifelong commitment to aloha `aina. • NMOK successfully implements a significant number of community and student on-site activities with monthly community workdays, weekly service learning trips from the Volcano School of Arts and Science, and virtual field-trips for other local students. Other groups that participate in our on-site steward efforts include Kamehameha Schools (Kapalama and Kea`au Campuses), Hawaii Youth Conservation Corps, Hawaii Youth Challenge Academy, University of Hawaii STEM internship program, Ka`u High School, Na`alehu Elementary School, Ala Kahakai Trail Association, Kua O Ka La Hipu`upu`u Program (Miloli`i), and others. • Regardless of past disagreements among stakeholders, government agencies and lineal descendants of the project area, NMOK has successfully communicated with relevant parties in a positive and collaborative manner. NMOK strives to rise above such disputes to ensure the focus remains on stewardship rather than conflict. Examples of this include the restoration of the Kawa springs and management of Ke`ekd heiau. • NMOK members and affiliates possess relevant academic and cultural backgrounds —including an abundance of knowledge in the areas of history, land stewardship, traditional practices, archaeology and local culture such as mele, oli, `olelo no`eau, pule, and mo`olelo. DEPARTMENT OF PARKS & RECREATION Page 4 • NMOK engages interested learners of all ages in many facets of our work to malama Kawa. • NMOK works with land planners and other land-use experts to create baseline mapping, management plans, creating and fostering sustainable community partnerships. • NMOK is part of the E Ala Pu network linking community-driven stewardship efforts across Hawaii to increase capacity in managing local biocultural heritage. NMOK has participated in the Hui Malama Loko I`a Conference in Hilo, Hawaii, Lanai, and Molokai for the past three years. NMOK was fortunate to host the Hui Loko gathering this year at Kawa in partnership with KUA, The Nature Conservancy, and Hawaii Wildlife Fund. • NMOK continues to build partnerships and create new relationships while fortifying and enriching existing ones. NMOK supporters and collaborators include the Edith Kanaka`ole Foundation, The Nature Conservancy, Hawaii Wildlife Fund, Ala Kahakai Trail Association, Volcano School of Arts and Sciences, Na`alehu Elementary School, The Ka`u Calendar, Kalani Hale and Pa`a Pono (Miloli`i), Conservation International, KUA —Hui Malama Loko I`a Network, University of Hawaii, and the U.S. Forest Service. • NMOK participates and seeks council from the Ka`u Advisory Council to manage Kawa in a culturally appropriate manner. The Ka`u Advisory Council is made of Ka`u kdpuna, lineal descendents, `aina kuleana land holders, community leaders, and others. DEPARTMENT OF PARKS & RECREATION Page 5 Long-Range Vision The long-range vision of NMOK is to rehabilitate, preserve,protect, and utilize the natural and cultural resources of the project area in a manner consistent with traditional practices that occurred there throughout Hawaiian history. Through the implementation of the plans included in the project description, as well as future developed plans, we will restore the freshwater spring, near-shore marine fishery, loko i`a, heiau, ahu, salt pans, flora and fauna, and as many other resources as possible in order to develop a sustainable geographic area. The potential for the project area to provide benefits to the community in the form of sustenance, spiritual growth, cultural immersion, and recreation will contribute to the eventual self-sufficiency of the project. It is the goal of NMOK to minimize the need for external funding sources by producing revenue in a creative, sustainable, and culturally appropriate manner. Revenue production will appropriately utilize the very same resources that flourish because of NMOK's stewardship. While potential economic drivers are components of our long-term vision (i.e. beyond the scope of this particular proposal), we believe the PONC Commission understands and appreciate that this property has vast potential to benefit the community that cares for it. Examples may include a well- stocked and functional fishpond, healthy and vibrant native dryland and coastal vegetation providing a source of viable native seeds and materials, seedlings to support other re-forestation efforts around the island, and traditional salt production. Although the economic potential of the project properties is boundless, the economic potentail of our beloved wahi kupuna will never overshadow the sacred relationship of people to the land. These actions will (1) fully comply with commercial law and approved land-uses on PONC purchased property, (2)remain consistent with cultural values, and (3) be based on scientifically supported best practices. As has been proven through time-tested traditional Hawaiian values, we believe the more effort we give to rehabilitating this wahi pana, the more it will care for and hanai the people of Ka`u in return. DEPARTMENT OF PARKS & RECREATION Page 6 IL PROJECT DESCRIPTION A. Project Location: Kawa, Hilea Iki, Hilea Nui, and Ka`alaiki, Ka`u District, TMKs: 3-9-5-16:006 and 025, 3-9-5-17:005 and 007 B. Number of Persons Who Will Benefit: This project will directly benefit hundreds of people for the duration of this grant cycle. Further, the work in this wahi pana has an infinite potential to beneficially impact all current and future Ka`u residents who depend on the vitality and preservation of the natural and cultural resources of Kawa. NMOK's stewardship will also benefit visitors from throughout Hawaii and abroad who seek to experience the majesty and wonder of this indispensable wahi pana. C. Project Description: The Kawa Stewardship Project is an ongoing collaborative volunteer effort initiated by NMOK members. Although project objectives vary in scope and duration, the current project cycle for the purposes of this application is July 1, 2010 through June 30, 2021. The table below identifies our objectives and timelines,persons responsible, and the consultants for each objective: Objective Timeline Agency Consultants/Collaborators Responsible Execute Dryland and July 2020 - June NMOK -George Akau, Auwahi Wind Coastal Rehabilitation 2021 Farm Lead Biologist -Baron Horiuchi, USFWS Horticultural i st -John Replogle, Community Member, Conservation practitioner -Ron Terry, Ph.D. -Patrick Hart, Ph.D -Ka`u Advisory Council -Hawaii Island Seed Bank -Jill Wagner, Hawaii Island Seed DEPARTMENT OF PARKS & RECREATION Page 7 Bank Horticultural i st -Cultural Practitioners Continue to Develop July 2020 - June NMOK -Ka`u Advisory Council Cultural Site Monitoring 2021 -Lineal Descendants Plan -Burial Councils -Nohea Ka`awa, Community Member, Cultural Practitioner -Matthew Clark M.A. -Robert Rechtman Ph.D. -Keoni Fox, lineal descendent and cultural practitioner -Edith Kanaka`ole Foundation -Keone Kalawe, heiau architect -Kekuhi Kanaka`ole, Halau Ohi`a Kumu -Palikapu Dedman, Native Hawaiian Burial Expert -Francis Palani Sinenci, Expert Native Hawaiian Hale Builder Maintain Access, Portable On-Going NMOK -County of Hawaii Parks & Toliets, and Safety of Recreation Division Property -Pacific Pumping and Portables -Community Members -Local Businesses Execute Kawa Spring On-Going NMOK -Hawaii Wildlife Fund Preservation Plan -Richard Mackenzie, USFS Stream Ecologist -The Nature Conservancy -John Replogle, Community Member, Conservation practitioner DEPARTMENT OF PARKS & RECREATION Page 8 -Ka`u Adivosry Council -Cultural Practitioners Implement Wildlife July 2019 —June -Mac Poepoe, Native Hawaiian Monitoring Program 2020 Fishing Expert, Hui Malama Mo`omomi -Kehau Springer, Coastal Community Capacity Development Advisor, Conservation International -George Akau, Aiwohi Wind Farms Lead Biologist -Lauren Kurpita, Volcanos National Park Hawksbill Turtle Recovery Project Coordinator -Chrisitian Giardina, U.S. Forest Service Forest Ecologist -Ron Terry, Ph.D. -Patrick Hart, Ph.D -The Nature Conservancy -John Replogle, Community Member, Conservation practitioner The table below lists the multiple actions required to accomplish the above stated objectives: Execute Native Dryland Execute the Native Dryland and Coastal Rehabilitation Plan and Coastal utilizing existing biological surveys, archaeological maps, Rehabilitation and continue to consult with expert ecologists, cultural practitioners and stakeholders. Identify, obtain, and propagate Native flora. Prioritize seed from the project area, if species unavailable source seed DEPARTMENT OF PARKS & RECREATION Page 9 from adjacent sites in Ka`u. • Work with Jill Wagner and Hawaii Island Seed Bank to collect, store, and propage seed from the project area and from other sites in Ka`u to outplant in designated restoration plots throughout the property. Plant, monitor, and post signage around Native flora at the entrances and along the road/trails in areas cleared of invasive plants, and in the coastal erosion control zones. Involve local schools, Volcano School of Science and Arts and Sciences, Pahala Elementar and Ka`u High School, Na`alehu Elementray School, and Kua o Ka La Miloli`i Hipu`upu`u program to remove non-native vegetation, collect native seed, nurse native plants, outplant, and monitor restoration site health. • Create a map that illustrates the designated restoration areas, and out plants,parent stocks species, and volunteer plants within those restoration sites. Continue to Develop • Finalize the Cultural Site Monitoring Plan utilizing existing Cultural Site Monitoring archaeological surveys and consultation with The Ka`u Plan Advisory Council, lineal descendants, cultural practitioners, expert archaeologists, and stakeholders. Finalize and implement Cultural Site Monitoring Plan. • Conduct Lonoikamakahiki rain ceremonies with community members, lineal descendants, and cultural practitioners. Draft plan to construct traditional Hawaiian hale on site including location, dimensions, sourcing material, and consult with and contract Francis Palani, certified hale builder. Maintain Access, • Update and service security equipment and supplies Portable Chemical Contract qualified local maintenance services Toliets, and Safety of Contract protable chemical toliet(s) and station at the end of DEPARTMENT OF PARKS & RECREATION Property the gravel;provide more accessible restroom facilities to the public. Ensure security and sanitation of property Maintain access points, trails, roads, and recreational areas Report any illegal activity or other legal violations to authorities Execute Freshwater . Finalize Freshwater Spring Preservation Plan through Spring Preservation Plan consultation with wetland ecology experts, cultural practitioners and hydrologists. Finalize and execute Freshwater Spring Preservation Plan. • Out-plant native plants along the banks of the springs to control for erosion. Measure spring discharge and monitor water quality/salinity. Monitor native aquatic resources. Continue to Develop • Develop wildlife monitoring protocol including but not Wildlife Monitoring limited to the following: identification and protection of Program green sea and hawksbill turtle nesting areas, documentation of monk sea citations, Hawaiian hoary bat abundances and seasonality, shore bird abundance and seasonality, etc. • Continue to work with Lauren Kurpita, Volcanos National Park Hawksbill Turtle Recovery Project Coordinator to identify and mark Hawaiian Hawksbill Turtle nests at Kawa. NMOK was able to identify one nest this year and work with who Lauren to marked it and assisted hatchlings reach the ocean. Develop a coastal and nearshore marine fishery and coastal monitoring program that accounts for baseline counts of species populations to detemine abundance, and spawning periods in the Kawa area. Develop and implement pest management protocol to DEPARTMENT OF PARKS & RECREATION Page 11 control for invasive rodents, ungulates, and cats. The primary method to conduct pest management will be trapping. D. OTHER PROJECTS: There is currently one other organization officially conducting a project at Kawa: The Hawaii Wildlife Fund("HWF"). HWF is conducting a multi-year invasive species removal project limited to Ka`alaiki Fishpond estuary. In addition, Hawaii Wildlife Fund also performs beach cleans ups on the coastal portions of the property. NMOK has worked with HWF for the duration of their project, and greatly appreciates HWF's shared interest in preserving the resources of this very special area. HWF's current project will eventually have a positive and synergetic impact on the execution of this proposal. E. MANAGEMENT PLAN - Surveys or Assessment Studies: In 2017, after receiving substantial input from NMOK members and other Ka`u residents, the County of Hawaii approved the Kawa Resource Management Plant(County Management Plant). The County of Hawaii contracted the planning firm Townscape, LLC to develop a Management Plan for Kawa. NMOK was pleased to host some of the planners from Townscape, LLC at the site of the project. During site visits, NMOK directors shared a collective vision for the future stewardship and preservation of the natural and cultural resources at Kawa. NMOK has attended public meetings to discuss the Kawa Draft Resources Management Plan drafted, and has reviewed the document in detail before being finalized. NMOK is proud to have contributed to the development of the Count Management Plan and has adopted it as one of its guiding documents for the planning and implementation of our project activities. NMOK activities currently coincide with the three following stewardship strategies identified in the County Management Plan: (1) maintaining a sense of place; (2) minimizing human impacts; and (3) vegetation management. DEPARTMENT OF PARKS & RECREATION Page 12 There are existing surveys and assessments related to the project area. Both a biological and an archaeological survey have been conducted for the natural and cultural resources located within the Kawa. Rechtman Consulting, LLC prepared the Archaeological Reconnaissance Survey of the County of Hawaii Kawd Property in 2013. The information pertaining to locations and categorization of archaeological features of varying sensitivity is crucial in guiding the planning and execution of this project. NMOK communicates with the author of the survey, Robert B. Rechtman, Ph.D., and Matthew Clark, M.A., who offer guidance in matters pertaining to monitoring and stewardship of the cultural and historic treasures of Kawa. Geometrician Associates LLC's biological survey is entitled Flora and Fauna Survey Lands of Kdwd Ka`u, Island of Hawai`i (2014). This document guides NMOK's planning efforts with regard to native re-vegetation and monitoring of rare or exceptional individual species found on the property. NMOK is fortunate to work with the Geometrician Principal, Ron Terry, Ph.D. and his associate, Patrick Hart, Ph.D. during field operations and data collection. NMOK continues to communicate with these two esteemed ecological experts in the development of our group actions relating to the preservation and conservation of native flora and fauna. NMOK is thankful for these documents and consult directly with their authors in order to fulfill our mission and the objectives specific to this proposal. DEPARTMENT OF PARKS & RECREATION Page 13 DEPARTMENT OF PARKS & RECREATION AUPUNI CENTER 101 PAUAHI STREET, SUITE 6 HILO, HI 96720 TELEPHONE: (808) 961-8311 POMC STEWARDsHip GRANT . TEST A. NAME AND ADDRESS OF ORGANIZATION: National Parks Arts Foundation - non-profit-501c3 101 W. San Francisco St. Santa Fe, NM 87501 B. REQUIRED DOCUMENTS: Non-profit (501(c)(3), IRS letter of determination Copy of organization bylaws and mission statement DCCA Certificate of Vendor Compliance C. PERSON TO CONTACT: Tanya Ortega PHONE -Work: 505-500-2582_; Email: Founder@nationalparksartsfoundation.org D. PROJECT PERIOD: Jan. 1,2020 through Dec. 31, 20202 E. PROJECT AREA: PONC at Ka`fi acres at awa acres at ahua Olohu the Maahii Grounds between N lehu and Ho ' o and acres along the ahuu Coas t. AKA PONC DEPARTMENT OF PARKS &RECREATION Page 1 F. PROJECT COST Applicant share:$20,000+ Other resources: $ 15,000 Amount requested: $35000 Total Project Cost: $75,000 G. CERTIFICATION: The applicant certifies that the information contained in this application is true and correct to the best of his/her knowledge. NAME OF AUTHORIZED OFFICIAL: Tanya Ortega TITLE OF AUTHORIZED OFFICIAL: NPAF President SIGNED: �� �� DATE: 08/30/19 DEPARTMENT OF PARKS &RECREATION Page 2 BUSINESS PLAN I. PROPOSAL (Detailed plan can be attached to application): The purpose of Hawaii Parks and Recreation, Ka'u Artist in Residence Program in cooperation with Parks & Recreation (PP&R) is to provide a worldwide audience the opportunity to view the importance of culture, preservation and stewardship of these specific Ka'u lands so that the public, will have a palpable vision of connecting with the land and have a common understanding of: The stewardship needs to be accomplished to meet the vision, mission, and goals of the parks. The importance of the Hawaiian Culture that will always be attached to these lands.How success of Hawaii Parks and Recreation, Ka'u Artist in Residence Program is measured.The 1-year business plan will include updated Business Action Plan (BAP), which shows the relationship of the park's strategic plan to the program's goals. The BAP discusses the tactical approach to meeting prioritized goals, including what actions will be taken, expected results, how results will be measured, and needed resources. It will be used throughout the year by NPAF to track progress toward stated goals. II. PROJECT DESCRIPTION A. Location of Project: PONC Protected Lands B. Number of Persons Who Will Benefit: millions C. Project Description (Give a brief description of the work that will be done with the funds requested, including a timeframe and activities to accomplish stated purpose. Additional pages may be attached): The purpose of this, the Hawaii Parks and Recreation, Ka'u Artist in Residence is to steward and preserve these protected lands by reaching millions through the art of film. Specifically, the famous filmaker, Harun Mehmedinovic, will be invited as the Artist in Residence to record the lands, specifically the night sky. As a culturally significant lands, he will also be interviewing those with heritage interest in the land for legacy preservation. We plan to invite him to Hawaii every season of 2020 in order to convey the fuller experience of the lands. DEPARTMENT OF PARKS &RECREATION Page 4 III. PERMITS/APPROVALS REQUIRED A. Environmental Assessments (EA's): TBD B. Special Management Area (SMA) Permit: TBD C. Other: TBD DEPARTMENT OF PARKS &RECREATION Page 5 IV. PROJECT BUDGET BUDGET DETAILS PROJECT APPLICANT OTHER AMOUNT BUDGET SHARE RESOURCES REQUESTED TOTAL $35,000 $359000 $20,000 $209000 $15,000 $159000 Total $ $ $ $ 65,000 DEPARTMENT OF PARKS &RECREATION Page 6 V. APPLICANT INFORMATION A. Brief history of the applicant organization. Include the date of incorporation as a non-profit National Parks Arts Foundation (NPAF)was created to support National Parks, National Monuments, World heritage Sites and other parks and lands preservation,educational, cultural and other missions, through the arts. NPAF works in cooperation with these parks to achieve their goals through their programs through Artist in Residence, Educational, Stewardship programs, exhibitions and traveling events for the public. The program's broad public reach is millions yearly and we have over 100 programs. B. Main source(s) of financial support: Public & Private Donations, Federal, State & County C. Please list prior projects successfully completed: 1. Hawaii Volcanoes National Park Artists in Residence 2. Haleakala National Park Artists in Residence 3. Gettysburg National Military Park Artists in Residence DEPARTMENT OF PARKS &RECREATION Page 7 D. Please initial below that the applicant understands the following documents shall be required if awarded stewardship grant funds: _TO Certificate of insurance shall be required with County of Hawai'i named as additional insured. _TO_Organization shall provide annual report which shall include accomplishments, financial statements including but not limited to report of grant expenditures, and status of overall project. DEPARTMENT OF PARKS &RECREATION Page 8 National Parks Arts Foundation, Inc. EIN 46-2408253 NATIONAL PARKS ARTS FOUNDATION BYLAWS ARTICLE I: IDENTIFICATION 1.1 NAME. This corporation shall be known as the National Parks Arts Foundation, hereafter"the corporation." 1.2 Registered Office The registered office and the registered agent of the corporation are those set forth in the organization's Articles of Incorporation. That office and agent may be changed from time to time by the Board of Directors. 1.2 PURPOSE. The general purpose of the corporation shall be the promotion of art projects and arts programming for the benefit of the public in National Parks,National Monuments, and National Recreation Areas and other public parks ("National Parks"). To that end, it shall be the purposes of this corporation: A. To foster artist-in-residence projects, art workshops, and art educational programing in a variety of artistic fields in the National Parks; and B. To work in cooperation with the National Parks Service to benefit the visiting public in the National Parks through the creation and donation of artworks celebrating the natural environment to the National Park Service; and C. To work in cooperation with the National Parks Service to benefit the visiting public through the presentation of exhibitions of art works in the National Parks and creation of related publications. ARTICLE II: MEMBERSHIP Section 1 Members. The Corporation shall have no members. ARTICLE III: BOARD OF DIRECTORS Section 1 Number of Directors and Terms. The board of directors shall be comprised of no less than three(3) and no more than five(5) individuals who shall be elected by the directors. Except as otherwise provided in these Bylaws, each director shall hold office for a three-year term and until his or her successor is elected and duly qualified. Newly created directorships may be filled by majority vote of the directors for a term of office continuing only until the next annual meeting of the directors. Section 2 Powers of Directors. The board of directors shall supervise the business and affairs of the Corporation. Without limiting the generality of the foregoing, the board of directors shall have the power to conduct and manage the affairs and business of the 1 National Parks Arts Foundation, Inc. EIN 46-2408253 Corporation, and to make all major policy decisions as well as such rules and regulations consistent with law, with the Articles of Incorporation or with the By-Laws. Section 3 Vacancies. Any vacancy or vacancies on the board of the directors resulting from the death, incapacity, resignation, expiration of the term of office, removal or otherwise, may be filled by majority vote of the remaining directors then in office. A director so elected to fill a vacancy shall be elected for the unexpired term of his/her predecessor in office or until his/her successor has been chosen at the next annual meeting or at a special meeting of directors called for that purpose, with such vote to fill required by a majority, but not less than a quorum of the remaining directors. Section 4 Removal/Resignation. A director may be removed from the board with or without cause by the vote of a majority of the directors then serving at a board meeting called expressly for that purpose. A director may resign his/her position by tendering written notice to the board of directors, which shall take effect immediately without acceptance. Section 5 Vote. Each director shall be entitled to one vote and one vote only at any and all meetings of directors on each matter submitted to a director's vote. Voting by proxy may be permitted at any director's meeting except as specifically provided for by these By-Laws or the Articles. Section 6 Directors as Consultants. Directors are eligible to be consultants and/or employees of the Corporation and receive fair and adequate compensation for their services as such. Payment for such services shall not be deemed inconsistent with Section 3.7 and any and all conflict of interest policies adopted by the board of directors. Section 7 Qualifications. No officer other than the chairman need be a director. Two or more offices may be held by the same person. The secretary shall be a resident of New Mexico unless a resident agent shall have been appointed pursuant to New Mexico law. ARTICLE IV: OFFICERS Section I Officers. There shall be a President, Vice President, Secretary and Treasurer of the board of directors elected by the directors by a majority vote at each annual meeting of the board at the first and succeeding annual meetings of the board. The President shall preside at all meetings of the board of directors and perform such duties as may be directed by the board. The other officers of the board shall perform the duties normally performed by such officers. Section 2 Election. The board of directors shall elect all officers of the Corporation from the Board of Directors for terms of two (2) years, or until their successors are elected and qualified. 2 National Parks Arts Foundation, Inc. EIN 46-2408253 Section 3 Removal. An officer may be removed from office for cause, by the vote of a majority of the Directors then serving. Section 4 Vacancies. A vacancy in any office because of death, resignation, removal, disqualification or otherwise shall be filled by the board of directors. The voting procedure to fill the vacancy in any office shall be the same as to fill the vacancy of a directorship as stated in Section 3 of Article III of these By-Laws. Section 5 The President. The President shall be the principal executive officer of the Corporation and shall supervise and control all of the business affairs of the Corporation, and his/her duties and responsibilities shall include, but not be limited to, presiding at meetings of the board and shall also have such other powers and duties as customarily belong to the office or as may be designated from time to time by the board of directors. Section 6 Vice President. The Vice President shall, in the absence of the President, perform the duties of the President and other such duties as from time to time may be assigned to him or her by the President of the Board of Directors. Section 7 Secretary. The Secretary shall keep a record of the minutes of the proceedings of the meetings of the Board of Directors and shall give notice as required in these By-Laws of all such meetings. He/She shall perform all duties as may be from time to time assigned to him/her by the President or the board of directors. Section 8 Treasurer. The Treasurer shall be the chief financial officer of the corporation. The treasurer shall also have such powers as may be designated from time to time by the board of directors. Section 9 Other. Any two or more offices may be held by the same persons as may be allowed by the laws of the State of New Mexico. ARTICLE V MEETINGS Section 1 Annual and Regular Meeting The Annual Meeting shall be held within six months of the fiscal year end at such time and at such place within the State of New Mexico as may be designated in the notice of such meeting to be determined and issued by the concurrences of the President and Secretary, for the election of directors and officers, if necessary, and for the transaction of such other business as may properly come before the directors at that time; Regular meetings may be held at such times the directors may fix. The Board of Directors may provide by resolution for the holding of such additional regular meetings as it may deem proper each without other notice than such standing resolution itself. Attendance of directors at any meeting shall constitute a waiver of notice of such meeting except where a director attends a meeting for the express purpose of objecting to the transaction of any business because the meeting is not lawfully called or conveyed. 3 National Parks Arts Foundation, Inc. EIN 46-2408253 Section 2 Special Meetings. Special meetings of the board of directors may be called by the President or by the majority of the board of directors. Such meetings shall be held at such time and at such place as may be designated in the notice of such meeting. No business shall be transacted at a special meeting except as stated in the notice to the directors unless by the unanimous consent of all directors entitled to vote. Section 3 Notice of Special Meeting Such special meetings shall be held upon written notice at the direction of the President or the Secretary, delivered to the directors at their residences or usual places of business not less than five (5) days before the day of the meeting specifying the place, day, hour, and general purpose of such meeting. Section 4 Quorum. A majority of the current number of directors in office shall constitute a quorum. If a quorum is present, a majority of the directors present may take any action on behalf of the board except to the extent that a larger number is required by law, the articles of organization or these bylaws. Section 5 Adjournment. In the absence of a quorum at any meeting of the board of directors, the majority of the directors present may adjourn the meeting from time to time until the time fixed for the next regular meeting of the board. Section 6 Telephone Conferences. Any one or more members of the board of Directors or a committee may participate in a meeting of such board of directors or committee by means of a conference telephone or similar communications equipment allowing all persons participating in the meeting to hear each other at the same time. Participation by such means will constitute presence in person at the meeting. Section. 7 Written Consents. Any action required to be taken by the board of directors may be taken without a meeting, if all the members of the board shall individually or collectively consent in writing, including facsimile, to such action. Such written consents shall be filed with the minutes of the proceedings of the board. Such action by written consent shall have the same force and effect as a unanimous vote of the directors. Section 8 Manifestation of Dissent. A director who is present at a meeting of the board of directors at which action on any corporate matter is taken will be presumed to have assented in the action taken unless the director's dissent will be entered in the minutes of the meeting, or unless the director will file a written dissent to such action with the person acting as the secretary of the meeting before the adjournment thereof, or will forward such dissent by registered mail to the Secretary of the corporation within two days after the adjournment of the meeting. Such right to dissent will not apply to a director who voted in favor of such action. ARTICLE VI COMMITTEES 4 National Parks Arts Foundation, Inc. EIN 46-2408253 Section 1 Committees. The board of directors, by resolution adopted by a majority of the board of directors, may designate an executive committee and one or more other committees of two or more board members each with such power as may be legally delegated by the board. In all cases such committees shall act as a board regularly convened by a majority and may adopt such rules and regulations for the conduct of the corporation as may be deemed proper and not inconsistent with these Bylaws and the Articles of Incorporation and the law of the State of New Mexico. ARTICLE VII Contracts, Loans, Checks and Deposits Section 1 Authorization of Officers. The board of directors may authorize any officer(s) or agent(s) to enter into any contract or execute and deliver any instrument in the name of and on behalf of the corporation, and such authority may be general or confined to specific instances. Such authorization must be in writing. Section 2 Loans.No loans shall be contracted on behalf of the corporation and no evidences of indebtedness shall be issued in its name unless authorized by resolution of the board of directors. Such authority may be general or confined to specific instances. Section 3 Checks. All check, drafts, or other orders for the payment of money or other evidence of indebtedness issued in the name of the corporation shall be signed by such officer or officers, agent or agents, as are prescribed by these Bylaws or as shall be from time to time determined by resolution of the board of directors. Section 4 Deposit of Funds. All funds of the Corporation shall be deposited from time to time to the credit of the Corporation in such banks, trust companies or other depositories as the Board of Directors may select. ARTICLE VI Fiscal Year Section 1 Fiscal Year The fiscal year of the Corporation shall begin on the 1st day of January of each year and end on the 31 st day of December of each year. ARTICLE IX Amendments Section 1 Amendments. The board of directors may add to, amend or repeal these Bylaws or the Articles of Incorporation by affirmative vote of a two-thirds (2/3) majority of all directors,provided the notice of such meeting states the proposed amendment, alteration or repeal. 5 National Parks Arts Foundation, Inc. EIN 46-2408253 ARTICLE X Other Section 1 Indemnification. The Corporation, to the maximum extent permitted by law and except as otherwise modified by contract between the corporation and any employee, shall indemnify and hold harmless each person who may serve or who served at any time as a director or officer of the corporation, or in a similar capacity with, another organization who was or is made a party or is threatened to be made a party to or is involved in any action, suit, or proceeding, whether civil, criminal, administrative, or investigative (hereinafter, a "proceeding, whether the basis of such proceeding is alleged action or inaction in an official capacity as a director, officer,partner, trustee, employee, or agent or in any other capacity while serving as a director, officer,partner, trustee, employee, or agent, shall be indemnified and held harmless by the corporation to the fullest extent authorized by the New Mexico Nonprofit Corporation Act as the same exists or may hereafter be amended (but, in the case of any such amendment, only to the extent that such amendment permits the Corporation to provide broader indemnification rights than said law permitted the Corporation to provide prior to such amendment), against all expense, liability, and loss (including attorneys' fees,judgments, fines, taxes, or penalties and amounts paid or to be paid in settlement)reasonably incurred or suffered by such person in connection therewith and such indemnification shall continue as to a person who has ceased to be a director or officer and shall inure to the benefit of his or her heirs, executors, and administrators;provided, however, that the Corporation shall indemnify any such person seeking indemnification in connection with a proceeding (or a part thereof) initiated by such person only if such proceeding (or part thereof) was authorized by the board of directors of the Corporation. The right to indemnification conferred in this Article shall be a contract right and shall include the right to be paid by the Corporation the expenses incurred in defending any criminal or civil action or proceeding, in advance of the final disposition of such action or proceeding; provided, however, that, if the New Mexico Nonprofit Corporation Act requires, the payment of such expenses incurred by a director or officer in his or her capacity as a director or officer of the Corporation (and not in any other capacity in which service was or is rendered by such person while a director or officer, including, without limitation, service to employee benefit plans or trusts) in advance of the final disposition of a proceeding, shall be made only upon delivery to the Corporation of an undertaking, by or on behalf of such director or officer, to repay all amounts so advanced if it shall ultimately be determined that such director or officer is not entitled to be indemnified under this Article, under the New Mexico Nonprofit Corporation Act or otherwise. The Corporation may, by action of its board of directors,provide indemnification and advance expenses to employees and agents of the Corporation and others permitted to be indemnified by the New Mexico Nonprofit Corporation Act with the same scope and effect as the foregoing indemnification and advancement of expenses of directors and officers. 6 National Parks Arts Foundation, Inc. EIN 46-2408253 Where indemnification hereunder requires authorization or approval by the corporation, such authorization or approval shall be conclusively deemed to have been obtained, and in any case where a director of the corporation approves the payment of indemnification such director shall be wholly protected if: (i) The payment has been approved or ratified(1)by a majority vote of a quorum of the directors consisting of persons who are not at that time parties to the proceeding or(2) by a majority vote of a committee of two or more directors who are not at that time parties to the proceeding and are selected for this purpose by the full board; or (ii) The action is taken in reliance upon the opinion of independent legal counsel (who may be counsel to the corporation) appointed for the purpose by vote of the directors or in the manner specific in clauses (1) or(2) of subparagraph(i); or (iii)The payment is approved by a court of competent jurisdiction; or (iv)The directors have otherwise acted in accordance with the standard of conduct prescribed by New Mexico law. If a valid claim pursuant to the above provisions of this Article is not paid in full by the Corporation within ninety (90) days after a written claim has been received by the Corporation, the claimant may at any time thereafter bring suit against the Corporation to recover the unpaid amount of the claim, and if successful in whole or in part, the claimant shall be entitled to be paid the expense of prosecuting such claim. It shall be a defense to any such action (other than an action brought to enforce a claim for expenses incurred in defending any proceeding in advance of its final disposition where the required undertaking, if any is required, has been tendered to the Corporation) that the claimant has not met the standards of conduct which make it permissible under the New Mexico Nonprofit Corporation Act for the Corporation to indemnify the claimant for the amount claimed, but the burden of proving such defense shall be on the Corporation. Neither the failure of the Corporation (including its board of directors, independent legal counsel, or its members) to have made a determination prior to the commencement of such action that indemnification of the claimant is proper in the circumstances because he or she has met the applicable standard of conduct set forth in the New Mexico Nonprofit Corporation Act, nor an actual determination by the Corporation(including its Board of Directors, independent legal counsel, or its members) that the claimant has not met such applicable standard of conduct, shall be a defense to the action or create a presumption that the claimant has not met the applicable standard of conduct. The right to indemnification and the payment of expenses incurred in defending a proceeding in advance of its final disposition conferred in this Article shall not be exclusive of any other right which any person may have or hereafter acquire under any statute,provision of the Corporation's Articles of Incorporation, Bylaws, agreement, vote of members or disinterested directors, or otherwise. 7 National Parks Arts Foundation, Inc. EIN 46-2408253 The Corporation may maintain insurance, at its expense, or provide alternative financial arrangements including but not limited to providing a trust, letter of credit, or self- insurance to protect itself and any director, officer,partner, trustee, employee, or agent of the Corporation or another corporation,partnership,joint venture, trust, or other incorporated or unincorporated enterprise (including an employee benefit plan or trust) against any such expense, liability, or loss, whether or not the Corporation would have the power to indemnify such person against such expense, liability, or loss under the New Mexico Nonprofit Corporation Act. Section 2. Conflicts of Interest. Board members must act in good faith and in a manner reasonably believed to be in the best interest of the corporation. This duty involves placing the organization's interests above a board member's own interests. In addition, this duty prohibits a board member from appropriating himself or herself the benefit and advantage of a business opportunity intended for, and extended to the National Parks Arts Foundation. As used herein, a conflict of interest transaction is a transaction involving the Corporation in which a director has a direct or indirect interest. A conflict of interest transaction shall not be voidable by the Corporation solely due to a director's direct or indirect interest in the transaction provided that the material facts of the transaction and the director's interest are disclosed to the board of directors and the board of directors authorizes, approves, and/or ratifies the transaction as herein provided. For purposes of the foregoing, and subject to the following sentence, a conflict of interest transaction is authorized, approved, or ratified if it receives the affirmative vote of a simple majority of the Disinterested Directors (as herein defined)present at a meeting of the board of directors at which a quorum is present. For purposes of the foregoing, a director has an indirect interest in a transaction if he or she, or any "immediate family member" (as hereafter defined) of the director: (i) has a more than 10% ownership interest or other material financial interest in any entity that is a party to the transaction; (ii) is a director, officer, employee, or trustee of any entity that is a party to the transaction; and/or(iii) is authorized to act for and on behalf of, singly or jointly, any entity that is a party to the transaction. As used herein, "Disinterested Director"means a director who does not have a direct interest or indirect interest in a transaction involving the Corporation; and"immediate family member" means a spouse, natural or adoptive parent, child or sibling; stepparent, stepchild, stepbrother, or stepsister; father-in-law, mother-in-law, son-in-law, daughter-in-law, brother-in-law, or sister-in-law; grandparent or grandchild; and spouse of a grandparent or grandchild. Section 3. Prohibitions No part of the net earnings of the corporation shall inure to the benefit of, or be distributable to its members, trustees, officers, or other private persons, except that the corporation shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Article Third hereof. No substantial part of the activities of the corporation shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the corporation shall not participate in, or intervene in (including the publishing or 8 National Parks Arts Foundation, Inc. EIN 46-2408253 distribution of statements) any political campaign on behalf of or in opposition to any candidate for public office. Notwithstanding any other provision of these articles, this corporation shall not, except to an insubstantial degree, engage in any activities or exercise any powers that are not in furtherance of the purposes of this corporation." Approved by the unanimous consent of the Board of Directors, with an effective date of 4/15/2013. President and Treasurer Tanya Ortega 101 West San Francisco St. Santa Fe,NM 87501-2111 9 DEPARTMENT OF PARKS&RECREATION AUPUNI CENTER 101 PAUAHI STREET, SUITE 6 HILO,HI 96720 TELEPHONE: (808) 961-8311 NNIF PONC STEWARDSHI 11 GRANT REQUEST I. NAME AND ADDRESS OF ORGANIZATION: P6haha I Ka Lam P.O. Box 412 Kurtistown,HI 96760 pohahaikalanikgmail.com IL REQUIRED DOCUMENTS: X Non-profit(501(c)(3),IRS letter of determination X Copy of organization bylaws and mission statement X_DCCA Certificate of Vendor Compliance III. PERSON TO CONTACT: Jesse K. Potter,Executive Director PHONE - - Work/Mobile: (808) 936-9610 IV. PROJECT PERIOD: January 1, 2020 to December 31, 2020 (PONC program aimed for start date) or TBD based on award date. V. PROJECT AREA: Hamakua District, Waipi`o Valley Lookout TMK: 4-8-04:06 1.804 acres DEPARTMENT OF PARKS & RECREATION Page 1 VI. PROJECT COST Applicant share: $ 22,600(In-Kind Services) Other resources: 12,25 Amount requested: 70,000 Total Project Cost: 104,85 VII. CERTIFICATION: The applicant certifies that the information contained in this application is true and correct to the best of his/her knowledge. NAME OF AUTHORIZED OFFICIAL: Jesse K. Potter TITLE OF AUTHORIZED OFFICIAL: Executive Director, P6haha I Ka Lani SIGNED: K /06tt& , DATE: 8/30/2019 ................................................................................................................................ For Office of Management Use Only DATE RECEIVED: APPROVED Amount: $ Comment: DENIED Reason(s) DEFERRED Reason (s) SIGNED: DATE: Managing Director DEPARTMENT OF PARKS& RECREATION Page 2 TABLE OF CONTENTS ■ IRS Determination Letter ■ ByLaws & Mission Statement ■ Certificate of Vendor Compliance I. PROPOSAL A. Project Summary II. PROJECT DESCRIPTION A. Location of Project B. Number of persons who will benefit C. Project Description i. Goal ii. Objectives iii. Outcomes iv. Objective Workplan III. PERMITS/APPROVAL REQUIRED A. Environmental Assessment B. Special Management Area Permit C. Other IV. PROJECT BUDGET A. Budget Summary B. Budget Narrative i. Revenue ii. Expenses V. APPLICANT INFORMATION A. Brief History B. Main Sources of Support C. Prior Projects Completed D. Required Documents if Awarded VI. APPENDIX#1 —PROPERTY & PROJECT BACKGROUND A. Property Background B. Stewardship Background of Pohaha I Ka Lani i. Overview ii. Long-Range Vision iii. Stewardship Alignment iv. Challenges v. Application &Award Timelines • Pohaha I Ka Lani PONC Application History Table VII. APPENDIX#2 —VISUAL HISTORY OF POHAHA I KA LANI STEWARDSHIP A. 2016 B. 2017 C. 2018 VIII. APPENDIX#3 —LETTERS OF SUPPORT DEPARTMENT OF PARKS & RECREATION Page 3 INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY O. BOX 2508 CINCINNATI, OH 45201 Employer Identification Number: Date: l MAR 0 11-1 80-0380686 4l V DLN: 600021013 . POHAHA I KA LANI Contact Person: PO BOX 106 RACHEL M LEIFHEIT ID# 31617 HONOKAA, HI 96727 Contact Telephone Number: (877) 829-5500 Accounting Period Ending: December 31 Public Charity status: 170 (b) (1) (A) (vi) Form 990 Required: Yes Effective Date of Exemption: February 17, 2009 Contribution Deductibility: Yes Addendum Applies: No Dear Applicant: We are pleased to inform you that upon review of your application for tax exempt status we have determined that you are exempt from Federal income tax under section 501(c) (3) of the Internal Revenue Code. Contributions to you are deductible under section 170 of the Code. You are also qualified to receive tax deductible bequests, devises, transfers or gifts under section 2055, 2106 or 2522 of the Code. Because this letter could help resolve any questions regarding your exempt status, you should keep it in your permanent records. Organizations exempt under section 501(c) (3) of the Code are further classified as either public charities or private foundations. We determined that you are a public charity under the Code section(s) listed in the heading of this letter. Please see enclosed Publication 4221-PC, Compliance Guide for 501(c) (3) Public Charities, for some helpful information about your responsibilities a'q an exempt organization. Letter 947 (DO/CG) AMENDED AND RESTATED ARTICLES OF INCORPORATION OF POHAHA I KA LANI ARTICLE I Corporate Name The name of the Corporation shall be POHAHA I KA LANI. ARTICLE II Mailiniz Address of the Corporation's Initial Principal Office The mailing address of the corporation's initial principal office shall be P.O. Box 106, Honoka'a, HI 96727: ARTICLE III Registered Agent and Office The name of the Corporation's registered agent and the street address of the Corporation's initial registered office in the State of Hawai'i is: Kulia Kauhi Tolentino 17-4519 Huina Road Kurtistown, HI 96760 ARTICLE IV Incorporator The name and address of each incorporator is: Kulia Kaai Tolentino P.O. Bob 106 Honoka'a, HI 96727 Kellen Tolentino P.-O. Box 106 Honokd'a, HI 96727 634897 V2 Scanned with CamScanner r; Valerie T. Poindexter M. Box 112 Ookala,HI 96774 Carol Wilhelm 12,45 West Kawailani St. Hilo, HI 96720 Kelly Souza P.O. Box 1999 Kamuela, HI 96743 ARTICLE V Members The Corporation has no members. ARTICLE VI Purpose a.This Corporation is organized exclusively for charitable,religious,educational,and scientific purposes including, for such purposes, the making of distributions to organizations that qualify as exempt'organizations under section 501 (c) (3)of the Internal Revenue Code,or corresponding section of any future federal tax code.The purpose of this corporation is to revitalize and advance indigenous Hawaiian culture by: I. Conducting educational and professional meetings and conferences; 2. Publishing educational literature; 3. Informing and educating the general public about the Hawaiian culture, which includes but not limited to: farming traditions, fishing practices, traditional cooking, gatherings of natural resources, hula,arts,music, and keeping people healthy in mind and body; ;4. Developing partnerships and alliances with organizations;and 5. Examining conditions that create barriers to preserve and restore indigenous Hawaiian culture and working to remove them. ' I ARTICLE VII Corporate Powers The Corporation shall have and possess all the powers permitted to nonprofit corporations under the laws''the State of Hawaii. 636897 V2 Scanned with CamScanner ARTICLE VIII Corporate Life The duration of the Corporation shall be perpetual. ARTICLE IX Limitation of Liability (1) No director of the Corporation shall be personally liable to the Corporation for any monetary loss or damage suffered by it on account of a breach of any of the director's duties to the Cor,poration; provided, however, that such director's liability shall not be limited for: (a) any breach of the director's duty of loyalty to the Corporation; (b) acts or omissions not in good faith or which involve intentional misconduct or a knowing violation of law; (c) any transaction from which the director derived an improper personal economic benefit; or (d) any violations of the. Hawaii Nonprofit Corporations Act relating to director conflicts of interest, loans to or guaranties for directors and officers,or director liability for unlawful distributions. (2) No person who serves as a director or officer of the Corporation without remuneration or expectation of remuneration shall be liable for damage, injury or loss caused by or'-resulting from the director or officer's performance of, or failure to perform duties of, the position tc,which the person was elected or appointed, unless the director or officer was grossly negligent in the performance of, or failure to perform, such duties. For purposes of this section, remuneration does not include payment or reimbursement of reasonable expenses or the provision of indemnification or insurance for actions as a director or officer. (3) The limitation of liability provided in subsections (1) and (2) of this Article shall be';umulative and not exclusive, and shall be independent of and in addition to each other and any other- limitation of liability provided by law or in any other agreement. Any repeal, amendment or modification of this Article shall not affect the limitation of liability provided in this Article for any acts or omissions occurring prior to such repeal, amendment or modification. The limitation of liability provided for in this Article shall continue as to any person who has ceased to .be a director or officer of the Corporation and shall inure to the benefit of such person's heirs, personal representatives, executors and administrators. ARTICLE X Indemnification 636897 V2 Scanned with CarnScanner {1) To the fullest extent permitted by Hawaii law,the Corporation shall indemnify each dirFctor, officer, employee and agent of the corporation who is or was a party or is threatened'to be made a party to any threatened,pending or completed action, suit or proceeding, whether civil, criminal, administrative or investigative and whether formal or informal, because such person is or was a director, officer, employee or agent of the Corporation, against all expenses(including reasonable attorneys' fees),judgments, fines and amounts paid in settlement actually and reasonably incurred by him or her in connection with such action, suit or proceeding. (2) The Corporation shall advance funds to pay for or reimburse the reasonable expenses:and attorneys' fees incurred by a director, officer, employee or agent before final disposition of an action, suit or proceeding, provided that such person delivers a written affirmation of such person's good faith belief that such person has met the requisite standard of conduct for indemnification and delivers a written undertaking to repay such amount if it is ultimately determined that such person did not meet the standard of conduct. (3) The indemnification provided for in subsections (1) and (2) of this Article shall be cumulative and not exclusive, and shall be in addition to any other indemnification provided by law or by any other agreement. Any repeal, amendment or modification of this Article shall not affect the indemnification provided in this Article for any acts or omissions occurring•prior to such repeal, amendment or modification. The indemnification provided for in this Article shall continue as to any person who has ceased to be a director, officer, employee or agent of the Corporation and shall inure to the benefit of such person's heirs, personal representatives,executors and administrators. ARTICLE XI Non-Profit The Corporation is not organized for profit and it will not issue any stock, and no part of the net earnings!of the organization shall inure to the benefit of, or be distributable to its members, trtlstees_Qfficers of other private persons, except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in the purpose clause hereof. No substantial part of the activities of the organization shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the organization shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office. Notwithstanding any other provision of this document, the organization shall not carry on any other activities not permitted to be carried on (a) by an organization exempt from federal income tax under section 501 (c) (3) of the Internal Revenue Code, or- corresponding section of any future federal tax code, or (b) by an organization, c6utributipns to which are deductible under section 170 (c) (2) of the Internal Revenue Code, or coeresporlding section of any future federal tax code. 63!897 V2 Scanned with CamScanner ARTICLE XII Corporate Liability The property of the Corporation shall alone be liable in law for the debts and liabilities of the Corporation. The officers and directors of the Corporation shall incur no personal liability for said debts and liabilities by reason of position. ARTICLE XIII Corporate Dissolution if the Corporation shall cease to exist or shall be dissolved, all property and assets of the Corporation of every kind, after payment of its just debts, shall be distributed only for the purposes set forth in Article V hereof and in a manner consistent with the Corporation's exemption under section 501(c)(3) of the Internal Revenue Code or any corresponding provisions of any subsequent federal tax laws. In no event shall any of such assets or property be distributed to any director, officer or private individual, other than distributions to members in accordance with law upon dissolution or final liquidation. t F. President Jesse Keone Potter • •• President, Signature: Date: August 23, 2014 636697 V2 Scanned with CamScanner Bylaws POHAHA I KA LANI ARTICLE I NAME ARTICLE II PURPOSE ARTICLE III FOUNDER'S VISION ARTICLE IV BOARD OF DIRECTORS ARTICLE V OFFICERS AND BOARD MEMBER DUTIES ARTICLE VI COMMITTEES ARTICLE VII FINANCES ARTICLE VIII CORPORATION MEETINGS ARTICLE IX VOTING ARTICLE X CONFLICT OF INTEREST ARTICLE XI CONTRACTS AND CHECKS ARTICLE XII BOOKS AND RECORDS ARTICLE XIII AMENDMENTS ARTICLE XIV GOVERNANCE ARTICLE I NAME SECTION 1. The name of this Corporation shall be POHAHA I KA LANI, hereinafter referred to as "the Corporation." ARTICLE II PURPOSE Section 1. The purpose of the Corporation is set forth in the Articles of Incorporation. ARITLCE III FOUNDER'S VISION Section 1. The founding member of Pohaha I Ka Lani is recognized as Kulia Kauhi Tolentino-Potter (fka Kulia Kauhi Tolentino), hereinafter referred to as the "Founder". Amended by the Board of Directors on August 23,2014,Meeting 14-03 Section 2. The Founder's Vision is "To provide programs for the continuation and advancement of Hawaiian cultural knowledge, wisdom, and practices through the generations." Section 3. All organizational actions and programs shall be in congruence with the Founder's Vision. The Founder's Vision is unamendable in perpetuity. Section 4. The Founder shall be reserved a seat on the Board of Directors as long as the Corporation is in existence. ARTICLE IV BOARD OF DIRECTORS SECTION 1. The Board of Directors shall serve without pay and consist of 5-7 members. SECTION 2. Board members shall serve a term of a year and term may or may not be extended. SECTION 3. Vacancies shall be filled by the Board. ARTICLE V OFFICER AND BOARD MEMBER DUTIES SECTION 1. The officers of the board shall consist of a President, Vice President, Secretary, and Treasurer nominated by the Board. SECTION 2. Elected officers will serve a term of one year. Term may be extended if duties have been completed in previous year(s). SECTION 3. Duties A. The President shall: • Preside at all Board meetings • Produce meeting agenda • Appoint committee members with approval by board. • Perform other duties as associated with the office, B. The Vice President shall: • Assist the President in presiding in meetings and any other duties assigned by President. • Assume the duties of the President in case of the Chair's absence. • Assume duties of the Secretary in case of the Secretary's absence. C. The Secretary shall: • Be responsible for the minutes of the Board, recording them during meetings. • Keep all approved minutes on file electronically or physically • Shall send out copies of the previous meetings minutes to the board seven (7) days prior. D. The Treasurer shall: Amended by the Board of Directors on August 23,2014,Meeting 14-03 • Keep record of the organization's budget and prepare financial reports as needed. • Manage board financial records. • Solicit and manage grants with President, reporting to the board. E.All board members including officers shall: • Attend board meetings. • Represent the organization ethically and responsibly in accordance with the organizations purpose, By-Laws and Articles of Incorporation. • maintain communication through emails between board meetings. ARTICLE VI COMMITTEES SECTION 1. The Board may appoint committees as needed. SECTION 2. Committees shall be designated a purpose statement upon creation. SECTION 3. Committees shall consist of one or more board members, who shall make committee reports to the board to report activities. ARTICLE VII FINANCES SECTION 1. Preparation of budget: The Annual budget of the corporation shall be prepared by the President and Treasurer for approval by the Board of Directors. SECTION 2. The corporation fiscal year will be January 1 through December 31. ARTICLE VIII CORPORATION MEETINGS SECTION 1. The corporation shall have quarterly meeting for the purpose of transacting business with special meetings called as needed., whereas electing officers shall be done at the first meeting of the year. Meeting date and times shall be decided four (4)weeks prior. The first meeting of the year is mandatory. SECTION 2. Special meetings may be held at any time when called for by the President or a majority of the Board of Directors. SECTION 3.Agendas shall be provided at least seven days in advance. SECTION 4. Agenda items shall be added during previous meeting or emailed to President with supporting documents prior to agenda production. SECTION 5. Attendance Policy: • Board members must attend meetings unless prior notice given for their absence. • Board members subject to review for dismissal when: • One (1)unexcused absence or Two (2) absences in a year term. • Emergency circumstances will be considered. Amended by the Board of Directors on August 23,2014,Meeting 14-03 SECTION 6. Meeting date and time should be scheduled four(4)weeks prior. SECTION 7. Meetings shall not exceed 2 hours unless approved by board vote. SECTION 8. When a quorum is present at any meeting, decisions shall be made by consensus and in- line with organizational values. ARTICLE IX VOTING SECTION 1.A majority of board members constitutes a quorum. SECTION 2. In absence of a quorum, no formal action shall be taken except to adjourn the meeting to a subsequent date. ARTICLE X CONFLICT OF INTEREST SECTION 1.Any member of the board who has a financial,personal, or official interest in, or conflict (or appearance of a conflict)with any matter pending before the Board, of such nature that it prevents or may prevent that member from acting on the matter in an impartial manner, will offer to the Board to voluntarily excuse him/herself and will vacate his seat and refrain from discussion and voting on said item. ARTICLE XI CONTRACTS AND CHECKS SECTION 1. The Board of Directors may authorize the President and/or any other officer or officers, agent or agents of the Corporation to enter into any contract or to execute and deliver any document, instrument, or writing of any nature in the name of and on behalf of the Corporation, and such authority may be general or confined to specific instances. SECTION 2.All checks, letters of credit, drafts, or orders for the payment of money, notes, or other evidences of indebtedness issued in the name of the Corporation shall be signed by the President and/or such other officers or agents of the Corporation and in such manner as shall be determined from time to time by the Board of Directors. In the absence of such determination by the Board of Directors, the instruments shall be signed by the President. ARTICLE XII BOOKS AND RECORDS SECTION 1. The Corporation shall keep correct and complete books and records of account and shall also keep minutes of the proceedings of its Board of Directors and committees having any of the authority of the Board of Directors. The Corporation shall keep a copy of the following records at its principal office: a)Articles of Incorporation and all amendments currently in effects; b) Bylaws and all amendments currently in effects; Amended by the Board of Directors on August 23,2014,Meeting 14-03 c) Resolutions adopted by the Board of Directors relating to the characteristics, qualifications, rights, limitations, and obligations of members or any class or category of members; d) Minutes of all meetings of members and records of all actions approved by members for the past three years; e)Annual financial statements for the past three years; f)A list of the names and addresses of its current Board members and officers; and g) The most recent annual report filed with the Director of the Department of Commerce and Consumer Affairs. SECTION 2. The records required to be kept at the Corporation's principal office and any other records as required by law, shall be open to inspection at a reasonable time upon written demand of any member providing notice of five (5) business days or more. ARTICLE XIII AMENDMENTS SECTION 1. These Bylaws may be amended or repealed by the vote of a majority of the Board of Directors present at a meeting called for that purpose. ARTICLE XIV— GOVERNANCE SECTION 1. The Corporation shall be free to conduct its affairs in compliance with the By-Laws. The Board of Directors shall develop policies and procedures necessary to ensure responsible fiscal operation. SECTION 2. Dismissal Policy • The Board reserves the right to dismiss board members when a board member fails to perform their duties (ARTICLE IV, SECTION 3) and/or fails to comply with meeting attendance policy (ARTICLE VII, SECTION 5). • Board members subject to dismissal shall be voted on by the board with the subject board member required to abstain. Amended by the Board of Directors on August 23,2014,Meeting 14-03 @ O F H y f _ft -04- e. STATE OF HAWAII STATE PROCUREMENT OFFICE CERTIFICATE OF VENDOR COMPLIANCE This document presents the compliance status of the vendor identified below on the issue date with respect to certificates required from the Hawaii Department of Taxation (DOTAX), the Internal Revenue Service, the Hawaii Department of Labor and Industrial Relations (DLIR), and the Hawaii Department of Commerce and Consumer Affairs Vendor Name: POHAHA I KA LANI DBA/Trade Name: POHAHA I KA LANI Issue Date: 01/29/2019 Status: Compliant Hawaii Tax#: W17685421-01 New Hawaii Tax#: GE128626278401 FEIN/SSN#: XX-XXX0686 UI#: XXXXXX0330 DCCA FILE#: 225274 Status of Compliance for this Vendor on issue date: Form Department(s) Status A-6 Hawaii Department of Taxation Compliant Internal Revenue Service (Compliant for Gov. Contract) Compliant COGS Hawaii Department of Commerce &Consumer Affairs Exempt LIR27 Hawaii Department of Labor& Industrial Relations Compliant Status Legend: Status Description Exempt The entity is exempt from this requirement Compliant The entity is compliant with this requirement or the entity is in agreement with agency and actively working towards compliance Pending The entity is compliant with DLIR requirement Submitted The entity has applied for the certificate but it is awaiting approval Not Compliant The entity is not in compliance with the requirement and should contact the issuing agency for more information BUSINESS PLAN I. PROPOSAL A. PROJECT SUMMARY The goal for P6haha I Ka Lam's fifth year of stewardship of the Waipi`o Valley Lookout PONC parcel is to full v utilize the space as a public,usable cultural&community education space that serves as a part of the Hawaiian Preservation Buffer &Learning Zone protecting the cultural &rural heritage of Waipi`o Valley and the surrounding area. 1 : r I Y ax �i The full utilization of the space is possible now that the large clean up efforts and site changes have been completed in previous years. The property will have the primary safety issues resolved,including the steep drop offs, dangerous trees removed or pruned, and dumped rubbish removed. And hopefully,the Department of Parks& Recreation in collaboration with Pohaha I Ka Lam will have PONC Property Usage Rules& Guidelines completed for the community&public to be able to have an official and formal way to utilize the property. Due to the need to address the sites physical changes such as unanticipated trash removal and large tree removal, various site ammenities that were approved to facilitate stewardship under previous PONC applications were not acquired in the first two years of stewardship(2016 &2017). These amemenities would help create what was envisioned when requested for purchase by the Waipi`o Valley and Kukuihaele community, which was a place able to serve as a thriving DEPARTMENT OF PARKS & RECREATION Page 4 public open space of natural beauty while also being a cultural and community gathering place for learning& stewardship. Pohaha I Ka Lam will continue to involve interested participants from the community and beyond in cultural stewardship. As an easily accessible and visually unique natural space,many educational,community, and cultural groups are able to participate in project activities at the site. This will be done through malama `aina days, group hostings, cultural workshops, and community usage of the property. Visitor traffic has continued to increase over the years to Waipi`o Valley Lookout,especially since the closure of Volcanoes National Park in 2018 which likely makes Waipi`o Valley the#1 destination on Hawaii Island. Pohaha I Ka Lam stewardship of the Waipi`o Valley PONC parcel as a natural open space buffer is even more crucial as a counter balance to the increased visitor traffic,with visible cultural stewardship programs& activities, along with signage that will front the parking lot and along the access road that will be installed at the end of the 2019 calendar year. iL I lift w DEPARTMENT OF PARKS & RECREATION Page 5 To continue stewardship of the sites various native gardens and to facilitate culturally conscious stewardship of the PONC site & adjacent Waipi`o Valley, P6haha I Ka Lam will work to accomplish the following objectives: 1)Install site ammenities for improved stewardship (approved in previous PONC applications); 7 �e a fi I 2 Hold regular public malama `aina days; 3)Host cultural,educaion,& community groups for , place-based service learning; 4)Host cultural education workshops; 5)Facilitate community usage of the property in conjunction with the County; and 6)Maintain the property. Site ammenities planned to be installed include (approved in previous PONC applications): • Portable water tank w/electric pump: o on-site water is needed due to no running water being available on the property for health& safety of program participants and stewardship needs. Washing of hands for participants in stewardship and cultural learning activities is important for health and safety. Water for propagation of plants and rinsing of plant material is also needed for stewardship activities. • 20ft storage shipping container w/solar battery electric system: o on-site storage of regular supplies&equipment such as first aid supplies,pop-tents, canopy tents,tables,benches, and other miscellaneous supplies. These supplies are currently needed to be driven out for each visit by P6haha I Ka Lam staff. A shipping container would be secure enough storage of moderately low value items. A solar battery kit with lights and a power source for the water pump and other needs would be housed on and inside the storage container. Shipping container is temporary and movable, not restricting changes in the future. DEPARTMENT OF PARKS & RECREATION Page 6 Malama `aina days will be open to the public and solicited through flyers, social media,and email networks. Malama `aina days are provided to open the space for the public and community to participate in the stewardship of the site. Furthermore,if this application occurs in the calendar year 2020,there will be live music provided via Hawaii Tourism Authority Community Enrichment Program funding. Food, water, and shelter is provided at malama `aina days. Hosting of cultural,community,and educational groups at the site is and has been regular since the inception of P6haha I Ka Lam's stewardship. These groups come to learn of the cultural history of Waipi`o Valley and the surrounding areas,while providing malama `aina for experiential learning and give-back. P61iaha I Ka Lam receives regular unsolicited requests for hosting at the PONC site. Cultural education workshops such as poi pounding, mo`olelo, `Olelo Hawaii, lei making, lauhala weaving,and others are planned that will help facilitate and deepen the publics consciousness of why stewardshp of such places are important. As stewards of the property and working with the County of Hawaii,it is the aim to facilitate a way for the community to safely and reasonably access &utilize the parcel,as envisioned in it's request for purchasing as a PONC parcel and by the definition of the PONC program. Rules &Guidelines from the County of Hawaii would help make clear how and when the public access the parcel as well as the community to utilize the parcel. P6haha I Ka Lam is willing to facilitate this if needed,with co-sponsoring of events if needed such as a follow up of Waipi`o Valley Kalo Festival that occurred at the site in 2016 with P6haha I Ka Lam's support of Ha Ola O Waipi`o Valley's event. Maintenance of the property will include grass maintenance,native garden maintenance, and repairs of any fence or gate issues needed. Contracted services is planned to help with grass maintenance and native garden maintenance. Due to numerous gardens with various indigenous and canoe plants cultivated, native garden maintenance is needed to help with upkeep of the property inbetween malama `aina days and group hostings. DEPARTMENT OF PARKS & RECREATION Page 7 The following outcomes are expected to be delivered by the end of the grant period through work on the objectives and activiteis outlined for this project year: 1. Installation of site stewardship ammenities,i.e. water tank system and shipping container storage. 2. Quarterly malama `aina days hosted 3. 12 educational,cultural, and community groups hosted. 4. 3 cultural education workshops 5. 3 community events facilitated 6. Property well maintained for the 12-month period. DEPARTMENT OF PARKS & RECREATION Page 8 a 4 II. PROJECT DESCRIPTION A. Location of Project: Hamakua District,Waipi`o Valley Lookout TMK: 4-8-04:06 B. Number of Persons Who Will Benefit: 400 participants estimated C. Project Description: i. GOAL: The goal for P6haha I Ka Lam's fifth year of stewardship of the Waipi`o Valley Lookout PONC parcel is to 1v utilize the space as a public,usable cultural&community education space that serves as a part of the Hawaiian Preservation Buffer& Learning Zone protecting the cultural&rural heritage of Waipi`o Valley and the surrounding area. ii. OBJECTIVES: To continue stewardship of the sites various native gardens and to facilitate culturally conscious stewardship of the PONC site & adjacent Waipi`o Valley, Pohaha I Ka Lam will work to accomplish the following objectives: 1. Install site ammenities for improved stewardship(approved in previous PONC applications); 2. hold regular public malama `aina days; DEPARTMENT OF PARKS& RECREATION Page 9 3. host cultural,educaion,&community groups for place-based service learning; 4. host cultural education workshops; 5. facilitate community usage of the property in conjunction with the County; and 6. maintain the property. iii. OUTCOMES: The following outcomes are expected to be delivered by the end of the grant period (December 2020). 1. Installation of site stewardship ammenities,i.e. water tank system and shipping container storage. 2. Quarterly malama `aina days hosted 3. 12 educational,cultural, and community groups hosted. 4. 3 cultural education workshops 5. 3 community events facilitated 6. Property well maintained for the 12-month period. iv. PROJECT OBJECTIVE WORKPLAN The table below identifies our objectives,timelines, activities,person/entities responsible. Objective Timeline &Activities Person/Entities Responsible 1)Install site January 2020: Oversight: Program Manager ammenities for • Purchase site ammenities equipment& [Volunteer],Jesse K. Potter(BS improved supplies Tropical Horticulture/BA stewardship; February-June 2020 Communications, secondary science • Coordinate with contractors for delivery& educator) installation Implementation: Contracted Services 2)Hold quarterly January 2020—December 2020 Oversight: Program Manager public malama `aina • Plan, advertise,and implement quarterly [Volunteer],Jesse K. Potter(BS days; malama `aina days. Tropical Horticulture/BA Communications, secondary science educator) Implementation: Pohaha I Ka Lam volunteers,community members, and cultural practitioners. 3)Host cultural, January 2020—December 2020 Oversight: Program Manager educaion,& • Plan and coordinate educational group postings [Volunteer],Jesse K. Potter(BS community groups and workshops. Tropical Horticulture/BA DEPARTMENT OF PARKS & RECREATION Page 10 for place-based • Contact community schools and organizations Communications, secondary science service learning; for participation. educator) • Facilitate cultural protocol activities at the area fronting Waipi`o Valley bay. Implementation: P6haha I Ka Lam volunteers,community members, and cultural practitioners. 4)Host cultural January 2020 Oversight: Program Manager education • Plan and coordinate 3 cultural educational [Volunteer],Jesse K. Potter(BS workshops; workshops. Tropical Horticulture/BA • Contact community schools and organizations Communications, secondary science for participation. educator) Implementation: P6haha I Ka Lam volunteers,community members, and cultural practitioners. 5)Facilitate January 2020 Oversight: Program Manager community usage of [Volunteer],Jesse K. Potter(BS the property in • Continue PONC Property Usage Rules& Tropical Horticulture/BA conjunction with the Guidelines development process if needed Communications, secondary science County; and • Work with Department of Parks&Recreation educator) staff and community to: o Facilitate and encourage community participation through process Implementation: Parks&Recreation o Ensure site access and signage align Department,community members with approved Rules& Guidelines. and general public. 6)Maintain the January 2020—December 2020 Oversight: Program Manager property. • Plan, coordinate, and supervise selected [Volunteer],Jesse K. Potter(BS vendor/contractor for site maintenance work Tropical Horticulture/BA including maintenance of grass, fence line, and Communications, secondary science native gardens. educator) • Regularly assess fence and gates for needed repairs, and coordinate contractor to complete work if needed. Implementation: PONC Site • Coordinate workdays and volunteers' Coordinator,contracted services, activities,including: volunteers/participants,community o Inventory and assess current native members and general public. plants. o Propagate native plants already growing on property. o Propagate plants suggested by the Revegetation Plan o Plant propagated plants based on Revegetation Plan o Assess and inventory invasive species remaining on property. • Maintain educational signage DEPARTMENT OF PARKS & RECREATION Page 11 III. PERMITS/APPROVALS REQUIRED A. Environmental Assessments (EA's) : N/A B. Special Management Area (SMA) Permit : N/A C. Other : No permits required for proposed activities. DEPARTMENT OF PARKS & RECREATION Page 12 IV. PROJECT BUDGET A. BUDGET SUMMARY PROJECT APPLICANT OTHER AMOUNT BUDGET SHARE RESOURCES REQUESTED TOTAL (In-Kind (SECURED) (PONC) Services) Personnel $21,600 $0 $0 $21,600.00 Equipment $0 $0 $16,500 $16,500.00 Small Tools $0 $0 $1,000 $1,000.00 Independent Contractor Services $0 $0 $35,600 $35,600.00 Signage $0 $0 $500 $500.00 Advertising $0 $1,000 $400 $1,400.00 Food $1,000 $3,000 $6,000 $10,000.00 Honorarium $0 $4,000 $0 $4,000.00 Supplies $0 $2,500 $3,000 $5,500.00 Indirect Costs (10%) $0 $1,750 $7,000 $8,750.00 Total $22,600.00 $12,250.00 $70,000.00 $104,850.00 B. BUDGET NARRATIVE i. REVENUE a. APPLICANT SHARE (In-Kind Services): P6haha I Ka Lam Program Manager will volunteer time for the PONC site coordination, as well as donation of food valued at$1,000. b. OTHER RESOURCES: P6haha I Ka Lam plans on continuing to apply for the Hawaii Tourism Authority Community Enrichment Product(HTA CEP) grant funds to be focused on the cultural land stewardship activities at the Waipi`o Valley Lookout,with focus on cultural education related to the site and Waipi`o Valley and involvement of community&visitors with incentives of music. P6haha I Ka Lam has been awarded for 2020 under the HTA CEP,which runs from January 1,2020—December 31, 2020. c. PONC FUNDS REQUESTED: PONC funds will be utilized to primarily conduct physical site maintenance and improvements, and also to facilitate the educational land stewardship activities on the site. DEPARTMENT OF PARKS & RECREATION Page 13 ii. EXPENSES Personnel Position Description Program Manager- PONC Site Coordination [VOLUNTEER] $21,600((In-Kind Services) • The Program Manager will be responsible for: o Coordination of contractors and activities for public 40hr/mo. for 12 mo. @$45/hr. Total$21,600 access, safety, maintenance, and educational activities in alignment with physical site stewardship HTA CEP funds:No funds requested. goals and County of Hawaii policies &protocols. o Overall guidance and oversight of program,ensuring PONC funds:No funds requested/allowed fulfillment of grant specifications,partnership requirements and successful implementation of NOTE: Intensive work completed in first 2 educational programs across three program sites of years of stewardship by volunteer staff allows restoration. for less intensive volunteer staff efforts this o Implementation and evaluation of all program goals, year,2018. objectives, and activities related to the Educational Plan activities and Native Revegetation Plan. o Assist in site stewardship and maintenance, including grass&native garden maintenance and educational activities. Total In-Kind Services $21,600 Total Cash $0 TOTAL PERSONNEL $21,600 Equipment Item Other PONC Description/Purpose Resources Funds Water Tank(1000 gal)w/ $0 $3,000 Poly water tank for on-site water to be used for electric water pump kit washing and irrigation of plants, washing of volunteer hands after work and rinsing of event foodware is needed. Systems are safe for potable water. To be installed with electric water pump and hose or sink system. (Water tank approved in 2017 a lication 20ft storage shipping container $0 $7,500 To be used for protective storage for on-site storage of First Aid supplies,temporary shelter,tables,benches, and other site needs so regular and vital supplies don't need to be hauled out each visit. Storage security to be included. (Shipping container approved in 2017 application. Also in 2016 as storage sheds.) Solar Kit w/battery for storage $0 $6,000 Solar panel,battery, and lights for electric water pump, container lights and power ports in and around shipping container. 4 panel off-grid system with battery pack. (Solar system a roved in 2017 application) Small Tools $0 $1,000 Misc. new&replacement small tools for volunteers and participant . Sub-Total $0 $17,500.00 TOTAL $17,500 DEPARTMENT OF PARKS & RECREATION Page 14 Inde endent Contractor Services Item Other PONC Description/Purpose Resources Funds Yard&Fence Line Maintenance $0 $3,600 Yard&Fence Line maintenance services for the grass areas to be mowed and string trimmed. Estimated cost: $300/month x 12 months=$3,600. Native Garden Maintenance & $0 $24,000 Native garden maintenance services to ensure aesthetic On-site Education Presence maintenance of site in various areas that have been planted. Work to include weeding, 12 days per month x 8 hours/day x $20/hr. _ $1,920/month x 12=$23,040. Rounded to $24,000 Site Work for container,water $0 $5,000 Site work for ground preparation& tank installation installation/placement of storage shipping container and water tank. To include gra Plumbing services $1,000 Plumbing services for installation of water tank and pump system. Electrical services $1,000 Electrial services for installation of water tank and pump system. Repair contract services $1,000 Misc. Repair contracted services for repair of fence or ate as needed. Sub-Total $0 $35,600 TOTAL $35,600 Signa i,,e Item Other PONC Description/Purpose Resources Funds Educational signage $0 $500 New and/or replacement educational signage with emphasis on site info,cultural protocol, and native garden information. Sub-Total $0 $500 TOTAL $500 Food Item Applicant Other PONC Description/Purpose Share Resources Funds Food $1,000 $3,000 $6,000 Food for volunteer workdays, cultural&land stewardship workshops, gatherings,& events. Funding is utilized to purchase prepared foods for participants or ingredients for dish preparation. Donation of food valued at$1,000. Sub- $1,000 $3,000 $6,000 Total TOTAL $10,000 DEPARTMENT OF PARKS & RECREATION Page 15 Advertising Item Other PONC Description/Purpose Resources Funds Social Media $500 $200 Social media promotion of workdays and workshops. Print $500 $200 Printing of flyers and handouts for events& participants. Sub-Total $1,000 $400 TOTAL $1,400 Honorarium Item Other PONC Description/Purpose Resources Funds Honorarium $4,000 $0 Honorarium funds will be utilized for: a) site work such as miscellaneous professional services rendered, such as tree work assistance; and b) group hosting and workshop presenters&helpers and cultural protocol facilitators. HTA CEP funds Sub-Total j $4,000 j $0 TOTAL $4,000 SUPPIies Item Other PONC Description/Purpose Resources Funds Personal Protection Equipment $500 $1,000 Personal protective equipment will be provided for staff,volunteers, and participants,including: gloves, eye protection,hearing protection,trimming chaps, chainsaw chaps,etc. Fuel $1,000 $1,000 Fuel will be used for vehicle and equipment. Vehicle fuel is for a 4x4 crew cab truck for travel to site, hauling of equipment, supplies, and materials. Equipment fuel is for: a)land stewardship equipment as needed for volunteer work; and c) generators for events and hostings of educational groups. Miscellaneous Supplies $1,000 $1,000 Miscellaneous supplies include items that will be utilized for program implementation and activities with beneficiaries, such as trash bags,paper goods for food served,cultural workshop supplies, educational supplies, etc. Sub-Total $2,500 $3,000 TOTAL $5,500 DEPARTMENT OF PARKS & RECREATION Page 16 Indirect Costs Item Other PONC Description/Purpose Resources Funds Indirect Costs (10%) $1,750 $7,000 Administrative and organizational expenses such as applicable to project such as office expenses, insurance, accounting,website, vehicle costs,repair& maintenance, etc. Sub-Total j $1,750 j $7,000 TOTAL $8,7 50 DEPARTMENT OF PARKS & RECREATION Page 17 V. APPLICANT INFORMATION A. Brief history of the applicant organization. Include the date of incorporation as a non-profit organization (use attachments where appropriate): Pohaha I Ka Lam was incorporated as a 501(c)3 non-profit organization in 2009. Our mission is to revitalize and advance indigenous Hawaiian culture through a variety of programs. Over the past years, Pohaha I Ka Lam has provided cultural and natural resource management activities for K-12 school-,university-, and community groups,primarily through the restoration and management of ancient lo`i systems at Napo`opo`o in Waipi`o Valley. In addition,we have provided opportunities for interested learners of all ages,with a special focus on native youth,to learn about imu making, Hawaiian food preparation and other cultural activities in and outside of Waipi`o Valley. As a native non-profit, Pohaha I Ka Lam has a longstanding commitment to malama `aina, especially Waipi`o and its surroundings. This includes not just physical stewardship of land, but also getting involved in community issues and initiatives, and partnering with various private and public entities to preserve Waipi`o Valley and its rim. In fact, Pohaha I Ka Lam is vested in the Waipi`o area and our members are known and respected in the community. Pohaha I Ka Lam members and affiliates have been involved in the acquisition of this land from the Rice family, from the very beginning, organizing and testifying in favor of the purchase of the land, and participating in initial clean-up efforts. Furthermore, some of our members are nearby residents and land owners and very familiar with the property, its resources, and most of all its potential as a buffer area. Other important organization information includes: • Pohaha I Ka Lam members and affiliates have impressive academic and cultural backgrounds including in depth knowledge of area history,land stewardship,traditional practices,including local songs,hula and chants and much more. • Pohaha I Ka Lam members and affiliates include expert Hawaiian educators, natural resource managers and cultural practitioners,with extensive land stewardship experience and an unwavering commitment to aloha `aina. • Several Pohaha I Ka Lam board members and affiliates have deep genealogical, historic and personal ties to Waipi`o and parcel area. DEPARTMENT OF PARKS & RECREATION Page 18 • A P6haha I Ka Lam's board member has decades of experience successfully implementing innovative sustainable programs in Waipi`o and beyond,which combine high quality Hawaiian education and natural resource management and stewardship. Furthermore, P6haha I Ka Lam's leadership has also been instrumental in the establishment and continued initiatives of a community group called Ha Ola O Waipi`o Valley, spearheaded by P6haha I Ka Lam's current Executive Director and former Ha Ola O Waipi`o Valley President. The mission of this group is, "We,Ha Ola O Waipi`o Valley will strive to perpetuate and preserve its' agricultural lifestyles and rich heritage. As stewards we will work to Malama`aina,all natural resources of our ahupua'a. We will honor and respect our Kupuna with love." As the former President,Mr. Potter still believes and supports that mission. B. Main source(s) of financial support At present, our primary sources of funding include donations, grants, and other funding(HTA). Private donations from the Board of Directors and donation from outside individuals. In addition,the organization receives considerable in-kind support in the form of a Volunteer Executive Director. C. Please list prior projects successfully completed P6haha I Ka Lam has a successful history of land stewardship of 6.2 acres of Bishop Museum lease land at Napo`opo`o in Waipi`o Valley,which has now been expanded in 2018 to 21.93 acres of BM land in Waipi`o Valley with the addition of a 15.73 acre lease. Through this successful track record,we have been awarded stewardship of over 2,100 acres of Kamehameha Schools land at the rimlands of Waipi`o Valley.We are currently in our first year of stewardship of this site. P6haha I Ka Lani's first successfully completed program was called Ka Wal I Ho'oulu 'Al, Ho'omalamalama I Ka Malama. Focusing on the empowerment of kane (male) and wahine (female)respectively,these programs provided cultural activities in Waipi`o Valley at our BM parcels,which connected participants with traditional practices and ancient knowledge. DEPARTMENT OF PARKS & RECREATION Page 19 Our second program called Kahuli 2016 is provided for cultural and environmental education through place based learning at the ancient village sites ofNapo`opo`o in Waipi`o Valley. This program is open to all ages and demographics and includes participants from throughout Hawaii Island and beyond. Malama Napo`opo`o, funded through a Hawaii Tourism Authority Kukulu Ola Living Hawaiian Culture grant, was conducted in 2017, continues the efforts of the Kahuli Program while also engaging the visitor industry for education, awareness and participation. The Malama Hi`ilawe Project, funded through a Hawaii Tourism Authority Kukulu Ola Living Hawaiian Culture grant, is currently occurring in 2018. It continues the efforts of the Malama Napo`opo`o Project to focus on the protection stewardship of the area from illegal,disrespectful,and damaging trespassing of hikers to Hi`ilawe waterfall. P6haha I Ka Lam in 2016 and currently in 2017 has been a PONC Steward of the Waipi`o Valley Lookout parcel this application is intended for,transforming the property from an invasive species ridden and trash laden parcel into a cleared and establish parcel with native plants,creating a unique place for conservation and education at the doorstep to Waipi`o Valley. In 2017, a Hawaii Tourism Authority Kukulu Ola Living Hawaiian Culture grant,H6`ola Ia Koa`ekea, was awarded to help with the educational aspects of the program. DEPARTMENT OF PARKS & RECREATION Page 20 D. Please initial below that the applicant understands the following documents shall be required if awarded stewardship grant funds : X Certificate of insurance shall be required with County of Hawaii named as additional insured. X_Organization shall provide annual report which shall include accomplishments, financial statements including but not limited to report of grant expenditures, and status of overall project. DEPARTMENT OF PARKS & RECREATION Page 21 VI. APPENDIX 91 - PROPERTY& PROJECT BACKGROUND A. PROPERTY BACKGROUND TMK 4-8-04:06, an area of 1.804 acres located at the Waipi`o Valley Lookout in the Ahupua`a of Lalakea, Hamakua District, Island of Hawaii. This parcel, owned most recently by the Rice family,was purchased by the County of Hawaii with public access, open space and natural resources preservation funding in 2006 an effort to preserve important lands and provide them with healthy stewardship. As the last piece of property before the descent into historic Waipi`o Valley,the property serves as cultural and community buffer for those that visit or enter into Waipi`o Valley. Instead of a visitor parking lot, tourist gift shop, or mini-mart of some kind, the PONC property serves as holding reminder of the cultural and rural heritage of Waipi`o Valley. The property has always been of great importance and potential, and has infinite potential to become a vital buffer,not just to protect the cultural kipuka of Waipi`o Valley, recognized as one of Hawai`i's most pristine natural and cultural resources,but also to assist in the solidification of the Waipi`o Preservation Buffer. According to the 1990 Hamakua Regional Plan Executive Summary, Zone 3 Kukuihaele to Waipi`o, where TMK 4-8-04:06 is located, is "the most culturally and historically sensitive area in Hamakua." The Waipi`o Valley and Kukuihaele community requested the County of Hawaii to purchase the property, which was completed in 2006. B. STEWARDSHIP HISTORY OF POHAHA I KA LANI i. OVERVIEW P6haha I Ka Lam has been stewarding the Waipi`o Valley Lookout PONC property for over 3 years since January 2016. In that time, P6haha I Ka Lam has completely and immensely transformed the once overgrown,trash ridden, and dangerous property into a safe cultural&community education site that is flush with thriving native gardens that has served hundreds of learners&participants in that time. Community gatherings, cultural education workshops, and educational group hosting's have enhanced the presence of the place beyond just the physical improvements of the site. Nearly 20 trailer loads of trash have been removed through volunteer efforts. 6 large native garden areas have been planted and native trees&bananas planted in other areas. Hundreds of educational participants and dozens of educational groups hosted each year. DEPARTMENT OF PARKS & RECREATION Page 22 P6haha I Ka Lam has revived the cultural place name for the site, Koa`ekea, as it was forgotten throughout time and holds significance in the mo`olelo(history) of multiple famous Waipi`o Valley chiefs and other mo`olelo that relate to the ancestors of that area. As part of our existing affiliation with the parcel and community connections,we consulted with the Thomas `Ohana, descendants and relations of former residents of the property. We have worked to accomplish each 1-year applications short term goals for the parcel,while holding the long-term good of the area,its residents and its history and cultural practices in mind as a caring, competent community steward through volunteer efforts. We feel our stewardship has established a place-,culture-, and community-based approach to natural and cultural resource management at the property with a solid, sustainable stewardship practice that has been the model for other PONC applicants. Being the first ever PONC stewardship application awarded,later PONC applicants for other properties such as Kawa have modeled their applications after P6haha I Ka Lam. ii. LONG RANGE VISION "The long-range vision of P6haha I Ka Lam is to transform and integrate TMK 4-8-04:06, and possibly lands in the Waipi`o Preservation Buffer, into a permanent Hawaiian Preservation Buffer and Learning Zone, which preservers the rural,Hawaiian character of the Waipi`o Lookout and Kukuihaele area and protects historic Waipi`o Valley. This Hawaiian Preservation Buffer and Learning Zone will provide visitors and locals alike with unique educational opportunities to experience and interact with the valley's history and culture, without actually descending into the valley. P6haha I Ka Lam believes that travel into, and resulting negative impact on Waipi`o,can be significantly reduced by providing authentic Hawaiian hands-on experiences at the former Rice Property at the Waipi`o Lookout. These activities include propagating,planting and using native plants for food production and preparation,native arts,culture and traditions and much more. In addition,to educating learners of all ages about Waipi`o and the history and culture of this land, we also envision TMK 4-8-04:06 to become the future gateway to access a community-based wilderness park and outdoor recreational area,where learners can interact with nature and experience the magic of Waipi`o from the rim of the valley." [As stated in P6haha I Ka Lam's 2014 PONC application.] DEPARTMENT OF PARKS & RECREATION Page 23 P6haha I Ka Lam strongly believes that T 4K 4-8-04:06 has infinite potential as a Hawaiian learning zone,protecting Waipi`o and its rim from the ever-increasing onslaught of visitors to the valley,by providing engaging opportunities for learners of all ages to experience Hawaiian language, culture and traditions in action,without having to descent into the valley. Our vision for this property is to become a place where: • Hawaiian core values like aloha,kuleana,kulia i ka nu`u, malama `aina are openly exhibited, guiding the behaviors of the hosts, and contextualizing what is taught to the guests. • the ecosystem is restored to its natural resiliency and functions through ongoing on-the-ground community conservation efforts. • the natural native fauna and flora thrives and is used to practice the culture and sustain the land. • cultural protocol and Hawaiian traditions are practiced continuously • Hawaiian language is the preferred medium of communication and • the power of diverse interests and communities is united in a collaborative stewardship iii. STEWARDSHIP ALIGNMENT P6haha I Ka Lam's first three proposals have been aligned with the established community intent to protect and preserve the cultural and scenic integrity of the area, as in the community advocation of it to be purchased as a PONC property 2006. Our proposals and work have been aligned with the 1990 Hamakua Regional Plan and the recently unanimously adopted 2018 Hamakua Community Development Plan. The 1990 Hamakua Regional Plan Executive Summary for Zone 3 Kukuihaele to Waipi`o, recommends that efforts need to be made "to ensure that future use will continue to reflect the rural ambiance and character of the area...The preservation of the Waipi`o Rim is an unqualified precondition to consideration for development."The Waipi`o Rim Preservation Buffer in the plan was established"to preserve the cultural and scenic integrity of the rim by preventing development and view plane encroachment from private structures. Uses consistent with this intent include reforestation with rare,endangered and other species, and provision for a wilderness park with outdoor recreational areas combining passive activities such as hiking and picnicking." DEPARTMENT OF PARKS & RECREATION Page 24 The 2018 Hamakua CDP Section 4.9.3 Waipi`o Valley: County Action, Policy 54 states, "Designate Waipi`o Valley, including the Valley rim, as a Wahl Pana and create a resource protection overlay and regulations that will protect Waipi`o Valley's natural resources, preserve its storied past and perpetuate its agricultural traditions and unique rural lifestyle." As a Hawaiian non-profit made up of educators,natural resource managers and cultural practitioners,with close ties to Waipi`o and the Waipi`o Lookout area,we sincerely appreciate the opportunity to have stewarded the PONC parcel for over two years. P6haha I Ka Lam believes long term&community-focused stewardship has had positive impacts and will result in long lasting benefits on many levels to protect and preserve TMK 4-8-04:06,the Waipi`o Rim area, as well as the cultural kipuka of Waipi`o Valley. iv. CHALLENGES In these two plus years, P6haha I Ka Lam has overcome applying without a site walkthrough,time delays in the award process, lapses in stewardship,unanticipated immense amounts of buried trash, and regular heavy rains.No site walkthrough resulted in reallocation of funds to accommodate needed work such as excavation and trash removal. Time delays resulted in future year applications needing to be submitted without starting the first year's stewardship, and stewardship extensions needing to be made to ensure maintenance of the site. Lapses in stewardship(March 2017 —May 8,2017)resulted in large amounts of overgrowth of Guinea grass across the property and weeds in the native gardens. Unanticipated immense amounts of trash resulted in absorption of volunteer and community work day efforts, as well as reallocation of funds. Finally,heavy rains resulted in limited access and ability to work in the muddy conditions,with volunteer and contractor trucks getting stuck.Nonetheless, P6haha I Ka Lam has persevered through volunteer efforts to continue to maintain and improve this cultural& community education site. V. APPLICATION &AWARD TIMELINES As shown in the P6haha I Ka Lam PONC Application History table below,the ability to plan effectively has been difficult and extensions have been required to prevent unnecessary extra work from occurring due to lapses in stewardship. In our most recent stewardship period from May 2017 to present based off of our August 2015 application, we received three extensions to continue the work while needing to use funds wisely during that time. We understand the DEPARTMENT OF PARKS & RECREATION Page 25 limitations of County staffing dedicated to the PONC program and appreciate the continued opportunity to steward the special place that is Koa`ekea,the Waipi`o Valley Lookout PONC property. Pohaha I Ka Lani PONC Application History Table Application Anticipated Project Actual Executed Gap Period Date Period of Application Project Period Extension Period (Lapse in Stewardship) August January 1,2015— January 8,2016— January 1, 2017— March 1, 2017—May 2014 December 31,2015 December 31,2016 February 28,2017 812017 August January 1,2017— May 9,2017— Ext. #1: NONE DUE TO 2015 December 31,2017 December 31,2017 January 3,2018— MULTIPLE March 31,2018 EXTENSIONS AS (Note: SHOWN Application Ext. #2: April 16,2018 submitted —June 30,2018 prior to 1St stewardship Ext. #3: June 28,2018— agreement August 31,2018 executed. August NO APPLICATION SUBMITTED DUE TO DELAY& OVERLAP OF PREVIOUS 2016 APPLICATIONS. August January 1,2018— End of September 2018 TBD N/A— 2017 December 31,2018 - TBD EXTENSIONS TO BE REQUESTED IF NEEDED. August January 1,2019— Possibly end of 2019 TBD N/A— 2018 December 31,2019 (TBD) EXTENSIONS TO [PREFERRED] BE REQUESTED IF OR NEEDED. July 1,2019—June 31, 2019 PROJECTED Aug 2019 January 1,2020— Possibly end of 2020 TBD N/A— December 31,2020 (TBD) EXTENSIONS TO [PREFERRED] BE REQUESTED IF OR NEEDED. July 1,2020—June 31, 2020 [PROJECTED] DEPARTMENT OF PARKS & RECREATION Page 26 VII. APPENDIX #2 Visual History of Pohaha I Ka Lani Stewardship DEPARTMENT OF PARKS & RECREATION Page 27 �wtlw a Volunteer work at Koa'ekea Koa'ekea on January 2016. WE g, old our first Mama `aina day inuary 16, 2016. ' ie following pictures will show fferent sections of the parcel Dw we began to clear the area. i nuary 16, 2016 Prior to gathering,grass was cut but as you can see, the _ property was still with Afiican Tulips,Ficus trees, Malama `Aina Day mango trees.Norfolk. and a few banvans etc. 1 nus tN nu wine crium cirmjurax urm cuuKm ujie✓tall grass was cleared. Right side of property The grass and weeds in this area were very tall and weeds were cleared and hauled to top section of the property where we created a composting area. 3' Y Many Helping Hands Still on the right side of the property. Lots of weeds were removed from this section. Fence Area The grass on the other side of the fence were so tall that you could not see the fence. In this picture a YYY student from UHH is digging out clumps of grass. b .- Y , � T wa vim..: r' So many volunteers came from different parts of the island to help clean/clear Koa'ekea. As you can see on the ground, long grass that were cut down and then hauled to composting area. f N' H 'r Y r . y � �► `�' �� 'r S *�i(sem","Y. �� :%"•.i Fenced Area Cleared x Tall grass that grew along the road and back of fenced were cut down. __... After each malama `aina session, food was provided. On some occasions, our 'ohana was able to donate funds to cover the cost for musicians and sound system. Kalapana `Awa Band We were grateful that Kalapana `Awa Band played at our first Malama `aina day. Keiki Planting Kalo We donated kalo and tau from our farm to feed volunteers in addition to huli to be planted in the different gardens. II�I a v. iron Section by the stairs in the beginning stages. In the back part, the large Ficuas trees were growing. Drew apps eograp y Classes Pohaha I Ka Lani r I '+►t f � l, 4 " Y • see . a ' _ 1 •i I ��• 1 a 10.�u�t 4•r'N^�auu " �r $�� '�.:�,i„7�i,a 1 t �� - s -rt h g 1I ` ..Syi �1..• f,yf ♦-�-�-�,i�.. JFtli •7th•. mT A Pohaha I Ka Lani T k -�►i I< y 9 ,M. stisti.................................................tis�, tisy tir. „,((((((III((((((((((QQQ(([((Q(((((((I[((I(((( III(((III((i((III((Q((((Q(QQ((1Q( QQ(((QQQ(((11 (Q[((C(Q(a,,,, ttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttt v ,'a ................................. , 3— 1 I F Top Left: Families from Pana'ewa helping to remove grass clumps. Top Middle: UHH students creating more gardens. Top Right: Community members loading items on trailer. ° fk . . Community members joined by friends from Hilo helping to remove rubbish to be hauled away. �� 2 « . _ ? \ 1x ! Irk . � ^ �\ `?6 S� � Many trailer/truckloads oftrash in addition to abandon Vehicles removed from KO3'ekeathrou/h our clean-up efforts. lhtl • • I ...... . -------------------------------------- A s Toyota Tacoma truck. Pohaha I Ka Lani's board member volunteered his time to cut the tree in sections to allow the Tacoma truck to be removed from the property. We hired a community member who operated a machine to relocate branches to be chipped. h u,. t i LIN i Prior to this workshop, we donated a total of 39 poi boards/poi pounders to families, schools and youth programs. Slabs of wood came from Pohaha I Ka Lani's founder's tree. ... w � emoval of trash under banyan tree Fter clearing the tall grass, we - ,�alized there were so many andon vehicles in the area. A nyan tree grew out of an aban nch wagon. The lunch wagon eded to be torched in section! removed. Insulation pieces fr, nch wagon needed to be vacuu �° To remove the abandon lunch wagon and other abandon vehicles,Pohaha I Ka Lani's board member needed to volunteer and cut the banyan tree to enable the removal ofall the trash which included large refrideraotrs,large metal pieces,and lots ofglass. Volunteers helped with hauling branches and trash items away from the area. w Banyan tree grew out of abandon lunch wagon. %NN I Ka Lani's board member volunteered to cut the tree and abandon vehicle in section to help clean up the area. Volunteers helped to pull metals/trash out of the area to be loaded and hauled away. 4r T,kk, 71 r� 4 S`e r r a- • e cY - 1. ..4�..-�•,�,-,�+.. _ 4` k t r^Y a "N �•g I � !� � h!r. w l ti ' b ^ � b n Continued efforts. . . . ayers of trash was removed fror , ach section. We were overwhel ith the amounts of trash that NA ging pulled out from the lower action of the property. between malama `aina days, :hoot groups and MMM I Ka U embers continued with cleanin its area. "QE'� �+iy�.. K d`W I � i�:t1 �, w r � /� •a. r • � ' s as d pg .r f -i Continued efforts. . . ur keiki helped with our many irdens on the property. 6M EM � rodf a,.w w � , � 6 s' .� y � �1�1 . ... u�3, �� `.ro i Y A �� �..�� Pohaha I Ka Lani Lomilomi with Yumiko Kageyama .and her haumana �F a, Participating in the Na Hoku Project in which keiki were taught how to weave stars. These stars were then sent off to help support efforts to put an end to violence and suicide. -t:" mak..; ".•rYW�'> M1� ya V fir` lN\\414 i M iC 71 �r - Former • • • Atherton CreatingYMCA Students Gardens . S Huta � T Num.. . I [ x l •� r Performances Drew Kapp's Geography Classes Sept 2016 P6haha- I Ka Lani • • efforts. „r ''�''�.� " 'i,,, •may x .� s Students learning chants/string movements. Volunteer from Waimea (Kahulanui Band Member) *' Helping to cut grass on lower section. r More trash hauled out. UHH Student helping to cut grass. studentsThroughout the semester, often drove • • K' to come and volunteer. work included cutting grass different parts of property, weeding gardens and starting new • .. t', it,�'` �,.. airy `' -.. •` " .. -�� w �o ♦ � -` ,. „yam,_ a ?�^ ��, "SCS; •.� 6''r Continuous supportfrom •' and family members. Continuous Volunteer • 1 • . 6 Continuing with clean-up efforts. Trees were chipped and added to gardens. Rubbish continued to be removed. Pohaha I Ka Lani has no employees for this project. Everything from our nonprofits end is done on a volunteer basis.Communication with groups, coordinating malama `aina days, workshops, preparing and purchasing food, tree work, creating gardens and upkeep of gardens were done as our volunteer work. Our personal truck was utilized to haul off abandon vehicles, trash, haul tools, tents and supplies for malama `aina days. We are grateful that many volunteers have been able to join us in the efforts to malama this special place. It has been a journey with the clean-up efforts but it feels good to see the transition of this parcel. I 4, W PONC Stewardship Pohaha I Ka Lani 2017 January 2017 Hale Building Workshop. We flew over Francis Sinenci, Peter Kalawai'a Moore and his son to help lead a three-day hale building workshop. Part of the workshop, participants learned how to build 'olokea which is shown in the picture below. In addition to the 'olokea, participants learned how to do an opening chant and dance speaking of hale building, learned the different parts of a hale and what its function is. Participants also learned how to do the roof section of a hale { fr: E n t Janua r�& Pohah I Ka We planted native Hawaiian bananas along the fence in addition to 2 ulu trees. Invasive trees were chipped and wood chips were placed around plantings. ; k %;r January 2017: Kalo, Mamaki, La'amia, Ko'oko'olau, Pa'u o Hi'iaka, Koki'o, Planted � ' y 41 AC Alf , A i a l�. January Clean Up Days: Weeding taro patches, chipping invasive trees and utilizing wood chips in gardens. R r•�{ .} 4? n/� 1r� L ' � s f � � � vKy a ,�-� ��. ♦ y'%�,. �. f Y r AJ I � ''sill i�III II�I s n � +e 7lAlF ♦ imvau�. r IMP !Jr 4 •�TSq\ _ a OF )M 11 } �t 7 Trees that were cut were chipped to be utilized in gardens at Koa'ekea. 4 . x l i r a. tiw wr ,, Gardens growingwell. a ti 9 Mid-January 2017 Malama `Aina Day Pohaha I Ka Lani Mid-January 2017 Malama 'Aina Day: Reggae Singers Mishka, Buckman Coe, Caleb Hart along with families from Oahu, and Hamakua joined us to plant a few more gardens at Koa'ekea. AIL Lots more trash were removed at the January 2017 Malama 'Aina Day. It seemed before we could plant anything, while digging the area, we needed to remove layers of rubbish. 1 Wauke also . - area. A doctor from Straub Hospital and a teacher from M51ama Honua Charter School flew in to help us plant kalo at the January 2017 M51ama 'Aina Day. .s r r e •'f ' v •,rte, "� -.: .'.'�"`�- �., r w d F �r r , 4 12 February 2017: Teaching participants • • farm organically utilizing wood chips and bamboo leaves for r - «r ��: ref Y �,�.._ �• •� i' .. ti 1 At . y ,� +: - 14 February 2017 Malama `Aina Day Pohaha I Ka Lani s February 2017: To save funds, Executive Director for Pohaha I Ka Lani, Jesse volunteered his time to cut the trees in the area. :x 15 • - of our - helpers February1 • - of - school groupswe • -• 'A v , dog r R+ 4r a � . 1 sa r x. •:� `r J: .. ' v _ 17 Halau Hula Mohala IIima helped at Koa'ekea byte nding to the gardens before heading to our farm in Waipi'o Valley to hear mo'olelo of Hi'ilawe. x r. 44 r'w t 18 Jesse volunteering his time to cut the mango trees. The trees were very skinny and the tops were chipped to be utilized at the gardens on site. Picture below shows the area after the mango trees were cut. Y 19 Olokea (s) made and used to help protect baby ulu trees that were planted at Koa'ekea while trees were being cut. p"I We do our best to cut the grass in front of the fence line as we would often see people utilizing the area to use the bathroom after coming out of the valley. People also throw their trash in the area. 1 �� d �� D � �Y. "^ Mak , 1 • ,/s . _ �'" � _,_ .� . .#•�}x:=�„ �r r"':fig '+ r•. r ,,,e,-tea Ir " y :► ` "'! 7:iµn. . r � • y•�e vT fig 4 Y ` ';�• . � � .� w �F $fix I` �r T f. M. - .-a �. . -. �-• j r - ym, W� `� _:� - :..- ' ` , ,�. ':>* ,Pr. 4^i �` r � � • � � 1 .� � a '1 - r ^� � h ,�,� �"gip ,.,<,r ,�-..- �'�-, a: - .fir.,":� t, 4�.. �. ,. .r - ..: .. .#M1 ���. �� �� Y "m Q 'h ��� $ / ,y r � i '.6. fwd Mr ,i�t � i'�.,� w.•fir ,ai„� ,�! .�F:.q� ,�' ..�:', �I i� '.. �q �. M,�Y w� f.;•• ... R... I �� �'�.'4.-tel '„_ ,, _., �� � w �+". if '�, .� ^?a., a`�--ti� '�� ,-"hew r �. � F� ,� l _ '* �r,_ �� t. I �� i�t�� Y � � � � ��� � �� � 4 � `� _.w„ ..k ASIC.{ p • 141 hM .R ! I . 4 4 7 ,�'�;, �„,.,.,�wry;�+ '4 �, awl r I^•,�tr, 7 ti F. A JUN r ^.-,. '• ��"w.mss.' +^��, '" � "'� &,ra ..t ' � �VAL� ,r rh r , fvy,. �M 4 t , l i F- 1 r .. 24 We were not allowed on the property to malama Koa'ekea while the transition of stewardship for 2016— 2017 began. When were finally given the approval to be on to the 'aina to malama, the area was really over grown. Our family spent a few weekends dedicated to weed out garden beds, weed eating the property, and cutting the grass. The picture below shows how bad the property looked after letting the property sit. Please refer to the prior pictures to show the major transition of the property. s 9 1 _ +�"� ►�ay"�s, 1,�-'^ *d'cam+:•.« �".s `i1►r�vr"-.� �I���a":� � �A � ,ww- •�,,,,��� +"ss- ".. '�r `.°; 4 0.`, w� J�. �d,d`:f.+`. . a. J,fp �A� i • Y .+&,, �i r' � "�• � ,."�;. a .., r a:,p, �_ of H , of' At : ~ r 1 r + yam, a _ r + 26 May 117: Continued to weed out gardenbeds and weed eat grass. +_�' w.' �-� sir C•y �`-r __ r rc e �T y`. 4'` K Y y � V 28 June 117: Gardens gettingback to normal and we are ready to start hosting • • o� r. a t b + r 29 Youth from Honok' School often comes tohelp usatKoa'ek a. � \ . � June 2012 Honok' School students often comes to help ou. 1 June 2017 µ� r ■ i sfv 31 The tall grass was cut down to small pieces and eventually mowed. 32 June 2017 M51arna . . P6h5h5 I Ka Lani MA June 1 D. 41+youth from41 youth from • - and community members showed up to help m5lama this area. f y _ j a r� t A r s u.. �'�- d .mom. a ��W r. _ 1^ nom; ,�y '�{ � � *+ �' 1����u� •�'� M1 �s,.r _ r�'' * r �� x k r ■n � � Neo- s ,x M N � A If p. rY' "I y ks � "� r°��:�rx rte''/y' �- �°:� �{ • 38 HamakuaYouth coming to learn and help atKoa'ek E We held a p6 pounding workshop and show the k&| how to eat healthy from the 'aE Coconut Chris helped alo with tree work and came often toshare items from 6s gardens fork&| to eat and drink. / y \ \ y • ® /«© 39 July 2017: 2 Kupu Teams camped over and helped to malama Koa'ekea. Youth weeded and planted ti leaves, nanu, and other native flowers to make the area along the road a little more beautiful. fir. ..._: .. -e • T i' n .'' .r. . .' .. -ate a i y r ♦ n. i �:' T'-, y. •r,.;:day 7k F' . 0 4� r Wood chips were utilized for garden beds. J ' t r ■�k� ,yLy, ^F ! A � 1 i f , w�. 41 July 117: Climbing up pine trees to cut down into sections. � b; 42 One of our constant helpers. Our older daughter La'a who helps with weeding, shoveling mulch, carrying buckets of mulch to garden beds, and helping with planting. 4 43 N{F vlltvl y y, 'Ti >s s t , ' p " Another one of our constant helpers, our younger daughter Kila who works side by side with her older sister. t I Y � a � Y t tl At 4�0f �r 1, r > r r r �o- 7 i z " s y - t r rad C i- f, . 6 s� � �t ,� 1�' lith tt r� � I � n - Rs • s � F r- rr Y ' r' rds m .. r�'�•7'�Y t � 9 48 ' r � i The larger chocolate albizia and other trees that could not fit into the chipper was hauled in this area of the property in hopes that we could have dirt cover it as there is a large drop off from the section above. � i x x � F � r! w w u A t ' .�• ` ti: r e4 ds �s { +Ilr 1 This picture shows how close the family's home was to the Pine trees. Luckily Jesse was able to cut the tree to fall away from the home. Our friend Chris also helped with this. e �e � r � n: 51 Jesse volunteering his time, up in the pine tree preparing it to be cut. Our friend Chris took this picture from a coconut tree he was in. He gathers coconuts for our participants to be able to drink fresh coconut water from the surrounding coconut trees. r 52 `it r `ti "r„ AA ., 53 One of the pine trees grew up against a palm tree. Chris showing the girls how to harvest heart of palm. As usual, working until • becomes rc 54 Poi Board Workshop Pohaha I Ka Lani 1 Aj Poi Board Workshop at Koa'ekea. Grandchildren and greatgrandchild of Mr. John Thomas (former resident of area) attended this workshop in addition to Waipi'o families such as Kaholoa'a, Pauahi, and Chong family members. Laupahoehoe teachers, Kohala doctor, employees from Na Ala Hele, Volcano National Parks, 4 teachers from Keiki Steps, a Kona charter school teacher also attended this workshop and by the end of the weekend, families went home with their own poi boards. (August 2017) a- kry Y t �,u s T „ 1 �y' MiWyi�NM I P � w rr ► W 1 .p ' J r sa 10 f r� .nom' r p ,a, 57 Above: After first day of workshop. Below: Kaholoaa family with one of their poi boards. i B, Pi 58 to Empowering families r" b� 59 �. . of w families finishedtheirp6 boards on the first day. Pcur below B of the families who finished their poi boards on the second da/ : x "Ir . w . y /� f + e r 4 ,1�.{•r �[ .���� '. 'A�"moi;^'�.-..�'�' '� ;Nt Wiz.. -- l',� � r ��.•!.,�r 'tet.;v � a r . � e +e r r y 4�. r 61 Multiplying . . varieties to share with schoolsfamilies. r_ r r , w k e r�- 62 September 2017 : Workshop on Art, Mo`olelo, and Music with Hanohano & Maile Naehu Pohaha I Ka Lani w mW . r. td I r e 63 lftz N �t Families learned the mo'olelo of Nanaue, the half man, half shark from Waipi'o Valley and they were taught how to draw the mouth of a shark. h A j l 64 Families got to listen to different songs including a song written for Waipi'o and in return families created their own songs/poetry and performed it at our ho'ike. 1 ri h`s hC,f Divi yl. ;a k 65 Beauty all • • /■■/■l{t �• f r i` �o I ' l ` .�I A r m 7 d'" 67 HPA students continues to come out and help malama 'aina at Koa'ekea. As with all the groups we host, we share mo'olelo of the area, place names, and teach them how to grow their own food. We gifted HPA School lots of kalo for their school garden and gifted wood from our farm for their wood shop classes. 41 r "fix \ ice* r�� �+• �� 9y.� .. �.. �v �i w, .. - ... 5..�,�'., s y, r" .e i� ' � �.. p/' ,�� ti� �� u4 btu.� , K r ti ��� � � �� i y F .,,� 6 .. � ��� r ..� Mt � ��, + ��� .. � ,, � vt= . ✓. .� .. .-. .F � _ Mo-p. µ .. 7 `� ., r. ". _;, +lora=. r �r.. fi ���: ,.a.� r , r $' a� � �E �!�' ., �� � , � ���. �' ,, �� ,• _` ,. n..- � , , . .. r ��ll 1 z ti 1 • ' S' �+31 i y r- o Vii. w r s d � t • - � ��, �-air.,. �"ah,—, c.^ ��•':�� .. t4 dk� :2W.. i o- c a r - , E � r 73 i. a° 4 Members from Kohala came out to kokua at Koa'ekea and in return we gave them enough kalo huli to plant in one of their lo'i that they restored in Kohala. Last year we gifted Niuli'i farmers in Kohala thousands of huli in which they stated they have been able to produce a lot of food with and continue to farm that kalo. A r• I� M � � M �. ,. .. cam.. 75 ^^� , Workshop on how to prepare apuf r'wa. 76 1 County PONC Stewardship October : — August 2019 PONC Grant Cycle for 2018 was 10 months late, with this, Ho`omau Ka Hana we continued to care for the land and included pictures and No`eau o Waipi`o write up for January 2018 — September 2018 with our 2017 final report. Malama `Rina Due to funds coming in late,instead of having a baby shower for one of our board member's `ohana,they asked to have a malama `aina instead and asked friends and family to come to Koa`ekea to help tend to the lands instead of purchasing gifts for the baby.With the help of 40+ who came to help clean up Koa`ekea,our board member and`ohana could have a break that was much appreciated and the land was well cared for. � n ' AIL a n r� y „ . �. �„v• min._ ., t Weeding • ' • ' • Planting 'Olena, Ti Leaf 1t. p: rx a 4 Kumu Ryan & His Halau Tending To The Kato Gardens r 4 a A" M.• y � RI Y M a Biology • Class with Kumu Allie Atkins Weeded Gardens, Planted Kalo, Sugarcane, 'Uala and Kalo a i R, �Vie•..., r - t{ i area of Koa'ekea. �.4 �` ��� a�= � . _ ,�� � ,� -�° � r: .4' r� ./ n �',, ✓ ��'�� /' � � �I ` J"t,' � wr� � ` y- .,� �.:�,'� �" ..ice ,'�,,dr,,.r�r�"','g fC8� �''. .. nr .y l w � .+ _ fi� .y mea��` ,�`'�,w�.,..: . ,•�.'�, fir"' ;�.• �� '� _ ' �, �An � �� ���f� �,.- .. - 'a�'. � , �� � ��. ,. �'' " '' -. 3,., .e i ... _ �,. , `� - �,; � } 'fit I '.. ..� "�''►�,: `^--_... � �`` a _ s �, _. i � " - ' ' 1 r ? r a . •ti. ;w N iA 1 V � Fes'• ° 11 HAAS Public Charter School K-12" Grade Tended To The Gardens At Koa`ekea z N V,w 4r r tl• i", p �-. Y•p ~-" � `• w 'fib ��. e ! w f Not ow Ai V�` y+W ; yyyy���� Y y�. 1� M✓ �: y� r l y / a rti � r Y J� q i �. `� � 7Ft?�Pura„s' 1 �.. r �-� w r� � "s w .w r. r ... � ti �;_I .�� � � �. °ta ,x � i� �"� °rf� �. „� .� �° '� - �j � �. 1 tir _ - �� �, - . - 4 1 w OAy r 3 r All SPF � Y r r F v y 44ld,a Y a7h r r � A i� �• x f�' .-r t ^� f� r yea ' +� � •�"�.,�� yiK'��t '��_7�7f."' � r� �✓'��� v .may., ;y���p' y 'y.. ys A� r tom'•. Ac tia- �: s, + J fry p Mµ.F �� .. :• 1 N �,'•� ' �' � 1 -�'* �''�� � � .fix r � `�.�� ` �. . .. *u rl , r 49 • ` z _ x ` N y - V �. q_ _._. ". �a. -_.----- _�_ T '� ^�„ '�. � t..a �.'.,, _ � "i� � - ,�,5�., � � '� i w� �. �.r� tee. . �'#� .�".rr�"'- �� � ��. .. � � - ,� r� - <i .. ._ Y + �A� ` � � ' 4 �. � r. r a.r � _ q .. N � w�. .._ ._,.�. ., .�. . ,} ` 23 HA SUMMIT PARTICIPANTS HELPED BY /O BAMBOO `I A.� F, ap a. �� k wl - .tea h r' YY G „�y n. gtit e IF } 147 -wL1 ^' - �. -�r w w A4% I .�. AW f Y r i i y r; f a i rt I yy' R J`r .. , �L■� k a;. �?�. <��; ;,��. � � . P � '��. k ` _ ,� :.. d" �.r �; a� I \y .,, �� i ,,. � � �; 6. �. h, � t � .. � F )�* � � A � T ,� a`� M r ', �� � r: - � ., �i v ,. � � �,. � a�ti ,' �. �� ��� —�� -f�. ,,. '�� - i .M �. rr L' •� '} � �� � .. �—� "' r i i.. r Ya. � i vii'.°`°` ' ,�`� -�� °��'� 'N�'��7it ,X,- � ✓' '��err a - � � �; �,,.. ., � . _ r m _ ?.,, :,:r.. .._.. on MI 8 m 31 L ^s3` V" n Al 14^w , 29 STUDENTS FROM BIG ISLAND FARMS CAME TO KOKUA AT KOA`EKEA r � 47 1 d , N � F '+, b y 30 ELM s� J M � y* V 5 . �y. Y pyo,.:� ,.y.;; ��.• .lial t � ,� r�a �3 ti t��' ,. •1�p ` � s, „7�#��,� '• y ..�„ �r '7�,.r F yea r �,� t� i 4Y lH W P.0 n a•� ,ryz � � �r `��`� ,r.+�� �'� ami �,�`'��x ' s 1 x '�.,��� .> W���t W�3�' �M ��,�'�; �,� ri c `�� [ � lv�, ';�r �'�'" Yyq„y � ''E'er'' �' a �•n�a; 7—y'�"h P"'�yt���,�, 1�" �, t",F `" �,�' � +; a a M,i�.�Hyl .�,pA t`� � +� s �5,� 4 �k'+r•."1 ��+'" iJ� ��.� �" ,�.,� �� , 'iei7t w.V'� �,4,�Q A�-����� .�7a +� } �','�;�. � T T". �'Wb.�y,:a!�'�:'SS���r3 5 a'".'•.Y Y4C�'�.1�' S,JF��'�, �' �� �,� '. �,'"Y 31 INTERNS FROM PATCHES � 9 a MAIM JVMpjjVvMDJMLjjWffAjD ALe ,P Ail- - il \ ,i `4 h i - 7,1 - w, n� '. •>y,. •nt .c•,� � 1g�y"1"� ��.� J��s� �� ^"nom �t .�� ���•�T' �i,,,,�... � `.ti"w.}' '� Y ..yam. i e a , • ,y �� 1r r� z,r� �r � `Y - K M 1L�,� :� M it ,.� C �t '�xy � +•* .''Y�,. + w ._ � .��..a���.. 4 ,15 -' �y �:" •r#K �r + -� 34 It's been over three years and there are still layers of rubbish needing to be removed from the land. 5 N� "a .r�` *-�s�" •,may fir: 'r w'�' �' ,c: 'r, i R w �'7p5 r 1 i AFS A �. �a.. .tai .r� >"•z+:-g4l� _ aTi-� �� w.r�� ��� P.I! LAW t r` x 4. p i"11. ` 71 1 A" 9 r r 10 Im 4 & riz � G' a � qa 4 fC E ok T 44 oil r r� � ,�,y l:�zdV y, �� r � �• f �. �.. • .iL � Jf+ I r . F F / w ,� '. Rte• I- � r�y, j_ Y l i M1� After picking up all the rubbish, we 1 / haul / rubbishdump. 38 W ` wrwwpilk 11 �, s' r x �,n .� .yl. - 4N, Ilk c � p�a �y O rvr� ► 1 3 40�� w ,IIF` 4w, , 4. , — , !� ` 1 iI �. � _'�` �. ,"� •..- :�� :rte. . lib► : { lk 1 v _ -yam ;,. :'�� •�:�����.` x rte. a ` Y '� .,•w y of rC�'', r L: v 4 x• ,N' "k �- � eve T. '�'�� H .��, ♦,' � � � ��y . - s' 7,. ! ,o. fry.Y .5 •l r x-_ � �?;•,� �^v'� �'ti` ~+�� �' �"per,t �'� � x; �,► 0` � W °+a v wnd r t r J SAY; .a ,d ! AP s st s' l qo 46 Nw Ova� NF 4 dl r y ar ♦ 4 Al M . 43 Some Of The Groups That Volunteered Countless Hours To Malama Ia Koa`ekea, ffff,. Carroll University ' ,r fids Kumu Ryan and his halau 44 s Biology 156 Class r . HAAS PCS r and'Ohana Members d 4 J 45 Goldbelt Heritage 1 n e < Big Island Farms a. 46 In between hosting of groups, Pohdhd I Ka Lani board member and `ohana often goes to take care of Koa'ekea. We have been volunteering our time to cut the grass, weed the gardens, shovel mulch, and removing trash. We volunteer our time communicating with the groups wanting to participate in our workshops, malama `dina days etc. For the past three years, it has been our personal truck utilized to do hauling of trash, abandon vehicles, mowers, tents for workshops etc. 'iccasl o Oha i Hilt, Fi 9B T 2C: IwrCS. � grra;l corn ,august 2E, 2019 To Whorn it May Concell. The purpose of this Ic Ew is to shams Baur"farm yr'S expenerrr-j-, and _'Il support of Pohaha I I'.a Lani, a 11(c.)3 ron.profit organization whic", aarns 10 revital:ze and Av2�nr� in geno-s Hatiu2ii2n cuttur thru.g,-' la .d zt-v:a,cs-:;� ai";v warn mu nits' e:ducatioil. Our '-arnily c Fear frl)rm Hyla hes Dam cpatee i-th s orranzation's proGrn, rns 'ror i�r vk�ails, ;�t I_5 va r au.s si to -.v:'h in `An, p:'a v-, I� I tie l'coha ha I Ka Lani vwo rkshc ps and evo-is we _-:'cnd always 1 pries from 'vva:p"O. t,^ach nq .a> 7^7s.,1 ils a,--- greater "vgreater ca-text wi"_':.in Lha isimic: awai'i. 'v°ce are i.mr"rersed '.r 7.-_r-1 Dia based p.rcInco: and cf.Jueati , awl'110 r,reing proviced with 'nvoluaalc appc aeal:ti^:s tc: v."')6. with �t��, '�-.d. to lean traditional mccici_nes o,-d culinary pra kris grid tr) parba:pate r: ar2cticcs su-C' as h-In, chane �,cOry-:eFi-g .3-d .song. Poha-a I Ka Lalli gracefullywe-: 3i. see:,-; s,ns�t� as raz:vo and .nvasivc pant KK0r.tifiCM,Oc, horticutture, et-,,ncbctany and O,bicic,j+ ,Wlth.n t:.z irn , „r. :rr; mission o-s_ewardsh:p and cultura' preservation. specrifica.l;r find -a: 1.7-o v;o:: a:the toa side parcel of K 'eked I,,; vic-red biy pe-nen:. It is VeR,accessible 'or Iarco 41z)up.s, youth ar:d elder",y. for day-long workshops s:rd G1du(:sL'!On;9 �wr_r I It ys a ighly vis`b'c site for wisit;,rs ard lonals alike who Corne tD the Wq'pio :ocl<-c tiny pre ri � s s`_ ,�: :d s` rp ap artur:ities for 'i^,osc who want to rc~.",n�:,' I f I.V.;:fa"r� :wi ^}I.It d r�g Ir; the already ov r-trafficked roar i-'Ic: °!, vz?FOy �ffecang rz -Y d -esoL.rcc•s. Fcr r. ec - mase^s i�, ext•ern�lv var'uaDle fc, Pc;-,aha Ka La:�i to ccnti F;ea'olcca. VVe f U'ly .support Pohaha I K t. ni wor;k ane encourage you to consider `und:ng this amazing pro�ralr, acid its nature e-deavors. Not on'y is this orga- zatc-: h,-3rc .`kir',g, g�nerrw"�s. rill gent e-_se^t and very L crc2n-< ci, bit 'her- c rudlc;at ran to -elevant glace-based ecuca-'c- is r,nDaralleled and extremely n,eanirc9r�_I for aur =M: TIL,r:ii,: f�ahaha I Ka Lani. we ;'3a7. doc.p:Y-rooted F°nwniian (-u''tu a1 Vaiues through do ng: AIcha ke hi i kc�ahi (lavinq one another, Maio ma ai na to kin� carp of',-;� Arrd'', ti-auryrr,j ;Arany -ands make I rght work). Vl al arr a pc,no ^a ko Cha-a fhov.- y.a pro aKly .re fcr ycaanc,; canes Larod e derly). acrd the� of ser.Jce to others. Peft�ha o Ka L-ni is a Iabc,r of lave witha backbone of dcdic- tion and hnfdwra.'k ° In ;� v�ri"zAb derrrcnstratJon of kuiearia n action_ Throughout t-ie years, -we :rravc rec:uimd .�r_aay cxtcnded fz;-T-i y members. a::k: `riends to aharL :Dnd �arj z pate 'n their pre rams and ha �_, awer-,(a.d alonpsidc wast ar'no,-,n'of G4ac_-ents, ler-al groups, visitors arc people from all walks of 1.ze whc have been deeply touched -- -wi _i;:::li:;c; i-: hYs(-:.:s -.v,.)i a K, Ldnl Is am ,ncxedi51e asset to Ow tarld. our culture, a r mmun 7_v, 01-I' `L v-des zit lar a Please contact .z should you hav-E a-w qu-c-sticns oaout our su pport o= this i,:I/A 1107". Laurs and LynDlid Acasio Kai ul u (14) .and IK4r1mele T oo �f Aloha, My name is Kawehi Lopez and Hawaii Island is my home. Despite growing up in Hilo my whole life, it wasn't until high school that I realized the power of a strong sense of place. During my first semester at UH Hilo I noticed a flyer for a volunteer day at Waipi`o Valley. I was very excited, especially because I had never been to Waipio. I learned that in times of famine, the amount of food produced in Waipi`o was enough to feed everyone on the island. Ever since that first trip I realized how a small grassroots organization could have such far reaching impacts on many people's lives. Earlier this year I had the opportunity to work at Koa`ekea with a few friends. Over the course of a few hours we were able to weed an entire hillside and filled up over 14 contractor trash bags! That day was special because Pohaha I Ka Lani gifted my fiance, Pita, and I with over 150 huli. We were excited to plant the kalo and also give some away to our loved ones. A few months ago, Pita and I were blessed to attend Pohaha i ka Lani's poi board workshop. All of the wood for the papa ku`i`ai came from invasive mango that was removed from the property.This experience was transformative and very powerful because not only would we have kalo but we would have a board to pound our kalo on. It was also a chance to reconnect to our ancestors and promote a healthy way of living. Attending the workshop also gave me the opportunity to meet lots of people whose lives have been impacted by Pohaha I Ka Lani. Pohaha I Ka Lani'sdedication to this `aina is awe-inspiring. It has been no small feat rehabilitating this land from its previous state as a dumping ground. The hard work is always worth it because when it comes down to it. Pohaha I Ka Lani believe that there should be a board, stone, and kalo in every household. It seems like an attainable task as I got to talk with those at the workshop. Pohaha I Ka Lani host many volunteer groups and continue to have a positive impact on this island community and I look forward to seeing the continual transformation of the place as a space of learning, connection, and rejuvenation. People of all ages come to Koaekea and are able to reconnect with nature. They learn mo`olelo, they get their hands dirty, and they foge new connections with people, As an emerging professional in community outreach and engagement, I feel that Pohaha i ka Lani is a deserving steward of this `aina and deserve to malama Koa`ekea. Mahalo, Kawehi Lopez Liberal Arts i�r oR UNIVERSITY of HAWAII' HAWAII COMMUNITY COLLEGE June 17, 2019 Aloha, This letter is written in support of the organization Pohaha I Ka Lani, with whom I have had a professional relationship for several years. Since 2014 I have brought groups of students in my Geography classes from Hawai'i Community College and the University of Hawai'i at Hilo to Waipi'o to work directly with Pohaha I Ka Lani.We have,thus far, made a total of 11 trips,bringing over 300 college and university students. The impact on my students has been incredibly positive. Not only do my students demonstrate high levels of engagement and enthusiasm as they learn about the cultural and environmental landscapes of Waipi'o from Pohaha I Ka Lani,but they are pleased and honored to enter into a reciprocal relationship with that'aina,those lands, and participation in the restoration and stewarding of the cultural sites of the ancient village of Napo'opo'o,the lo'i kalo or taro patches, 'auwai or irrigation system, po'owai or water head, as well as of Koa'ekea at the top of the valley,where they have been involved with planting native plants, and clearing and cleaning that historic site. The reflections my students write following their huaka'i or excursion provide testimony about the positive and, in many cases,transformative experience they have had at Waipi'o with Pohaha I Ka Lani. They comment on connections they have made or strengthened with the land, on the importance of the mo'olelo or histories/stories associated with the place, on the necessity for perpetuating Hawaiian cultural practices and how vital it was for them to experience that, on a deeper understanding of the significance clean and fresh water plays in our lives and its role in traditional agriculture, on sustainability, on the value of working together to accomplish tasks and goals, and so much more. At the end of each semester,these hundreds of students have created visual projects and artwork that speak to their profound learning and experiences at Waipi'o with Pohaha I Ka Lani,which they ho'ike or present to other students. They express their gratitude to Pohaha I Ka Lani and artistically and creatively represent the powerful impact Waipi'o has had on them personally. I have had some students share with me that their huaka'i to Waipi'o with Pohaha I Ka Lani was not only the pinnacle of their academic journey,but also changed their lives. In the work that Pohaha I Ka Lani does there is a lot of healing and nurturing, not just of the land,but also of the spirit, and it is clear that this is precisely what many of our community members need, as well as the place itself. I will continue to bring my students to Waipi'o to be hosted by Pohaha I Ka Lani, as I have seen what these experiences can do: they inspire my students on so many levels — academically, culturally, professionally, spiritually— and help to create a more balanced, interdependent, caring, and informed larger community of which our students are part. Mahalo for the opportunity for me to share a bit about the relationship my students and I have with Pohaha I Ka Lani, and the deep appreciation I have for their passion and work, for the 'ike or knowledge they have generously shared, and for them as them as people and dedicated caretakers of a very precious place that requires that level of commitment and aloha 'aina. e.loha, , - �G Drew Kapp Instructor of Geography, Hawai'i Community College 200 W,Kawili St Hilo,Hawaii 96720-4091 An Equal Opportunity/Affirmative Action tnstitution Sam Houston State University 111-H MEMBER THE TEXAS STATE UNIVERSITY SYSTEM DEPARTMENT OF GEOGRAPHY AND GEOLOGY July 19, 2019 Dear Grant Committee Members: We are pleased to write a letter of recommendation for Pohaha I Ka Lani, a non-profit organization that is truly dedicated to the preservation of Hawaiian culture through land restoration. Our Geography department at Sam Houston State University regularly offers a Hawaii Field Course that explores both the cultural and environmental diversity of the Big Island of Hawaii. An integral component of the course involves a volunteer service day where our students have the opportunity to "give back"to the island. We have been working with Pohaha I Ka Lani for three years now and our volunteer day is the highlight for us all. Our Hawaii Field Course has not been our only endeavor that involves immersing college students in the field. As professional geographers, we have been engaged in several educational projects that focus on the celebration and commemoration of cultural heritages across multiple destinations. For instance, we regularly lead groups of students and/or professionals through the field in conjunction with courses that focus on the interdisciplinary study of a variety of international and domestic destinations—Texas, Mississippi Delta, Italy, Spain and Morocco,just to name a few. These endeavors have provided us the opportunity to interact with a number of excellent field guides. Yet, we can honestly state that the experiences Pohaha I Ka Lani provide our group are unmatched by any that we have ever worked with. The exuberance,knowledge and passion they possess for Hawaiian heritage, all of which they are more than willing to share with us, are vividly evident to everybody involved. The feedback we have received from participants concerning our field experiences on the Big Island emphasize more than anything else, how all that they learned about Hawaii really came "alive" during our interactions with Pohaha I Ka Lani in Waipi'o Valley. Pohaha I Ka Lani also function as an important community nexus for a broad network of other local contacts that we utilize during our field course. In short, we know of no other organization on the Big Island that facilitates the preservation of the cultural and environmental heritage of Hawaii better than Pohaha I Ka Lani. In our modern fast-paced world,ancient Hawaiian cultural practices and knowledge are rapidly being lost. Sometimes, the answers to our ecological and social problems can be found in looking to the past. Hands-on learning and in-the-field activities are essential components in education. We firmly believe and support the mission and goals of Pohaha I Ka Lani and any assistance and funding would benefit not only the students lucky enough to participate, but will have wider implications on the outside world. If you have any further questions about our experience,please do not hesitate to contact us by phone or email. S' cerel l Dr. ohn B. Strait Ava R. Fujimoto-Strait Professor of Geography Instructor of Geography Sam Houston State University is an Equal OpportunitylAftrmativeAction Institution Huntsville,Texas 77341-2148 • 936.294.1451 • Fax 936.294.4203 Charles Pipes 2/307 Madras Street,Christchurch, New Zealand 8013 *64 021275 3456 Charles.RipesjrLiDpg.canterbury.ac.nz 1 July 2019 Dear Grant Committee Members: I am pleased to write a letter of recommendation for Pohaha I Ka Lani. The organization's passson for public education and environmental conservation is an asset to promoting and preserving Hawaiian culture. Additionally, Kulia and her husband's programs strive to teach their participants to be better world citizens. Far beyond an education in native Hawaiian culture, Pohaha I Ka Lani seeks to educate the public on how we can better cherish and maintain the natural world. Through practical demonstrations of agricultural techniques,participants are immersed in the kinship between humans and the land. As a graduate student and a public school teacher, I have worked with Pohaha I Ka Lani several times its the past. The organization held a vital role in my own research,and Kulia went to incredible lengths to help me. The time I spent with them in the lo'i made my thesis even more vibrant.Their contribution does not end there. I can Impart the lessons I learned to my own students,a testament tothe organization's message of community and interconnectedness. Recently, I was working with Kulia and a team of volunteers. One of them told me they were a ,group of medical school students, completing their last year of study before becoming medical doctors in rural areas, They had come out to volunteer with Pohaha I Ka Lani to get experience in how their future patients live and work, I thought this was a remarkable thing and speaks to the interdisciplinary nature of the organization. Including taro cultivation as a small part of a doctor's training illustrates Kulia''s goals - namely, educating the public on the importance of ecological consciousness. I do hope the committee finds in favor of Pohaha I Ka Lani.This is an important organization that serves as a connection to other communities. Their contributions to education and the preservation of environmental and cultural diversity extend far beyond the islands. I look forward to continuing my partnership with Pohaha I Ka Lani and passing on their contributions to my students. Sincerely, Charles Pipes