HomeMy WebLinkAboutCOM 0103.020 2020-2022 _•MtY OF H,, /
Mitchell D.Roth • ? �.g•->>�/�• Deanna S. Sako
Mayor ,�_ =.t rr ° Director
>E OFMA��= •,
• -Steven A.Hunt
Deputy Director
County of Hawaii
Finance Department
25 Aupuni Street,Suite 2103 • Hilo,Hawaii 96720
(808)961-8234 • Fax(808)961-8569
May 18, 2021
.r.w
Maile Medeiros David, Council Chair and
Members of the Hawaii County Council COC ,-a,}.
Hawai`i County Council -11 )
25 Aupuni Street wTf
Hilo, Hawai`i 96720
Re: FY22 Department Supplemental Budget Requests
Enclosed are copies of the supplemental budget requests submitted to Finance for consideration
in the FY 22 budget. These represent all of the active requests. Any requests that have been
awarded or were retracted by the submitting Department are not included.
If there are any questions, please do not hesitate to contact Ted Schrey, Budget Administrator at
961-8259.
Deanna S. Sako
Director of Finance
Comm. No. `O°' "'
Ref. To: COun4l Csp.COu)
Ref. Date MAY 2 0 2021
Hawaii County is an Equal Opportunity Employer and Provider
Department of Finance 09/30/20
Form#:F-110 rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: Corporation Counsel
CONTACT: Joyce Unoki PHONE: Ext 4115 ,DATE: 10/01/20
FISCAL PERIOD From: July 1,2020 ,'Tti: June 30,2021
ITEM: One(1)Laptop PC's PRIORITY#: I
Position#: Grad /BU / Annual Salary: $
For Positions+
Home Dept Effective Date:
BUDGET: ®New Cost Item ❑ rF ease to Current Cost Item(explain) Amount Requested: $ 1,550.00
DIVISION: ADMINISTRATION ACCOUNT#: 010.131.5131.06.454
JUSTIFICATION: ❑ egal Mandate ❑Safety❑Reduce Costs®Increase Efficiency❑Other:
This laptop wilLreplace laptop purchased in 2015 that is without warranty. Laptops are used by attorneys,thus very critical,especially
during emergencies when attorneys are EOC responders.
0 APPROVED: $ 0 DENIED 0 DEFERRED:
NOTES: DATE:
ITEM: Four(4)Desktop PC's PRIORITY#: t
Position#: Grade/BU: / Annual Salary: $
For Positions.4
Home Dept: Effective Date:
BUDGET: Ci New Cost Item D Increase to Current Cost Item(explain) Amount Requested: $5,100.00
DIVISION: ADMINISTRATION ACCOUNT#: 010.131.5131.06.454
JUSTIFICATION: ❑Legal Mandate ❑Safety❑Reduce Costs®Increase Efficiency❑Other:
These will replace PC's purchased in 2015 that are without warranty.
O APPROVED: $ 0 DENIED 0 DEFERRED:
NOTES: DATE:
ITEM: PRIORITY#:
Position#: Grade/BU:: l Annual Salary: $
For Positions 4
Home Dept: Effective Date:
BUDGET: ❑New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $
DIVISION: ACCOUNT#:
JUSTIFICATION: ❑Legal Mandate ❑Safety❑Reduce Costs 0 Increase Efficiency❑Other:
O APPROVED: $ 0 DENIED 0 DEFERRED:
NOTES: DATE:
(Use continuation sheets as necessary.) Page:
Department of Finance 04/22/21
Form#:F-1 10L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: Environmental Management
CONTACT: Alika Kost PHONE: 808.961.8445 DATE: 1/20/2021
FISCAL PERIOD From: July 1,2021 To: June 30,2022
ITEM: Clerk III (Human Resources Section) PRIORITY#: 3
Position II: NEW Grade/BU: SR 10/03 Annual Salary: $35,196
For Positions 4
Home Dept: 9120 Effective Date: 07/01/2021
BUDGET: ® New Cost Item ❑ Increase to Current Cost Item(explain) Amount Requested: $ 39,271
DIVISION: ADMINISTRATION/BUSINESS SERVICES ACCOUNT#: 010.671.5671.01.011
JUSTIFICATION: ❑ Legal Mandate ❑ Safety ❑ Reduce Costs ® Increase Efficiency❑Other:
Explain Below:
This request is to create and fund a full time Clerk III position in the Human Resources Section in
Business Services. The HR section duties and responsbilities continue to grow as new positions are
added to the Department along with the increase in personnel transaction processing, labor relations
(disciplinary actions and related investigations, informal and formal grievances, etc), recruitments, and
classification actions. In FY05-06 when an Administrative Assistant position was reallocated to a
Human Resources Technician I, the department had 151 positions. Today, the department has 194 filled
positions plus 17 vacant funded positions in the recruitment process. The exisiting staff of a Human
Resources Program Specialist and a Human Resources Technician I has not been able to keep up with
the volume work and has difficulty completing work in a timely manner. Some duties have been
delayed significantly due to the volume of work. When the department was created, the primary
responsibilities of the HR section consisted of recruitments, personnel status change documentation,
grievances, documenting both industrial injuries and damage to equipment and property, and employee
benefits. Due to increased regulations, the HR section has evolved tremendously and responsiblitlies
now include a greater number of safety related requirements (eg CDL driver medical examination and
driving records, arranging for mandatory hearing testing etc), greater involvement in providing light
duty work for injured employees, conducting reasonable accommodation meetings, an increased volume
of discipline and related grievances, FMLA, investigations, and advising Division supervisory staff on
contract, COH Policy & Procedures and HRS interpretation. All of these duties require documentation
and follow up. A Clerk III is necessary to keep and maintain required documentation and will allow the
existing HR staff to focus on the technical and professional responsibilities of the section.
Note: A Clerk III position was initally approved for our HR section through the budetary process and
Council in 2015. The position was then unfunded due to budgetary restraints and then transferred to the
Department's Wastewater Division due to an immediate need and available funding in that Division.
O APPROVED: $ O DENIED 0 DEFERRED:
NOTES: DATE:
Clerk III cost
Account FY 2021-22
Number Account Description 2021-2022 Estimate
5671 Environmental Mgmt
5671.01 Environmental Mgmt S & W
011 Environmental Mgmt S & W, Regular S & W 35,196.00
1 REGULAR S&W 35,196.00
Clerk III - $35196
Environmental Mgmt S & W Total 35,196.00
5671.06 Environmental Mgmt Eqpt
450 Environmental Mgmt Eqpt, Office Equip-Fi 900.00
1 CHAIR 400.00
2 DESK 500.00
454 Environmental Mgmt Eqpt, Computer Eqpt & Softwar 3,175.00
1 DESKTOP COMPUTER 1,275.00
2 LASERFICHE LICENSE 600.00
3 SCANNER 1,000.00
4 HEADSET 300.00
Environmental Eqpt Total 4,075.00
TOTAL FUND: 39,271.00
Page 1 of
Department of Finance 12/01/20
Form#:F-110L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: DEM
CONTACT: Robin Bauman PHONE: 961-8179 DATE: 10/8/20
FISCAL PERIOD From: July 1,2021 To: June 30,2022
ITEM: Compact-Four Door Sedan for DEM Admin Employees PRIORITY#: 4
Position#: Grade/BU: l Annual Salary: $
For Positions 3
Home Dept: Effective Date:
BUDGET: D New Cost Item ®Increase to Current Cost Item(explain) Amount Requested: $ 24,000
DIVISION: ADMIN ACCOUNT#: 010.671.5671.06.449
JUSTIFICATION: ❑Legal Mandate ® Safety❑ Reduce Costs I Increase Efficiency❑ Other:
Explain Below:
Vehicle is used for daily treasury deposits and mail run,to attend trainings and meetings, and
occassional trips to West Hawaii facilities. DEM Admin is currently using the 2000 Taurus which is 19
years old and at the end of its useful life. Current equipment is very old and not in good condition.
Staff are not comfortable driving it and have been opting to use their personal vehicle for the daily
treasury deposits and mail runs. We have increased our budget for mileage reimbursement until this
vehicle is replaced so that employees can be reimbursed for mileage. We should not be asking our
employees to use their personal vehicles to perform their daily duties.
O APPROVED: $ 0 DENIED 0 DEFERRED:
NOTES: DATE:
Department of Finance 12/01/20
Form#:F-110L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
f4` DEPARTMENT: DEM
CONTACT: Robin Bauman PHONE: 961-8179 DATE: 10/27/20
FISCAL PERIOD From: July 1,2021 To: June 30,2022
ITEM: Desktop PC, Basic (4) PRIORITY#: 5
Position#.• Grade/BU: l Annual Salary: $
For Positions+
Home Dept: Effective Date:
BUDGET: ❑New Cost Item ®Increase to Current Cost Item(explain) Amount Requested: $ 5,100
DIVISION: ADMIN ACCOUNT#: 010.671.5671.06.454
JUSTIFICATION: ❑Legal Mandate ❑ Safety❑Reduce Costs ® Increase Efficiency®Other:Replacement
Explain Below:
There are eight(8) PCs that were purchased in FY14 and FY15 that are reaching the end of their useful
lives and need to be replaced. Four(4) are included in the Status Quo Budget amount. We are
requesting four(4)more PCs to be used by;HR Technician, WWD Accountant I, and two (2) WWD
Senior Account Clerks. Reliable and efficient PCs are necessary to utilize the Fresh accounting system,
network access, and perform other daily duties. Current PCs are already 5-6 years old and have reached
at the end of their useful life. They are running very slow for daily job duties. These positions rely
heavily on PCs to perform their daily functions.
O APPROVED: $ 0 DENIED O DEFERRED:
NOTES: DATE:
Department of Finance 12/01/20
Form#:F-110L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: DEM
CONTACT: Robin Bauman PHONE: 961-8179 DATE: 10/8/20
FISCAL PERIOD From: July 1,2021 To: June 30,2022
ITEM: SUV (4WD) for Deputy Director PRIORITY#: 6
Position#: Grade/BU: l Annual Salary: $
For Positions 4
Home Dept: Effective Date:
BUDGET: ❑New Cost Item ®Increase to Current Cost Item(explain) Amount Requested: $ 36,000
DIVISION: ADMIN ACCOUNT#: 010.671.5671.06.449
JUSTIFICATION: ❑Legal Mandate ® Safety❑ Reduce Costs®Increase Efficiency❑ Other:
Explain Below:
Sports Utility Vehicle to replace the Deputy Director's 2009 Dodge Durango (AWD vehicle). A reliable
vehicle is needed to travel around the Hawaii Island for site inspections,to attend meetings, and to
respond to emergencies after hours and on weekends. In the event the Director is not available and the
Deputy Director is designated as the Director, a 4-Wheel Drive vehicle is necessary to respond and
drive to the Solid Waste landfills.
o APPROVED: $ O DENIED O DEFERRED:
NOTES: DATE:
Department of Finance 12/01/20
Form#:F-110L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: DEM
CONTACT: Robin Bauman PHONE: 961-8179 DATE: 10/27/20
FISCAL PERIOD From: July 1,2021 To: June 30,2022
ITEM: Desktop Scanners (5) PRIORITY#: 7
Position#: Grade/BU: l Annual Salary: $
For Positions .
Home Dept: Effective Date:
BUDGET: ❑New Cost Item ®Increase to Current Cost Item(explain) Amount Requested: $ 5,000
DIVISION: ADMIN ACCOUNT#: 010.671.5671.06.454
JUSTIFICATION: ❑Legal Mandate ❑ Safety❑ Reduce Costs ® Increase Efficiency❑Other:
Explain Below:
We are requesting five (5) scanners to be used by Contract Clerk, SWD Senior Account Clerk, SWD
Account Clerk and two (2) Payroll Clerks to archive documents electronically. We are trying to move
towards a paperless environment and these positions have a lot of documents to scan daily. They need to
have the ability to scan at their desk to work more efficiently.
O APPROVED: $ 0 DENIED 0 DEFERRED:
NOTES: DATE:
Department of Finance 12/01/20
Form#:F-110L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: DEM
CONTACT: Robin Bauman PHONE: 961-8179 DATE: 10/8/20
FISCAL PERIOD From: July 1,2021 To: June 30,2022
ITEM: Guest Chairs for Conference Room PRIORITY#: 8
Position Ir Grade/BU.: / Annual Salary: $
For Positions 3
Home Dept: Effective Date:
BUDGET: ❑New Cost Item ❑Increase to Current Cost Item (explain) Amount Requested: $ 1,300
DIVISION: ADMIN ACCOUNT#: 010.671.5671.06.450
JUSTIFICATION: ❑Legal Mandate ® Safety❑Reduce Costs ®Increase Efficiency❑ Other:
Explain Below:
New guest chairs are needed in our conference room. Estimate is for 12 chairs. We are currently using
old chairs, discarded by other departments, that are mixed and matched. Chairs are very old and are
being disposed of as they become unsafe to use. We are requesting to have matching and durable chairs
that look more professional for interviews and meetings.
O APPROVED: $ 0 DENIED 0 DEFERRED:
NOTES: DATE:
Department of Finance 11/04/20
Form#:F-110 rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: Finance -Real Property Tax
CONTACT: Lisa Miura PHONE: 961-8260 DATE: 11/02/2020
FISCAL PERIOD From: July 1,2021 To: June 30,2022
ITEM: Real Property Appraiser V PRIORITY#: I"
osition#: 03512 Grade/BU: SR24/ 13 Annual S a : $72,684
For Positions 4 ,
Home Dept.` 2200 2200 Effective Date: 7/1/2021 l
BUDGET: ®New Cost Item ❑Itsease.,to Current Cost Item(ex iur-Amount Requested: $ 72,684
DIVISION: REAL PROPERTY TAX ACCOUNT#: 121.5125.01.011
JUSTIFICATION: ❑Legal Mandate ❑ Safe Reduce Costs ncrease Efficiency❑ Other:
Request to fund Commercial Appraiser Won(RP Appraiser V).Position has beenvacan irices current Appraisal Supervisor was
promoted on 3/16/2019.Unfu�dwaas unable tot fill for a year and due to COVID-19,needed to bal cyn e udget.
0 APPROVED: $ 0 DENIED 0 DEFERRED:
NOTES: DATE:
ITEM: Tax Collection Assistant PRIORITY#: 2
Position#: New Grade/BU: SR15/3 Annual Salary: $44,496
For Positions 4
Home Dept: 2200 Effective Date: 7/1/2021
BUDGET: ®New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $ 44,496
DIVISION: REAL PROPERTY TAX ACCOUNT#: 121.5125.01.011
JUSTIFICATION: ❑Legal Mandate ❑ Safety ❑Reduce Costs // Increase Efficiency❑ Other:
County of Hawaii has the most foreclosures of any county in the state,mainly due to the lower market values on this island.RPT would
like to hire an additional collector to focus on sending notifications of tax sale after 1 year delinquency.This individual would work
towards payment plans and providing more lead time to the taxpayers.We have been unable to get to the HCC 2 year delinquency
O APPROVED: $ 0 DENIED 0 DEFERRED:
NOTES: DATE:
ITEM: Real Property Appraisal Assistant II PRIORITY#: 3
Position Newrad 4
os on#: Grade/BU: SRl /3 Annual Salary: $38,000
For Positions 4
Home Dept: 2200 Effective Date: 7/1/2021
BUDGET: El New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $ 38,000
DIVISION: REAL PROPERTY TAX OFFICE ACCOUNT#: 121.5125.01.011
JUSTIFICATION: ❑Legal Mandate ❑ Safety ❑Reduce Costs®Increase Efficiency❑Other:
Real Property Assistant is a career ladder which would allow a staff person with no appraisal experience or degree to assist appraisal staff
further,including the Appraisal Supervisor.This would free up the appraisers who are paid higher to focus on values.
O APPROVED: $ 0 DENIED 0 DEFERRED:
NOTES: DATE:
(Use continuation sheets as necessary.) Page:
Department of Finance 11/04/20
Form#:F-110 rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
•
DEPARTMENT: Finance -Real Property Tax
CONTACT: Lisa Miura PHONE: 961-8260 DATE: 11/02/2020
FISCAL PERIOD From: July 1,2021 To: June 30,2022
ITEM: Real Property Compliance Assistant PRIORITY#: 4
Position#: New Grade/BU.: SR16/13 Annual Salary: $41,856
For Positions+
Home Dept: 2200 Effective Date: 7/1/2021
BUDGET: ®New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $ 41,856
DIVISION: REAL PROPERTY TAX ACCOUNT#: 121.5125.01.011
JUSTIFICATION: ❑Legal Mandate ❑ Safety El Reduce Costs®Increase Efficiency❑ Other:
With the addition of the Valuation Analyst who is doing compliance checks on Short Term Vacation Rentals and Homeowner
Exemptions,the Clerical section is unable to keep up the additional follow up required on address inquiries/adjustments/letters.Maui
County has an entire compliance section,COH RPT is looking at adding one assistant to help with the documentation required.
O APPROVED: $ 0 DENIED 0 DEFERRED:
NOTES: DATE:
ITEM: PRIORITY#:
Position#: Grade/BU l Annual Salary: $
For Positions-�
Home Dept: Effective Date:
BUDGET: ®New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $
DIVISION: ACCOUNT#:
JUSTIFICATION: El Legal Mandate ❑ Safety❑Reduce Costs❑Increase Efficiency El Other:
O APPROVED: $ 0 DENIED 0 DEFERRED:
NOTES: DATE:
ITEM: PRIORITY#:
Position#: Grade/BU: l Annual Salary: $
For Positions 4
Home Dept: Effective Date:
BUDGET: ❑New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $
DIVISION: ACCOUNT#:
JUSTIFICATION: El Legal Mandate ❑ Safety El Reduce Costs❑Increase Efficiency El Other:
O APPROVED: $ 0 DENIED 0 DEFERRED:
NOTES: DATE:
(Use continuation sheets as necessary.) Page:
Department of Finance 11/00
Formi1:F-1 IOL rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: FINANCE
CONTACT: Naomi O'Dell PHONE: 961-8021 DATE: 11/02/2020
FISCAL PERIOD From: July 1,2021 To: June 30,2022
ITEM: Additional Work Station-Hilo DL PRIORITY#:
Position#: Grade/BU I Annual Salary: $
For Positions+
Home Dept: Effective Date:
BUDGET: ®New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 10,342.00
DIVISION: VEHICLE REGISTRATION&LICENSING ACCOUNT#: 010.121.5127.26.454/480
JUSTIFICATION:0 Legal Mandate 0 Safety❑Reduce Costs ►1 Increase Efficiency❑Other:
Explain Below:
The Hilo Driver License office requires equipment to open a new workstation to service customers.
Costs for this new workstation is as follows:
1 Desktop PC $1,142.00
1 Attachmate License $ 600.00
1 Vision Screener $1,200.00
1 Receipt Printer $ 600.00
1 Panasonic Scanner $1,200.00
1 3M Scanner $5,600.00
This additional workstation will provide staff the opportunity to service more customers. The window
is currently located between the CDL window and cashier window. Examiners have reported that when
they return from a road test they sometimes fmd it difficult to locate a window in which to complete
issuance of a driver's license. Having another workstation will increase productivity for this office and
reduce wait time for our customers.
O APPROVED: S O DENIED 0 DEFERRED:
NOTES: DATE:
Department of Finance I I/02/20
Fonn#:F-110L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
•
DEPARTMENT: Finance
CONTACT: Naomi O'Dell PHONE: 961-8021 DATE: 10/13/20
FISCAL PERIOD From: July 1,2021 To: June 30,2022
ITEM: BRS File Import PRIORITY#:
Position#: Grade/BU.• l Annual Salary: $
For Positions�1
Home Dept: Effective Date:
BUDGET: D New Cost Item El Increase to Current Cost Item(explain) Amount Requested: $30,100.00
DIVISION: VEHICLE REGISTRATION&LICENSING ACCOUNT#: 5127.02.227
JUSTIFICATION:0 Legal Mandate 0 Safety D Reduce Costs i1 Increase Efficiency 0 Other:
Explain Below:
Request is for a BRS File Import which works with our current cashiering system is designed for motor
vehicle renewals that are paid either on-line or by kiosk. The import capability will be similar to Maui
County. It is designed to work hand in hand with on-line or kiosk processing. This capability will
allow the clerk to process on-line renewals through the cashiering system in one easy step. Currently,
staff assigned must go to the ITI BRS application to print the renewals,then transfer information to a
spreadsheet. The BRS file import will take the renewals from the BRS application and transfer directly
to cashiering system. For the kiosk,registration renewals are printed at time of purchase. Staff must
generate a report using ITI4DMV website and verify it with deposit received. In order to do this,we are
transferring information from ITI4DMV report to a spreadsheet. Once completed,information on the
spreadsheet is then inputted into the cashiering system.
We currently have 2 employees assigned per day to do this process which can take up to 2 hours. The
BRS file import will reduce the amount of time needed to complete each process as well as reduce the
number of employees needed to do both functions. Having the BRS File Import will increase efficiency
within the Hilo MVR office.
O APPROVED: $ O DENIED O DEFERRED:
NOTES: DATE:
Department of Finance 04/30/21
Form#:F-I IOL rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: Finance
CONTACT: Naomi O'Dell PHONE: 961-8021 DATE: 10/14/2020
FISCAL PERIOD From: July 1, 2021 To: June 30, 2022
ITEM: Driver License Equipment PRIORITY#: 3
Position#: Grade/BU: / Annual Salary: $
For Positions 4
Home Dept: Effective Date:
BUDGET: ❑New Cost Item ❑ Increase to Current Cost Item (explain) Amount Requested: $ 20,800.00
DIVISION: VEHICLE REGISTRATION&LICENSING ACCOUNT#: 5127.26.454
JUSTIFICATION: ❑ Legal Mandate ❑ Safety ❑ Reduce Costs ® Increase Efficiency❑ Other: X
Explain Below:
The Panasonic Scanner(KV-S 1027C or KV-S 1025C) is used to scan documents (birth certificates,
marriage certificates, etc) to applicant's record utilizing MIDS data program. This scanner is specific to
this program. Purchase is replace 8 units that are not working or not working properly. Staff has been
having difficulty using certain units as documents will jam frequently. It is essential to the issuance of a
driver's license or state identification. Bad units affect the efficiency of the office as we are unable to
complete the transaction in a timely manner.
The 3M Authenticator is a scanner and authenticates documents placed in it such as U.S. Passport and
social security card. An error message is depicted on the MIDS screen if the 3M is unable to identify
the document. Similar to the Panasonic Scanner, the 3M Authenticator saves the scanned document to
the MIDS data base. To replace 2 units that are not working.
Scanning documents is a requirement in issuing REAL ID compliant credentials. REAL ID guidelines
also requires the ability to "authenticate" documents. We need to have these new units in order to
maintain a high efficiency level when recording these documents.
•
O APPROVED: $ O DENIED 0 DEFERRED:
NOTES: DATE:
Department of Finance 11/02/20
Form#:F-110L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: Finance
CONTACT: Naomi O'Dell PHONE: 961-8021 DATE: 11/2/20
FISCAL PERIOD From: July 1,2021 To: June 30,2022
ITEM: Telephone Headsets PRIORITY#:
Position#: Grade/RU: I Annual Salary: $
For Positions 4
Home Dept: Effective Date:
BUDGET: 0 New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: S 3,555.77
DIVISION: VEHICLE REGISTRATION&LICENSING ACCOUNT#: 5127.16.454
JUSTIFICATION:0 Legal Mandate r Safety❑Reduce Costs ►1 Increase Efficiency❑Other:X
Explain Below:
We are requesting an increase in this account to purchase four telephone headsets for MVR clerks to use
while doing backoffice work. Currently,clerks are resting the phone on their shoulder using their neck
in order to free their hands to look up information. This is not the proper way to answer phones and
may cause safety problems with prolong use. Using headsets will provide clerks with the freedom to
use their hands while assisting customers.
o APPROVED: S o DENIED O DEFERRED:
NOTES: DATE:
Department of Finance 11/02/20
Forth#:F-110L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: Finance
CONTACT: Naomi O'Dell PHONE: 961-8021 DATE: 10/14/2020
FISCAL PERIOD From: July 1,2021 To: June 30,2022
ITEM: Call Center PRIORITY#:
For Positions 9 1Position#: (3) Grade/BU: SR13/SRI5/03 Annual Salary: S 61,384.74(x3)
For Positions 9 .
Home Dept: Effective Date:
BUDGET: ®New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $202,040.81
DIVISION: VEHICLE REGISTRATION&LICENSING ACCOUNT#:
JUSTIFICATION: 0 Legal Mandate 0 Safety❑Reduce Costs®Increase Efficiency❑Other:
Explain Below:
Our offices currently do not have adequate staffing to service the public appearing at the offices and
answer incoming calls. General public have expressed dissatisfaction and frustration in trying to contact
our offices for assistance.
To set up the Call Center,we will need:
2 SR13 positions Annual Salary$37,732 Fringe: $23,652.74 Total: $61,384.74 x 2=$122,769.48
1 SRI5 position Annual Salary$39,720 Fringe: $24,281.94 Total: $64,001.94
Equipment needed:
3 Cisco phones @$317.13 ea Total: $ 951.39
3 Cisco Wireless headsets @ $366.00 ea Total: $1,098.00
3 Desktop PCs @ $1,142 ea Total: $3,426.00
3 Monitors(In addition to above for dual monitors)@$200 ea Total: $ 600.00
3 Attachmate Licenses @$600 ea Total: $1,800.00
3 Laserfiche Licenses @$600 ea Total: $1,800.00
3 Panasonic Scanners(refurbished) @$550 ea Total: $1,650.00
3 Task Chairs @$200 ea Total: $ 600.00
3 Desks @$610 ea Total: $1,830.00
2 Printers @$757 ea Total: $1,514.00
o APPROVED: S o DENIED 0 DEFERRED:
NOTES: DATE:
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Department of Finance 11/02/20
Form:F-110L rev_09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: Finance
CONTACT: Naomi O'Dell PHONE: 961-8021 DATE: 10/14/2020
FISCAL PERIOD From: July 1,2021 To: June 30,2022
ITEM: NADA Books PRIORITY#:
Position A: Grade/BU: I Annual Salary: $
For Positions+
Home Dept: Effective Date:
BUDGET: ❑New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 1,200
DIVISION: VEHICLE REGISTRATION&LICENSING ACCOUNT#: 5127.12.235
JUSTIFICATION:❑Legal Mandate ❑Safety 0 Reduce Costs ►1 Increase Efficiency❑Other:X
Explain Below:
We are requesting an increase in this account to purchase four(4)Nada Titling and Registration
Manual. This manual identifies all documents required for motor vehicle registration from all fifty
states and territories. MVR clerks rely on an updated manual yearly to stay on top of changes enacted
in other states. It is also instrumental when identifying documents that are presented to clerks. Our
current manual is a 2019 edition and is outdated.
O APPROVED: $ O DENIED O DEFERRED:
NOTES: DATE:
Department of Finance 04/10/2I
Form#:F-1 10L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: FIRE
CONTACT: Acting Fire Chief Robert PHONE: 932-2903 DATE: 12/07/2020 •
Perreira
FISCAL PERIOD From: July 1, 2021 To: June 30, 2022
ITEM: Business Manager PRIORITY#: 1
Position#: N/A Grade/BU.: EM03/ Annual Salary: $ 74,268
For Positions 4
Home Dept: 4100 Effective Date: 7/1/2021
BUDGET: Amount Requested: $ 73,644.00-
® New Cost Item 0 Increase to Current Cost Item(explain) 135,660.00
DIVISION: FIRE ADMINISTRATION ACCOUNT#:
JUSTIFICATION: 0 Legal Mandate ❑ Safety❑Reduce Costs® Increase Efficiency® Other:Improve Dept.
Explain Below:
This request is to create a Business Manager position in Fire Administration. This position will lead,
manage and coordinate the financial, procurement and human resources functions of the department as
well as supervise and manage the administrative services staff and all administrative responsibilities.
Currently, these functions are managed by the Fire Chief and the Deputy Fire Chief. These critical
administrative functions require significant oversight. In addition to the management of these functions,
the Fire Chief and Deputy Fire Chief are responsible for performing firefighting and emergency services
for the County in order to save lives and property form fires and other emergencies arising on land, see
and hazardous terrain. Due to the nature of these other operational responsibilities, time and resources to
provide the necessary oversight to the administrative functions become limited. The addition of the
Business Manager position will allow for a single management position to oversee these important
functions and advise the Fire Chief and Deputy Fire Chief of critical issues. The Business Manager
position will bring leadership, focus and consistency to the financial, procurement and human resources
functions and help move the vision and mission of the department forward.
O APPROVED: $ 0 DENIED 0 DEFERRED:
NOTES: DATE:
Department of Finance 04/10'21
Form#:F-110 L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: Fire
CONTACT: Assistant Chief Ian Smith PHONE: 932-2907 DATE: 12/17/2020
FISCAL PERIOD From: July 1, 2021 To: June 30, 2022
ITEM: PERSONAL PROTECTIVE EQUIPMENT PRIORITY#: 2
Position#: Grade/BU.: l Annual Salary: $
For Positions 4
Home Dept: Effective Date:
BUDGET: 32. s 1
0 New Cost Item ® Increase to Current Cost Item(explain) Amount Requested: -3 -
DIVISION: SUPPORT SERVICES ACCOUNT#: 010.221.5221.02.231
JUSTIFICATION: ® Legal Mandate ® Safety❑Reduce Costs❑ Increase Efficiency® Other:NFPA Compliance
Explain Below:
NFPA 1971, Standard on Protective Ensembles for Structural Fire Fighting and Proximity Fire Fighting
protects fire fighting personnel by establishing minimum levels of protection from thermal, physical,
environmental, and bloodborne pathogen hazards encountered during structural and proximity fire
fighting operations. According to this standard, the firefighter protective ensemble or ensemble
components must be retired from service no more than 10 years from the date the ensemble or ensemble
component was manufactured.
NFPA 1851, Standard on Selection, Care, and Maintenance of Protective Ensembles for Structural Fire
Fighting and Proximity Fire Fighting establishes requirements for the selection, care and maintenance of
fire fighting protective ensembles to reduce the health and safety risks associated with improper
maintenance, contamination, or damage. This Standard further defines when advanced cleaning is
necessary to not only protect the health of the firefighter by removing cancer causing contaminants, but
extend the life of the garments. In order for advanced cleaning to take place, two sets of gear are
necessary so one can be worn while the other is sent away for cleaning.
Hawaii Fire Department hires an average of 20 firefighters a year, each requiring two sets of PPE. Our
combined paid and volunteer force of firefighters totals 484, also requiring two sets of gear that must be
replaced every 10 years and cleaned and inspected annually. In order to effectively provide our
personnel with essential personal protective equipment, annually clean and inspect that equipment, as
well as ensure adequate warehouse supplies, it is imperative that this budget be increased to
$564,143.81.
It is a known fact that today's fires burn hotter and reach untenable conditions much faster than those of
even two decades ago due to the increased use of synthetic materials. We owe it to the men and women
that we are tasking with saving lives in this environment to provide them with NFPA 1851 compliant
gear.
O APPROVED: $ 0 DENIED 0 DEFERRED:
NOTES: DATE:
Department of Finance 04,10/21
Fo nn#:F-1 IOL rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
r` DEPARTMENT: FIRE
CONTACT: Acting Fire Chief Robert PHONE: 932-2903 DATE: 10/30/2020
Perreira
FISCAL PERIOD From: July 1, 2021 To: June 30, 2022
ITEM: Overtime Funding PRIORITY#: 3
Position#: N/A Grade/BU: l Annual Salcnv: $
For Positions 4
Home Dept. Effective Date:
BUDGET: ❑ New Cost Item ®Increase to Current Cost Item(explain) Amount Requested: $ 450,000.00
DIVISION: FIRE PROTECTION ACCOUNT#: 010.221.5221.01.021
•
JUSTIFICATION: ❑ Legal Mandate ® Safety❑Reduce Costs® Increase Efficiency❑ Other:
Explain Below:
The department is currently not funded at an appropriate amount to cover overtime cost associated with
contract requirements, emergency incident mitigation, and mandatory or necessary training.
Historically, the amount funded for overtime has not been adjusted to account for collective bargaining
increases. Recent budgets have cut the overtime amount significantly. The current FY 19/20 overtime
budget was transferred to the Department of Finance. However, the amount allocated to the Fire
Department resulted in only approximately$1,000 per position of available "Manageable" overtime.
This accounts for overtime that would be used for emergency incident mitigation,personnel shortages,
and training. All other overtime funding is directly used for contractual required overtime and State
EMS overtime.
O APPROVED: $ 0 DENIED 0 DEFERRED:
NOTES: DATE:
Department of Finance 04/10/21
Form#:F-110 L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: FIRE
CONTACT: Acting Fire Chief Robert PHONE: 932-2903 DATE: 10/30/2020
Perreira
FISCAL PERIOD From: July 1, 2021 To: June 30, 2022
ITEM: Overtime Funding PRIORITY#: 3
Position#: N/A Grade/BU: l Annual Salary: $
For Positions 4
Home Dept: Effective Date:
BUDGET: 0 New Cost Item ® Increase to Current Cost Item(explain) Amount Requested: $ 3,900,000
DIVISION: FIRE PROTECTION ACCOUNT#: 010.221.5221.01.021
JUSTIFICATION: ❑ Legal Mandate ® Safety❑Reduce Costs® Increase Efficiency❑ Other:
Explain Below:
The department is currently not funded at an appropriate amount to cover overtime cost associated with
contract requirements, emergency incident mitigation, and mandatory or necessary training.
Historically, the amount funded for overtime has not been adjusted to account for collective bargaining
increases. Recent budgets have cut the overtime amount significantly. The current FY 19/20 overtime
budget was transferred to the Department of Finance. However, the amount allocated to the Fire
Department resulted in only approximately $1,000 per position of available "Manageable" overtime.
This accounts for overtime that would be used for emergency incident mitigation, personnel shortages,
and training. All other overtime funding is directly used for contractual required overtime and State
EMS overtime.
O APPROVED: $ O DENIED 0 DEFERRED:
NOTES: DATE:
Department of Finance 04'10,21
Foran#:F-l 10 L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
•
DEPARTMENT: FIRE
CONTACT: Acting Fire Chief Robert PHONE: 932-2903 DATE: 10/30/2020
Perreira
FISCAL PERIOD From: July 1, 2021 To: June 30, 2022
ITEM: Fire Captain Positions PRIORITY#: 4A
Position#: TBD Grade/BU.• SR 25L2/ 11 Annual Salaiv: $ See attached
For Positions 4
Home Dept: Varies Effective Date: 8/1/21
BUDGET: ❑ New Cost Item ® Increase to Current Cost Item(explain) Amount Requested: $ Attached
DIVISION: EMERGENCY OPERATIONS ACCOUNT#: See Attached
•
JUSTIFICATION: ® Legal Mandate ® Safety❑ Reduce Costs® Increase Efficiency❑ Other:_
Explain Below:
This request is to create and fund 12 Fire Captain positions. The request is for 3 positions each at the
Waikoloa Fire Station, Laupahoehoe Fire Station, Paradise Park Fire Station, and the HOVE Fire
Station. This provides coverage for the three workshifts assigned to each station.
These positions are greatly needed to provide for safe, adequate staffing of our Fire Department. These
four stations are currently manned with a FEO and a FF for the Fire Apparatus, two (2) total. The
National Fire Protection Association Standard 1710, Chapter 5 states "Fire companies whose primary
functions are to pump and deliver water and perform basic fire fighting at fires, including search and
rescue, shall be known as engine companies. These companies shall be staffed with a minimum of four
on-duty personnel." It further states that a minimum of one person shall be designated to the task of
incident command. In order to meet NFPA 1710 standards, each of these four companies will require a
Fire Captain and a additional Firefighter. Proper staffing of Fire companies reduces the liability to the
County. The current fiscal condition of the county may not provide for the creation and funding of 12
Fire Captain and 12 Firefighter positions to meet the standard all at once. The Hawaii Fire Fighters
Association has contacted the HFD about its concern for the lack of a officer at these stations.
The Hawaii Fire Department has persevered during these times of finacial shortfalls with creative
savings and alternative funding. However, it will be very difficult to provide for adequate, safe,
coverage of our communities without providing proper staffing of our Fire companies. This request is
to take the first step in meeting our safe staffing requirements. The Fire Captain position is necessary to
provide for adequate supervision and direction during both emergency and non-emergency operations.
The staffing of a Fire Captain will eliminate the need to provide Supervisory Premium to the FEO
Position at each of these Fire companies. HFD is open to reducing amount of positions requested.
The total request is to provide for 10 months of salary for the 12 Fire Captain positions. This will allow
for 1 month of promotional assessment exercises and promotional processing to commence.
O APPROVED: $ 0 DENIED 0 DEFERRED:
NOTES: DATE:
Department of Finance 04/10/21
Form#:F-1 IOL rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
r� DEPARTMENT: FIRE
CONTACT: Acting Fire Chief Robert PHONE: 932-2903 DATE: 10/30/2020
Perreira
FISCAL PERIOD From: July 1, 2021 To: June 30, 2022
ITEM: Fire Captain Positions PRIORITY#: 4A/4B •
Position#: TBD Grade/BU.• SR 25L2/ 11 Annual Saltily: $ See attached
For Positions 4
Home Dept: Varies Effective Date: 8/1/21
BUDGET: 0 New Cost Item ® Increase to Current Cost Item(explain) Amount Requested: $ Attached
DIVISION: EMERGENCY OPERATIONS ACCOUNT#: See Attached •
JUSTIFICATION: ® Legal Mandate ® Safety❑Reduce Costs ® Increase Efficiency❑Other:
Explain Below:
This request is to reclassify 12 Fire Equipment Operator(FEO) positions to 12 Fire Captain positions.
The request is for 3 positions each at the Waikoloa Fire Station, Laupahoehoe Fire Station, Paradise
Park Fire Station, and the HOVE Fire Station. This provides coverage for the three workshifts assigned
to each station.
These four stations are currently manned with a FEO and a FF for the Fire Apparatus, two (2) total. The
National Fire Protection Association Standard 1710, Chapter 5 states "Fire companies whose primary
functions are to pump and deliver water and perform basic fire fighting at fires, including search and
rescue, shall be known as engine companies. These companies shall be staffed with a minimum of four
on-duty personnel." It further states that a minimum of one person shall be designated to the task of
incident command. In order to meet NFPA 1710 standards, each of these four companies will require a
Fire Captain and an additional Firefighter. Proper staffing of Fire companies reduces the liability to the
County. The Hawaii Fire Fighters Association has contacted the HFD about its concern for the lack of a
officer at these stations.
This request is to take a step in meeting our safe staffing requirements. The Fire Captain position is
necessary to provide for adequate supervision and direction during both emergency and non-emergency
operations. HFD is open to reducing the amount of positions requested.
O APPROVED: $ 0 DENIED 0 DEFERRED:
NOTES: DATE:
Hawaii Fire Department—Supplemental Budget Request
Attachment to: F-110L- Supplemental Budget Requests Fire Captain positions
Positions(Count) Station Account Number Amount
Requested Requested
Fire Captain(3) Waikoloa Fire Station , 010.221.5221.01.011 $309,600
Fire Captain(3) Laupahoehoe Fire Station 010.221.5221.01.011 $309,600
Fire Captain(3) Paradise Park Fire Station 010.221.5221.01.011 $309,600
Fire Captain(3) HOVE.Fire Station 010.221.5221.01.011 $309,600
Priority in order would be;
1. Waikoloa due to current existing target hazards and current personnel assigned and apparatus
assigned(Fire, EMS,Tanker Apparatus,Brush truck)
2. HOVE due to current personnel assigned and apparatus assigned(Fire, EMS, Brush truck)
3. Paradise Park due to call volume in expanding residential area
4. Laupahoehoe
Department of Finance 04/10'21
Fonn#:F-110L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
- DEPARTMENT: FIRE •
CONTACT: Acting Fire Chief Robert PHONE: 932-2903 DATE: 10/30/2020
Perreira
FISCAL PERIOD From: July 1, 2021 To: June 30, 2022
•
ITEM: Replacement Class A Fire Apparatus PRIORITY#:
•
Position#: N/A Grade/BU.- l Annual Salafy: $
For Positions 4
Home Dept: Effective Date:
BUDGET: Amount Requested: $ 700,000
® New Cost Item ❑ Increase to Current Cost Item(explain) (FY22-23)
DIVISION: EMERGENCY OPERATIONS DIVISION ACCOUNT#:
JUSTIFICATION: ❑ Legal Mandate ® Safety 0 Reduce Costs® Increase Efficiency❑ Other:
Explain Below:
The Requested funds are necessary to continue with the necessary replacement of front line apparatus
that are over 15 years old. This targeted apparatus does not meet the current National Fire Protection •
Association 1901 Standard for Automotive Fire Apparatus which calls for replacement of front line
apparatus at 15 years of age. Annual apparatus replacement has been deferred, as a line item, for many
years due to the current fiscal constraints felt around the Country. Although the Department has
received funding in the previous years through grants and previous Supplemental Budget request, the
Department is still in need of annual apparatus replacement to meet National Standards. The Hawaii
Fire Department's apparatus replacement Lease program has now come to its 5 year fruition.
Replacment apparatus do not require any additonal budgetary cost. As previous lease apparatus are
fully paid for, the allocated payment can be moved to the new apparatus. The department also continues
to look for alternative fleet replacement measures such as alternative grants. The apparatus have
reached a point where repairs and maintenance are not cost effective and having a diminishing
reliablity. It this request is granted, the Hawaii Fire Department will be able to move toward meeting
it's objective to meet current industry and government standards for current apparatus and equipment.
This request will also meet our program measure to adequately replace apparatus on a fiscally
responsible timetable in the future. The targeted replacement apparatus for this request would be at the
South Kohala Fire Station. The Station currently does not have a dedicated front line Class A Pumper
and has been assigned the hand me downs of replaced apparatus that are all over 20 years old. The
actual amount could be reduced by entering into a Lease-Purchase program with a expected delivery
date for the apparatus in September 2023. This will require no funding for this fiscal year. The
$700,000 request amount is for a payment in full amount. However, the department respectfully request
that the lease purchase option be used as it has shown to be a very cost efficient mechanism in times of •
fiscal uncertainty.
0 APPROVED: $ 0 DENIED O DEFERRED:
NOTES: DATE:
Department of Finance 04/10/21
Fonn#:F-110L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: FIRE
CONTACT: Acting Fire Chief Robert PHONE: 932-2903 DATE: 10/30/2020
Perreira •
FISCAL PERIOD From: July 1, 2021 To: June 30, 2022
ITEM: Replacement Brush Trucks PRIORITY#: 6
Position#: N/A Grade/BU.: l Annual Salag :
For Positions 4
Home Dept: Effective Date:
BUDGET: ® New Cost Item ❑ Increase to Current Cost Item(explain) Amount Requested: $ 700,000
DIVISION: EMERGENCY OPERATIONS DIVISION ACCOUNT#: 010.221.5221.01.111-
Lease
JUSTIFICATION: ❑ Legal Mandate ® Safety❑Reduce Costs® Increase Efficiency❑ Other:
Explain Below:
The Requested funds are necessary to continue with the necessary replacement of front line apparatus
that have mechanically reached its life expectancy. Annual apparatus replacement has been deferred, as
a line item, for many years due to the current fiscal constraints felt around the Country. The Hawaii Fire •
Department's apparatus replacement Lease program has proven to be an effective way to bring the
critical apparatus to the community without large impacts to the overall budget. We are in need to
replace the brush trucks assigned to Honokaa and Keaau. These apparatus have reached a point where
repairs and maintenance are not cost effective and having a diminishing reliablity. The Honokaa
apparatus is the primary response apparatus for the Hamakua area from Paauilo to Waimea areas
accessible via weight restricted apparatus, inclusive of Waipio Valley.The targeted replacement
apparatus for this request would be at the Honokaa Fire Station. The current Brush Truck is a 2000
Ford F350. The Keaau apparatus is the primary response apparatus for the Keaau and upper Puna areas •
accesible only with smaller sized appratus and 4x4 drive to traverse the many unimproved roadways in
disrepair. Currently, both Brush Trucks are having mechanical issues that have resulted in the apparatus
being out of service for extended periods of time and cost. The actual amount could be reduced by
entering into a Lease-Purchase program with a expected delivery date for the apparatus in March-June
2022. The $700,000 request amount is for a payment in full amount. However, the department
respectfully request that the lease purchase option be used as it has shown to be a very cost efficient
mechanism in times of fiscal uncertainty.
O APPROVED: $ 0 DENIED O DEFERRED:
NOTES: DATE:
Department of Finance 04/19/21
Form#:F-1 IOL rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: .Human Resources
CONTACT: William V. Brilhante,Jr. PHONE: 961-8361 DATE: 4-15-2021
FISCAL PERIOD From: July 1,2021 To: June 30,2022
ITEM: Safety & Driver Improvement Coordinator PRIORITY#: 2
Position#: NEW Grade/BU: SR-21 /BUO3 Annual Salary: $74,064
For Positions+
Home Dept: 2300 Effective Date: 07/1/2021
BUDGET: Amount Requested: $ 74,064
El New Cost Item ®Increase to Current Cost Item(explain)
DIVISION: HEALTH&SAFETY ACCOUNT#: 010.151.5151.01.011
JUSTIFICATION: Legal Mandate ®Safety❑ Reduce Costs❑ Increase Efficiency❑Other:
Explain Below:
The allocation and addition of a Safety & Driver Improvement Coordinator(SDIC)to our Health&
Safety Division will allow the Department of Human Resources to increase our capacity to respond to
critical health& safety training needs especially with Commercial Driver's Licenses(CDL)training.
There are a total of three (3) Safety & Driver Improvement Coordinator positions that are filled and are
assigned to individual departments to include Department of Public Works Highways Division,
Department of Environmental Management, and the Department of Water Supply. This leaves the rest
of the Department of Public Works, the Department of Parks& Recreation,and Mass Transit, with
having to contract out when the need for CDL training arises. In addition, trainers are very limited and
at times,unavailable.
The new Safety & Driver Improvement Coordinator's focus will include conducting CDL trainings such
as the operation of vehicle mounted heavy equipment and requiring a CDL or Type 4 drivers license as
mandated by American National Standards Institute(ANSI)A92.2. In addition,the Safety & Driver
Improvement Coordinator will be tasked with assisting other SDICs in the County, conducting the audit
required under the County's Driver Improvement Program as required under HRS 286-202.5. The new
SDIC will assist in the development and implementation of new safety programs required by regulation.
Also,the new SDIC will be conducting all safety tranings currently offered by the Health& Safety
Division, allowing for more employees to be trained and allow the County to be more proactive in
preventing occupational injuries.
o APPROVED: $ o DENIED O DEFERRED:
NOTES: DATE:
Department of Finance 04/19121
Form%;F-11 0L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: .Human Resources
CONTACT: William V. Brilhante,Jr. PHONE: 961-8361 DATE: 4-15-2021
FISCAL PERIOD From: July 1,2021 To: June 30,2022
ITEM: Safety Specialist I PRIORITY#: 3
Position II: NEW Grade/BU: SR-20/BU I3 Annual Salary: $75.588
For Positions 4
Home Dept: 2300 Effective Date: 07/1/2021
BUDGET: Amount Requested: S 75,588
El New Cost Item ®Increase to Current Cost Item(explain)
DIVISION: HEALTH &SAFETY ACCOUNT#: 010.151.5151.01.011
JUSTIFICATION: ❑ Legal Mandate ®Safety El Reduce Costs❑ Increase Efficiency❑Other:
Explain Below:
The allocation and addition of a Safety Specialist Ito our Health& Safety Division will allow the
Department of Human Resources to increase our capacity to conduct health &safety training and
facility and site safety inspections. With the reallocation of the current Safety Specialist Ito a Safety
Specialist II,the Health & Safety Division will be short a trainer to carry-out the many (non-CDL)
required trainings currently provided by this position. Although we are also proposing the addition of a
Safety & Driver Improvement Coordinator(SDIC)position, its priority will be CDL,vehicle and
equipment related training, which will leave a gap in providing island-wide safety trainings in all other
areas. With the many positions within the County that require training and with departments upgrading
to new equiment, our existing safety programs need to be positioned to respond to the requirements that
go along with safely operating the new equipment. At times, contracted outside trainers may be
unavailable which could affect operations and employee and public safety.
The new Safety Specialist I shall be knowledgeable in Occupational Safety and Health Standards, and
all other accepted standards applicable to industrial safety and accident prevention. On-going trainings
that will require immediate attention include, but not limited to: Bloodborne Pathogens, Fall Protection,
Personal Protective Equipment(PPE), Hearing Conservation, Hazard Communication, Respiratory
Protection, First-Aid/CPR/AED, Fire Safety, Asbestos Awareness, Lead Awareness, Lock out/tag out,
Back injury prevention, and all other non-CDL or driver related safety tranings currently offered by the
Health& Safety Division. Having this Safety Specialist I and the SDIC position focus on training, will
allow the Health& Safety Division Manager and Safety Specialist II to work closely with departments
on development and implementation of a comprehensive safety program. Also, meeting the current and
anticipated needs through our County-wide safety programs, will allow for more employees to be
trained and allow the County to be more proactive in preventing occupational injuries.
O APPROVED: $ O DENIED 0 DEFERRED:
NOTES: DATE:
Department of Finance 04/20/2I
Forint!:F-110L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: Human Resources
CONTACT: William V. Brilhante, Jr. PHONE: 808-961-8361 DATE: 04-15-2021
FISCAL PERIOD From: July 1,2021 To: June 30,2022
ITEM: Services, Supplies and Equipment for New Positions PRIORITY#: 4
Position#: Grade/BU: l Annual Salary: $
For Positions 4
Home Dept: Effective Date:
BUDGET: ®New Cost Item El Increase to Current Cost Item(explain) Amount Requested: $ 8,260
DIVISION: HEALTH&SAFETY ACCOUNT#: see below
JUSTIFICATION:❑Legal Mandate ® Safety D Reduce Costs❑ Increase Efficiency❑Other:
Explain Below:
The proposed addition of two (2) new positions,the Safety& Driver Improvement Coordinator(SDIC)
and the Safety Specialist I, will require additional services, supplies and equipment. New cost items
and increases to current cost items are as follows:
010.151.5151.01.102 Human Resources OCE, Telephone
Non VOIP Phones $500
010.151.5151.06.450 Human Resources Eqpt, Office Equipment
Office Furniture $1,400
010.151.5151.06.454 Human Resources Eqpt, Computer Eqpt& Software
Laptops (2) $3,200
Printer $540
Projector $900
010.151.5152.02.115 Health & Safety OCE, Misc Contract Services
Hearing Testing $120
Defensive Driver Training $700
010.151.5151.02.227 Health& Safety OCE, Computer& Office Supplies
Computer& Office Supplies $400
010.151.5151.02.235 Health & Safety OCE, Misc. Materials& Supplies
Personal Protective Equipment $500
O APPROVED: $ O DENIED o DEFERRED:
NOTES: DATE:
Department of Finance 04120/21
Forma:F-110L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: Human Resources
CONTACT: William V. Brilhante,Jr. PHONE: 808-961-8361 DATE: 04-15-2021
FISCAL PERIOD From: July 1,2021 To: June 30,2022
ITEM: SUV PRIORITY#: 5
Position#: Grade/BU: I Annual Salary: S
For Positions 4
Home Dept. Effective Dale:
BUDGET: ®New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $ 36,000
DIVISION: HEALTH &SAFETY ACCOUNT#: 010.151.5151.06.449
JUSTIFICATION: ❑Legal Mandate ® Safety❑ Reduce Costs❑ Increase Efficiency❑Other:
Explain Below:
The proposed addition of two (2)new positions, the Safety &Driver Improvement Coordinator(SDIC)
and the Safety Specialist I, will require an additional vehicle. Currently, the Health& Safety Division
has only two(2)vehicles. As County facilities and employees are based island-wide, and all four(4)
positions require frequent travel off-site to conduct training and safety inspecitions.
o APPROVED: $ o DENIED o DEFERRED:
NOTES: DATE:
Department of Finance 04!1021
Fonn#:F-I IOL rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: Information Technology
CONTACT: Systems Support PHONE: 808-932-2974 DATE: 10/29/2020
FISCAL PERIOD From: July 1,2021 To: June 30, 2022
ITEM: VoIP Call Managers PRIORITY#: 3
Position#: Grade/BU.: l Annual Salary: $
For Positions 4
Home Dept: Effective Date:
BUDGET: ® New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 95,000
DIVISION: SYSTEMS SUPPORT ACCOUNT#: 010.118.5118.10.454
JUSTIFICATION: ❑ Legal Mandate ❑ Safety❑Reduce Costs® Increase Efficiency® Other: Replace
Explain Below:
The warranty for the servers running the Cisco Unified Communication Manager cluster will end
October 2021. The servers must be replaced as they have provided continuous service for 6 1/2 years
(approximately 56,934 hours). To ensure business continuity, the servers need to be replaced now prior
to the approaching warranty expiration. There is a risk of parts failing and the manufacturer not being
able to procure replacements. This will lead to extended service outages. Also, manufacturers will no
longer issue firmware fixes and security patches, This could lead to a low level compromise of the
server, a security concern.
Within the County of Hawaii, the Cisco Unified Communication Manager system operates at 14
different locations with a total of 849 users. The monthly average of total calls is 176,279, with an
average of 8,813 calls during normal operating hours. Telephone communication is of the utmost
importance to ensure the County can adhere to the Federal, State and County guidances for social
distancing.
O APPROVED: $ 0 DENIED 0 DEFERRED:
NOTES: DATE:
Department of Finance 0410;21
Fonn#:F-1 10L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: Information Technology
CONTACT: Systems Support PHONE: 808-932-2974 DATE: 10/29/2020
FISCAL PERIOD From: July 1, 2021 To: June 30, 2022
ITEM: SQL Server 2019 PRIORITY#: 4
Position#: Grade/BU.: l Annual Salcey: $
For Positions 4
Home Dept: Effective Date:
BUDGET: ® New Cost Item ❑ Increase to Current Cost Item(explain) Amount Requested: $ 40,000
DIVISION: SYSTEMS SUPPORT ACCOUNT#: 010.118.5118.10.454
JUSTIFICATION: ❑ Legal Mandate ❑ Safety❑Reduce Costs® Increase Efficiency® Other: Replace
Explain Below:
The warranty for the servers running Microsoft SQL Server will end September 2021. The servers must
be replaced as they have provided continuous service for 7 years (approximately 61,315 hours). To
ensure business continuity, the servers need to be replaced now prior to the approaching warranty
expiration. There is a risk of parts failing and the manufacturer not being able to procure replacements.
This will lead to extended service outages. Also, manufacturers will no longer issue firmware fixes and
security patches. This could lead to a low level compromisre of the servier, a security concern.
The 2 SQL Servers that will be reaching end of warranty in September 2021, supports Laserfiche and
the Eden application. These two applications are paramount for maintaining County operations for
document management (Laserfiche) and financical record management (Eden). They are critical servers
that would negatively impact County operations should they fail. In turn, this failure could cause the
County to violate the HRS ordinances governing information distribution and government transparency.
0 APPROVED: $ 0 DENIED 0 DEFERRED:
NOTES: DATE:
Department of Finance 04-10/2I
Forint?:F-110 L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: Information Technology
CONTACT: Systems Support PHONE: 808-932-2974 DATE: 10/29/2020
FISCAL PERIOD From: July 1, 2021 To: June 30, 2022
ITEM: Nutanix System for WHCC PRIORITY#: 5
Position#: Grade/BU.: l Annual Salary: $
For Positions 4
Home Dept: Effective Date:
BUDGET: ® New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 75,000
DIVISION: SYSTEMS SUPPORT ACCOUNT#: 010.118.5118.10.454
JUSTIFICATION: ❑ Legal Mandate ® Safety❑Reduce Costs® Increase Efficiency® Other: Replace
Explain Below:
The warranty for the Control Server and Data Storage Array cluster has ended July 2019. The servers
must be replaced as they have provided continuous service for 9 years (approximately 78,832 hours). To
ensure business continuity, the servers need to be replaced now prior to the approaching warranty
expiration. There is a risk of parts failing and the manufacturer not being able to procure replacements.
This will lead to extended service outages. Also, manufacturers will no longer issue firmware fixes and
security patches. This could lead to a low level compromisre of the servier, a security concern.
Currently, the Dell PowerEdge and Dell EMC Data Storage Array are being used to backup and
replicate systems in the East Hawaii Data Centers. During the Disaster Recovery Planning Workshop,
it was identified that a replacement system must be procued to ensure systems can be quickly and
readily backed up and restored. The East Hawaii Data Center utilizes a Nutanix Hyperconverged
infrastructure. A scaled down version of a similar Nutanix Hyperconverged infrastucture is being
proposed to minimize the time of switching from the East Hawaii Data Center to the West Hawaii Data
Center.
O APPROVED: $ 0 DENIED 0 DEFERRED:
NOTES: DATE:
Department of Finance 0,1/10/21
Fonn#:F-110L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: Information Technology
CONTACT: GIS Manager PHONE: 808-932-2977 DATE: 10/29/2020
FISCAL PERIOD From: July 1, 2021 To: June 30, 2022
ITEM: Rapid Recovery Backup for ESRI ArcGIS PRIORITY#: 6
Position#: Grade/BU.: l Annual Salaiy: $
For Positions 4
Home Dept: Effective Date:
BUDGET: ® New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 40,000
DIVISION: SYSTEM SUPPORT&GIS ACCOUNT#: 010.118.5118.10.454
JUSTIFICATION: ❑ Legal Mandate ® Safety❑Reduce Costs®Increase Efficiency® Other: Backup &HA
Explain Below:
The Rapid Recovery application is currently being used to back up many of the newer systems within
the County's infrastructure. The Rapid Recovery systemwould replace the ArcGIS backup system and
bring it to a high availability inline across the ArcGIS platform. During the Disaster Recovery Planning
Workshop, it was identified that having the Rapid Recovery in place for ArcGIS the estimated recovery
time would be between 5 to 7 hours.
•
O APPROVED: $ 0 DENIED 0 DEFERRED:
NOTES: DATE:
Department of Finance 04.10'21
Fonn#:F-I IOL rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: Information Technology
CONTACT: Matthew laukea PHONE: 808-932-2966 DATE: 10/29/2020
FISCAL PERIOD From: July 1, 2021 To: June 30, 2022
ITEM: Zoom for Government PRIORITY#: 7
Position#: Grade/BU: l Annual Salary: $
For Positions 4
Home Dept: Effective Date:
BUDGET: ® New Cost Item ❑ Increase to Current Cost Item(explain) Amount Requested: $ 15,000
DIVISION: APPLICATION SUPPORT ACCOUNT#: 010.118.5118.02.337
JUSTIFICATION: ❑ Legal Mandate ® Safety❑ Reduce Costs® Increase Efficiency® Other:
Explain Below:
Due to current circumstances, Federal, State and County guidelines for COVID-19 recommends safety
protocols to ensure social distancing. Video conferencing is one of the primary solutions in which the
County of Hawaii can adhere to these protocols. Zoom for Government provides a secure and robust
solution that is FedRAMP approved and ensures the following:
Data centers and storage locations are based within the continental United States.
Operating at the moderate baseline and has reciprocity to DoD Impact Level 2.
Operated and controlled by only United States persons.
O APPROVED: $ O DENIED 0 DEFERRED:
NOTES: DATE:
Department of Finance 04 1021 '
Form#:F-I IOL rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS •
•
DEPARTMENT: Information Technology
CONTACT: Application Support PHONE: 808-932-2966 DATE: 10/29/2020
FISCAL PERIOD From: July 1, 2021 To: June 30, 2022 •
ITEM: Adobe Sign Enterprise Maintenance PRIORITY#: 8
Position#: Grade/BU: l Annual Salary•: $
For Positions 4
Home Dept: Effective Date:
BUDGET: ❑ New Cost Item ® Increase to Current Cost Item(explain) Amount Requested: $ 12,600
DIVISION: APPLICATION SUPPORT ACCOUNT#: 010.118.5118.02.109
JUSTIFICATION: ❑ Legal Mandate ® Safety❑Reduce Costs ® Increase Efficiency® Other: •
Explain Below:
Due to current circumstances, Federal, State and County guidelines for COVID-19 recommends safety
protocols to ensure social distancing. Adobe Sign is currently being used to develop a paperless
workflow system within the County of Hawaii. Adobe Sign will provide a renewed and maintained
electronic routing and tracking system for county documents.
O APPROVED: $ 0 DENIED 0 DEFERRED:
NOTES: DATE:
Department of Finance 04/10,21 ;
Form#:F-1 10L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
•
DEPARTMENT: Information Technology
CONTACT: Erik Lash PHONE: 932-2977 DATE: 041091/2020
FISCAL PERIOD From: July 1, 2021 To: June 30, 2022
ITEM: ESRI Enterprise Advantage Program PRIORITY#:
Position#: Grade/BU: l Annual Salary: $
For Positions 4
Home Dept: Effective Date:
BUDGET: ® New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 75,000
DIVISION: GIS ACCOUNT#: 010.115.5118.02.115
JUSTIFICATION: 0 Legal Mandate ❑ Safety®Reduce Costs® Increase Efficiency❑ Other:
Explain Below:
Investment in county GIS by departments and end users has grown substantially over the preceding
years. This expansion has resulted in additional support required for individualized department
workflows that are specific to each departments needs, and a substantial number of users desiring to
employ GIS tools in their daily operations which benefit numerous internal and external initiatives.
To facilitate additional support capacity for the GIS Power User Group (CD, DEM, Finance, DIT,
Planning, DPW and DWS), DIT is requesting to procure an ESRI Enterprise Advantage Program
(EEAP) subscription. The EEAP is a flexible credit based partnership and support option from ESRI
that will provide the county with the following benefits:
- Dedicated Technical Advisor from ESRI will help the County with GIS strategic planning and
technology transitions. This will ensure that the best vendor support and technical assistance options
are always available to County programs, and that ESRI is working with the County in every step of the
County's GIS voyage.
- 50 Learning and Service Credit allocation that can be used by the County when needed for whatever
purpose. Credits when used cost the county less than the retail price for ESRI services. The structure of
the subscription makes it ideal for covering both anticipated and unanticipated training and technical •
support needs, while at the same time reducing the need to contract vendor product support through
individual contracts each time support is needed.
- Monthly County-specific GIS Newsletter that highlight GIS work occuring internally in the County
and product news from the vendor.
-A yearly County-specific GIS summit organized and managed by ESRI to bring all County GIS users
together, address concerns in the GIS community, and highlight new products and technologies being
released by the vendor.
O APPROVED: $ 0 DENIED 0 DEFERRED:
NOTES: DATE:
Department of Finance 04/10.'21
Foran##:F-1 10L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: Information Technology
CONTACT: System Support PHONE: 808-932-2974 DATE: 10/29/2020
FISCAL PERIOD From: July 1, 2021 To: June 30, 2022
ITEM: FortiWiFi 60F PRIORITY#: N i l
Position#: Grade/BU:: / Annual Salary: $
For Positions 4
Home Dept: Effective Date:
BUDGET: ® New Cost Item D Increase to Current Cost Item(explain) Amount Requested: $ 5,250
DIVISION: SYSTEMS SUPPORT ACCOUNT#: 010.118.5118.10.454
JUSTIFICATION: ❑ Legal Mandate ❑ Safety®Reduce Costs®Increase Efficiency® Other: Replace
Explain Below:
The current FortiAP 28C units are no longer supported by the manufacturer. This limits the ability to
upgrade to the latest firmware for the Fortigate firewalls that are protecting the County network. The
FortiWiFi 60F units support faster internet speeds, thus allowing facilities to access more County
resources. The request of 5 units, will replace older and slower Frame Relay connections with faster
internet connections.
Frame Relay is an older and thus slower form of technology that utilize phone lines. It has a higher cost
compared to the newer, faster connections offered from Internet Service Providers. The monthly
reoccuring cost of connectivity will reduce if these 5 locations are taken off of Frame Relay.
O APPROVED: $ O DENIED 0 DEFERRED:
NOTES: DATE:
Department of Finance 04/10/21
Fonn#:F-1 IOL rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: Information Technology
CONTACT: System Support PHONE: 808-932-2974 DATE: 10/29/2020
FISCAL PERIOD From: July 1, 2021 To: June 30, 2022
ITEM: KnowBe4 End User Awareness & Cybersecurity PRIORITY#:
Training •
Position#: Grade/BU.: l Annual Salary: $
For Positions 4
Home Dept: Effective Date:
BUDGET: ®New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 21,650
DIVISION: SYSTEMS SUPPORT ACCOUNT#: 010.118.5118.02.109
JUSTIFICATION: ❑ Legal Mandate ® Safety❑Reduce Costs® Increase Efficiency® Other: Renew
Explain Below:
The partnership with KnowBe4 must continue in order to keep our end users educated with
cybersecurity. We continue to track numerous threats to ensure our County and its users do not fall
victim. The ongoing threat is that an end user will open a phishing e-mail that will compromise the
entire County Network. E-mail Phishing attacks are on the rise and continuos testing of County users is
required in order to educate them •
The first campaign to test County employees resulted in an 18.8%rate of falling victim to an e-mail
phishing attempt after training. Since then the percentage has consistently dropped which shows the
effectiveness of the training and testing.
O APPROVED: $ O DENIED 0 DEFERRED:
NOTES: DATE:
Department of Finance 04 10'2I
Fonn#:F-1 I OL rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: Information Technology
CONTACT: System Support PHONE: 808-932-2974 DATE: 04/07/2021
FISCAL PERIOD From: July 1, 2021 To: June 30, 2022
ITEM: Mobile Device Management PRIORITY#: 1 13
Position#: Grade/BU.: l Annual Salaw: $
For Positions-)
Home Dept: Effective Date:
BUDGET: ® New Cost Item ❑ Increase to Current Cost Item(explain) Amount Requested: $ 15,000
DIVISION: SYSTEMS SUPPORT ACCOUNT#: 010.118.5118.02.109
JUSTIFICATION: ❑ Legal Mandate ® Safety❑ Reduce Costs® Increase Efficiency® Other: Replace
Explain Below:
The demand for tablets and smartphones has increased year after year. This demand has been driven by
•
the changing business needs and requirements to have County employees connected while out in the
field. •
The challenge faced not is ensuring these devices are secure from cybersecurity threats without an
integrated Mobile Device Management (MDM) system. Previously, the IBM MaaS360 and the
VMWare Workspace One were utilized, however, they could not integrate into the County's current
infrastructure without heavy customization and integration from the respective vendors.
•
To avoid this pitfall, Microsoft Intune is being proposed as the system to resolve previous integration
and cybersecurity issues. The County currently utilizes a Microsoft Government Agreement, which
enables the Intune product to be integrated into security authentication for devices.
•
O APPROVED: $ O DENIED 0 DEFERRED:
NOTES: DATE:
Department of Finance 04/10/2I
Form#:F-110L rev.09/13 •
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: Information Technology
CONTACT: Scott Uehara PHONE: 808-932-2975 DATE: 04/07/2021
FISCAL PERIOD From: July 1, 2021 To: June 30, 2022
ITEM: Info-Tech Research Group PRIORITY#: I (o
Position#: Grade/BU.• l Annual Salary: $
For Positions+
Home Dept: Effective Date:
BUDGET: ® New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 85,000
DIVISION: ADMINISTRATION ACCOUNT#: 010.118.5118.02.115
JUSTIFICATION: ❑ Legal Mandate ❑ Safety®Reduce Costs® Increase Efficiency® Other:Renew
Explain Below:
Info-Tech Research Group is a consultation service that has helped develop the current Information •
Technology Strategic Plan, Business Technology Roadmap, Transition Plan, Disaster Recovery
Planning Workshop and the Information Security Strategy Workshop. To create these plans, surveys
were conducted and all of the departments within the County were polled to compare against industry
standards, best practices and matrices.
The HelpDesk has utilized advisory services so that they can improve the services for our County. It •
allows the HelpDesk to examine and restructure requests for service on a matrix system in order to •
assist with determining priority queues.
Requesting the service to be funded as there are additional workshops and surveys that will be
conducted to assist with project management.
•
•
•
O APPROVED: $ 0 DENIED 0 DEFERRED:
NOTES: DATE:
Department of Finance 04/10/21
Fo nn#:F-110 L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: Information Technology
CONTACT: Erik Lash PHONE: 932-2977 DATE: 04/07/2021
FISCAL PERIOD From: July 1, 2021 To: June 30, 2022
ITEM: Geographic Information System Analyst II PRIORITY#: 17
Position#: Grade/BU: SR22/ 13 Annual Salary: $ $52.956
For Positions 3
Home Dept: 2700 Effective Date: 07/01/2021
BUDGET: ® New Cost Item ❑ Increase to Current Cost Item(explain) Amount Requested: $ 52,956
DIVISION: ACCOUNT#:
JUSTIFICATION: ❑Legal Mandate ❑ Safety® Reduce Costs® Increase Efficiency❑ Other:
Explain Below:
Current GIS support needs exceed current staffing levels required to efficiently support the development
and maintenance of county GIS applications.
DIT needs a GIS Analyst II to supplement GIS application assistance needs in Hilo.
This new position will assist in the support of projects with complex needs such as EnerGov, Covid-19
Recovery, Elections, Vision Zero, Shoreline modeling, field data collection efforts.
It will provide technical support to GIS users countywide; coordinate GIS data and update workflows
on multi-agency projects, test new GIS software, assist in integration of GIS into the counties website,
provide training support for GIS users, operate GIS servers and peripheral equipment, and troubleshoot
hardware, software, and computer systems.
Much of the work on advanced GIS projects is currently outsourced to contractors that charge market
rates and whose work still needs to be quality controlled and reviewed after it is received by the county.
Adding a GIS applications staff member will reduce the counties expenditures related to contracting
assistance to IT GIS and increase the availability of advanced GIS staff to collaborate directly with
county agency partners in GIS data efforts on a daily basis.
This position is necessary to better support the diverse and varying ways that county users implement
and engage GIS applications and software and to better serve county agencies and the public.
O APPROVED: $ 0 DENIED 0 DEFERRED:
NOTES: DATE:
Department of Finance 04'1021
Fonn#:F-1 10L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS •
DEPARTMENT: Information Technology •
CONTACT: Matthew Iaukea PHONE: 932-2966 DATE: 10/29/20
FISCAL PERIOD From: July 1, 2021 To: June 30, 2022
ITEM: Information Systems Support Technician II PRIORITY#: NK,l
Position#: Grade/BU: SR15/03 Annual Salrnv: $ 39.720
For Positions 4
Home Dept: 2700 Effective Date: 07/01/20
BUDGET: ® New Cost Item ❑ Increase to Current Cost Item(explain) Amount Requested: $ 39,720
DIVISION: ACCOUNT#: 010.118.5118.01.011
JUSTIFICATION: ❑ Legal Mandate ❑ Safety❑Reduce Costs® Increase Efficiency❑ Other:
Explain Below:
Our Help Desk provides service to county users remotely. However, there is room to grow when
providing onsite service promptly. Over time, the demand for remote support has increased and become
more complex - impacting the onsite availability of Help Desk personnel.
Due to this challenge, over the years, external department personnel have brought it upon themselves to
perform Help Desk duties. Examples of such include the installation of PC hardware and related
equipment - in some cases,basic troubleshooting. Increasing Help Desk personnel, primarily dedicated
to onsite service, will allow expedited assistance as well as the refocusing of primary duties by external
departments.
The addition of an Information Systems Support Technician II will increase effectiveness by providing
immediate, onsite support.
Ideally, this staff member will be positioned where our user population is greatest - the County Building
or Aupuni Center and West Hawaii Civic Center. This will allow the Help Desk representative to
•
respond quickly to situations requiring a visit to users in those areas.
Tasks will include the installation of PCs and peripherals, printers scanners and some software. Basic •
troubleshooting of endpoint network connectivity -both wired and wireless. Basic troubleshooting and
information gathering of PCs and peripherals, printers, scanners, and various proprietary hardware.
0 APPROVED: $ O DENIED 0 DEFERRED:
NOTES: DATE:
Department of Finance 04;1021
Fonn#:F-1 IOL rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
r DEPARTMENT: Information Technology
CONTACT: Erik Lash PHONE: 932-2977 DATE: 01/19/2020
FISCAL PERIOD From: July 1, 2021 To: June 30, 2022
ITEM: Geographic Information System Analyst II PRIORITY#:
Position#: Grade/BU: SR22/ 13 Annual Salcey: $ $52,956
For Positions->
Home Dept: 2700 Effective Date: 07/01/2021
BUDGET: ®New Cost Item ❑ Increase to Current Cost Item(explain) Amount Requested: $ 52,956
DIVISION: ACCOUNT#:
JUSTIFICATION: ❑ Legal Mandate ❑ Safety® Reduce Costs® Increase Efficiency❑ Other:
Explain Below:
Current GIS support needs exceed current staffing levels required to support effective operation and
maintenance of county GIS infrastructure inititives
DIT needs a GIS Analyst II to supplement GIS infrastructure needs in Hilo.
This new position will focus on developing and maintaining the counties GIS infrastructure so that it is
scalable, responsive, and resillient to the changing GIS technological environment and county needs.
It will assist in the GIS virtualization transition and cloud platform migration initiatives, focus on
platform enhancements to provide high availability and redundancy for the counties GIS data resources,
and develop strategic planning for the implementation of networked enterprise GIS assets that meet best
practice standards for todays IT ecosystems and tommorrows county needs, and assist users with
infrastructure based support issues and enterprise GIS system training.
This position will also fill a critical role in county GIS disaster response planning beyond simply
providing needed support for web and cloud GIS infrastructure.
The level of expected up-time on the counties enterprise GIS system in its support role for emergency
response, online permitting, and asset management is expected to be nearly 100%. The system is also
expected to be available for use by all departments and end users during standard business hours.
Due to the up-time expectation for the counties GIS assets most maintenance work is accomplished
during second or third shift which presents coverage issues for existing staffing levels.
Adding a second GIS infrastructure support staff member will help avoid costly and frustrating down
time and increase the level of quality service that can be provided to all users of county GIS products
and services.
O APPROVED: $ 0 DENIED 0 DEFERRED:
NOTES: DATE:
Department of Finance 04/10%21
Form#:F-1 IOL rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS .••
r
DEPARTMENT: Information Technology
CONTACT: Matthew Iaukea PHONE: 808-932-2966 DATE: 10/31/2020
•
•
•
FISCAL PERIOD From: July 1, 2021 To: June 30, 2022 •
•
ITEM: Hawaii County Report Writing Services - iNovah PRIORITY#:
Position#: Grade/BU.: l Annual Salary: $
For Positions-�
Home Dept: Effective Date:
BUDGET: ® New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 7,200.00
DIVISION: ACCOUNT#: 010.118.5118.02.225
JUSTIFICATION: ❑ Legal Mandate ❑ Safety❑Reduce Costs® Increase Efficiency❑ Other: •
•
Explain Below:
This is training provided as a professional service by SYSTEM innovators. The training is geared
toward report writing for the cashiering product, iNovah, a system designed by SYSTEM innovators
and utilized by the Finance Department's Driver License and Motor Vehicle Registration Divisions. The
cashiering system is built upon a unique database structure, with unique permissions and modules.
Without a complete understanding of your toolset, the system's database, and modules, data gathering
for report writing and analysis becomes very difficult. This challenge has proven to be true when
developing iNovah custom reports for Finance use, by DIT.
With this training, students will gain the skillset of utilizing specialized tools to effectively produce
custom reports efficiently. Students will gain an understanding of iNovah's unique database structure, its
permissions, and custom modules.
Although the training is developed and geared toward the iNovah product, the knowledge and skills
•
gained by students can be applied to existing web applications (with available database backends)
already utilized by the County of Hawaii. .
O APPROVED: $ O DENIED 0 DEFERRED:
NOTES: DATE:
Department of Finance 12/01/20
Form#:F-110L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: Parks and Recreation
CONTACT: Reid Sewake PHONE: 961-8560 DATE: 10/30/20
FISCAL PERIOD From: July 1,2021 To: June 30, 2022
ITEM: Information and Education Specialist I PRIORITY#: 1
Position#: Grade/BU.: SR22/ 13 Annual Salary: $59,616
For Positions-�
Home Dept: 8100 Effective Date: 7/1/21
BUDGET: ®New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $ 59,616
DIVISION: ADMINISTRATION ACCOUNT#: 010.500.5503.01.011
JUSTIFICATION: ❑Legal Mandate ® Safety ® Reduce Costs®Increase Efficiency❑ Other:
Explain Below:
The Department of Park and Recreation maintains many public facilities and provides many programs
for the public. The Department's personnel is constantly interacting with the public by either assisting
with a special events,maintaining facilities, providing a wide range of classes from classes for the
elderly to swimming classes for children, making reservations for a facility or hosting an event such as
Waimea Cherry Blossom Festival. The communication to provide correct, timely and accurate
information is a key component for harmonious relations with the public. The County should maintain
this good working relationship with members of the media, community groups and key individuals in
the public and private sector.
A department as large as Department of Parks and Recreation is in need of someone who will
coordinate and dissemination information to the public, handle various type of issues brought to our
attention by the public and assist with strategic planning to improve the organization effectiveness.
The Department is requesting an Information and Education Specialist position to handle these tasks.
The Information and Education Specialist can also handle tasks such as writing grant applications and
grants management, and maintaining the departmental website.
o APPROVED: $ O DENIED 0 DEFERRED:
NOTES: DATE:
Department of Finance 12/01/20
Form#:F-110L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: Parks & Recreation
CONTACT: Pam Mizuno PHONE: 959-7224 DATE: 10/2/2020
FISCAL PERIOD From: July 1,2021 To: June 30,2022
ITEM: Security Services PRIORITY#: 3
Position#: Grade/BU.: l Annual Salary: $
For Positions 4
Home Dept: Effective Date:
BUDGET: ❑New Cost Item ®Increase to Current Cost Item (explain) Amount Requested: $ 14,000
DIVISION: PANA`EWA ZOO ACCOUNT#: 500.5523.01.115
JUSTIFICATION: CA Legal Mandate ® Safety❑Reduce Costs❑ Increase Efficiency® Other: low bid>budget
Explain Below:
Our zoo houses tigers, alligators, and a boa constrictor which are all considered dangerous and deadly.
This makes it necessary to have security during the hours the zoo remains unstaffed. Security is needed
to ensure exhibits, gates and fences are locked and secured to prevent breakin and escape.
Pana`ewa Zoo must maintain a USDA Class C exhibitor's license to house animals on site. Our
exhibitor's license is maintained by passing an unannouced annual inspection. A minimum 10'high
perimeter fence is required as well as adequate barriers between the public and mammal exhibits.
Double door entries are required for keeper safety and prevent animal escape. Security is required to
ensure the perimeter fence is not compromised and animals are safely secured at all times.
The cost of security is dependent on the price of the low bidder and is not a cost that we can control and
cut back.
O APPROVED: $ 0 DENIED 0 DEFERRED:
NOTES: DATE:
Department of Finance 12/01/20
Form/4:F-110L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: Parks & Recreation
CONTACT: James Komata PHONE: 961-8531 DATE: 10/31/19
FISCAL PERIOD From: July 1,2021 To: June 30, 2022
ITEM: Fund Position-Park Projects Manager PRIORITY#: 6
Position#: 04851 Grade/BU.: SR24/BU13 Annual Salary: $59,616
For Positions 4
Home Dept: 8100 Effective Date: 7/1/20
BUDGET: ['New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $ 59,616
DIVISION: OFFICE OF THE DIRECTOR ACCOUNT#: 010.500.5503.01.011
JUSTIFICATION: ❑Legal Mandate ❑ Safety❑Reduce Costs®Increase Efficiency®Other:ADA mandated prof.
Explain Below:
The Park Projects Manager position was unfunded in FY18. We are requesting to fund this position to
allow the Department to meet court ordered deadlines issued by the ADA legal mandate. The funding
of this position will also allow the Department to more efficiently manage and execute ongoing projects
including Lava recovery and other FEMA projects.
r
O APPROVED: $ O DENIED O DEFERRED:
NOTES: DATE:
Department of Finance 12/01/20
Form#:F-110L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: Parks & Recreation
CONTACT: Pam Mizuno PHONE: 959-7224 ' DATE: 10/19/20
FISCAL PERIOD From: July 1,2021 To: June 30,2022
ITEM: Funding for: Park Caretaker I PRIORITY#: 7
Position#: n/a Grade/BU.: BCO2/01 Annual Salary: $44,292
For Positions 4
Home Dept: 8000 Effective Date: 07/01/21
BUDGET: ®New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $ 44,292
DIVISION: PANA`EWA ZOO ACCOUNT#: 5523.01.011
JUSTIFICATION: ❑Legal Mandate ® Safety❑Reduce Costs® Increase Efficiency❑ Other:
Explain Below:
When our facilities reopen to the public in early 2021,there will be added maintenance work which will
greatly affect our daily operations. The new infrastructure created by ADA improvements will require a
higher degree of daily maintenance that will be difficult to achieve with current staffing. Many new
sidewalks, viewing areas, and railings are being constructed, and all of these additions will require daily
cleaning and sanitation. Concrete areas will have to be pressure washed on a regular basis to prevent
algae and moss from accumulating.
Landscape in the zoo and equestrian center will be more challenging with steep slopes leading both up
to and down from accessible sidewalks. This is creating areas that are impossible to mow and very
difficult to weed eat. Landscaped planters will beautify and surround the entrance building and will
require had weeding. It will take additional manpower to maintain the zoo and equestrian center
grounds and infrastructure at an acceptable level.
Two new family restrooms are being constructed in addition to the two that were constructed 7 years
ago.
Historically,the zoo and equestrian center grounds has been maintained with assistance from inmate
worklines from Hale Nani and Kulani. In recent years,the work lines have been unreliable and
inconsistent depending on their facilities administration. There have been no worklines available since
the start of the pandemic in late February and we are unsure when or if they will be able to come back to
the zoo again.
We anticipate the need for additional equipment and maintenance staff to accomplish the daily and
weekly tasks needed to maintain both the zoo and equestrian center. If approved, this request for a Park
Caretaker I position would provide a dedicated employee to clean restrooms,pavilions, new ADA
amenities, and maintain landscape and grounds to keep our facilities clean and safe for public use.
O APPROVED: $ o DENIED O DEFERRED:
NOTES: DATE:
Department of Finance 12/01/20
Form#:F-110L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: Parks & Recreation
CONTACT: Coran Kitaoka PHONE: 808-323-4320 DATE: 10/14/20
FISCAL PERIOD From: July 1,2021 To: June 30,2022
ITEM: PRIORITY#: 9
Position#: 03643 Grade/BU: SR07/03 Annual Salary: $32,460
For Positions 4
Home Dept: Effective Date:
BUDGET: ®New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 14,544
DIVISION: COORDINATED SERVICES FOR THE ACCOUNT#: 5481.01.011
ELDERLY
JUSTIFICATION: ❑Legal Mandate ❑ Safety❑Reduce Costs❑Increase Efficiency❑ Other:
Explain Below:
The salary for position#03643 is currently 50%funded by Coordinated Services health/Trans services
through a contract with United Healthcare for in home chore services. Within the past seven years there
has been a major decline in referrals from the contractor thus leading to a drastic decrease in contract
revenue. This essential position will eventually be in jeopardy as contract funding diminishes.
O APPROVED: $ 0 DENIED 0 DEFERRED:
NOTES: .. DATE:
Department of Finance 12/01/20
Form#:F-110L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
€ DEPARTMENT: Parks &Recreation
CONTACT: Mason A. Souza PHONE: 808-961-8077 DATE: 3/11/20
FISCAL PERIOD From: July 1,2021 To: June 30, 2022
ITEM: Fiber Installation/VOIP Equip to Recreation Office PRIORITY#: 10
Position#: Grade/BU: l Annual Salary: $
For Positions 4
Home Dept: Effective Date:
BUDGET: ®New Cost Item ❑Increase to Current Cost Item (explain) Amount Requested: $ 50,000.00
DIVISION: RECREATION ACCOUNT#:
JUSTIFICATION: ❑Legal Mandate ❑ Safety ® Reduce Costs ® Increase Efficiency❑ Other:
Explain Below:
The Recreation Division is currently utilizing a hosted VOIP system at their main office. The office
staff is dependent on reliable and expeditious internet/network access to efficiently perform daily
operations, especially accounting duties. However,the currently hosted VOIP system experiences slow
connectivity which reduces efficiency. Fiber installation to the Recreation Office will provide high-
speed interne and network access and allow for a more efficient VOIP system.
O APPROVED: $ O DENIED O DEFERRED:
NOTES: DATE:
Department of Finance 12/01/20
Form#:F-110L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: Parks & Recreation
CONTACT: Dean Goya PHONE: 936-3840 DATE: 10/2/2020
FISCAL PERIOD From: July 1,2021 To: June 30, 2022
ITEM: Funding of Unfunded Position#02848 PRIORITY#: 12
Position#: 02848 Grade/BU: BC03/ 1 Annual Salary: $45,540.00
For Positions-3
Home Dept: 8600 Effective Date: 7/1/2021
BUDGET: ❑New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $ 45,540.00
DIVISION: RECREATION (HOOLULU COMPLEX) ACCOUNT#: 010.500.5511.01.011
JUSTIFICATION: ❑Legal Mandate ❑ Safety❑Reduce Costs®Increase Efficiency® Other:New facilities added
Explain Below:
This request is to fund unfunded Facilities Maintenance & Service Worker I (BC03)position# 00-
02848. Half of the employee's time would be assigned to the upkeep of the Kuawa Street sports field
complex. The balance of the employee's time would go to maintenance of the Hilo Drag Strip grounds
and facilities.
The filling of this position would result in the following benefits to the County and the public:
1. This position is being requested to handle the increased workload in groundskeeping, facility
upkeep, and events preparation from the addition of the 9 acre Kuawa Street sports complex.
2. The Hilo Drag Strip contains 4 different race tracks,two restroom buildings, two concession stands,
a control tower, miles of fenceline and roadway, as well as acres of lawn. In FY2018, a$4.5 million
upgrade was completed. The project involved ADA accessibility upgrades, restroom/concession stand
makeovers, resurfacing of the 1/4 mile track, and repairs to the control tower and fencelines.
This position would serve the public good by fulfilling the County's responsibililty to provide clean,
safe, and well-maintained recreational facilities. This worker would maintain the cleanliness and
sanitation of restrooms and structures,maintain the grounds, and provide a visible presence to deter
vandalism and trespassing.
o APPROVED: $ O DENIED O DEFERRED:
NOTES: DATE:
Department of Finance 12/01/20
Form#:F-1 10L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
6 DEPARTMENT: Parks & Recreation
CONTACT: Pam Mizuno PHONE: 959-7224 DATE: 10/2/2020
FISCAL PERIOD From: July 1, 2021 To: June 30, 2022
ITEM: Utility Tractor w/loader, back hoe, forklift PRIORITY#: 14
Position#: Grade/BU: l _ Annual Salary: $
For Positions-)
Home Dept: Effective Date:
BUDGET: ®New Cost Item ❑Increase to Current Cost Item (explain) Amount Requested: $ 55,000
DIVISION: PANA`EWA ZOO ACCOUNT#: 500.5523.01.480
JUSTIFICATION: ❑Legal Mandate ❑ Safety®Reduce Costs ®Increase Efficiency®Other:Replace aging equip
Explain Below:
The tractor we currently use at the zoo was purchased in 2001 and will be 20 years old. It is used on a
daily basis to remove large palm leaves and debris from the zoo. The tractor is also used to excavate
and move material for repairs,maintenance and new projects,to clear areas for access and maintenance
of zoo, equestrian center grounds and perimeters along the fence (taking down trees). During the past
year it was frequently in need of repairs and out of service. On the average it was down and needed
repairs 1.5 times a month.
Pana`ewa Zoo is a stand alone facility and although we are able to get support from Parks Maintnance
through submission of work orders, much of the work must be done in-house. Our operations are such
that we are unable to wait for availablity of equipment and staff from Parks Maintenance as many times
the wait can be several weeks or months.
The tractor is an essential piece of equipment and we would like to purchase a new one to ensure we
have a tractor on site that is reliable and meets our daily needs. Our small limited budget does not allow
room for budgeting of any substantial new equipment.
If possible and something became available, we would look into purchase of a good used tractor or a
lease to own purchase that would spread costs over several years.
O APPROVED: $ 0 DENIED 0 DEFERRED:
NOTES: DATE:
Department of Finance 12/01/20
Form#:F-110L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: Parks & Recreation
CONTACT: Mason Souza PHONE: 961-8077 DATE: 10/6/2020
FISCAL PERIOD From: July 1,2021 To: June 30,2022
ITEM: Convert Position 00-03731 to Full time PRIORITY#: 15
Position#.• 03731 Grade/BU: SR11 /13 Annual Salary: $ 17,010.00
For Positions+
Home Dept: 8423 Effective Date: 7/1/2021
BUDGET: ❑New Cost Item ®Increase to Current Cost Item(explain) Amount Requested: $ 17,010.00
DIVISION: RECREATION-HAMAKUA ACCOUNT#: 010.500.5507.01.011
JUSTIFICATION: ❑Legal Mandate ® Safety®Reduce Costs®Increase Efficiency❑ Other:
Explain Below:
Honokaa Sports Complex consists of a gym with two full-size basketball courts, a multi-purpose room,
a Little League field with concession/restrooms, a Sr. league lighted baseball field with
concession/restrooms/locker room, a multi-purpose football/soccer field with track oval, a skate park, a
playground, and tenths courts. The Honokaa Sports Complex staff also manages the Rodeo Arena
which is about two miles mauka of the Complex, Haina Park which is two miles makai of the Complex,
and Kukuihaele Park which is about eight miles north of the Complex. The Complex serves the
communities of Honokaa, Paahau, Kalopa, Ahualoa, Kapuelena, Kukuihaele, Waipio, and Haina. It
also serves the two DOE campuses of Honokaa High School and Honokaa Elementary.
Current staffing for the Complex consists of a full-time Recreation Director II and a Recreation
Technician 1/2T. There is no staffing on weekends as the Technician's help is needed during the week
just to deal with management of all facilities as well as provide active guidance and assistance in
activities such as Arts & Crafts, sports, dance, exercise, music, etc. This Sports Complex is not
properly staffed relative to the workload generated by the number of facilities under management. This
understaffing is a liability issue for the County of Hawaii.
Making this position full-time will enable the Recreation Division to have staffing on weekends, which
is when most special activities happen. Weekend staff would be able to give instructions and direction
to users and to insurre that facilities are secured after events are done. Many times, when incidents
happen on weekends,the Recreation Division incurs overtime because staff are called out to respond. A
full-time Technician would also be able to provide more recreational activities to the public and allow
our factilities to be more accessible for use.
We have seen an annual increase in Complex attendance: 2015/16 - 169,931, 2016/17 - 175,452,
2017/18 - 182,295, 2018/19 - 209,709, 2019/20 - 184,729. The only dip in attendance was due to
COVID-19 which caused the closing of all County recreational facilities. We were expecting another
o APPROVED: $ O DENIED O DEFERRED:
NOTES: DATE:
SUPPLEMENTAL BUDGET REQUEST
Reallocation of Position#00-03731
Justification(continued)_
record year in attendance due to the amount and type of facilities that we have to offer. By making the
Recreation Technician II full-time,we will be able to maintain order and discipline on weekends when
we have high use demand and to offer more leisure time activities at the gym on weekdays. By
reallocating the position from part-time to full-time, it will help us reduce our extended hours/overtime
budget since this position is always called upon to work at other facilities within the district when staff
goes on leave for an extended period of time or when we have special district-wide events.
f,.
Department of Finance 12/01/20
Form#:F-110L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: .Parks & Recreation
CONTACT: Mason Souza PHONE: 961-8077 DATE: 10/19/2020
FISCAL PERIOD From: July 1,2021 To: June 30,2022
ITEM: Summer Fun/Intersession Bus Transportation PRIORITY#: 16
Position#: Grade/BU.: l Annual Salary: $
For Positions-�
Home Dept: Effective Date:
BUDGET: ❑New Cost Item ®Increase to Current Cost Item (explain) Amount Requested: $ 70,000.00
DIVISION: RECREATION DIVISION ACCOUNT#: 010.500.5509.02.341
JUSTIFICATION: ❑ Legal Mandate ❑ Safety❑ Reduce Costs❑ Increase Efficiency® Other: Community Service
Explain Below:•
Typically, Summer Fun registration fees collected are used to fund bus excursion transportation costs
for the Summer Fun program. In FY2021, the COVID-modified Summer Fun Program was structured
to make the program free for all participants per mayoral directive and supported with CARES funds.
However, with the COVID-19 crisis anticipated to be ongoing, Summer Fun enrollment and fees are
expected to be reduced and not sufficient to cover transportation costs for excursions.
o APPROVED: $ O DENIED 0 DEFERRED:
NOTES: DATE:
Department of Finance 12/01/20
Form#:F-1 10L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: .Parks & Recreation
CONTACT: Mason Souza PHONE: 961-8077 DATE: 10/19/2020
FISCAL PERIOD From: July 1,2021 To: June 30,2022
ITEM: Summer Fun/Intersession Arts & Craft Supplies PRIORITY#: 17
Position#: Grade/BU: l Annual Salary: $
For Positions-�
Home Dept: Effective Date:
BUDGET: ❑New Cost Item ®Increase to Current Cost Item(explain) Amount Requested: $ 50,000.00
DIVISION: RECREATION DIVISION ACCOUNT#: 010.500.5509.25.341
JUSTIFICATION: ❑Legal Mandate ❑ Safety❑ Reduce Costs❑Increase Efficiency®Other: Community Service
Explain Below:
Summer Fun registration fees collected are used to purchase Arts & Craft supplies for the following
Summer Fun program. In FY2021, the COVID-modified Summer Fun Program was structured to make
the program free for all participants per mayoral directive however, operating another free program
would be contingent on additional CARES funding. With the pandemic likely to be ongoing through
the next year, enrollment and fees will be reduced. Craft supplies would still be required to run
modified programs.
o APPROVED: $ O DENIED O DEFERRED:
NOTES: DATE:
Department of Finance 12/01/20
Form#:F-110L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: Parks &Recreation
CONTACT: Mason Souza PHONE: 333-9784 DATE: 10/2/2020
FISCAL PERIOD From: July 1,2021 To: June 30, 2022
ITEM: used 4X4 SUV with larger cargo capacity PRIORITY#: 18
Position II: Grade/BU: l Annual Salary: $
For Positions-�
Home Dept: Effective Date:
BUDGET: ®New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $ 25,000
DIVISION: RECREATION ACCOUNT#: 010.500.5507.06.449
JUSTIFICATION: ❑Legal Mandate ® Safety®Reduce Costs®Increase Efficiency® Other: Civil Defense team
Explain Below:
The vehicle for which a replacement is being sought is assigned to the Recreation Administrator. His
current work vehicle is a 2011 Jeep Compass 4X4 with 180,000+miles. This vehicle has a front end
alignment issue that has not been able to be solved by Automotive after numerous attempts. The front
end problem results in thumping when the vehicle is put into a turn. The vehicle also overheats when
going up inclines (Daniel K. Inouye highway, Palani Road, Kohala road).
Vehicle replacement is needed in order to provide reliable 24/7 transportation for the Recreation
Administrator who serves as P&R coordinator for island-wide, Civil Defense emergency shelters.
When natural disasters or other crises occur, the Recreation Administrator helps coordinate the
activation and staffing of gyms and other Recreation facilities. Reliable transportation is also needed on
an everyday basis to perform inspections and provide on-site administrative response at the Division's
gyms, swimming pools, and community centers island-wide. An SUV with larger cargo capacity is
being requested to give the Recreation Administrator the capability to also deliver bulky supplies or
equipment as needed.
O APPROVED: $ 0 DENIED 0 DEFERRED:
NOTES: DATE:
Department of Finance 12/01/20
Form#:F-110L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
r r DEPARTMENT: Parks & Recreation
CONTACT: Mason Souza PHONE: 961-8077 DATE: 10/13/2020
FISCAL PERIOD From: July 1,2021 To: June 30, 2022
ITEM: Internet Service for 3 Swimming Pools PRIORITY#: 20
Position#: Grade/BU: . l Annual Salary: $
For Positions 4
Home Dept: Effective Date:
BUDGET: ®New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $ 2,700.00
DIVISION: RECREATION-AQUATICS ACCOUNT#: 010.500.5513.62.102
JUSTIFICATION: ®Legal Mandate ❑ Safety®Reduce Costs /1 Increase Efficiency®Other:Public Service
Explain Below:
This request is to provide internet connectivity and annual service to 3 of the larger and more heavily
used pools that have no internet connection: Kawamoto Swim Stadium, Pahoa Pool, and NAS Pool.
(Kona Community Aquatic Center already has internet service). The strong imperative to fund this
request comes from the lifeguarding certification requirements that all pool lifeguards must legally
maintain, coupled with how certification training for lifeguards as well as public patrons have been
recently modified due to COVID. COVID has forced changes to the content of certification classes and,
,= for the most popular basic Lifeguarding Certification class, changed the instruction model to one
instructor to one student. All of the American Red Cross certification classes, whether they be for
lifeguards or the public, incorporate instructional videos to watch. The class instructional videos and
course presentations are accessible for free via an internet connection. Since most County pools have
historically had no internet connection, course DVD's had to be purchased to provide the certification
classes to lifeguards and the public. This dependence on DVD's limited the number of classes that
could be offered to the public and forced the closing of pools when lifeguard staff travelled to a
centralized location to watch the DVD's. Providing internet connection to the pools would allow
individual pools to accomplish staff and public certification classes on site, reducing staff travel,
reducing pool closures, and increasing the availability of pools for public swim.
Secondarily, internet connectivity at the pools would provide the tools for better administrative
management of staff,pool programs, and public communication. All stakeholders at the pool would be
able to benefit from the more immediate and precise communication via email which would support
better internal operations as well as services to the public.
Besides the three pools specifically identified for this request,there remain five other pools which
would also be able to project the same benefits to the public and County, should they be given internet
connectivity. These five pools serve the the communities of Kona mauka(Konawaena), (see page 2)
O APPROVED: $ 0 DENIED O DEFERRED:
NOTES: DATE:
SUPPLEMENTAL BUDGET REQUEST(AQUATICS)
Internet Service Connection at Pools
Justification (continued)
Kohala, Honokaa, Laupahoehoe, and Pahala. If funds are available, at a cost of$900/site, would
these five other communities be given the opportunity to benefit as well?
*All nine County pools have a Senior Lifeguard. Each Senior Lifeguard must teach at least 1
lifeguarding certification classes per year to maintain their own certification, as well as a course
of instruction to maintain their WSI certification;these certifications are requirede for their
positions. Besides this teaching requirement, all lifeguards must each renew their certifications
bi-annually. County lifeguards also teach certification and water safety classes to outside
patrons such as UHH lifeguards, Scout leaders, etc.
Department of Finance 12/01/20
Form#:F-110L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
( DEPARTMENT: Parks & Recreation
CONTACT: Mason Souza PHONE: 961-8077 DATE: 10/5/2020
FISCAL PERIOD From: July 1,2021 To: June 30,2022
ITEM: 2 Vehicles - SUV Type, Used with low mileage PRIORITY#: 21
Position#: Grade/BU: l Annual Salary: $
For Positions 4
Home Dept: Effective Date:
BUDGET: ®New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $ 50,000
DIVISION: RECREATION ACCOUNT#: 010.500.5507.06.449
JUSTIFICATION: ❑Legal Mandate ® Safety®Reduce Costs®Increase Efficiency❑ Other:
Explain Below:
The Recreation Division is in need of 2 vehicles which would be replacements for the following two
vehicles:
1. A 2001 Jeep Cherokee 4X4 which is used daily at the Recreation Division Office to deliver Treasury
deposits, inter-departmental mail, and transporting of fuel for Skeet Range generators, among other
duties. Current mileage is 126,000 miles.
•
2. A 2006 Jeep Liberty 4X4 which is used daily by the District Supervisor for the Hamakua N/S
Rural District. This district is made up of 11 geographically separate facility groupings spanning
Papaikou to Kukuihaele. The District Supervisor uses the vehicle to deliver supplies, conduct
inspections,provide on-site management response, and travel weekly to the Hilo Recreation
Division Office. The vehicle is also used to transport staff to Island-wide events and In Service
Training sessions at various locations. Current mileage is 165,000 miles.
O APPROVED: $ 0 DENIED O DEFERRED:
NOTES: DATE:
ti
uG 1 y
Department of Finance t o 1/20
ti ` Form1:F-I IOL rev.09113
COUNTY OF HAWAII
11 SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: Parks and Recreation
. CONTACT: Paul Arceo PHONE: 961-8699 DATE: 10/20/2020
i
FISCAL PERIOD From: July 1,2021 To: June 30,2022
_._.. ..-,,, . __•__-—= ._._.._...__ --=--__.._. ._. -------------------- -------- ___.._
11 ITEM: MUSICIAN 4 -Refund unfunded position PRIORITY#: a_
,' Position II: 00 Grade:BU: SRI7/63 Annual Salary: S
For Positions 3 04`'57
r
Home Dept: 8841 Effective Date: 7/1/21
fl /
BUDGET: ❑New Cost Item ❑ Increase to Current Cost Item(explain) Amount Requested: (n�6 -
DIVISION: CULTURE AND EDUCATION ACCOUNT#:
fl
JUSTIFICATION: ❑Legal Mandate Ei Safety❑Reduce Costs®Increase Efficiency[]Other:
r
Explain Below:
i In order for the Hawaii County and West Hawaii Band to continue its level of service to the public we
ii
need to be able to fill our unfunded positions
0
1 Under the present situation we have been short staffed in many of our sections within the band for over
10 years. If any of the key players get Covid or retire we would be unable to replace them and not be
capable of performing our normal services for the community. Also,many of our sections are staffed
` by individual players on separat.-parts that connot be duplicated by other musicians within the band.
• There are 16 unfunded positions out of a total of 39 in the Hawaii County Band that have not been
ti refunded and tryinto perform quality music for the public is challenging with these numbers. I have
identified 6 postions in East Hawaii and 3 in West Hawaii that would greatly help the Bands achieve
} their objectives and performance schedule. We have survived over the past 12 years on a reduced
personnel but as our employees get older its harder to demand the same quality and quantity of work
that they were capable of 10 years ago. A good example is parade marching, many of our members are
over 50 and parades are physically taxing to the individual. I personally know that parade marching is
11 not an easy endeavour, marchin;; in step and playing your instrument for over two miles requires a lot
of physical stamina.
In closing we need to have more positions for our County Bands. Since positions were frozen and
' unfunded in 2008 we have been promised that they would return once the Countys finances got better.
`i Twelve years later this is not the case. These positions have not returned while other new positions were
created within the Parks and Recreation division. In order for is to do our jobs at the highest
level,safely, effectively and Wit iently we need to fund and refill our musician positions.
4
1
I
i
1
0 APPROVED: S ()DENIED o DEFERRED:
=1
1 NOTES: DATE:
0
kf
ti
,11
F
s:J
Department of Finance 10/21/20
Form#:F-I IOL rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
1
DEPARTMENT: Parks and ?.ecreation
CONTACT: Paul Arceo PHONE: 961-8699 DATE: 10/20/2020 _
FISCAL PERIOD From: July 1,2021 To: June 30,2022
ITEM: MUSICIAN 3 - Refund unfunded position PRIORITY#: 2a
Position#: 00- Grade;f U: SR15 163 Annual Salary:
For Positions 4
0;`65
Horne Dept: 884I Effective Date: 711121
BUDGET: D New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 4Rs(/`
DIVISION: CULTURE AND EDUCATION ACCOUNT#:
JUSTIFICATION:❑Legal Mandate ®Safety❑Reduce Costs®.Increase Efficiency❑Other:
Explain Below:
In order for the Hawaii County and West Hawaii Band to continue its level of service to the public we
need to be able to fill our unfunded positions
Under the present situation we have been short staffed in many of our sections within the band for over
10 years. If any of the key players get Covid or retire we would be unable to replace them and not be
capable of performing our normal services for the community. Also, many of our sections are staffed
by individual players on separate parts that connot be duplicated by other musicians within the band.
There are 16 unfunded position, out of a total of 39 in the Hawaii County Band that have not been
refunded and trying to perform quality music for the public is challenging with these numbers. I have
identified 6 postions in East Hawaii and 3 in West Hawaii that would greatly help the Bands achieve
their objectives and performance schedule. We have survived over the past 12 years on a reduced
personnel but as our employees get older its harder to demand the same quality and quantity of work
that they were capable of 10 years ago. A good example is parade marching, many of our members are
over 50 and parades are physically taxing to the individual. I personally know that parade marching is
not an easy endeavour, marching: in step and playing your instrument for over two miles requires a lot
of physical stamina.
In closing we need to have more positions for our County Bands. Since positions were frozen and
unfunded in 2008 we have been promised that they would return once the Countys finances got better.
Twelve years later this is not the case. These positions have not returned while other new positions were
created within the Parks and Recreation division. In order for is to do our jobs at the highest
level,safely, effectively and efficiently we need to fund and refill our musician positions.
o APPROVED: $ 0 DENIED O DEFERRED:
NOTES: DATE:
A
Department of Finance 12/01/20
Form#:F-110L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: .Parks & Recreation
CONTACT: Dean Goya PHONE: 936-3840 DATE: 10/05/2020
FISCAL PERIOD From: July 1,2021 To: June 30,2022
ITEM: Replacement Generator for Hilo Drag Strip PRIORITY#: 24
Position#: Grade/BU.: l Annual Salary: $
For Positions-�
Home Dept: Effective Date:
BUDGET: ®New Cost Item El Increase to Current Cost Item(explain) Amount Requested: $ 36,000.00
DIVISION: RECREATION-(HOOLULU COMPLEX) ACCOUNT#: 010.500.5511.06.480
JUSTIFICATION: ®Legal Mandate El Safety ® Reduce Costs❑ Increase Efficiency El Other:
Explain Below:
This request is to purchase a replacement 75kw diesel generator to supply power at the Hilo Drag Strip.
The existing generator was installed circa 2006-2007. It provides power to the drag strip tower, both
concessions, and both restroom buildings. The existing SDMO model JC75 generator has not been
operational since March 2018. The local factory authorized service company has not been able to repair
it.
Currently,power is being supplied by a towed generator on loan from Civil Defense. Should Civil
Defense need to recall that generator for emergency response,the recourse of rental of a towed
generator would be costly over time.
O APPROVED: $ O DENIED 0 DEFERRED:
NOTES: DATE:
Department of Finance 12/01/20
Form#:F-110L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: P&R/EAD -Nutrition
CONTACT: Carla Carpenter-Kabalis PHONE: 961-8726 DATE: 10/01/2020
FISCAL PERIOD From: July 1,2021 To: June 30,2022
ITEM: Purchase 2 Vehicles PRIORITY#: 26&27
Position#: Grade/BU: l Annual Salary: $
For Positions 4
Home Dept: Effective Date:
BUDGET: ®New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $ 102,000.00
DIVISION: EAD/NUTRITION PROGRAM ACCOUNT#: 010.481.5483 —@1-1-° 3,yc /Q
JUSTIFICATION: ❑Legal Mandate ❑ Safety El Reduce Costs 111 Increase Efficiency® Other:Purchase 2 Vehicles 7 /
Explain Below:
1. Purchase new Hotshot 70/30XL to replace Hotshot CH 2349,in Hilo; vehicle is15 year old and has
high mileage. To be used for Federally sponsored nutrition programs and delivery of meals on wheels.
2. Purchase new SUV to replace Ford Focus CH 1366 in Hilo; vehicle is 19 years old. To be used for
Federally sponsored nutrition program and delivery of meals on wheels.
O APPROVED: $ O DENIED O DEFERRED:
NOTES: DATE:
Department of Finance 12/01/20
FormTh F-110L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: Parks and Recreation
CONTACT: Jason Mattos Sr PHONE: 961-8719 DATE: 9/25/2020
FISCAL PERIOD From: July 1,2021 To: June 30, 202
ITEM: 8 Yard Dump Truck PRIORITY#: rI/5
Position#: Grade/BU: l Annual Salary: $
For Positions-)
Home Dept: Effective Date:
BUDGET: ®New Cost Item El Increase to Current Cost Item (explain) Amount Requested: $ 150,000.00
DIVISION: PARKS MAINTENANCE ACCOUNT#: 010.500.5505.11.449
JUSTIFICATION: ❑Legal Mandate ® Safety®Reduce Costs® Increase Efficiency❑Other:
Explain Below:
Currently our fleet has 4 dump trucks for 4 operator positions (with 2 TA positions), 2 of the newer
trucks have passed the 125,000 mile mark. 2 of the older ones have passed 225,000 miles. In previous
years the scope mostly included ballfield maintenance, in recent years the scop has grown dramatically
to include larger scale maintenance and construction projects throughout the island. This has put a
greater demand on our equipment. Because of the increased load, a lot of times all trucks might be
running on the several projects going on at one time. The constant repairs and down time has hampered
production and also required outside help to haul material and equipment. Two of the older trucks were
not equipped with auxiliary brakes limiting the hauling capabilities on the long runs and hills we
encounter in areas like North Kohala and Kona. One of the older trucks has been having overheating
issue on any long run, which motor pool has been trying to resolve for several months. Our crew
supports all the other trades and departments as well,providing and hauling materials, equipment, and
hauling their larger equipment for their ongoing projects. The demand for our services has been and will
keep on increasing as the demands of the public increase and potential of our crew's capabilities become
larger. Our trucks and equipment have to keep up with these demands.
O APPROVED: $ o DENIED o DEFERRED:
NOTES: DATE:
Department of Finance 12/01/20
Form#:F-110L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
•
DEPARTMENT: Parks and Recreation
CONTACT: Jason Mattos Sr PHONE: 961-8719 DATE: 9/25/2020
FISCAL PERIOD From: July 1,2021 To: June 30, 2022
•
ITEM: 8 [EIGHT] Pick-Up Truck 4x4 Various Parks Maint PRIORITY#:
Baseyards
Position#: Grade/BU: l Annual Salary: $
For Positions
Home Dept: Effective Date:
BUDGET: ®New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 240,000.00
DIVISION: PARKS MAINTENANCE ACCOUNT#: 010.500.5505.11.449
JUSTIFICATION: ❑Legal Mandate ® Safety /1 Reduce Costs® Increase Efficiency❑ Other:
Explain Below:
Various Park Maintenance vehicles are over eleven years old and constantly needing repair. Some of
these trucks are unreliable which may become a safety hazard for our staff Park Maintenance does not
have any back-up vehciles and will be unable to maintain all park facilities without vehicles to transport
personnel and equipment to sites.
Trucks are for the following locations:
(2) Crew-A
(2)North Hilo
(2)North Kohala
(2) Kau
O APPROVED: $ 0 DENIED 0 DEFERRED:
NOTES: DATE:
Department of Finance 12/01/20
Form#:F-110L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: Parks and Recreation
CONTACT: Jason Mattos Sr PHONE: 961-8719 DATE: 9/25/2020
FISCAL PERIOD From: July 1,2021 To: June 30,2022
ITEM: Forklift PRIORITY#: 34
Position#: Grade/BU: I Annual Salary: $
For Positions-+
Home Dept: Effective Date:
BUDGET: ®New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $ 31,000.00
DIVISION: PARKS MAINTENANCE ACCOUNT#: 010.500.5505.11.449
JUSTIFICATION: ❑Legal Mandate ® Safety®Reduce Costs ®Increase Efficiency❑ Other:
Explain Below:
We have one forklift that Mechanic Shop, Carpenter Shop, Construction and Ground Maint Shop,
electrciains, Plumbers and mostly our Park Maintenance Storekeeper share's. It was purchased back in
1998 which is It is 22 yeasrs old continues to leak hydraulic fluid oil which we have taken it to motor
pool to continously fix. We also had to rent a forklift due to out of service and waiting for motor pool to
fix it.
O APPROVED: $ 0 DENIED O DEFERRED:
NOTES: DATE:
Department of Finance 10/21/20
Form#:F-1 10L rev,09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
3 f
DEPARTMENT: Parks and Recreation
CONTACT: Paul Arceo PHONE: 961-8699 DATE: 10/20/2020
FISCAL PERIOD From: July 1,2021 To: June 30,2022
ITEM: MUSICIAN 3 - Refund unfunded position PRIORITY#: 35
Position i.• 00- Grade/BU: SRI 5/63 Annual Salary: $
For Positions 04567
Home Dept: 8841 Effective Date: 7/1/21
BUDGET: ❑New Cost Item 0 :uerease to Current Cost Item(explain) Amount Requested: $ C QS.'
DIVISION: CULTURE AND EDUCATION ACCOUNT#:
JUSTIFICATION:❑Legal Mandate Safety❑Reduce Costs®Increase Efficiency❑Other:
Explain Below:
In order for the Hawaii County and West Hawaii Band to continue its level of service to the public we
need to be able to fill our unfunded positions
Under the present situation we have been short staffed in many of our sections within the band for over
10 years. If any of the key players get Covid or retire we would be unable to replace them and not be
capable of performing our normal services for the community. Also,many of our sections are staffed
by individual players on separate parts that connot be duplicated by other musicians within the band.
There are 16 unfunded positions out of a total of 39 in the Hawaii County Band that have not been
refunded and trying to perform quality music for the public is challenging with these numbers. I have
identified 6 postions in East Hi waii and 3 in West Hawaii that would greatly help the Bands achieve
their objectives and performancL schedule. We have survived over the past 12 years on a reduced
personnel but as our employees get older its harder to demand the same quality and quantity of work
that they were capable of 10 years ago. A good example is parade marching, many of our members are
over 50 and parades are physically taxing to the individual. I personally know that parade marching is
not an easy endeavour,marching in step and playing your instrument for over two miles requires a lot
of physical stamina.
In closing we need to have more positions for our County Bands. Since positions were frozen and
unfunded in 2008 we have been promised that they would return once the Countys finances got better.
Twelve years later this is not the case.These positions have not returned while other new positions were
created within the Parks and Recreation division. In order for is to do our jobs at the highest
level,safely, effectively and efficiently we need to fund and refill our musician positions.
O APPROVED: S O DENIED O DEFERRED:
NOTES: DATE:
Department of Finance 10/21/20
Form#:F-1 i 0L rev.09/13
COUNTY OF HAWAII
SL PPLEMENTAL BUDGET REQUESTS
DEPARTMENT: Parks and Recreation
i
CONTACT: Paul Arceo PHONE: 961-8699 DATE: 10/20/2020
FISCAL PERIOD From: July 1,2021 To: June 30,2022
1
ITEM: MUSICIAN 3 1,:;fund unfunded position PRIORITY#:3 c,
Position#: 00- Grade/DU: SR15/63 Annual Salary: $
I For Positions 3 04568
, Home Dept: 8841 Effective Date: 7/1/21
BUDGET: 0 New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: S 6 R
1 DivISION: CULTURE AND EDUCATION ACCOUNT#:
IJUSTIFICATION: ❑Legal Mandate ►i1 Safety❑Reduce Costs®Increase Efficiency❑Other:
Explain Below:
In order for the Hawaii County and West Hawaii Band to continue its level of service to the public we
1 need to be able to fill our unfunded positions
3
IUnder the present situation we have been short staffed in many of our sections within the band for over
10 years. If any of the key play'is get Covid or retire we would be unable to replace them and not be
capable of performing our normal services for the community. Also,many of our sections are staffed
by individual players on separate parts that connot be duplicated by other musicians within the band.
There are 16 unfunded positions out of a total of 39 in the Hawaii County Band that have not been
refunded and trying to perform quality music for the public is challenging with these numbers. I have
I identified 6 postions in East Hawaii and 3 in West Hawaii that would greatly help the Bands achieve
their objectives and performance schedule. We have survived over the past 12 years on a reduced
personnel but as our employees get older its harder to demand the same quality and quantity of work
that they were capable of 10 yea•s ago. A good example is parade marching, many of our members are
over 50 and parades are physically taxing to the individual. I personally know that parade marching is
not an easy endeavour,marching in step and playing your instrument for over two miles requires a lot
of physical stamina.
1
il
il
In closing we need to have more positions for our County Bands. Since positions were frozen and
unfunded in 2008 we have been promised that they would return once the Countys finances got better.
Twelve years later this is not thf case.These positions have not returned while other new positions were
created within the Parks and Recreation division. In order for is to do our jobs at the highest
4i level,safely, effectively and efficiently we need to fund and refill our musician positions.
O APPROVED: $ O DENIED O DEFERRED:
NOTES: DATE:
;
il
Department of Finance 10/21/20
Form#:F-110L rev.09/13
COUNTY OF HAWAII
l SUPPLEMENTAL BUDGET REQUESTS
' DEPARTMENT: Parks and Recreation
CONTACT: Paul Arceo PHONE: 961-8699 DATE: 10/20/2020
FISCAL PERIOD From: July 1,2021 To: June 30, 2022
f ITEM: MUSICIAN 2 - Refund unfunded position PRIORITY#: 77
Position#: N-
04580 Gradef BU: SR1 /63 Annual Salary: S
For Positions 3
Home Dept: 8841 Effective Date: 7/1/21
BUDGET: 0 New Cost Item DI increase to Current Cost Item(explain) Amount Requested: $ 5Igo
DIVISION: CULTURE AND EDUCATION ACCOUNT#:
JUSTIFICATION:❑Legal Mandate ®Safety❑Reduce Costs®Increase Efficiency❑Other:
ti Explain Below:
In order for the Hawaii County and West Hawaii Band to continue its level of service to the public we
need to be able to fill our unfum ::d positions
it
Under the present situation we have been short staffed in many of our sections within the band for over
10 years. If any of the key players get Covid or retire we would be unable to replace them and not be
'` capable of performing our normal services for the community. Also, many of our sections are staffed
it by individual players on separate parts that connot be duplicated by other musicians within the band.
i.
There are 16 unfunded positions out of a total of 39 in the Hawaii County Band that have not been
refunded and trying to perform quality music for the public is challenging with these numbers. I have
11
identified 6 postions in East Hao"aii and 3 in West Hawaii that would greatly help the Bands achieve
their objectives and performance schedule. We have survived over the past 12 years on a reduced
personnel but as our employees get older its harder to demand the same quality and quantity of work
ii
that they were capable of 10 years ago. A good example is parade marching, many of our members are
over 50 and parades are physically taxing to the individual. I personally know that parade marching is
All not an easy endeavour,marching in step and playing your instrument for over two miles requires a lot
ti
of physical stamina.
1
SJ
i
PI In closing we need to have more positions for our County Bands. Since positions were frozen and
unfunded in 2008 we have been promised that they would return once the Countys finances got better.
1,1
Twelve years later this is not the case. These positions have not returned while other new positions were
t created within the Parks and Recreation division. In order for is to do our jobs at the highest
'gs
M level,safely, effectively and efficiently we need to fund and refill our musician positions.
fj
"+i
'X
' O APPROVED: S O DENIED O DEFERRED:
i
NOTES: DATE:
a
C,
i. j.
Department of Finance 10/21/20
' Fermi?:F-110L rev.09/13
COUNTY OF HAWAII
SLPPLEMENTAL BUDGET REQUESTS
k r 1
i DEPARTMENT: Parks and Recreation
CONTACT: Paul Arceo PHONE: 961-8699 DATE: 10/20/2020
FISCAL PERIOD From: July 1,2021 To: June 30,2022
ITEM: MUSICIAN 2 - k fund unfunded position _ PRIORITY#: 7 l —
s
Position ii: 00- Grade/BU; SR I3/63 Annual Salary: $
For Positions+ 04581
I Home Dept: 8841 Effective Date: 7/1/21 1 /'�
BUDGET: 0 New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ '
DIVISION: CULTURE AND EDUCATION ACCOUNT#:
i
JUSTIFICATION:❑Legal Mandate );/ Safety❑ Reduce Costs lZi Increase Efficiency[]Other:
s
Explain Below:
i
In order for the Hawaii County and West Hawaii Band to continue its level of service to the public we
l need to be able to fill our unfunded positions
1
Under the present situation we have been short staffed in many of our sections within the band for over
10 years. If any of the key players get Covid or retire we would be unable to replace them and not be
capable of performing our norm;:.I services for the community. Also, many of our sections are staffed
by individual players on separate parts that cannot be duplicated by other musicians within the band.
1 There are 16 unfunded positions out of a total of 39 in the Hawaii County Band that have not been
;, refunded and trying to perform quality music for the public is challenging with these numbers. I have
identified 6 postions in East Hawaii and 3 in West Hawaii that would greatly help the Bands achieve
their objectives and performance schedule. We have survived over the past 12 years on a reduced
personnel but as our employees get older its harder to demand the same quality and quantity of work
1 that they were capable of 10 yei -s ago. A good example is parade marching, many of our members are
gover 50 and parades are physically taxing to the individual. I personally know that parade marching is
not an easy endeavour,marching in step and playing your instrument for over two miles requires a lot
of physical stamina.
A
1
I In closing we need to have more positions for our County Bands. Since positions were frozen and
4,1 unfunded in 2008 we have been promised that they would return once the Countys finances got better.
Twelve years later this is not th6: case. These positions have not returned while other new positions were
created within the Parks and Recreation division. In order for is to do our jobs at the highest
level,safely, effectively and efficiently we need to fund and refill our musician positions.
E
1
o APPROVED: S o DENIED O DEFERRED:
NOTES: DATE:
v
i
r
•
3; Department of Finance 10/21/20
Form#:F-110L rev,09113
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
`, DEPARTMENT: Parks and Recreation
t
CONTACT: Paul Arceo PHONE: 961-8699 DATE: 10/20/2020
FISCAL PERIOD From: ,Duty 1,2021 To: June 30,2022
I ITEM: MUSICIAN 3 - Refund unfunded position PRIORITY#: 3S
Position i:: 00- Grade/BU: SRI5/63 Annual Salary: $
For Positions 4 04589
Home Dept: 884v . Effective Date: 7/1/21
fl
BUDGET: L
❑New Cost Item 0 sicrease to Current Cost Item(explain) Amount Requested: $ q(/I t `'1'
tit
DIVISION: CULTURE AND EDUCATION. ACCOUNT#:
fi
JUSTIFICATION: ❑ Legal Mandate ®Safety 0 Reduce Costs® Increase Efficiency❑Other:
rt
II "
Explain Below:
In order for the Hawaii County and West Hawaii Band to continue its level of service to the public we
need to be able to fill our unfunded positions
Under the present situation we have been short staffed in many of our sections within the band for over
10 years. If any of the key players get Covid or retire we would be unable to replace them and not be
capable of performing our normal services for the community. Also, many of our sections are staffed
44 by individual players on separate parts that connot be duplicated by other musicians within the band.
44
1-1 There are 16 unfunded positions out of a total of 39 in the Hawaii County Band that have not been
refunded and trying to perform quality music for the public is challenging with these numbers. I have
II identified 6 postions in East Hawaii and 3 in West Hawaii that would greatly help the Bands achieve
their objectives and perfortnanc. schedule. We have survived over the past 12 years on a reduced
g- personnel but as our employees get older its harder to demand the same quality and quantity of work
that they were capable of 10 years ago. A good example is parade marching, many of our members are
over 50 and parades are physically taxing to the individual. I personally know that parade marching is
not an easy endeavour, marching in step and playing your instrument for over two miles requires a lot
of physical stamina.
i
In closing we need to have more positions for our County Bands. Since positions were frozen and
unfunded in 2008 we have been promised that they would return once the Countys finances got better.
Twelve years later this is not the case. These positions have not returned while other new positions were
created within the Parks and Recreation division. In order for is to do our jobs at the highest
level,safely, effectively and efficiently we need to fund and refill our musician positions.
ii
t§
1
i o.APPROVED: S o DENIED o DEFERRED:
NOTES: DATE:
ill
ii
,i
i Department of Finance rj
n Form#:F-1101..rev.09/13 t)
COUNTY OF HAWAII il
Il
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: Parks and Recreation
1
CONTACT: Paul Arceo PHONE: 961-8699 DATE: 1.0/20/2020
I
i FISCAL PERIOD From: July 1,2021 To: June 30,2022
i
li
ITEM: MUSICIAN- Refund unfunded position PRIORITY#: '';,
Position#: 00- Grade/BU.: SR 13/63 Annual Salary: $
I For Positions 4 8
I Home Dept: 884'' oZ\ Effective Date: 7/1/2 I
I BUDGET: CI Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ '3$°�
6
DIVISION: CULTURE AND EDUCATION ACCOUNT#:
JUSTIFICATION: ❑Legal Mandate ® Safety❑ Reduce Costs®Increase Efficiency❑Other:
Explain Below:
1 In order for the Hawaii County and West Hawaii Band to continue its level of service to the public we
need to be able to fill our unfunded positions
Under the present situation we have been short staffed in many of our sections within the band for over
10 years. If any of the key players get Covid or retire we would be unable to replace them and not be
f capable of performing our normal services for the community. Also,many of our sections are staffed
by individual players on separate parts that connot be duplicated by other musicians within the band.
There are 16 unfunded position out of a total of 39 in the Hawaii County Band that have not been
4 refunded and trying to perform quality music for the public is challenging with these numbers. I have
identified 6 postions in East Hawaii and 3 in West Hawaii that would greatly help the Bands achieve
their objectives and performance schedule. We have survived over the past 12 years on a reduced
d personnel but as our employees get older its harder to demand the same quality and quantity of work
that they were capable of 10 years ago. A good example is parade marching, many of our members are
pi over 50 and parades are physically taxing to the individual. I personally know that parade marching is
ill not an easy endeavour,marching in step and playing your instrument for over two miles requires a lot
o of physical stamina.
i
l In closing we need to have more positions for our County Bands. Since positions were frozen and
44
unfunded in 2008 we have been promised that they would return once the Countys finances got better.
Twelve years later this is not the case. These positions have not returned while other new positions were
1 created within the Parks and Recreation division. In order for is to do our jobs at the highest
,-I level,safely, effectively and efficiently we need to fund and refill our musician positions.
o APPROVED: $ o DENIED O DEFERRED:
il
1 NOTES: DATE:
aI
r
rli
fi
Department of Finance 10/21/20
Form#:F-1101.rev.09/13
COUNTY OF HAWAII
SIIPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: Parks and Recreation
CONTACT: Paul Arceo PHONE: 961-8699 DATE: 10/20/2020
FISCAL PERIOD From: July 1,2021 To: June 30,2022
ITEM: MUSICIAN 3 - P efund unfunded position PRIORITY#:
Position'l: 00- Grade/BU: SRI 1 163 Annual Salary: S
For Positions 0602
Home Dept: 88(1A, Effective Date: 711/21
BUDGET: 0 New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 3S (
DIVISION: CULTURE AND EDUCATION ACCOUNT#:
JUSTIFICATION:0 Legal Manda! ®Safety❑Reduce Costs® Increase Efficiency❑Other:
Explain Below:
In order for the Hawaii County and West Hawaii Band to continue its level of service to the public we
need to be able to fill our unfunded positions
Under the present situation we have been short staffed in many of our sections within the band for over
10 years. If any of the key players get Covid or retire we would be unable to replace them and not be
capable of performing our nom .:! services for the community. Also, many of our sections are staffed
by individual players on separate parts that connot be duplicated by other musicians within the band.
There are 16 unfunded positions out of a total of 39 in the Hawaii County Band that have not been
refunded and trying to perform quality music for the public is challenging with these numbers. I have
identified 6 postions in East Hawaii and 3 in West Ilawaii that would greatly help the Bands achieve
their objectives and performance schedule. We have survived over the past 12 years on a reduced
personnel but as our employees get older its harder to demand the same quality and quantity of work
that they were capable of 10 years ago. A good example is parade marching, many of our members are
over 50 and parades are physically taxing to the individual. I personally know that parade marching is
not an easy endeavour, marching in step and playing your instrument for over two miles requires a lot
of physical stamina.
In closing we need to have more positions for our County Bands. Since positions were frozen and
unfunded in 2008 we have been promised that they would return once the Countys finances got better.
Twelve years later this is not the case. These positions have not returned while other new positions were
created within the Parks and Re reation division. In order for is to do our jobs at the highest
level,safely,effectively and efficiently we need to fund and refill our musician positions.
o APPROVED: g O DENIED 0 DEFERRED:
NOTES: DATE:
3 E
•
EZ
Department of Finance 12/01/20
Form#:F-110L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: Parks and Recreation
CONTACT: Paul Arceo PHONE: 961-8699 DATE: 10/15/20
FISCAL PERIOD From: July 1, 2021 To: June 30,2022
ITEM: 16 foot Box Truck with Hydraulic Lift Gate PRIORITY#: 42
Position#: Grade/BU: / Annual Salary: $
For Positions
Home Dept: Effective Date:
BUDGET: ®New Cost Item ❑Increase to Current Cost Item (explain) Amount Requested: $ 49,000
DIVISION: HAWAII COUNTY BANDK ACCOUNT#: 010.500.5501.03.449
JUSTIFICATION: ❑Legal Mandate ❑ Safety❑ Reduce Costs❑Increase Efficiency❑ Other:
Explain Below:
We would like to replace the Hawai'i County Band van due to its age and condition. The van is a 2000
Dodge ran 3500 that was purchased used in 2005 with 88,000 original miles. Over the last 3 years the
van has experience some engine, front end nd transmission problems that took an entire month to sort
out. In addition, due to the size of the van many of our instrument have damaged because we are forced
to pile equipment on top of others to make it fit for transportation. We do the best we can to ensure
nothing gets damaged but we are not always successful. This is not ideal and many of our instruments
are simply not replaceable at this point as we have no money to replace them. Purchasing another
vehicle is the smart thing as it will ensure that our equipment will no longer be damaged enroute to our
performances. Also acquiring a box truck with a lift gate will also help reduce the chance of injury
from lifiting large heavy drums, instruments, stands, chairs and PA equipment.
O APPROVED: $ 0 DENIED 0 DEFERRED:
NOTES: DATE:
Department of Finance 12/01/20
Form#:F-110L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: Parks and Recreation
CONTACT: Jason Mattos Sr PHONE: 961-8719 DATE: 9/25/2020
FISCAL PERIOD From: July 1,2021 To: June 30,2022
ITEM: Thirteen 60 inch Deck Zero Turn Radius Passenger PRIORITY#: 44
Lawn Mower for various locations.
Position#: Grade/BU. l Annual Salary: $
For Positions 4
Home Dept: Effective Date:
BUDGET: ®New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $ 195,000.00
DIVISION: PARKS MAINTENANCE ACCOUNT#: 010.500.5505.11.480
JUSTIFICATION: ❑Legal Mandate ® Safety®Reduce Costs®Increase Efficiency❑ Other:
Explain Below:
Due to budget constraints during the past few years, Park Maintenance has not replaced any of its fleet
of Zero Turn Radius Riding Mowers since FY 2015-16. These mowers are essential for the effecitve
ane efficicient weeklymaintenace of hundred of acres of sports fields and comman areas island-wide.
P
These mower are utilized six hours a day, five days a week which has taken a toll on the mowers
mechanical integrity. This degradation has led to the majority of the fleet becoming undependable and
shop riddened. Most repairs are major and expensive due to the cost of parts which includes decks,
motors, transmissions, hydraulic, etc. The Mechanic/Welder supervisor and lead mechanic have deemed
the majority of the fleet past their useful life and not feasible to repair
Mowers are for the following locations.
(2) South Hilo Crew-C
(1)North Kohala
(2) South Kohala
(1) Hamakua
(1)North Hilo
(2)North/South Kona
(2) Kau
(2) Puna
•
o APPROVED: $ o DENIED 0 DEFERRED:
NOTES: DATE:
Department of Finance 12/01/20
Form#:F-110L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: Parks and Recreation
CONTACT: Jason Mattos Sr PHONE: 961-8719 DATE: 9/25/2020
FISCAL PERIOD From: July 1,2021 To: June 30,2022
ITEM: Hoe Ram for Caterpillar 420 Backhoe w/quick coupler PRIORITY#: 45
Position#: Grade/BU.• l Annual Salary: $
For Positions-)
Home Dept: Effective Date:
BUDGET: ®New Cost Item ❑Increase to Current Cost Item (explain) Amount Requested: $ 20,000.00
DIVISION: PARKS MAINTENANCE ACCOUNT#: 010.500.5505.11.480
JUSTIFICATION: ❑Legal Mandate ® Safety 11 Reduce Costs®Increase Efficiency❑ Other:
Explain Below:
Park Maintenance has two backhoes. Requesting a hoe ram part for the Catepillar backhoe.
The newer Catepillar backhoe has a "wet kit" to allow for a hoe ram hook up. Due to budget
constraints, this part was never ordred.
The older John Deer backhoe is over 24 years old and is equipped with a hoe ram. This backhoe is
constantly at DPW Automotive for repairs and it is harder to get parts. DPW has recommended
replacement of this backhoe soon.
When DPW is unable to repair the John Deer backhoe, Parks Maintenance needs a backhoe with a hoe
ram so projects can continue in-house. Having to rent a backhoe would add costs to the department.
O APPROVED: $ O DENIED O DEFERRED:
NOTES: DATE:
Department of Finance 12/01/20
Form#:F-110L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: Parks and Recreation
CONTACT: Jason Mattos Sr PHONE: 961-8719 DATE: 9/25/2020
FISCAL PERIOD From: July 1,2021 To: June 30,2022
ITEM: Two 60 inch Deck Zero Turn Radius Passenger Lawn PRIORITY#: 46
Mower with Mulcher for Crew-C
Position#: Grade/BU: l Annual Salary: $
For Positions 3
Home Dept: Effective Date:
BUDGET: ®New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $ 30,000.00
DIVISION: PARKS MAINTENANCE ACCOUNT#: 010.500.5505.11.480
JUSTIFICATION: ❑Legal Mandate ® Safety® Reduce Costs ® Increase Efficiency❑Other:
Explain Below:
Due to budget constraints during the past few years, Park Maintenance has not replaced any of its fleet
of Zero Turn Radius Riding Mowers since FY 2015-16. These mowers are essential for the effecitve
ane efficicient weekly maintenace of hundred of acres of sports fields and comman areas island-wide.
These mower are utilized six hours a day, five days a week which has taken a toll on the mowers
mechanical integrity. This degradation has led to the majority of the fleet becoming undependable and
shop riddened. Most repairs are major and expensive due to the cost of parts which includes decks,
motors,transmissions,hydraulic, etc. The Mechanic/Welder supervisor and lead mechanic have deemed
the majority of the fleet past their useful life and not feasible to repair.
O APPROVED: $ 0 DENIED O DEFERRED:
NOTES: DATE:
Department of Finance 12/01/20
Form#:F-110L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: Parks and Recreation
CONTACT: Jason Mattos Sr PHONE: 961-8719 DATE: 9/25/2020
FISCAL PERIOD From: July 1,2021 To: June 30, 2022
ITEM: 8 [EIGHT] Pick-Up Truck 4x4 Various Parks Maint PRIORITY#: 47
Baseyards
Position#: Grade/BU: / Annual Salary: $
For Positions-�
Home Dept: Effective Date:
BUDGET: ®New Cost Item ❑Increase to Current Cost Item (explain) Amount Requested: $ 240,000.00
DIVISION: PARKS MAINTENANCE ACCOUNT#: 010.500.5505.11.449
JUSTIFICATION: ❑Legal Mandate ® Safety®Reduce Costs ® Increase Efficiency❑Other:
Explain Below:
Various Park Maintenance vehicles are over eleven years old and constantly needing repair. Some of
these trucks are unreliable which may become a safety hazard for our staff Park Maintenance does not
have any back-up vehciles and will be unable to maintain all park facilities without vehicles to transport
personnel and equipment to sites.
Trucks are for the following locations:
(2) Crew-C
(2) South Kohala
(2) Crew-B
(1)Puna
(1) Kona
O APPROVED: $ O DENIED 0 DEFERRED:
NOTES: DATE:
Department of Finance 12/01/20
Form#:F-110L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: Parks and Recreation
CONTACT: Jason Mattos Sr PHONE: 961-8719 DATE: 9/25/2020
FISCAL PERIOD From: July 1,2021 To: June 30, 2022
ITEM: Two Floor Scrubber Walk Behind Machines PRIORITY#: 48
Position#: Grade/BU.: l Annual Salary: $
For Positions
Home Dept: Effective Date:
BUDGET: ®New Cost Item El Increase to Current Cost Item(explain) Amount Requested: $ 18,000.00
DIVISION: PARKS MAINTENANCE ACCOUNT#: 010.500.5505.11.480
JUSTIFICATION: ❑Legal Mandate ® Safety®Reduce Costs ® Increase Efficiency❑ Other:
Explain Below:
Current equipment being used is going on 5 years old, most jobs cannot be completed in one day,
machine loses charge and takes over night to charge to full capacity, repairs are becoming frequent.
O APPROVED: $ 0 DENIED 0 DEFERRED:
NOTES: DATE:
Department of Finance 12/01/20
Form#:F-1 10L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: Parks and Recreation
CONTACT: Jason Mattos Sr PHONE: 961-8719 DATE: 9/25/2020
FISCAL PERIOD From: July 1,2021 To: June 30,2022
ITEM: One Ride-On Floor Scrubber Machine PRIORITY#: 49
Position#: Grade/BU: l Annual Salary: $
For Positions 3
Home Dept: Effective Date:
BUDGET: ®New Cost Item ❑Increase to Current Cost Item (explain) Amount Requested: $ 15,000.00
DIVISION: PARKS MAINTENANCE ACCOUNT#: 010.500.5505.11.480
JUSTIFICATION: ❑Legal Mandate ® Safety® Reduce Costs® Increase Efficiency❑ Other:
Explain Below:
Safer to ride than to walk depending on the solution being used. Saves time and manual effort which
can equate to more work accomplished.
O APPROVED: $ O DENIED 0 DEFERRED:
NOTES: DATE:
Department of Finance 12/01/20
Form#:F-110L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
s
DEPARTMENT: Parks and Recreation
CONTACT: Jason Mattos Sr PHONE: 961-8719 DATE: 9/25/2020
FISCAL PERIOD From: July 1,2021 To: June 30,2022
ITEM: Security Services Fee Increase PRIORITY#: 50
Position#: Grade/BU: / Annual Salary: $
For Positions->
Home Dept: Effective Date:
BUDGET: ❑New Cost Item ®Increase to Current Cost Item(explain) Amount Requested: $ 85,000.00
DIVISION: ACCOUNT#:
JUSTIFICATION: ❑Legal Mandate ® Safety❑Reduce Costs ❑Increase Efficiency❑ Other:
Explain Below:
Our security services fee last year was $322,422 and our budget is $240,000. Security services are
needed at various park locations for the safety of the public and the community. There has been and
increase with issues such as the homeless and drug uses @ our parks. The cost of security has gone up
during the past few year and we are unable to absorb this additional cost.
O APPROVED: $ O DENIED 0 DEFERRED:
NOTES: DATE:
•
Department of Finance I�E'y� `�y7y� 04/11/21
Form#:F-110 L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS •
DEPARTMENT: Planning
CONTACT: Grant Nagata PHONE: 961-8833 DATE: 4/7/21
FISCAL PERIOD From: July 1, 2021 To: June 30, 2022
•
ITEM: General Plan, Zoning and Subdivision Code Audit PRIORITY#: 2
Position#: Grade/BU.: l Annual Salcey: $ •
For Positions 4
Home Dept: Effective Date:
BUDGET: ❑New Cost Item ® Increase to Current Cost Item(explain) Amount Requested: $ 250,000
DIVISION: LONG RANGE ACCOUNT#: 010.141.5141.02.115 •
JUSTIFICATION: ® Legal Mandate ❑ Safety❑Reduce Costs® Increase Efficiency❑ Other:
Explain Below:
Requesting additional funding to complete the General Plan. The County's Zoning code and
Subdivision code needs to be updated, but in order to for this to take place the General Plan needs to
first be finalized and adopted.
Also, requesting funding to get the the Zoning and Subdivision Code audit started, the first step in
updating the code. The County's Subdivison Code was adopted in its current form in 1983; and the
Zoning Code was adopted in 1996. Over the last 20-30 years our island has experienced significant
change. Our population has grown disproportionately causing strain on existing infrastructure and the
housing stock island-wide. Since this time our economy has seen its base sectors of industrial
agriculture and tourism transition to a reliance on tourism with others sectors just emerging. Traditional
land uses (e.g. residential, commercial, agricultural, and industrial) have taken on new and different
purposes for Big Island communities, including mixed-use development, different models of housing,
and alternatives to conventional tourism. The County has faced legal mandates to develop residential
and commercial areas with adequate infrastructure; and has embraced the need to preserve open space
and agricultural areas in order to balance economic growth with conservation. Climate change and the
need to mitigate against the risks of natural hazards compound the need to revisit these critical codes for
the County.
O APPROVED: $ 0 DENIED 0 DEFERRED:
NOTES: DATE:
Department of Finance 10/30/20
Form#:F-110L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: Police
CONTACT: Acting Asst. Chief Samuel Jelsma PHONE: 961-2265 DATE: 10/20/2020
FISCAL PERIOD From: July 1,2021 To: June 30,2022
ITEM: New Air Conditioning Unit for the Kealakehe Police PRIORITY#: 2
Station
Position#: Grade/BU: l Annual Salary: $
For Positions 4
Home Dept: Effective Date:
BUDGET: ®New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $250,000.00
DIVISION: KONA DISTRICT ACCOUNT#: 5203.20.480
JUSTIFICATION: ❑Legal Mandate ® Safety❑Reduce Costs❑Increase Efficiency®Other:Decrease liability
Explain Below:
To replace the old and obsolete air conditioning unit at the Kealakehe Police Station. The proximity of
the Kealakehe Police Station to the ocean has caused the salt air to corrode the unit's motor, chillers, and
fans. The vendors maintaining the unit have recommended it be replaced as the repair "patchwork" will
not last much longer.
0 APPROVED: $ 0 DENIED 0 DEFERRED:
NOTES: DATE:
Department of Finance 10/30/20
Form#:F-110L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: Police
CONTACT: Assistant Chief Samuel Jelsma PHONE: 961-2265 DATE: 10/30/20
FISCAL PERIOD From: July 1,2021 To: June 30,2022
ITEM: Two Cooling Towers PRIORITY#: 3
Position#: Grade/BU: l Annual Salary: $
For Positions 4
Home Dept: Effective Date:
BUDGET: El New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $ 750,000.00
DIVISION: ADMINISTRATIVE SERVICES ACCOUNT#: 5203.20.480
JUSTIFICATION: ❑Legal Mandate ® Safety❑Reduce Costs❑Increase Efficiency❑Other:
Explain Below:
The current cooling towers are old and obsolete and required repair several times in the last year. These
cooling towers service the air conditioning units for the entire Public Safety Buildings (A and B),with
the exception of the Detention Center.
O APPROVED: $ 0 DENIED 0 DEFERRED:
NOTES: DATE:
Department of Finance 10/30/20
Form/4:F-110L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: Police
CONTACT: Acting Assist. Chief Samuel Jelsma PHONE: 961-2265 DATE: 10/30/20
FISCAL PERIOD From: July 1,2021 To: June 30,2022
ITEM: 4WD Quad-Cab Truck PRIORITY 1k 4
Position#: Grade/BU.: l Annual Salary: $
For Positions+
Home Dept: Effective Date:
BUDGET: ®New Cost Item El Increase to Current Cost Item(explain) Amount Requested: $ 45,000.00
DIVISION: RADIO SHOP ACCOUNT#: 010.201.5203.20.449
JUSTIFICATION: ❑Legal Mandate ® Safety❑Reduce Costs❑Increase Efficiency®Other:Decrease liability
Explain Below:
To replace the 2006 Ford F-350 Super-Duty Quad-Cab pickup truck,which is over 13 years old,
currently being used to transport personnel and equipment to/from tower sites for maintenance and
repair issues.
O APPROVED: $ O DENIED 0 DEFERRED:
NOTES: DATE:
Department of Finance 10/30/20
Form#:F-110L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: Police
CONTACT: Acting Asst. Chief Samuel Jelsma PHONE: 961-2265 DATE: 10/30/2020
FISCAL PERIOD From: July 1,2021 To: June 30,2022
ITEM: Seven SUV Four-Wheel-Drive Vehicles PRIORITY#: 5
Position#: Grade/BU.: l Annual Salary: $
For Positions—)
Home Dept: Effective Date:
BUDGET: ®New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $ 600,000.00
DIVISION: ADMINISTRATIVE SERVICES BUREAU ACCOUNT#: 010.201.5203.20.449
JUSTIFICATION: ❑Legal Mandate ® Safety®Reduce Costs❑Increase Efficiency❑ Other:
Explain Below:
The additional seven SUV four-wheel-drive vehicles are being requested to replace the 2008 Ford
Expedition SUVs currently in inventory,which are old and very costly to repair, some of which pose
safety hazards.
o APPROVED: $ o DENIED 0 DEFERRED:
NOTES: DATE:
Department of Finance 10/30/20
Form#:F-110L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
f n
DEPARTMENT: Police
CONTACT: Acting Asst. Chief Samuel Jelsma PHONE: 961-2265 DATE: 10/30/2020
' FISCAL PERIOD From: July 1,2021 To: June 30,2022
ITEM: Three four-wheel-drive pickup trucks PRIORITY#: 6
Position#: Grade/BU.: l Annual Salary: $
For Positions-�
Home Dept: Effective Date:
BUDGET: ®New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $ 150,000.00
DIVISION: ADMINISTRATIVE SERVICES ACCOUNT#: 010.201.5203.20.449
JUSTIFICATION: ❑Legal Mandate ® Safety❑Reduce Costs®Increase Efficiency❑Other:
Explain Below:
1. The 1997 pickup truck assigned to the Ka`u District used for large evidence recovery and bulk
evidence transfers to the main Kona repository is over 22 years old and in desparate need of
replacement. This vehicle is also used to traverse rougher terrain areas that require higher height
clearance than the current SUV assigned to the district.
2. The North Kohala district currently does not have a four-wheel-drive pickup truck needed to access
areas with unpaved trails and "roads"that traverse the district.
3. The Hamakua district currently does not have a four-wheel-drive pickup truck needed to access areas
with unpaved trails and "roads"that traverse the district.
O APPROVED: $ 0 DENIED 0 DEFERRED:
NOTES: DATE:
Department of Finance 10/30/20
Form#:F-110 L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: Police
CONTACT: Acting Asst. Chief Samuel Jelsma PHONE: 961-2265 DATE: 10/30/2020
FISCAL PERIOD From: July 1,2021 To: June 30,2022
ITEM: Training Funds PRIORITY#: 7
Position#: Grade/BU: / Annual Salary: $
For Positions 4
Home Dept: Effective Date:
BUDGET: ❑New Cost Item ®Increase to Current Cost Item(explain) Amount Requested: $ 120,000.00
DIVISION: ADMINISTRATIVE SERVICES ACCOUNT#: 5215.05.104
JUSTIFICATION: ❑Legal Mandate ®Safety❑Reduce Costs❑Increase Efficiency®Other:Decrease Liability
Explain Below:
Due to the increase of officer-involved shootings and the highly litigious society we live in,there is an
increasing need for additional training for personnel department wide.
Trainings that require re-certifications are more costly(in some instances, double past costs) due to the
rise of travel costs, registration fees, and attendant fees. Additionally, mental health type training is
required subsequent to the increase in lawsuits involving person(s)with mental health issues.
O APPROVED: $ 0 DENIED 0 DEFERRED:
NOTES: DATE:
Department of Finance 12/02/20
Form#:F-I IOL rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: PROSECUTING ATTORNEY
CONTACT: Kayla Ogawa PHONE: 934-3369 DATE: 10/30/2020
FISCAL PERIOD From: July 1,2021 To: June 30, 2022
ITEM: CAREER CRIMINAL PROSECUTION PROGRAM PRIORITY#: 1
Position#: Grade/BU: l _ Annual Salary: $
For Positions 4
Home Dept: Effective Date:
BUDGET: 0 New Cost Item ❑ Increase to Current Cost Item (explain) Amount Requested: $ 127,410
DIVISION: CAREER CRIMINAL PROSECUTION ACCOUNT#: 010.271.5271.01.011
JUSTIFICATION: ® Legal Mandate ® Safety❑ Reduce Costs❑ Increase Efficiency❑ Other:
Explain Below:
We are requesting $127,410 to supplement state grant funding for the Career Criminal Prosecution
program (CCP). This will ensure that we will be able to continue the existing program through fiscal
year 2022.
We will again be requesting "grant in aid" funding from the State Legislature in the upcoming session.
In the event that we are again unsuccessful, we will experience a shortfall and will not be able to retain
the (8) active positions in the unit. With current staffing we will need approximately $127,410 for
FY22. The amount being requested is a conservative estimate because the Attorney General's office has
not yet announced the County allocations.
The Career Criminal Prosecution program (CCP) is a legal mandate pursuant to chapter 845, Hawaii
Revised Statutes, for the investigation and prosecution of those identified as habitual or career
criminals. The Counties assumed the State function of implementing the CCP program and initially,
adequate funding was provided. The shortfall is a statewide concern and Honolulu and Maui counties
are seeking Grants in Aid from the State Legislature, which we will not do as requested by this
Administration.
Your support is greatly appreciated so we may keep our CCP program intact.
O APPROVED: $
0 DENIED O DEFERRED:
NOTES: DATE:
Department of Finance 12/01/20
Form#:F-110L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: PROSECUTING ATTORNEY
CONTACT: Kayla Ogawa PHONE: 934-3369 DATE: 10/30/2020
FISCAL PERIOD From: July 1,2021 To: June 30,2022
ITEM: HUMAN RESOURCES TECHNICIAN II PRIORITY#: 2
Position#: NEW Grade/BU.: SR17/03 Annual Salary: $48,060
For Positions->
Home Dept: 5300 Effective Date: 07/01/2021
BUDGET: ®New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $ 48,060/yr
DIVISION: ADMINISTRATIVE SERVICES ACCOUNT#: 010.271.5271.01.011
JUSTIFICATION: ®Legal Mandate ❑ Safety®Reduce Costs ®Increase Efficiency Other:
Explain Below:
The Office of the Prosecuting Attorney is made up of multiple service units, including Secretarial,
Administrative, Crime Prevention& Justice Assistance (Special Projects), Attorneys, Victim/Witness,
Clerical, and Investigators. Each Service Unit is made up of multiple employees with differing
responsibilities, supervision, and classifications.
The Administrative Services Unit includes three separate service sub-units consisting of Human
Resources, Fiscal Services, and Administrative Services, inclusive of a Business Manager, a Human
Resources Assistant, an Accountant III, a Senior Account Clerk, an Account Clerk, an Information
Systems Analyst V, and an Information Systems Analyst IV. The Special Projects Services Unit
includes three separate service sub-units consisting of Community Prosecutions &Forfeitures, which
include a Deputy Prosecuting Attorney and a Legal Assistant II, Special Projects Unit, consisting of a
Program Manager and two Special Projects Coordinators, and an Agricultural Crimes Unit, consisting
of an Investigator V. The Attorneys Services Unit consists of thirty-five attorneys,within four service
sub-units, including Kona(also a North Kohala Attorney), Hilo Circuit Court, Hilo District Court, and
Hilo Screening Unit. The Victim/Witness Service Unit includes four sub-units consisting of a
Victim/Witness Program Director, seven Victim/Witness Counselor II,two Victim/Witness Counselor
I,three Legal Clerk I, a Legal Clerk III,three Victim/Witness Counselor I and a Legal Clerk I specially
designated for Property Crimes, and a Program Manager and two Special Projects Coordinators
designated for Restorative Justice. The Clerical Services Unit consists of two East Hawaii Service sub-
units and a West Hawaii sub-unit. The East Hawaii Clerical Services Unit consists of the East Hawaii
District/Family Court Unit, which includes a Legal Clerk IV, two Legal Clerk II, a Legal Clerk I, a
Clerk III, and three Legal Clerk III,the East Hawaii Circuit Court Unit includes a Legal Clerk IV, five
Legal Clerk III in Circuit Court, three Legal Clerk III, three Legal Clerk II, and a Clerk II in Screening,
Intake, and Grand Jury, and a Legal Clerk I in reception. (Continued).
o APPROVED: $ 0 DENIED 0 DEFERRED:
NOTES: DATE:
Supplemental Budget Request
Fiscal Period,July 1,2021 —June 30,2022
HUMAN RESOURCES TECHNICIAN II (Page 2)
The West Hawaii Clerical Unit consists of a Supervising Legal Clerk I, a District/Family Court
sub-unit including a Legal Clerk III, and two Legal Clerk II, a North Hawaii Unit, including a
Legal Clerk III and a Legal Clerk I, a Circuit Court Unit, including four Legal Clerk III, a Legal
Clerk I in Reception, a Legal Clerk III in Community Prosecution, and a Legal Clerk I in
Discovery. The Investigators Services Unit consists of East and West Hawaii sub-units
including an Investigator VI, five Investigator V, and an Investigator IV in East Hawaii, and an
Investigator V, and two Investigator IV in West Hawaii.
The Office of the Prosecuting Attorney consists of 120 employees, in three physically separated
offices in East, West, and North Hawaii, with employees belonging to various bargaining unit
classifications and ratings, and having multiple supervisory levels. Having workflow
arrangements being serviced by a single Human Resources Assistant(SR-13) is very
challenging. Since Prosecutor Jay Kimura's tenure, the Office of the Prosecuting Attorney has
been fortunate in having a Private Secretary (SR-20) fulfill the additional responsibilities that
should fall upon another Human Resources Services personnel position. This is no longer
feasible and acceptable given the size and complexity of the current staff. Additional assistance
is necessary to provide advice and assistance to administrative and supervisory staff and other
employees regarding civil service laws, regulation and procedures,to address human resources
investigations and grievances, refine human resources training and procedures, and to coordinate
with the Office of Human Resources and Corporation Counsel regarding civil service
requirements.
Given the number and range of employees, there is an imminent need for additional assistance in
Human Resources in order to proactively address personnel, departmental, and unit
requirements, address human resources procedures and policy needs for the numerous service
units and sub-units, and to coordinate with other County departments regarding employment
matters.
Department of Finance 12/01/20
Form#:F-110L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: PROSECUTING ATTORNEY
CONTACT: Kayla Ogawa PHONE: 934-3369 DATE: 10/30/2020
FISCAL PERIOD From: July 1, 2021 To: June 30,2022
ITEM: LEGAL CLERK II PRIORITY#: 3
Position#.• NEW Grade/BU: SR12/03 Annual Salary: $35.340
For Positions
Home Dept: 5300 Effective Date: 07/01/2021
BUDGET: ®New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $ 35,340
DIVISION: DISTRICT COURT CLERICAL ACCOUNT#: 010.271.5271.01.011
UNIT HILO
JUSTIFICATION: ®Legal Mandate ® Safety❑Reduce Costs®Increase Efficiency❑ Other:
Explain Below:
A shortage of staff to complete the tasks and requirements in the District Court Section has been on-
going in Hilo for several years. With the implementation of the Judiciary Electronic Filing Service
System (JEFS), clerks are now basically doing what judiciary clerks did previously. Prosecuting
Attorney office clerks are required to do electronic case initiation and electronic case updates in JEFS.
The Judiciary no longer accept hardcopies of documents from our office. Everything is required to be
filed electronically, with detailed data entered into their-Computer system.
In addition, we receive notification of electronic filings which are e-mailed to our office to confirm our
filings and to alert us of filings by the district court. This emailbox requires close monitoring by clerks
and can get full very quickly if not done so. Rather than receiving hardcopies as before, when we
receive notification of filings, it mandates us to locate the case in JEFS and print out these documents.
The added burden of JEFS case initiation, filing of documents electronically, and keeping up with the
electronic notifications of filings requires us to use the equivalent of(1) ONE clerk from the current (5)
FIVE to take on the additional duties that the JEFS system now requires. The complexity of the
assigned cases to the district court unit has increased and using the equivalent of a clerk out of the
clerical pool puts a strain on the remaining (4) FOUR clerks left to prepare calendars, draft legal
documentspre are discovery, and update our own case tracking
database. The District Court clerks
have had to work overtime everyweek this past calendar year to keep up with the workload. This
additional postion will enable our staff to keep up with this permanent increase in workload and court
requirements, and will prevent overtime costs and undue stress to the current clerical staff due to this
new and constantly increasing workload. Our overtime costs for fiscal year 19 in Hilo were $89,252.
O APPROVED: $ 0 DENIED 0 DEFERRED:
NOTES: DATE:
Department of Finance 12/01/20
Form#:F-110L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: PROSECUTING ATTORNEY
CONTACT: Kayla Ogawa PHONE: 934-3369 DATE: 10/30/2020
FISCAL PERIOD From: July 1,2021 To: June 30, 2022
ITEM: LEGAL CLERK III . PRIORITY#: 4
Position#: NEW Grade/BU.: SR14/03 Annual Salary: $38,222
For Positions 4
Home Dept: 5300 Effective Date: 07/01/2021
BUDGET: ®New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $ 38,222
DIVISION: CLERICAL ACCOUNT#: 010.271.5271.01.011
JUSTIFICATION: ®Legal Mandate ® Safety❑Reduce Costs® Increase Efficiency❑ Other:
Explain Below:
A shortage of staff to complete the tasks and requirements in the unit has been on-going in Kona for
several years.
This additional postion will enable our staff to keep up with this permanent increase in workload and
court requirements, and will prevent overtime costs and undue stress to the current clerical staff due to
this new and constantly increasing workload.
During this past year,the level of severity of the cases we are processing and prosecuting has added
tasks and work on our clerical staff. Judges are demanding more documentation for preliminary
hearings, and new rules relating to unshackling of defendants means that cases take longer, are
continued more often, requiring clerical staff to reissue subpeonas and doing other clerical tasks like
discovery.
These additional burdens have resulted in requests for more overtime to keep up with the current
workload. This past fiscal year the overtime costs in Kona were $12,652. in an attempt to meet the
minimum workload. Having this Legal Clerk III would enable the unit to alleviate stress, avoid burnout,
reduce requests for overtime and allow this office to have a smooth transition when senior staff retire.
o APPROVED: $ o DENIED 0 DEFERRED:
NOTES: DATE:
Department of Finance 12/01/20
Form#:F-110L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: PROSECUTING ATTORNEY
CONTACT: Kayla Ogawa PHONE: 934-3315 DATE: 10/30/2020
FISCAL PERIOD From: July 1,2021 To: June 30,2022
ITEM: ONE VEHICLE FOR HILO PRIORITY#: 5
Position#: Grade/BU: l Annual Salary: $
For Positions+
Home Dept: Effective Date:
BUDGET: ®New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $ 30,000
DIVISION: ATTORNEY/VICT ACCOUNT#:
ASS./CLERICAL/
INVESTIGATORS/
JUSTIFICATION: ®Legal Mandate ® Safety❑Reduce Costs® Increase Efficiency❑ Other:
Explain Below:
In February of 2016 two vehicles (CH-2509 and CH-2536) assigned to Kona Prosecuting Attorney's
office were totalled when a citizen ran into one and pushed it into the other while they were parked in
the appropriate parking area at the Kona office. At that time a Jeep Cheorkee was moved from the Hilo
office location to the Kona office location. Essentailly rendering the Kona office down one vehicle.
In October 2017 the Honda Civic (CH 2674)was stolen form the Automotive's parking lot and was later
found crashed and burned.
Currently two vehicles from Hilo are stationed in Kona. Hilo is left with one vehicle that is standard
shift and one vehicle that is automatic. The standard (Civic) frequently will not start and needs
automotive staff to start it. The Automatic (Escape) also will not always start and needs automotive
staff to start it. Frequently we are paying mileage at a high rate for staff to drive from Hilo to Kona or
Waimea.
The situation has not changed from the previous year.
o APPROVED: $ o DENIED 0 DEFERRED:
NOTES: DATE:
Department of Finance 01/19/21
Form#:F-I 1 OL rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: Public Works
CONTACT: Ikaika Rodenhurst PHONE: 808-961-8321 DATE: 01/12/2021
FISCAL PERIOD From: July 1, 2021 To: June 30,2022
ITEM: Program Manager PRIORITY#: 2
Position#: new Grade/BU: SR24C/ 13 Annual Salary: $ 62,136.00
For Positions 4
Home Dept: 6100 Effective Date: 07/01/2021
BUDGET: El New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $ 62,136
DIVISION: ADMINISTRATION ACCOUNT#: 010.173.5173.01.011
JUSTIFICATION: ❑ Legal Mandate ❑ Safety ® Reduce Costs® Increase Efficiency❑ Other:
Explain Below:
The DPW Administration Division would like to create a new Program Manager position to provide
departmental wide IT and technical/operational support. This position would analyze and assess DPW
operations and implement systems and processes as suggested in a recent internal audit.
O APPROVED: $ O DENIED 0 DEFERRED:
NOTES: DATE:
Department of Finance 01/19/21
Form#:F-1 IOC,rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: Public Works
CONTACT: Duane De Luz PHONE: 640-8597 DATE: 9/29/2020
FISCAL PERIOD From: July 1,2021 To: June 30,2022
ITEM: Custodian/Groundskeeper I PRIORITY#: 3
Position#: 04750 Grade/BU: BCO2/01 Annual Salary: $44,292
For Positions 4
Home Dept: 6340 Effective Date: 07/01/2021
BUDGET: ❑New Cost Item ®Increase to Current Cost Item(explain) Amount Requested: $ 44,292
DIVISION: BUILDINGS/GENERAL SERVICES ACCOUNT#: 010.171.5171.01.011
JUSTIFICATION: ❑ Legal Mandate ® Safety Reduce Costs® Increase Efficiency® Other:
Explain Below: •
Increase in office sq. ft. assigned to GS West Hawaii due to new Prosecutor's Office at the WHCC.
O APPROVED: $ 0 DENIED O DEFERRED:
NOTES: DATE:
Department of Finance 01/19/21
Form#:F-1 10L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: DPW
CONTACT: Norberto Villa PHONE: 961-8539 DATE: 10/1/20
FISCAL PERIOD From: July 1,2021 To: June 30,2022
ITEM: 2-New Utility Pick-up Trucks PRIORITY#: 4
Position#: Grade/BU: l Annual Salary: $
For Positions-�
Home Dept: Effective Date:
BUDGET: ®New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $ 90,000
DIVISION: BUILDING/R&M ACCOUNT#: 010.171.5171.80.449
JUSTIFICATION: ❑ Legal Mandate ® Safety®Reduce Costs ®Increase Efficiency❑ Other:
Explain Below:
Hilo utility truck for the painter is having brake issues, engine and transmission problems. As for the
Kona truck, it is having engine problems and parts are hard to find, with lots of rust on the body and it is
24 & 23-years old (020-030-000888, 904)
Lic# Asset Number Description Years Old
CH 1840 020-030-000888 1997 Ford Truck 24
CH 1884 020-030-000904 1998 Chevrolet Pickup 23
O APPROVED: $ O DENIED 0 DEFERRED:
NOTES: DATE:
Department of Finance 01/19/21
Form#:F-I 1 OL rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: DPW
CONTACT: Norberto Villa PHONE: 961-8539 DATE: 10/1/20
FISCAL PERIOD From: July 1,2021 To: June 30,2022
ITEM: 3-New Cargo Vans PRIORITY#: 5
Position#: Grade/BU: l Annual Salary: $
For Positions 4
Home Dept: Effective Date:
BUDGET: ®New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $ 195,000
DIVISION: BUILDING/R&M ACCOUNT#: 010.171.5171.80.449
JUSTIFICATION: ❑ Legal Mandate ® Safety®Reduce Costs® Increase Efficiency❑ Other:
Explain Below:
All three fleet cargo vans (2-Hilo, 1-Kona) are over 22-years old and have at least 150,000 miles each.
These vehicles are constantly being repaired due to engine problems. (020-030-000840, 889, 917)
Lic# Asset Number Description Years Old
CH1772 020-030-000840 1995 Chevrolet Van 26
CH1845 020-030-000889 1997 Chevrolet Van 24
CH 1899 020-030-000917 1999 Chevrolet Van 22
O APPROVED: $ O DENIED O DEFERRED:
NOTES: DATE:
Department of Finance 01/19/21
Form#:F-110 L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: DPW
CONTACT: Ikaika Rodenhurst PHONE: 961-8465 DATE: 1/15/21
FISCAL PERIOD From: July 1, 2021 To: June 30,2022
ITEM: 1-4 Door Sedan PRIORITY#: .8-
Position
8Position#: Grade/BU: l Annual Salary: $
For Positions
Home Dept: Effective Date:
BUDGET: ®New Cost Item ❑ Increase to Current Cost Item(explain) Amount Requested: $30,000
DIVISION: ADMINISTRATION ACCOUNT#: 010.173.5173.06.449
JUSTIFICATION: ❑ Legal Mandate ® Safety ® Reduce Costs® Increase Efficiency❑ Other:
Explain Below:
Replacement vehicles for CH2703 and CH2367 that will be disposed. DPW Administration needs
reliable running vehicles to travel between East and West Hawai`i. Additionally, Administration's
vehicles are borrowed by other Departments when needed.
•
DPW Administration's Current Vehicles:
Lic# Asset Number Mileage Description Years Old
CH3112 020-010-000742 84,027 2008 Ford Expedition XLT 13
CH2367 020-010-000596 209,562 2005 Ford Explorer 16
CH2703 020-010-000634 65,902 2004 Chevrolet Classic 17
CH 1943 020-010-000597 126,103 2002 Chevy 4x4 Trailblazer 19
O APPROVED: $ 0 DENIED 0 DEFERRED:
NOTES: DATE:
Department of Finance 01/19/21
Form#:F-I I OL rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: DPW
CONTACT: Ikaika Rodenhurst PHONE: 961-8465 DATE: 1/11/21
FISCAL PERIOD From: July 1,2021 To: June 30,2022
ITEM: 1- 4WD SUV PRIORITY#: 9 g
Position#: Grade/BU: l Annual Salary: $
For Positions 4
Home Dept: Effective Date:
BUDGET: ®New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $ 40,000
DIVISION: ADMINISTRATION ACCOUNT#: 010.173.5173.06.449
JUSTIFICATION: ❑ Legal Mandate ® Safety®Reduce Costs® Increase Efficiency❑ Other:
Explain Below:
Replacement vehicles for CH2703 and CH2367 that will be disposed. DPW Administration needs
reliable running vehicles to travel between East and West Hawaii. Additionally, Administration's
vehicles are borrowed by other Departments when needed.
DPW Administration's Current Vehicles:
Lic# Asset Number Mileage Description Years Old
CH3112 020-010-000742 84,027 2008 Ford Expedition XLT 13
CH2367 020-010-000596 209,562 2005 Ford Explorer 16
CH2703 020-010-000634 65,902 2004 Chevrolet Classic 17
CH 1943 020-010-000597 126,103 2002 Chevy 4x4 Trailblazer 19
O APPROVED: $ 0 DENIED O DEFERRED:
NOTES: DATE:
Department of Finance 01/19/21
Form#:F-I IOL rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: Public Works
CONTACT: Randy Riley PHONE: 961-8548 DATE: January 11, 2021
FISCAL PERIOD From: July 1,2021 To: June 30, 2022
ITEM: 2- 4X4 1-Ton Truck w/Utility Box and Crane PRIORITY#: M 61
Position #: Grade/B U: l Annual Salary: $
For Positions 4
Horne Dept: Effective Date:
BUDGET: El New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $ 280,000
DIVISION: AUTOMOTIVE ACCOUNT#: 010.181.5181.61.449
JUSTIFICATION: ❑ Legal Mandate ❑ Safety❑ Reduce Costs® Increase Efficiency❑ Other:
Explain Below:
To replace outdated two (2) 1992 trucks for the Kona and Waimea ATM Shops in which replacement
part(s) are obsolete.
Lic# Asset Number Description Years Old
CH1733 020-450-001035 1992 Chevrolet Truck 29
CH 1718 020-450-001019 1991 Chevrolet Truck 30, disposed
O APPROVED: $ O DENIED 0 DEFERRED:
NOTES: DATE:
Department of Finance 01/19/21
Foran#:F-1 l OL rev.09/13
COUNTY OF HAWAII
{ SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: DPW
CONTACT: Norberto Villa PHONE: 961-8539 . DATE: 10/1/20
FISCAL PERIOD From: July 1,2021 To: June 30,2022
ITEM: 2-New Utility Pick-up Truck 4x4WD PRIORITY#: -I-2 I
Position#: Grade/BU: l Annual Salary: $
For Positions-
Home Dept: Effective Date:
BUDGET: Z New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $ 100,000
DIVISION: BUILDING/INSPECTION ACCOUNT#: 010.171.5232.06.449
JUSTIFICATION: ❑ Legal Mandate ® Safety®Reduce Costs® Increase Efficiency❑Other:
Explain Below:
Code Enforcement Inspection replacement vehicles for CH2360 2005 Blazer(disposed), CH2397 2006
Jeep (inoperable).
Lic# Asset Number Description Status Years Old
CH2360 020-030-001012 2005 Chevy Blazer Disposed 16
CH2397 020-030-001033 2006 Jeep Laredo Inoperable 15
O APPROVED: $ O DENIED 0 DEFERRED:
NOTES: DATE:
Department of Finance 01/19/21
Form#:F-1 IOL rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: DPW
CONTACT: Norberto Villa PHONE: 961-8539 DATE: 10/1/20
FISCAL PERIOD From: July 1,2021 To: June 30,2022
ITEM: Dump Truck PRIORITY#: 14- 13
Position l: Grade/BU: l Annual Salary: $
For Positions 4
Home Dept: Effective Date:
BUDGET: ®New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $ 115,000
DIVISION: BUILDING/R&M ACCOUNT#: 010.171.5171.80.449
JUSTIFICATION: ❑ Legal Mandate ® Safety ® Reduce Costs®Increase Efficiency❑Other:
Explain Below:
Replace current dump truck CH 1893 which has 104,737 miles and has brake system issues, front
steering problems, engine, hydraulic and possible computer system issues that causes the engine to die
while in operation.
Lic# Asset Number Description Years Old
CH 1893 020-030-000916 1999 250 Dodge Ram Flat Bed 22
O APPROVED: $ 0 DENIED 0 DEFERRED:
NOTES: DATE:
Department of Finance 01/19/21
Form#:F-1 IOL rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: DPW
CONTACT: NORBERTO VILLA PHONE: 808-961-8539 DATE: 10/1/20
FISCAL PERIOD From: July 1,2021 To: June 30,2022
ITEM: 1-New Articulate 45' Boom Truck PRIORITY#: 20- 1
Position#: Grade/BU: l Annual Salary: $
For Positions 4
Home Dept: Effective Date:
BUDGET: El New Cost Item El Increase to Current Cost Item(explain) Amount Requested: $ 190,000
DIVISION: BUILDING/R&M ACCOUNT#: 010.171.5171.80.449
JUSTIFICATION: ❑ Legal Mandate ❑ Safety❑ Reduce Costs® Increase Efficiency❑ Other:
Explain Below:
This vehicle is needed due to more facilities needing constant maintenance in order to clean gutters, roof
repair/painting and plumbing repair. This will reduce costs on rental equipment.
O APPROVED: $ o DENIED 0 DEFERRED:
NOTES: DATE:
Department of Finance 01/19/21
Form#:F-1 10L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: DPW/Building Division
CONTACT: Norberto Villa PHONE: 808-961-8539 DATE: 10/1/20
FISCAL PERIOD From: July 1,2021 To: June 30, 2022
ITEM: Plumber PRIORITY#: 1
Position#: new Grade/BU: BC-10A/01 Annual Salary: $61,632
For Positions 4
Home Dept Bldg Effective Date: Immediately
BUDGET: El New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $ 61,632
DIVISION: BUILDING/R&M ACCOUNT#: 010.171.5171.21.011
JUSTIFICATION: ❑ Legal Mandate ® Safety® Reduce Costs ® Increase Efficiency® Other:
Explain Below:
This new position will be based in the Kona carpenter shop base yard, for faster service, closer to most
West Hawaii facilities, travel time and staff will have more time on repair compare to staff coming from
Hilo baseyard.
O APPROVED: $ O DENIED 0 DEFERRED:
NOTES: DATE:
Department of Finance 01/19/21
Form#:F-110L rev.09/13
COUNTY OF HAWAII
- SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: Public Works
CONTACT: Neil Azevedo PHONE: 961-8349 DATE: 1/15/21
FISCAL PERIOD From: July 1, 2021 To: June 30,2022
ITEM: 2- Graders PRIORITY#: .-6---
Position
-6`Position #: Grade/BU: l Annual Salary: $
For Positions 4
Home Dept: Effective Date:
BUDGET: ®New Cost Item El Increase to Current Cost Item(explain) Amount Requested: $ 700,000
DIVISION: HIGHWAYS ACCOUNT#: 020.301.5301.06.456
JUSTIFICATION: ❑Legal Mandate ® Safety ® Reduce Costs® Increase Efficiency❑Other:
Explain Below:
Replace obsolete graders (519E& 420E)that has high repair costs and hard to find parts. Grader is
needed for road maintenance, emergency road repairs and shoulder work.
Equip# Asset Number Description Years Old
519E 020-100-000581 1997 Grader Champion 710A 24
420E 020-100-000592 1997 Grader Champion 710A 24
O APPROVED: $ O DENIED O DEFERRED:
NOTES: DATE:
Department of Finance 01/19/21
Form#:F-1 IOL rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: Public Works
CONTACT: Aaron Takaba PHONE: 808-961-8341 DATE: 01/14/2021
FISCAL PERIOD From: July 1,2021 To: June 30,2022
ITEM: Electrician PRIORITY#: 2-
Position#: New Grade/BU: BC I OA/01 Annual Salaty: $61,632.00
For Positions-�
Home Dept: 6520 Effective Date: 07/01/2021
BUDGET: ®New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $ 97,780.37
DIVISION: TRAFFIC ACCOUNT#: 020.281.5281.01.011
JUSTIFICATION: ❑ Legal Mandate ® Safety ® Reduce Costs® Increase Efficiency❑Other:
Explain Below:
The DPW Traffic Division would like to create new Electrician position in East Hawaii to focus on
preventative maintenance throughout the year.
O APPROVED: $ o DENIED 0 DEFERRED:
NOTES: DATE:
Department of Finance 01/19/21
Form#:F-I IOL rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: Public Works
CONTACT: Aaron Takaba PHONE: 808-961-8341 DATE: 01/14/2021
FISCAL PERIOD From: July 1,2021 To: June 30,2022
ITEM: Electrician PRIORITY#: J7
Position#: New Grade/BU: BC 1 OA/01 Annual Salary: $61,632.00
For Positions 4
Home Dept: 6520 Effective Date: 07/01/2021
BUDGET: ®New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $ 97,780.37
DIVISION: TRAFFIC ACCOUNT#: 020.281.5281.01.011
JUSTIFICATION: ❑ Legal Mandate ® Safety ®Reduce Costs® Increase Efficiency❑Other:
Explain Below:
The DPW Traffic Division would like to create new Electrician position in West Hawaii to focus on
preventative maintenance throughout the year.
•
O APPROVED: $ 0 DENIED O DEFERRED:
NOTES: DATE:
-
Department of Finance 01/19/21
Form#:F-1 IOL rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: Public Works
CONTACT: Aaron Takaba PHONE: 808-961-8341 DATE: 01/14/2021
FISCAL PERIOD From: July 1,2021 To: June 30, 2022
ITEM: Lead Traffic Signs & Markings Painter PRIORITY#: 1-7' `4
Position#: new Grade/BU: WS09A/01 Annual Salary: $63,012.00
For Positions-)
Home Dept: 6520 Effective Date: 07/01/2021
BUDGET: ®New Cost Item ❑ Increase to Current Cost Item(explain) Amount Requested: $ 99,597.14
DIVISION: TRAFFIC ACCOUNT#: 020.281.5281.01.011
JUSTIFICATION: ❑ Legal Mandate ® Safety® Reduce Costs ® Increase Efficiency❑ Other:
Explain Below:
The Traffic Division would like to create a 3-man Special Projects crew/secondary markings crew for
West Hawai'i for maintenance and project work on the West side of the island. The operations in the
West side would then follow the current East side operations and provide the ability to meet established
division program objectives, fulfill work log and to meet established standards for traffic signs, road
surface markings by FHWA/USDOT.
O APPROVED: $ O DENIED 0 DEFERRED:
NOTES: DATE:
f
Department of Finance 01/19/21
Form#:F-110L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REOUESTS
DEPARTMENT: Public Works
CONTACT: Aaron Takaba PHONE: 808-961-8341 DATE: 01/14/2021
FISCAL PERIOD From: July 1,2021 To: June 30,2022
ITEM: Traffic Signs & Markings Painter PRIORITY#: I-8- -S
Position#: new Grade/BU: BCO9A/01 Annual Salary: $ 59,376.00
For Positions-)
Home Dept: 6520 Effective Date: 07/01/2021
BUDGET: ®New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $ 94,810.34
DIVISION: TRAFFIC ACCOUNT#: 020.281.5281.01.011
JUSTIFICATION: ❑Legal Mandate ® Safety® Reduce Costs® Increase Efficiency❑ Other:
Explain Below:
The Traffic Division would like to create a 3-man Special Projects crew/secondary markings crew for
West Hawaii for maintenance and project work on the West side of the island. The operations in the
West side would then follow the current East side operations and provide the ability to meet established
division program objectives, fulfill work log and to meet established standards for traffic signs, road
surface markings by FHWA/USDOT.
O APPROVED: $ 0 DENIED 0 DEFERRED:
NOTES: DATE:
Department of Finance 01/19/21
Form#:F-1101,rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: Public Works
CONTACT: Aaron Takaba PHONE: 808-961-8341 DATE: 01/14/2021
FISCAL PERIOD From: July 1,2021 To: June 30,2022
ITEM: Traffic Technician IV PRIORITY#: -1-9-
Position#: new Grade/BU: SR19C/03 Annual Salary: $ 50,016.00
For Positions 4
Home Dept: 6520 Effective Date: 07/01/2021
BUDGET: El New Cost Item El Increase to Current Cost Item(explain) Amount Requested: $ 82,487.90
DIVISION: TRAFFIC ACCOUNT#: 020.281.5281.01.011
JUSTIFICATION: ❑ Legal Mandate ® Safety® Reduce Costs® Increase Efficiency❑ Other:
Explain Below:
The DPW Traffic Division would like to create a new Traffic Technician IV position to provide
technician support with traffic signal operations in West Hawai'i. This position would also provide for
career ladder series where the Traffic Electrician and Electrician staff have the opportunity to crossover
to the technician side.
` ., This would be a natural progression for the Traffic Electrician (BC-12) and Electrician (BC-10) staff
that typically work on street lights, traffic signals and controllers and participate on traffic counts for
traffic signal studies.
o APPROVED: $ O DENIED O DEFERRED:
NOTES: DATE:
Account Account Description FY2021-22 FY2021-22 Estimate
Number Estimate
5281 Traffic Division
5281.01 Traffic Division S&W
011 Traffic Division S&W,Regular S&W 295,668
1 REGULAR S&W RC6520 295,668
Traffic Division S&W Total 295,668
5902 Employee Benefits&FICA
5902.15 Health Benefits
341 Health Benefits,Misc.Charges 83,209
1 EMPLOYEE HEALTH PLANS 83,209
Health Benefits Total 83,209
5902.17 Retirement Benefits
341 Retirement Benefits,Misc.Charges 70.960
1 ERS CONTRIBUTION 70,960
Retirement Benefits Total 70,960
5902.20 FICA Employer Share
341 FICA Employer Share,Misc Charges 22,619
1 FICA EMPLOYER SHARE 22,619
FICA Employer Share Total 22.619
5902 Employee Benefits&FICA TOTAL 176,788
901 Pensions&Contribs Grand Total: 176,788
TOTAL FUND: 472,456
Page 1 of 1 Revised 10/16/20
Department of Finance 04/30/21
Form#:F-110 rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
r I
DEPARTMENT: Mass Transit Agency
CONTACT: Trixy Groaning PHONE: 961-8770 DATE: 12/14/2020
FISCAL PERIOD From: July 1, 2021 To: June 30,2022
ITEM: Assistant Mass Transit Administrator PRIORITY#: I
Position #: ##### Grade/BU EM-01 /35 Annual Salary: $$68,076.00
For Positions 4
Home Dept: 2900 Effective Date: 07/01/2021
BUDGET: ®New Cost Item ❑ Increase to Current Cost Item (explain) Amount Requested: $ 68,076.00
DIVISION: ACCOUNT#: 025.311.5315.01.011
JUSTIFICATION: ❑ Legal Mandate ❑ Safety ❑ Reduce Costs® Increase Efficiency[' Other:
_
Mass Transit Administrator in need of Deputy to assist with overseeing the Mass Transit department,which operates 24/7 across the entire
Big Island.Includes splitting duties handled by Administrator(meetings,personnel issues,etc.)
0 APPROVED: $ 0 DENIED 0 DEFERRED:
NOTES: DATE:
ITEM: Clerk II PRIORITY#: 2
Position#: ##### Grade/BU: SR-08/03 Annual Salary: $33,120.00
For Positions 4
Home Dept: 2900 Effective Date: 07/01/2021
BUDGET: ®New Cost Item ❑ Increase to Current Cost Item (explain) Amount Requested: $ 33,120.00
DIVISION: ACCOUNT#: 025.311.5315.01.011
JUSTIFICATION: ❑ Legal Mandate ❑ Safety❑ Reduce Costs® Increase Efficiency❑ Other:
Maintenance section needs immediate assistance in assisting with clerical work in regards to tracking inventory,organizing and filing
vehicle paperwork(including parts ordered and work orders),data input into maintenance program,etc.This position will assist
department to be in compliance under DOT and FTA standards.
O APPROVED: $ 0 DENIED 0 DEFERRED:
NOTES: DATE:
ITEM: PRIORITY#:
Position#: Grade/BU: l Annual Salary: $
For Positions 4
Home Dept: Effective Date:
BUDGET: ❑New Cost Item ❑ Increase to Current Cost Item (explain) Amount Requested: $
DIVISION: ACCOUNT#:
JUSTIFICATION: ❑ Legal Mandate ❑ Safety ❑ Reduce Costs ❑ Increase Efficiency❑Other:
0 APPROVED: $ 0 DENIED 0 DEFERRED:
NOTES: DATE:
(Use continuation sheets as necessary.) Page:
Department of Finance 01/07/21
Form#:F-110L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: DEM
CONTACT: Dora Beck PHONE: 961-8513 DATE: 10/22/20
FISCAL PERIOD From: July 1,2021 To: June 30, 2022
ITEM: CORE DRILL WITH BITS FOR EAST(2) PRIORITY#: 9
Position#: Grade/BU:: l Annual Salary: $
For Positions 4
Home Dept: Effective Date:
BUDGET: ®New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 7,000.00
DIVISION: WASTEWATER ACCOUNT#: 030.631.5631.02.235
JUSTIFICATION: ❑Legal Mandate ® Safety❑Reduce Costs ►1 Increase Efficiency❑ Other:
Explain Below:
For Trade Helper,Electricians, Mechanics and Line crew to core holes in walls and flooring. Having this
tool will help get the work done faster and more safely. Without this tool we would need to rent
equipment and the required training would cost more and be time consuming. It will also be more cost
effective due to not having the job contracted out and no downtime waiting for procurement.
O APPROVED: $ 0 DENIED 0 DEFERRED:
NOTES: DATE:
Department of Finance 01/07/21
Form#:F-110L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: DEM
CONTACT: Dora Beck PHONE: 961-8513 DATE: 10/22/20
FISCAL PERIOD From: July 1,2021 To: June 30,2022
ITEM: 3/4 ton chain lever come along hoist(4) PRIORITY#: 10
Position#: Grade/BU: l Annual Salary: $
For Positions)
Home Dept: Effective Date:
BUDGET: ®New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 1,600.00
DIVISION: WASTEWATER ACCOUNT#: 030.631.5631.21.480
JUSTIFICATION: ❑Legal Mandate ® Safety❑Reduce Costs ®Increase Efficiency❑ Other:
Explain Below:
For Trade Helper,Electricians,Mechanics and Line crew to assist in lifting heavy equipment or doing
repairs in the field. Having this tools will help get the work done faster and more safely. Without this
tool we would need to rent equipment and the required training would cost more and be more time
consuming. It will also be more cost effective due to not having the job contracted out and no
downtime waiting for procurement.
O APPROVED: $ 0 DENIED O DEFERRED:
NOTES:_ DATE:_ --.--.-__.
Department of Finance 01/07/21
Form#:F-110L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: DEM
CONTACT: Dora Beck PHONE: 961-8513 DATE: 10/22/20
FISCAL PERIOD From: July 1,2021 To: June 30,2022
ITEM: CORDLESS BAND SAW FOR EAST(4) PRIORITY#: 11
Position#: Grade/BU:: l Annual Salary: $
For Positions-)
Home Dept: Effective Date:
BUDGET: ®New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $ 2000.00
DIVISION: WASTEWATER ACCOUNT#: 030.631.5631.02.480
JUSTIFICATION: 0 Legal Mandate ►1 Safety®Reduce Costs®Increase Efficiency❑ Other:
Explain Below:
For Trade Helper,Electricians, Mechanics and Line crew for use out in the field. Having this tool will
help get the work done faster and more safely. Without this tool we would need to rent equipment and
the required training would cost more and be time consuming. It will also be more cost effective due to
not having the job contracted out and no downtime waiting for procurement
t'
o APPROVED: $ 0 DENIED O DEFERRED:
NOTES: DATE:
Department of Finance 01/07/21
Form#:F-110L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: DEM
CONTACT: Dora Beck PHONE: 961-8513 DATE: 10/22/20
FISCAL PERIOD From: July 1,2021 To: June 30,2022
ITEM: ZOELLER PORTABLE SUMP PUMP FOR EAST(3) PRIORITY#: 12
Position II: Grade/BU: l Annual Salary: $
For Positions 4
Home Dept: Effective Date:
BUDGET: ®New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $ 6000.00
DIVISION: WASTEWATER ACCOUNT#: 030.631.5631.21.480
JUSTIFICATION: ❑Legal Mandate ® Safety®Reduce Costs®Increase Efficiency❑Other:
Explain Below:
For Trade Helper,Mechanics, Operators and Line crew to facilitate pumping pits, clarifiers and man
hole. Potable hand held Pump is small enough where our employee able to move it around where
needed in various places versus towing portable pump can't go due to the size of the equipment. Having
this pump it help get the work done faster and more safely and its workable lite weight pump.
o APPROVED: $ o DENIED 0 DEFERRED:
NOTES: DATE:
Department of Finance 12/01/20
Form#:F-110L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
t°y DEPARTMENT: Environmental Management
CONTACT: Greg Goodale PHONE: 808-961-8270 DATE: 10/23/20
FISCAL PERIOD From: July 1,2021 To: June 30,2022
ITEM: Two (2) Derelict/Abandoned Vehicle Coordinators PRIORITY#: 1
Position#: Grade/BU: SR13/BUO3 Annual Salary: $$2,200.00
For Positions 3
Home Dept: 9410 Effective Date: 07/01/2021
BUDGET: ®New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 180,427.00
DIVISION: VEHICLE DISPOSAL DIVISION ACCOUNT#: See Attached Breakdown
JUSTIFICATION: ❑Legal Mandate ® Safety®Reduce Costs® Increase Efficiency® Other:
Explain Below:
Two additional AV Coordinators are being requested to help facilitate additional work that will be
required to assist HPD with management of the vehicles coming in to the DAV impound lot in West
Hawaii as part of the towing of vehicles from accident scenes and also from the implementation of
"Aliyah's Law". These positions will also allow the AV Section to be more proactive in the
administration of the overall program which entails significant time traveling throughout the County
verifying the location of vehicles that have been reported and tagged by HPD.
O APPROVED: $ O DENIED 0 DEFERRED:
NOTES: DATE:
Account FY2019-20 FY2019-20
Number Account Description Actuals Actuals
5641 Vehicle Disposal
5641.01 Vehicle&Parts Disp S&W
011 Vehicle&Parts Disp S&W.Regular S&W 82,200
1 REGULAR S&W 82,200
L. Vehicle&Parts Disc,S&W.Overtime S&W 1.000
1 OVERTIME S&W 1,000
Vehicle&Parts Disc,S&W Total 83.200
5641.02 Vehicle&Parts Disp OCE
102 Vehicle&Parts Disp Oce.Telephone 2.500
1 CELL PHONE-HILO AV COORDINATOR 2,500
104 Vehicle&Parts Disc,Oce.Travel/Confere 3.000
1 PER DIEM 3,000
218 Vehicle&Parts Disc,Oce.Fuels&Lubric 3.000
1 UNLEADED FUEL 3,000
235 Vehicle&Parts Disp Oce.Misc Materials 300
1 SAFETY EQUIPMENT 300
Vehicle&Parts Disc,OCE Total 8.800
5641.06 Veh&Parts Disp Equip
449 Veh&Parts Disp Eauip.Motor Vehicle 46.000
1 4x4 PICKUP TRUCK CREW CAB(W.HI) 46,000
454 Veh&Parts Disc,Eauip.Computer Eapt& 4.600
1 LAPTOP(2)/PRINTER(W.HI) 4,600
Veh&Parts Disc,Eauip Total 50.600
5641 Vehicle Disposal TOTAL 142.600
Vehicle Disposal Grand Total: 142.600
5 _ Employee Benefits&FICA
5902.15 Health Benefits
341 Health Benefits.Misc.Charges 11.494
1 EMPLOYEE HEALTH PLANS 11,494
Health Benefits Total 11,494
5902.17 Retirement Benefits
341 Retirement Benefits.Misc.Charges 19.968
1 PENSION ACCUMULATION 19,968
Retirement Benefits Total 19.968
5902.20 Employer FICA
341 FICA Employer Share.Misc.Charges 6.365
1 FICA 6,365
Employer FICA Total 6,365
5902 Employee Benefits&FICA TOTAL 37.827
901 Pensions&Contribs Grand Total: 37.827
TOTAL FUND: 180.427
Page 1 of 1 Revised 10/16/20
Department of Finance 12/01/20
Form#:F-11OL rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: Environmental Management
CONTACT: Greg Goodale PHONE: 808-961-8270 DATE: 10/23/20
FISCAL PERIOD From: July 1,2021 To: June 30,2022
ITEM: Credit and Collections Clerk PRIORITY#: 2
Position#: Grade/BU: SR13/BUO3 Annual Salary: $39,540.00
For Positions+
Home Dept: 9410 Effective Date: 07/01/2021
BUDGET: ®New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $ 69,014.00
DIVISION: VEHICLE DISPOSAL DIVISION ACCOUNT#: See Attached Breakdown
JUSTIFICATION: ❑Legal Mandate ❑ Safety®Reduce Costs® Increase Efficiency❑Other:
Explain Below:
This position is needed due to new responsibilities that the DAV Section will take over for HPD with
the vehicles that are towed from vehicle accident scenes island wide. The program has also taken on the
vehicles that come in from enforcement of the "Aliyah Law" which added vehicles to the responsibility
of the DAV Section. This Clerk will facilitate the collection of funds for amounts that are levied against
vehicles that have been abandoned from a vehicle accident or from being abandoned within the County
right of way.
O APPROVED: $ 0 DENIED 0 DEFERRED:
NOTES: DATE:
Account FY2019-20 FY2019-20
Number Account Description Actuals Actuals
5641 Vehicle Disposal
5641.01 Vehicle&Parts Disp S&W
011 Vehicle&Parts Diso S&W.Regular S&W 39.540
1 REGULAR S&W 39,540
3r
Vehicle&Parts Disco S&W Total 39,540
5641.02 Vehicle&Parts Disp OCE
104 Vehicle&Parts Disp Oce.Travel/Confere 500
1 PER DIEM 500
227 Vehicle&Parts Disp Oce.Computer&Off 1.000
1 SUPPLIES/TONER 1,000
235 Vehicle&Parts Diso Oce.Misc Materials 100
1 SAFETY EQUIPMENT 100
Vehicle&Parts Diso OCE Total 1.600
5641.06 Veh&Parts Disp Equip
454 Veh&Parts Disp Equip,Computer Eqpt& 3.865
1 DESKTOP COMPUTER/PRINTER 1,815
2 CALCULATOR 300
3 OFFICE DESK/CHAIR 1,000
4 FILING CABINET W/LOCK 750
Veh&Parts Disp Eauin Total 3.865
5641 Vehicle Disposal TOTAL 45.005
641 Vehicle Disposal Grand Total: 45.005
5902 Employee Benefits&FICA
5902.15 Health Benefits
341 Health Benefits.Misc.Charges 11.494
1 EMPLOYEE HEALTH PLANS 11,494
Health Benefits Total 11,494
59^^17 Retirement Benefits
Retirement Benefits.Misc.Charges 9.490
1 PENSION ACCUMULATION 9,490
Retirement Benefits Total 9,490
5902.20 Employer FICA
341 FICA Employer Share.Misc.Charges 1025
1 FICA 3,025
Emnlover FICA Total 3,025
5902 Employee Benefits&FICA TOTAL 24.009
901 Pensions&Contribs Grand Total: 24.009
TOTAL FUND: 69,014
Page 1 of 1 Revised 10/16/20
Department of Finance 12/01/20
Form#:F-110L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: Environmental Management
CONTACT: Greg Goodale PHONE: 808-961-8270 DATE: 10/23/20
FISCAL PERIOD From: July 1,2021 To: June 30,2022
ITEM: D/AV Administrator PRIORITY#: 3
Position#: Grade/BU: SR22/BU13 Annual Salary: $55,200.00
For Positions+
Home Dept: 9410 Effective Date: 07/01/2021
BUDGET: ®New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $ 90,682.00
DIVISION: VEHICLE DISPOSAL DIVISION ACCOUNT#: See Attached Breakdown
JUSTIFICATION: ['Legal Mandate ® Safety® Reduce Costs ® Increase Efficiency®Other:
Explain Below:
The DAV Section is planning to increase the existing staff from 3 positions to 6 positions (adding 2
DAV Coordinators and 1 Collections Clerk). This requires additional supervision for this program
which will also assist with many aspects that are integral to the program such as writing and
administering the contracts used to perform the work. The Section is expanding the personnel for this
program due to agreements with HPD for facilitating work that comes from towing cars from accident
scenes and from implementation of Aliyah's Law. This Administrator would oversee the work of 4
DAV Coordinators and one Collections Clerk.
o APPROVED: $ O DENIED 0 DEFERRED:
NOTES: DATE:
I ��
Account Account Description FY2021-22 FY2021-22
Number
5641 Vehicle Disposal
5641.01 Vehicle&Parts Disp S&W
011 Vehicle&Parts Disp S&W.Regular S&W 55.200
1 REGULAR S&W 55,200
6. Vehicle Vehicle&Parts Disp S&W.Overtime S&W 1.000
1 OVERTIME S&W 1,000
Vehicle&Parts Disn S&W Total 56,200
5641.02 Vehicle&Parts Disp OCE
102 Vehicle&Parts Disp Oce.Telephone 1.250
1 CELL PHONE 1,250
104 Vehicle&Parts Disp Oce.Travel/Confere 1.000
1 PER DIEM 1,000
218 Vehicle&Parts Disp Oce.Fuels&Lubric 500
1 UNLEADED FUEL 500
235 Vehicle&Parts Disp Oce.Misc Materials 150
1 SAFETY EQUIPMENT 150
Vehicle&Parts Disp OCE Total 2,900
5641.06 Veh&Parts Disp Equip
454 Veh&Parts Disp Eauip.Computer Eqpt& 2.300
1 DESKTOP/PRINTER 2,300
Veh&Parts Disp Eauip Total 2,300
5641 Vehicle Disposal TOTAL 61.400
641 Vehicle Disposal Grand Total: 61.400
5902 Employee Benefits&FICA
5902.15 Health Benefits
-' Health Benefits.Misc.Charges 11.494
1 EMPLOYEE HEALTH PLANS 11,494
Health Benefits Total 11,494
5902.17 Retirement Benefits
341 Retirement Benefits,Misc.Charges 13.488
1 PENSION ACCUMULATION 13,488
Retirement Benefits Total 13,488
5902.20 Employer FICA
341 FICA Employer Share.Misc.Charges 4.300
1 FICA 4,300
Employer FICA Total 4.300
5902 Employee Benefits&FICA TOTAL 29.282
901 Pensions&Contribs Grand Total: 29.282
TOTAL FUND: 90,682
Page 1 of 1 Revised 10/16/20
Department of Finance 04/22/21
Form#:F-1 IOL rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: DEM - Solid Waste Division
CONTACT: Greg Goodale PHONE: 808-961-8515 DATE: 01/25/2021
FISCAL PERIOD From: July 1,2021 To: June 30, 2022
ITEM: Four(4) Solid Waste Facility Attendant Positions PRIORITY#: 8
Position #: 00- Grade/BU.• BC05/BUO I Annual Salary: $49,260 ea
04815,
00- $ 197,040 total
04818,
00-
For Positions 4 02747
00-
02892
Home Dept: 9310. Effective Date: 11/01/2021
9330
BUDGET: ®New Cost Item ❑ Increase to Current Cost Item(explain) Amount Requested: $ 77,946
DIVISION: SOLID WASTE DIVISION ACCOUNT#: See Attached
JUSTIFICATION: ❑ Legal Mandate.❑ Safety ® Reduce Costs ® Increase Efficiency® Other: CBA Compliance
Explain Below:
The Division has re-evaluated its daily operations, including all services offered to the public, as well as
all sites opened to the public and has compared the daily overtime costs necessary to keep these sites
open. The result is that four (4) additional SWFA positions are necessary to keep each site open to the
public during the holiday season and provide the additional recycling services requested by each
individual community.
Without these positions the Division cannot meet its regulatory permit requirement to have Solid Waste
personnel posted at each site on days the site is scheduled to be open. This would mean that at the very
least a number of expected services would need to close so that available personnel can maintain the site
for rubbish collection only or at most it would result in the total closure of the site. These employees
would only help to supplement our staff during the holiday season from November, 2021 through
January, 2022.
O APPROVED: $ 0 DENIED 0 DEFERRED:
Account Account Description FY21-22
Number
5604 Landfills
5604.01 Landfills S&W
011- ...., Landfills S&W,Regular S&W 49.260
00-04815 12,315
00-04818 12,315
00-02747 12,315
00-02892 12,315
021 Landfills S&W,Overtime S&W 21.000
1 OVERTIME 15,000
2 HOLIDAY 6,000
099 Landfills S&W.Miscellaneous S&W 800
2 MEALS 800
Landfills S&W 71,060
5604.02 Landfills OCE
112 Landfills Oce.Mileage&Auto Allowance 1.000
1 WORK ON DAY OFF 1,000
235 Landfills Oce,Misc Materials&Supp 2.200
1 SAFETY EQUIPMENT 1,000
2 SAFETY SHOES/RUBBER BOOTS 1,200
Landfills OCE 3,200
5604 Landfills 74.260
601 Solid Waste 74,260
5902 Employee Benefits&FICA
5902.20 FICA Employer Share
341 FICA Employee Share,Misc.Charges 2,686
1 FICA EMPLOYER SHARE 2,686
FICA Employer Share 2,686
5902 Employee Benefits&FICA 2.686
901 Pensions&Contribs 2.686
5911.86 Workers Comp
341 Workers Comp,Misc.Charges 1,000
1 WORKERS COMPENSATION 1,000
Workers Comp 1,000
5911 Miscellaneous 1,000
5913 Miscellaneous
5913 Miscellaneous 0
911 Miscellaneous 1.000
TOTAL FUND: 77.946
Department of Finance 04/22/21
Form#:F-I 10L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: Environmental Management
CONTACT: Mike Kaha PHONE: 961-8270 DATE: 01/25/21
FISCAL PERIOD From: July 1,2021 To: June 30,2022
ITEM: Two (2) 40cy. Roll-Off Bins PRIORITY#: 9
Position #: _ Grade/BU: l Annual Salary: $
For Positions 4
Home Dept: Effective Date:
BUDGET: ® New Cost Item ❑ Increase to Current Cost Item(explain) Amount Requested: $ 162,000
DIVISION: SOLID WASTE ACCOUNT#: 085.601.5604.06.480
JUSTIFICATION: ❑ Legal Mandate ® Safety ® Reduce Costs® Increase Efficiency❑ Other:
Explain Below:
The Division requests monies to purchase 2 additional 40 cu.yd roll-off bins to be added to the West
Hawaii Sanitary Landfill. The Division intends to construct a new "Station" at the landfill with bins for
homeowners and other "hand-unload" customers to use. This will reduce congestion on the landfill and
provide a safer and cleaner experience for landfill users.
Without these containers the Division's daily operations on the landfill is negatively impacted as it
limits the available space at the tipping floor with customers "hand-unloading" their rubbish. Customers
that "hand-unload" are also more susceptible to larger trucks and equipment operating around them as
opposed to drivers that can remain in their vehicles and "press" their rubbish out the back end of their
trucks or dump and drag their rubbish out from behind their trucks.
O APPROVED: $ 0 DENIED 0 DEFERRED:
NOTES: DATE:
Department of Finance 04/22/21
Form#:F-1 10L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: DEM - Solid Waste Division
CONTACT: Michael Kaha PHONE: 808-961-8997 DATE: 01/20/2021
FISCAL PERIOD From: July 1,2021 To: June 30,2022
ITEM: Two (2) Construction Equipment Mechanics PRIORITY#: 10
Position #: 2 new Grade/BU: BCH /BU01 Annual Salary: $63,876 each
For Positions 4 $127,752 total
Home Dept: 9310 Effective Date: 07/01/2021
BUDGET: ®New Cost Item ® Increase to Current Cost Item (explain) Amount Requested: $ 472,549
DIVISION: SOLID WASTE DIVISION ACCOUNT#: See Attached
JUSTIFICATION: ❑ Legal Mandate ❑ Safety® Reduce Costs ® Increase Efficiency®Other: CBA Compliance
Explain Below:
The Division is requesting for 2 Construction Equipment Mechanics that will facilitate the repairs of
various equipment in East Hawaii. These positions are needed to perform work that was previously
performed through contractors that would perform servicing, repairs and maintenance. It was
determined that the Division could no longer utilize these contracts for this work and that it was deemed
necessary to have Civil Service Employees perform this work. These positions are necessary as the
Division has a large fleet which consists of many high mileage trucks and heavy equipment that is relied
upon for a seven day per week schedule and is necessary for keeping the key operations functioning.
O APPROVED: $ 0 DENIED 0 DEFERRED:
NOTES: DATE:
Account Account Description Details FY2021-2022
Number Estimate Estimated
5604 Landfills
5604.01 Landfills S&W
011 _ Landfills S&W,Regular S&W 127.752
1 HILO 127,752
021 Landfills S&W,Overtime S&W 20,000
1 OVERTIME 20,000%
099 Landfills S&W,Miscellaneous S&W 400
2 MEALS 400
Landfills S&W Total 148.152
5604.02 Landfills OCE
102 Landfills Oce.Telephone 2.000
1 HILO BASEYARD 2,000
112 Landfills Oce,Mileage&Auto Allowance 2,000
1 WORK ON DAY OFF 2,000
217 Landfills Oce,Cleaning/Sanitation Supp 5.000
3 DEGREASER 5,000
235 Landfills Oce.Misc Materials&Supp 26,500
1 SAFETY EQUIPMENT 6,000
2 SAFETY SHOES/RUBBER BOOTS 500
3 SMALL TOOLS 20,000
Landfills OCE Total 35,500
5604.06 Landfills Eqpt
449 Landfills Eqpt.Motor Vehicle 180.000
Mechanics Truck w/Utility Body&Auto Crane 180,000
Landfills Eqpt Total 180,000
Landfills TOTAL 363,652
601 Solid Waste Grand Total: 363.652
5902 Employee Benefits&FICA
5902.15 Health Benefits
341 Health Benefits,Misc.Charges 46,500
1 EMPLOYEE HEALTH PLANS 46,500
Health Benefits Total 46,500
5902.17 Retirement Benefits
341 Retirement Benefits.Misc.Charges 35,940
1 PENSION ACCUMULATION 35,940
Retirement Benefits Total 35,940
5902.20 FICA Employer Share
341 FICA Employee Share.Misc.Charges 11,456
1 FICA EMPLOYER SHARE 11,456
FICA Employer Share Total 11,456
5902 Employee Benefits&FICA TOTAL 93.897
901 Pensions&Contribs Grand Total: 93.897
5911.86 Workers Comp
341 Workers Comp.Misc.Charges 15.000
1 WORKERS COMPENSATION 15,000
Workers Como Total 15,000
5911 Miscellaneous TOTAL 15.000
591 Miscellaneous
5913 Miscellaneous TOTAL -
911 Miscellaneous Grand Total: 15.000
TOTAL FUND: 472,549
Page 1 of 1 Revised 10/16/20
Department of Finance 04/22/21
Form#:F-I I0L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: DEM- Solid Waste Division
CONTACT: Greg Goodale PHONE: 808-961-8270 DATE: 01/20/2021
FISCAL PERIOD From: July 1,2021 To: June 30, 2022
ITEM: Outreach Education Program PRIORITY#: 12
Position #: Grade/BU: l Annual Salary: $
For Positions 3
Home Dept: Effective Date:
BUDGET: ❑ New Cost Item ® Increase to Current Cost Item(explain) Amount Requested: $ 50,000
DIVISION: SOLID WASTE DIVISION ACCOUNT#: 085.601.5610.02.115
JUSTIFICATION: ❑ Legal Mandate ❑ Safety ❑ Reduce Costs ® Increase Efficiency® Other: CBA Compliance
Explain Below:
Due to budget constraints,the Division has cut back on the Outreach Education program. This program
is used to educate the public on what recycling services are available and what programs the County
offers to the public. This program also educates the public on how these programs are important to the
County as a whole. This education and outreach is done in many different ways such as print and radio
ads, community talk story events, attendance at various community events and flyers that are distributed
to the public. In order to maintain the full amount of education to the public, the Division is requesting
for the balance of what is needed to continue the full program.
O APPROVED: $ 0 DENIED 0 DEFERRED:
NOTES: DATE:
Department of Finance 04/22/21
Form#:F-1 I 0 L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
( • DEPARTMENT: DEM - Solid Waste Division
CONTACT: Greg Goodale PHONE: 808-961-8270 DATE: 01/20/2021
FISCAL PERIOD From: July 1,2021 To: June 30,2022
ITEM: Non-Vehicular Scrap Metal Program (Balance) PRIORITY#: 13
Position l: Grade/BU: l Annual Salary: $
For Positions-3
Home Dept: Effective Date:
BUDGET: ❑New Cost Item ® Increase to Current Cost Item (explain) Amount Requested: $ 46000
DIVISION: SOLID WASTE DIVISION ACCOUNT#: 085.601.5610.02.115
JUSTIFICATION: ❑ Legal Mandate ❑ Safety ❑ Reduce Costs❑ Increase Efficiency ® Other: CBA Compliance
Explain Below:
Due to budget constraints, the Division is cutting back services on the collection of non-vehicular scrap
metal at the transfer stations. This cut back will only allow the Division to collect large appliances
(iceboxes, freezers, washers, dryers) and scrap metal (roof iron, small applices, roof gutters) at four
Transfer Stations (Hilo, Kona, Waimea and Waiohinu). To be able to provide a full service to the
public, the Division is requesting for the remaining balance of the service for the full fiscal year.
0 APPROVED: $ 0 DENIED 0 DEFERRED:
i NOTES: DATE:
Department of Finance 04/22/21
Form#:F-I IOL rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: DEM - Solid Waste Division
CONTACT: Greg Goodale PHONE: 808-961-8270 DATE: 01/20/2021
FISCAL PERIOD From: July 1, 2021 To: June 30, 2022
ITEM: Two-Bin Collection and Hauling (Balance) PRIORITY#: 14
Position#: Grade/BU: l Annual Salary: $
For Positions-�
Home Dept: Effective Date:
BUDGET: ❑New Cost Item ® Increase to Current Cost Item (explain) Amount Requested: $ 50,000
DIVISION: SOLID WASTE DIVISION ACCOUNT#: 085.601.5610.02.115
JUSTIFICATION: ❑ Legal Mandate,❑ Safety ❑ Reduce Costs ® Increase Efficiency® Other: CBA Compliance
Explain Below:
Due to budget constraints, the Division has cut back on the Two-Bin Recycling program in which
residents are able to recycle cardboard, Kraft paper(brown paper bags) and non Hi-5 glass. This
program is very well utilized throughout the County and represents one of our primary landfill diversion
programs. In order to keep the existing service level at all of the County Transfer Stations, the Division
is requsting for the remaining balance of what is needed to continue the full service to the public.
O APPROVED: $ O DENIED 0 DEFERRED:
NOTES: DATE:
Department of Finance 04/22/21
Form#:F-110L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
.
.DEPARTMENT: DEM - Solid Waste Division
CONTACT: Greg Goodale PHONE: 808-961-8270 DATE: 01/20/2021
FISCAL PERIOD From: July 1,2021 To: June 30,2022
ITEM: Electronic Waste Collection PRIORITY#: 15
Position#: Grade/BU.• / Annual Salary: $
For Positions-�
Home Dept: Effective Date:
BUDGET: ❑New Cost Item ® Increase to Current Cost Item (explain) Amount Requested: $ 170,000
DIVISION: SOLID WASTE DIVISION ACCOUNT#: 085.601.5610.02.115
JUSTIFICATION: ❑ Legal Mandate ❑ Safety❑ Reduce Costs❑ Increase Efficiency® Other: Environmental
Explain Below:
Due to budget constraints, the Division has cut back on the on the Electronic Waste Collection program
(Ewaste) and is solely relying on grant funds received from the State. Currently there are only two (Hilo
and Kona) locations that collect ewaste in the County. The Division would like to expand the current
program back to four collection locations (Hilo, Kona, Waimea and Waiohinu). Due to State budget
cuts as a result of the COVID-19 pandemic, the funding for the ewaste program was significantly
reduced and there are currently no County funds budgeted to fund the full service of the program. The
Division is requesting for County funds to be able to provide more services to the public through this
successful program.
O APPROVED: $ - O DENIED O DEFERRED:
NOTES: DATE:
Department of Finance 04/22/21
Form#:F-110L rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: DEM - Solid Waste Division
CONTACT: Greg Goodale PHONE: 808-961-8270 DATE: 01/20/2021
FISCAL PERIOD From: July 1, 2021 To: June 30, 2022
ITEM: DIY Used Motor Oil Collection (Balance) PRIORITY#: 16
Position#: Grade/BU: l Annual Salary: $
For Positions-)
Home Dept: Effective Date:
BUDGET: ❑New Cost Item ® Increase to Current Cost Item (explain) Amount Requested: $ 5,000
DIVISION: SOLID WASTE DIVISION ACCOUNT#: 085.601.5610.02.115
JUSTIFICATION: ❑ Legal Mandate ❑ Safety ❑ Reduce Costs ❑ Increase Efficiency® Other: CBA Compliance
Explain Below:
Due to budget constraints, the Division has cut back on the on the DIY Used Motor Oil program
(UMO). Currently there are 6 UMO collection locations in the County. The Division would like to
expand the current program to have more volunteer sites available to the public to be able to recycle
their UMO. Providing more UMO collection sites prevents UMO from being disposed of improperly
and lessens the potential for the UMO to be dumped on the ground or down storm drains. The Division
is requesting for the remaining balance to be able to provide more services to the public through the
successful program.
O APPROVED: $ O DENIED O DEFERRED:
NOTES: DATE:
Department of Finance 04/22/21
Form#!:F-I I OL rev.09/13
COUNTY OF HAWAII
SUPPLEMENTAL BUDGET REQUESTS
DEPARTMENT: DEM - Solid Waste Division
CONTACT: Greg Goodale PHONE: 808-961-8270 DATE: 01/20/2021
FISCAL PERIOD From: July 1, 2021 To: June 30,2022
ITEM: Reuse Facilities Balance PRIORITY#: 17
Position#: Grade/BU: l Annual Salary: $
For Positions 3
Home Dept: Effective Date:
BUDGET: ❑New Cost Item ® Increase to Current Cost Item(explain) Amount Requested: $ 80,000
DIVISION: SOLID WASTE DIVISION ACCOUNT#: 085.601.5610.02.115
JUSTIFICATION: ❑ Legal Mandate ❑ Safety❑ Reduce Costs❑ Increase Efficiency ® Other: CBA Compliance
Explain Below:
Due to budget constraints, the Division is cutting back on the amount of Reuse Facilities that are
currently open. Currently, the Division is budgeting for one facility in Waiohinu and is planning to close
the rest of the facilities unless a no cost proposal is received for operation of this program. In order to
keep all Reuse Facilities open, the Division is requesting for the remaining balance of what the current
contract is in order to provide the service to the public.
O APPROVED: $ 0 DENIED 0 DEFERRED:
NOTES: DATE: