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HomeMy WebLinkAboutCOM 0030.010 2020-2022 ;NtVlos N,,,, • --tP,✓L�. 7i Mitchell D.Roth � �yi;�,j�'s•' Deanna S. Sako Mayor � .£: Director may:+ „�;;;*:. •,4r•cs•M'•� Steven A.Hunt Deputy Director County of Hawaii Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawai`i 96720 (808)961-8234 • Fax(808)961-8569 ry t May 10, 2021 " Maile David, Council Chair, and Members of the Hawai`i County Council • County of Hawai`i Hilo, Hawai`i 96720 Dear Council Chair David and Members of the County Council: SUBJECT: Transfer of Funds April 16, 2021 through April 30, 2021 Attached is a Report of Transfers Authorized showing transfers made from April 16, 2021 through April 30, 2021. Copies of the approved transfer form(s) are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, 46( Kay Oshiro Controller Attachments Comm. No. 5•Vv Ref. To: F(i Hawai'i County is an Equal Opportunity Employer and Providel"ef• Date MAY 1 1 2021 Report of Transfers Authorized For the period: April 16 to April 30, 2021 Transfer Date No. Approved Fund Dept. From: Amount To: Amount 49 4/20/21 General DPW 5171.02 General Services OCE 1,708.00 5171.06 General Services Eqpt 1,708.00 50 4/20/21 General DPW 5171.02 General Services OCE 7,000.00 5171.06 General Services Eqpt 7,000.00 51 4/22/21 GET Mass Trans 5315.02 GET Mass Transit OCE 88,000.00 5315.01 GET Mass Transit S&W 88,000.00 52 4/22/21 Solid Waste DEM 5911.03 Vacation Pay-SW 30,000.00 5604.01 Landfills S&W 187,158.00 5911.46 Prov For Comp Adj-Sw 176,658.00 5610.01 Recycling Programs-Cty S&W 19,500.00 53 4/22/21 General Fire 5227.01 Helicopter Services 20,000.00 5225.02 Equip Maint-OCE 20,000.00 5227.51 EMS Helicopter Services 20,000.00 5225.52 EMS Equip Maint-Oce 20,000.00 54 4/22/21 Veh Disp DEM 5911.47 Prov-Compensation Adj-VD 13,200.00 5641.01 Vehicle&Parts Disp S&W 13,200.00 55 4/22/21 GET Finance 5911.26 Prov Compensation Adj-GET 31,107.00 5315.01 GET Mass Transit S&W 31,107.00 Golf 5911.45 Prov For Comp Adj-GC 37,598.00 5561.01 Golf Course S&W 37,598.00 SNR 5911.27 Prov Compensation Adj-STV 20,806.00 5146.01 ST Vac Rent Enf S&W 20,806.00 56 4/22/21 General Finance 5911.03 Vacation Pay 480,405.00 5241.01 Civil Defense Agc S&W 170,252.00 5911.04 Prov Compensation Adj-G 346,062.00 5111.01 Office Of Management S&W 158,128.00 5141.01 Planning S&W 116,252.00 5161.01 Research&Dev S&W 97,496.00 5151.01 Human Resources S&W 10,428.00 5671.01 Environmental Mgmt S&W 86,361.00 5125.01 Real Property Tax-S&W 159,550.00 5127.11 Vehicle Registration S&W 28,000.00 57 4/22/21 General Civ Def 5241.78 Homeland Security Gnt Match 175,000.00 5241.01 Civil Defense Agc S&W 175,000.00 58 4/22/21 Housing OHCD 5911.61 Prov-Compensation Adj-Hsng 317,692.00 5466.01 Office Of Housing S&W 342,692.00 5466.02 Office Of Housing OCE 90,000.00 5902.17 Retirement Benefits 50,000.00 5902.20 FICA Employer Share 15,000.00 59 4/26/21 General P&R 5511.02 Hoolulu Complex OCE 4,000.00 5511.06 Hoolulu Complex Eqt 44,000.00 5511.02 Hoolulu Complex OCE 21,000.00 5511.02 Hoolulu Complex OCE 19,000.00 60 4/26/21 General Planning 5141.02 Planning OCE 65,400.00 5141.06 Planning Equip 65,400.00 61 4/26/21 General Finance 5121.01 Fin Admin&Budget S&W 26,000.00 5128.01 Risk Management S&W 10,000.00 5122.01 Accounts S&W 10,000.00 5129.01 Property Mgmt S&W 26,000.00 2,000,636.00 2,000,636.00 Page 1 of 1 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Building Division CONTACT: Joseph Cava PHONE: 961-8466 DATE: 04 /08 / 21 FISCAL PERIOD: July 1, 20 20 to June 30, 20 21 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.02.103 General Services Oce,Janitorial Service $ 1,708.00 TOTAL: $ 1,708.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.06.480 General Service Equip, Misc Equip $ 1,708.00 TOTAL: $,..,1708.00 _.__ EXPLANATION (Provide complete explanation): Funds are needed in the General Services Equip,Misc Equipment fund to purchase replacement of items stolen at the Kona base yard on 01/19/21.. Funds available in 103 due to lower than anticipated encumbered funds in Janitorial contracts. SUBMITTED BY: "2"/".7"--- DATE: tiPIR0 /2021 " ACTION: Recommend Approval Recommend Deferral _Recommend Denial {'signed: /'— DATE: ApR/1 3 2021 \ Director of Finance Approved Deferred Denied F Signed: DATE: Bl / / Z Managing Director Cot- Mayor Transfer No. t-C' es- Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Building Division CONTACT: Joseph Cava PHONE: 959-3682 DATE: 04 / 13 / 21 FISCAL PERIOD: July 1, 20 20 to June 30, 20 21 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.02.103 Building General Services,OCE Janitorial $ 7,000 TOTAL: $ 7,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.06.480 Building General Services,Misc Equip $ 7,000 TOTAL: $ 7,000 EXPLANATION (Provide complete explanation): Funds are needed in the General Services Misc Equipment Account,for replacement riding mower due to age, wear and tear and additional items(push mower and trimmers) for more productivity in grounds service for island wide County grounds. Funds available in 103 due to lower than anticipated encumbered funds in Janitorial contracts. SUBMITTED B : DATE: Ni' 1 612021 ly' •=partme -e-ad * ******************************************************************************************* ACTION: ✓Recomme d Approval _Recommend Deferral _Recommend Denial Signed: �-� o ��� DATE: APT 1 9/ 2021 Director of Finance Approved Deferred Denied Signed: t� DATE: 1 / t Mayor Transfer No. r Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Mass Transit Agency DIVISION: CONTACT: Trixy Groaning PHONE: 961-8770 DATE: 04 / 20 / 2021 FISCAL PERIOD: July 1, 20 20 to June 30, 20 21 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 025.311.5315.02.115 GET Mass Transit.—OCE, Misc. Contract $ 88,000.00 Svcs TOTAL: $ 88,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 025.311.5315.01.011 GET Mass Transit S&W, Regular S&W $ 88,000.00 TOTAL: $ 88,000.00 EXPLANATION (Provide complete explanation): Requesting fund transfer from GET-OCE account to cover contract hires to assist with federal audit, as well as cover OT costs incurred due to increased bus breakdowns and audit preparation. SUBMITTED BY: r% DATE: ///q I Department Head ACTION: %/ Recommend Approval _Recommend Deferral Recommend Denial Signed: /0 0— DATE: APR /2 12A21 Director of Finance X Approved Deferred Denied Signed: 1 jE___ DATE: APR 2 2 211 Managing Director Mayor Transfer No. 5 1 �, Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Environmental Management DIVISION: Solid Waste CONTACT: Robin Bauman PHONE: 961-8179 DATE: 04 / 16 / 21 FISCAL PERIOD: July 1, 20 20 to June 30, 20 21 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 085.911.5911.03.341 Vacation Pay-SW, Misc Chgs $ 30,000.00 085.911.5911.46.341 Prov-Compensation Adj-SW, Misc Chgs 176,658.00 TOTAL: $ 206,658.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 085.601.5604.01.011 Landfills S&W,Regular S&W $ 187,158.00 085.601.5610.01.011 Recycling Programs-Cty S&W, Regular 19,500.00 S&W TOTAL: $ 206,658.00 EXPLANATION (Provide complete explanation): Transfers amount budgeted for anticipated vacation payouts and bargaining unit pay increases to the Regular S&W accounts to cover these payouts and increases. SUBMITTED BY: !`_ `mss. ` t;,ti�<, `f`} .'V---- DATE: 9 / / -=- I 1 Department Head�''• l ACTION: % Recommend Approval _Recommend Deferral _Recommend Denial Signed: (9-- ,o r� DATE: APF 2 0/ 2021 Director of Finance Approved _Deferred Denied Signed: DATE: LI / / AA- a managing Director `i°ir Mayor Transfer No. '9 2- .- Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Fire DIVISION: Administration CONTACT: Chief Kazuo Todd PHONE: 932-2900 DATE: 04 / 16 / 21 FISCAL PERIOD: July 1, 20 20 to June 30, 20 21 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.5227.01.228 Helicopter Services, M.V./Hvy Eqpt Parts $ 20,000.00 010.221.5227.51.228 EMS Helicopter Services, M.V./Hvy Eqpt P 20,000.00 TOTAL: $ 40,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.5225.02.228 Equip Maint-Oce, M.V./Hvy Eqpt Parts/Sup $ 20,000.00 010.221.5225.52.228 EMS Equip Maint-Oce, M.V./Hvy Eqpt Parts 20,000.00 TOTAL: $ 40,000.00 EXPLANATION (Provide complete explanation): A fund transfer is requested to cover greater than anticipated repairs to Fire Prevention and EMS vehicles/equipment. Funds are available in the helicopter service bases as the cost of repairs/parts have been lower than expected. SUBMITTED BY: DATE:_04_/_16 / 21_ De•=rtment Head .* ACTION: s/Recommend Approval _Recommend Deferral Recommend Denial ..Signed: DATE: APR 2 0 2021 Director of Finance (N(Approved _Deferred Denied Signed: DATE: APB 2 2 2921 Managing !rector ,:O',, Mayor 1 Transfer No. 53 1 - Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Environmental Management DIVISION: Solid Waste/Vehicle Disposal CONTACT: Robin Bauman PHONE: 961-8179 DATE: 04 / 16 / 21 FISCAL PERIOD: July 1, 20 20 to June 30, 20 21 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 075.911.5911.47.341 Prov-Compensation Adj-VD,Misc Chgs $ 13,200.00 TOTAL: $ 13,200.00 TO: ACCOUNT NUMBER ACCOUNT TITLE • AMOUNT 075.641.5641.01.011 Vehicle&Parts Disp S&W, Regular S&W $ 13,200.00 TOTAL: $ 13,200.00 EXPLANATION (Provide complete explanation): Transfers amount budgeted for anticipated bargaining unit pay increases to the Regular S&W account to cover the increases. SUBMITTED Blki. n ' <"� yF 1��is "t� DATE: `" / t � / - —� Department Head`;; ACTION: ✓Recommend Approval Recommend Deferral Recommend Denial Signed: (31•---- A 0-- DATE: APER 2 0 2021 Director of Finance ( Approved Deferred _Denied Signed: DATE: 1 / / /2) Managing Director f v Mayor Transfer No. `� `� Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS - DEPARTMENT: Finance DIVISION: Budget . CONTACT: Ted Schrey PHONE: 961-8259 DATE: 04 /,.21 / 21 - FISCAL PERIOD: July 1, 20 20 to June 30, 20 21 • - • FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT +025.911.5911.26.341 Provision for Compensation–GET Fnd $ 31,107 10--M.911.5911.45.341 Provision for Compensation–Golf Course Fnd 37,598 035.911.5911.27.341 Provision for Compensation–STVRE Fnd 20,806 TOTAL: $ 89,511 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 025.311.5315.01.011 Mass Transit–Regular S&W $ 31,107 090.561.5561.01.011 Golf Course–Regular S&W 37,598 035.141.5 JA 1.01.011 STVRE–Regular S&W 20,806 1 TOTAL: $ 89,511 EXPLANATION (Provide complete explanation): Transfers to departments to cover S&W shortages due to CILV(Cash in Lieu of Vacation)paid and bargaining unit increases for(including retro-pay) FY20 and FY21 paid out in the current fiscal year. SUBMITTED BY: - DATE: 4 / 21 / 21 Departmentt Had ACTION: Recommend Approval Recommend Deferral Recommend Denial — Signed: dam/' .e------- DATE: APR 2 1 2021 Director of Finance XApproved _ DATE:Deferred _Denied OZecx) APR 21291 Signed: / / Managing Director y. Mayor Transfer No. gS I. , Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Finance DIVISION: Budget CONTACT: Ted Schrey PHONE: 961-8259 DATE: 04 / 21 / 21 FISCAL PERIOD: July 1, 20 20 to June 30, 20 21 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.911.5911.03.341 Vacation Pay–General Fund $ 480,405 010.911.5911.04.341 Provision for Compensation–General Fund 346,062 TOTAL: $ 826,467 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.241.5241.01.011 Civil Defense–Regular S&W $ 170,252 010.1 1 1.51 11.01.01 1 Management–Regular S&W 158,128 010.141.5141.01.011 Planning–Regular S&W 116,252 010.161.5161.01.011 Research& Development–Regular S&W 97,496 010.151.5151.01.011 Human Resources–Regular S&W 10,428 010.671.5671.01.011 Environmental Management–Regular S&W 86,361 010.121.5125.01.011 Finance Real Property Tax–Regular S&W 159,550 010.121.5127.1 1.011 Finance Vehicle Registration–Regular S&W 28,000 TOTAL: $ 826,467 EXPLANATION (Provide complete explanation): Transfers to departments to cover S&W shortages due to CILV(Cash in Lieu of Vacation)paid and bargaining unit increases for(including retro-pay) FY20 and FY21 paid out in in the current fiscal year. SUBMITTED BY: DATE: 4 / 21 / 21 Departmentad ***************,******************************* *****************************:*************************************** ACTION: Recommend Approval _Recommend Deferral Recommend Denial Signed: �` / �— DATE: APR/ 2 1 ?021 Director of Finance (%<1,Approved _Deferred _ A2 Denied Signed: / � DATE: AIR 2U21 � Managing ' ctor F„ Mayor Transfer No. 5 . Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Civil Defense Agency DIVISION: CONTACT: Kay Oshiro PHONE: x8425 DATE: 04 / 20 /,Zi FISCAL PERIOD: July 1, 20 20 to June 30, 20 21 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.241.5241.78.115 Homeland Security Gnt Match, Misc. $ 175,000 Cont TOTAL: $ 175, 000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.241.5241.01.011 Civil Defense Agc S&W, Regular $ 175,000 S&W TOTAL: $ 115, 000 EXPLANATION (Provide complete explanation): Funds are available due to matching funds not required this year as originally anticipated and additional funds are needed to pay for the contract employees hired to deal with the additional duties resulting from COVID 19. SUBMITTED BY: / DATE: I / / z/ De artm_nt Head ACTION: Recommend Approval _Recommend Deferral _Recommend Denial igned: 5---� /a t✓ DATE: AFT 2 2021 Director of Finance &Approved _Deferred _Denied Signed: 4C DATE: APR 2 2 2/021 Managing Ulrector Mayor Transfer No. 571 Form tit-102 COUNTY OF HAWAM .-' Revised.07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Office of Hotising&Comm. Devel DIVISION: Administration CONTACT: Christine Nguyen PHONE: 961-8379 DATE: 04 1' 15 /2021 FISCAL PERIOD: July 1, 20 2(1 to June 30, 20 21 --- FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 152.911.5911.61.341 Prov-Compensation Adj-Fisng,Misc.charges $317,692.00 152.461.5466.02.115 Office Of Housing Ore,Misc.Contract Services 90.000.00 'SI .:; TOTAL: $407.692.00. . _ TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 152.461.5466.01.011 Office of Housing S&W, Regular S&W $ 342,692.00 152.901.5902.17.341 Retirement Benefits, Misc.Charges 50,000.00 152.901.5902.20.341 FICA Employer Share, Misc. Charges 15,000.00 TOTAL: $407,692.00_ .... _ _ EXPLANATION (Provide complete explanation): Transfer funds to cover Salaries and Wages. Funds available in Misc Contract Services due to expenses being less than anticipated. 0 1 '., ? t i SUBMITTED BY: .of DATE:,_. Ill / I to? / 4 Dep- riietHead ACTION: Recommend Approval Recommend Deferral Recommend Denial 1 '.i APR 2 1 2021 •fSigned: 0----- P r).------ DATE: / / Director of Finance XApproved — _Deferred Denied Signed: DATE: APR 22 2021/ ... nig ---- mopag Director , Mayor q Transfer No. 9-- .Q._- .,, f **Form#:A-102 COUNTY OF HAVVAIl Revised!07/01 ri REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks and Recreation DIVISION: Hoolulu= ii ,£ CONTACT: Reid Sewake PHONE: 961-8560 DATE: 4 .f 20 .1.21 . FISCAL PERIOD: July 1.,20 20 to June 30,20 21 I FROM:ACCOUNT NUMBER ACCOUNT TITLE AMOUNT ti 010.500.5511.02,109 Hoolulu Complex,Rep.Equip $ 4,000.00 010.500.5511.02.114 Hoolulu Complex OCE, Electricity $ 21,000.00 010.500.5511.02.229 Hoolulu Complex OCE,Bldg&Constr $ 19,000.00 Material TOTAL; $4000.00___._ TO:ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5511.06.480 Hoolulu Complex Eqt--Misc Equipment $ 44,000.00 Ag TOTAL $44,000,09 EXPLANATION (Provide complete explanation): Funds are available in this P&R account due to lower than anticipated cost,due to the pandemic. A transfer is needed to purchase to replace old,deteriorating equipment which constantly need repairs. p,274; These equipment include two air conditioning units for the Recreation Office Conference room and for t three staff workstation;400 metal folding chairs for Civic auditorium&Edith Kanakaole Stadium and Walk-behind Autoscrubber. The current air conditioning units are over 19 years old and cost for repairs have been increasing. This room is utilized by staff for meetings, interviews,holding classes and as a project work area. The walk-behindautoscrubber is utilized to maintain the flooring to minimize deterioration and increase the life of the flooring. With recurrent sanitization this has caused surface deterioration on the current chairs. v SUBMITTED E3Y: .. DATE: t-"""t� 14 �:. epartment.Head .w***ern**************** ***** ****************+,ter***********************.**********rhe** **********.*** ************** ACTION: Recommend Approval Recommend Deferral Recommend Denial Signed: 6---_ to - DATE: APR 2 2 2021 A Director of Finance . m. P ?(, ,Approved Deferred Denied Signed: 4I DATE: 9 / 3.4 / 21 Managing i)irec or j .iv Mayor taA Transfer No. S I Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Planning DIVISION: Admin • CONTACT: Grant Nagata PHONE: 961-8833 DATE: 4 / 21 / 21 FISCAL PERIOD: July 1, 20 20 to June 30, 20 21 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.141.5141.02.115 Misc Contract Services $ 65,400 TOTAL: $ 400 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.141.5141.06.454 Planning Equip,Computer& Software $ 65,400 TOTAL: $ (5 `t'G'© EXPLANATION (Provide complete explanation): Funds needed in Planning Equipment account to purchase computers, monitors, scanners and tablets for EnerGov. Funds are available in Misc. Contract Services due to lower than anticipated expenditures SUBMITTED BY: DATE: 4/ 21 / 21 Department Head ACTION: ../Recommend Approval Recommend Deferral _Recommend Denial Signed: (4. (1, DATE: APB 2 2 /2O21 Director of Finance XApproved _Deferred _Denied Signed: �-^�C___ 9 "`� DATE: 4 / / al • Managing Director Mayor Transfer No. (0 0 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Finance DIVISION: Budget CONTACT: Ted Schrey • PHONE: x 8 2 5 9 DATE:`2 / 21 / 21 FISCAL PERIOD: July 1, 20 07..0 to June 30, 20 ,9. ( FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5121.01.011 Finance Admin& Budget—Regular S&W $ 26,000 010.121.5122.01.011 Finance Accounts—Regular S&W 10,000 TOTAL: $ 36,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5128.01.011 Finance Risk Management—Regular S&W $ 10,000 010.121.5129.01.011 Finance Property Mgmt—Regular S&W 26,000 TOTAL: $ 36,000 EXPLANATION (Provide complete explanation): Interdepartmental transfers to cover S&W shortages due to CILV(Cash in Lieu of Vacation)paid and bargaining unit increases for(including retro-pay)FY20 and FY21 paid out in in the current fiscal year. Funds available to transfer due to vacant positions. 90 SUBMITTED BY: 1 -- DATE: 2 / 21 / 21 Department Head ******************************************* ***********************************************.************************* ACTION: ‘/Recommend Approval _Recommend Deferral Recommend Denial APR 222021 Signed: DATE: / / Director of Finance pproved _Deferred Denied C R Signed: DATE: / 2‘ / at Managing Director feyMayor Transfer No.