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Home My WebLink AboutRES 142 Draft 01 2020-2022 A RESOLUTION TO FORM A WORKING GROUP TO DEVELOP A NEEDS ASSESSMENT OF COUNTY ASSETS AND TO URGE THE ADMINISTRATION TO UTILIZE THIS ASSESSMENT TO TRANSFORM THE DEVELOPMENT AND REPORTING OF THE CAPITAL BUDGET AND CAPITAL PROGRAM AS OUTLINED IN ARTICLE X, SECTION 10-6, OF THE HAWAI‘I COUNTY CHARTER. WHEREAS, on March 1, 2021, Mayor Mitchell D. Roth transmitted to the Hawaiʻi County Council the proposed Operating Budget and the proposed Capital Budget and Six-Year Capital Improvements Program for fiscal year 2021-2022; and WHEREAS, on April 13, 2021, during the departmental budget review, Mayor Mitchell D. Roth addressed the County Council and stated that our County is in a race against time with decrepit and outdated infrastructure; and WHEREAS, the process of developing and reporting on the capital budget and capital program should be subject to critical review in order to ensure the highest and best use of limited resources based on priorities and community needs; and WHEREAS, Article X, Section 10-6, of the Hawai‘i County Charter (hereinafter “the Charter”), provides a framework for the development of a capital budget and capital program; and WHEREAS, Section 10-6(a) of the Charter states: “The capital budget shall contain at least the following: (1) A simple, clear, general summary of the detailed contents of the capital budget. The capital improvements pending or proposed to be undertaken within the ensuing fiscal year, together with the estimated cost of each improvement, the estimated operating cost, and the pending or proposed method of financing it. Capital improvements shall be prioritized based on criteria aligned with the general plan, community development plans, emergency expenditures and other pertinent functional plans. Capital expenditures to be financed from current revenues in the ensuing fiscal year.”; and WHEREAS, Section 10-6(b) of the Charter states: “The capital program shall be used by the council for informational purposes and as a guide for the estimated costs of the proposed capital improvements of the county for the ensuing six fiscal years and shall contain at least the following: (1) A simple, clear, general summary of the detailed contents of the capital program. The capital improvements pending or proposed for the ensuing six fiscal years, together with the estimated cost of each improvement and the proposed method of financing it. Such other information as the council or mayor may request.”; and WHEREAS, there is a clear distinction that Section 10-6(a) pertains to the capital budget and Section 10-6(b) pertains to the capital program; and WHEREAS, Article VI, Chapter 6, Section 6-6.3(a), of the Charter, states that the director of finance shall “(a)ssist the mayor in the preparation and execution of the operating budget, operating program and capital budget”; and WHEREAS, Article VI, Chapter 7, Section 6-7.2(b)(4), of the Charter, states that the planning director shall “(r)eview the lists of proposed capital improvements contemplated by agencies of the county and recommend the order of their priority”; and WHEREAS, looking back 15 years at the capital budget and capital program provides little guidance on project measures and priorities, except for those tied to compliance or mandates from other authorities or controls; and WHEREAS, the concept of “budgeting for outcomes,” developed by authors David Osborne and Peter Hutchinson, also known as priority-based budgeting, looks at desired results across government and encourages thinking beyond program inputs and outputs, focusing on measurable outcomes to determine how well programs and services benefit the public; and WHEREAS, the concept of “needs assessment” (hereinafter “Assessment”) is a systematic process for determining and addressing needs by measuring the discrepancy between the current conditions and desired conditions; and WHEREAS, this year’s budget review process revealed an absence of an Assessment on County assets that would help to develop a capital budget pursuant to Section 10-6(a) of the Charter; now, therefore, BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAWAI‘I that Council Member Ashley Kierkiewicz (Chair of the Committee on Planning) and Council Member Susan “Sue” Keohokapu-Lee Loy (Chair of the Committee on Public Works and Mass Transit) will convene and co-chair a working group to be comprised of representatives from the Department of Finance, Planning Department, Department of Public Works, Office of the Corporation Counsel, and Office of the Mayor. BE IT FURTHER RESOLVED that the working group will develop an Assessment of County assets and submit a report to the County Council prior to the start of the next budget review cycle for fiscal year 2022-2023. BE IT FURTHER RESOLVED that the Administration is urged to incorporate the findings of the Assessment when developing the capital budget for fiscal year 2022-2023 and to provide a clear distinction between the capital budget and the capital program for fiscal year 2023-2024. BE IT FURTHER RESOLVED that the working group will meet at least three times and dissolve one year from the date this resolution is adopted. BE IT FINALLY RESOLVED that the County Clerk shall transmit a copy of this resolution to the Honorable Mayor, the Managing Director, and the Director of Finance. Dated at _____________, Hawai‘i, this ______ day of ___________________, 20___. INTRODUCED BY: _______________________________________ COUNCIL MEMBER, COUNTY OF HAWAI‘I _______________________________________ COUNCIL MEMBER, COUNTY OF HAWAI‘I COUNTY COUNCIL County of Hawai‘i Hilo, Hawai‘i ROLL CALL VOTE AYES NOES ABS EX CHUNG DAVID I hereby certify that the foregoing RESOLUTION was by the vote indicated to the right hereof adopted by the COUNCIL of the County of Hawai‘i on _____________________________________. INABA KĀNEALI‘I-KLEINFELDER KIERKIEWICZ KIMBALL ATTEST: LEE LOY RICHARDS VILLEGAS Reference: COUNTY CLERK CHAIRPERSON & PRESIDING OFFICER RESOLUTION NO.