The URL can be used to link to this page

Home My WebLink AboutCOM 0030.012 2020-2022 i Wyk<V 0 Mitchell D.Roth { Deanna S. Sako Mayor Director 4TH®F•Nad Steven A.Hunt Deputy Director County of Hawaii Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawaii 96720 (808)961-8234 Fax(808)961-8569 i June 10, 2021 Maile David, Council Chair, ' and Members of the Hawaii County Council County of Hawaii Hilo, Hawaii 96720 Dear Council Chair David and Members of the County Council: SUBJECT: Transfer of Funds May 16, 2021 through May 31, 2021 Attached is a Report of Transfers Authorized showing transfers made from May 16, 2021 through May 31, 2021. Copies of the approved transfer form(s) are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, r � Kay Oshiro Controller Attachments Comm. No. Ref. Ta, Ref. Date Hawaii County is an Equal Opportunity Employer and Provider AN 14 71-21 i 00 Con 00 W OD 00 co V V V V Z CD $ O CD 00 V Cn O O O � Oh U7 CS7 Ul Cn cn Cn U1 CTI m (31 C(t -> N N N N N N N N -i -i -z p� Cb W co a0 ` � .A A -4 V ` O N O O -I CD N CD m m m m m Q. m CDN m CD CN COAD PDD - C7 v Sv N tU N Sll N S1I N O N K Q = CD N O CL l� -0 -n "D oil G 0 -0 '0 0 my sp -oma -0 -0O O -o CD CD c� o CD mCD CO O) M 0 CD CD Cn Cn Cn Cn .A 4 CO CO - - - 1 N N - - O O O O O 0 0 0 W O N W w (p 0 o - V Cn - CD N N N Cn .ap a 0 0 0 O O O O Na N N N O O N ' N N * 7 -u -u Ommmmz > mm < > > Dmww a O = _ = o o > m w w c v o rn c c c O o c_ .. c c c � 5 Q m < y m c c c to v: w X 3 3 3@ w m n n o 3- o 0 o y, O cQ nLr . . mcD oo -033 < < < fla -i O = _ _ CD M c c (D -0 O Q° CD CD CD 3 Qo � r rro 0 o go cC° CD 0 � O -, - CD o rt ncn y � v a �, �, O OOOo� 9° Lo. �* w 3. :3 5 5 Spam C 00 :3 � CnCn90 A � � 0004c CD mmm (n 'Ll0mmm o m o -* N CD O -A V N W W A -� N .A O Cn W Z, V 3 -!� O O Cn 0 3 N 0 :P SO O O CD 0 a W Cn {n N Cn O N w 0 0o 0 0 o c a o O o o a o 0 0 0 o a o V o 0 0 0 0 -� n O a o 0 0 o 0 0 0 o 0 0 0 0 o O O 0 a o 0 0 0 0 0 0 0 0 0 0 o 0 0 0 0 0 3 0 0 0 0 0 0 t� 0 0 0 0 0 0 0 o a a 0 O O O .A O o 0 o O O CWO w (o m m .gyp m w CMn CMn Cfl CMn 4 CMO CWO -�-� Cn N N N 1 0 0 0 O O (D O " 0 0 W O o N co W 0 0 V N N N o 4 0) N -i CO CO V W N N N V -i N CW W - O N -• o m o N O V - 0 a O O) o Cn Cn w 0Vcn - - - 0 nm 0 _ _ 50 DDCCDD 90 U) m M. c � aac m m m o > =;, - < c o. A � o o - v (D oco 3. 0 m3 � � c m� CD Qam3 � r o . o CD co to m 3 o 3 _ m � CD m � CD CD CD ASCD o o SN � Ru � ID y m 0 M U) 3 cn cn 3' m � � w cn = W S?o 5 �. m C) 90m o ,c m c to cn 90 0 4A N V - r-1 C3 W -i o Cn W 4h- V 3 A Cn Cn a o Cn -i N Cn co CO o CD O a OD Cn N Cn O N 0 0 0 Cn o O .A. a W " o m N o a W O a o 0 A c CID O a o 0 0 0 o o O O O o 0 0 0 V O o 0 0 s O O o 0 0 0 0 0 O a a 0 0 0 0 0 0 O o 0 a 0 0 0 0 0 0 0 0 0 o 0 o 0 a 0 0 " 00000 A o o o O a o o a 0 0 0 0 0 0 0 -A 0 0 0 0 0 I f Form#:A-102 COUNTY OF HAWAII Revised:07/01 �+ p REQUEST T TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Building j CONTACT: Ryan Shiroma PHONE: 961-8422 DATE: 05 ! 11 ! 21 i FISCAL PERIOD: July 1, 20 20 to June 30, 20 21 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.22.109 Building R&M Oce, Equipment $ 1,410.00 Repairs/Main I TOTAL: $ 1410.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.80.480 Building R&M Equip, Misc. Equipment $ 1,410.00 1 `I i f4f 4 TOTAL: $ 1.410.00 EXPLANATION (Provide complete explanation): Funds are available from the Building R&M Oce, Equipment Repairs/Main account due to lower than anticipated cost. Funds are needed in the Building R&M Equip,Misc. Equipment account to replace a window air conditioner unit in the Automotive Division Office. -3 SUBMITTED BY: DATE: MAY /l 2 2421 Department Head ACTION: \l Recommend Approval Recommend Deferral _Recommend Denial Signed: DATE: q,AY 1 1 4 2021 Director of Finance Appr ed _Deferred _Denied Signed: DATE: S / )7 /I 1iytOr 4p{L Mayor Transfer No. eta.—. ... i i i RECEIVED Form#:A-102 COUNTY OF HAWAII MAY 17 2021 Revised:07/01 REQUEST TO TRANSFER FUNDS MAYOR _ NIL DEPARTMENT: Police DIVISION: Finance CONTACT: Hauoli O. Aiona PHONE: 961-2273 DATE: 5 14 / 21 FISCAL PERIOD: July 1,20 20 to June 30, 20 21 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5207.01.011 So Hilo Police-S&W, Regular S&W $ 75,000.00 TOTAL: $ 75,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5203.51.011 Admin Serv,S&W, Regular S&W $ 75,000.00 TOTAL: $ 75,000.00 EXPLANATION (Provide complete explanation): Request to transfer to Admin Sery S&W,Regular S&W,$75,000.00 due to shortage as a result of the 90'Recruit Class starting June 1,2021. Excess funds in So Hilo Police-S&W, Regular S&W due to retirements and vacant positions. SUBMITTED BY: .to( DATE:_05_/14_1_2021_ Department Head ACTION: Recommend Approval —Recommend Deferral _Recommend Denial AY 1 Signed: 0-- /a s�'�� DATE: M 4! 1 2021 Director of Finance Approved _Deferred _Denied Signed: �L� 57DATE. i l� �e b4+tVt �W-Mayor Transfer No. I . I 401"1= 1 i RECEIVED Form#:A-102 COUNTY OF HAWAII �A f 2Q2� Revised:07/01 REQUEST TO TRANSFER FUNDS MAYOR - HILO DEPARTMENT: Police DIVISION: Finance CONTACT: Hauoli O.Aiona PHONE: 961-2273 DATE: 5 14 / 21 FISCAL PERIOD: July 1, 20 20 to June 30, 20 21 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5203.01.011 Police Adm Div-S&W,Regular S&W $ 242,000.00 TOTAL: $242,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5203.51.011 Admin Sery S&W,RegularS&W $ 242,000.00 TOTAL: $ 242,000.00 EXPLANATION (Provide complete explanation): Request to transfer to Admin Sery S&W,Regular S&W$242,000 as transfer 70 inadvertently noted the wrong account to transfer to,Police Adm Div-S&W,Regular S&W. SUBMITTED BY: DATE:aK,I �✓ +Yti- _ _ _ _ � 05 /14 1 2021 Department Head 7ecommend ACTION: Approval _Recommend Deferral Recommend Denial Signed: &==, '4 _,.. DATE: MAY 1 4/ 2021 Director of Finance Approved _Deferred _Denied Signed: DATE: /� t�iu.sa irW Director Oto ayor �7 Transfer No. t r C t✓c I V 1=L! MAY 21 2021 Form#:A-902 COUNTY OF HAWAII MAYOR - HILC Revised:07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Building CONTACT: Ryan Shiroma PHONE: 961-8422 DATE: 05 t 18 1 21 FISCAL PERIOD: July 1, 20 20 to June 30, 20 21 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.181.5181.52.218 Automotive Division Oce,Fuels&Lubrica $ 35,000.00 TOTAL: $ 35000.00 - ............. TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.231.5232.02.115 Bldg Inspctn Oce, Misc. Contract Service $ 35,000.00 i TOTAL: $ 35,000.00 EXPLANATION (Provide complete explanation): Funds are available from the Automotive Division Oce, Fuels & Lubrica account due to lower than anticipated cost. Funds are needed in the Bldg Inspctn Oce,Misc.Contract Service account for additional implementation consultation service for EnerGov. SUBMITTED BY: DATE: � t 2 Depart ent Head **************** **************************************************************************************************** ACTION: --v Recommend Approval Recommend Deferral Recommend Denial MAY 1 9 2021 Signed: �}-- n4b DATE: / J Director of Finance �Q Approved _Deferred Denied Si �� = 9n ' DATE: , fori-Mayor G Transfer No. A;)I 0�_c� RECEIV"n Form#A-102 COUNTY OF HAWAII MAY 21 Revised:07/01 REQUEST TO TRANSFER FUNDS MAYOR - KL-A DEPARTMENT: Public Works DIVISION: Automotive CONTACT: Randy Filey PHONE: 961-8548 DATE: 05 ! 12 J 2I FISCAL PERIOD: July 1, 20 20 to June 30, 20 21 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-181-5181.52-235 Automotive OCE, Misc Materials $ 5,000.00 010.181.5181.52-217 Automotive OCE,Cleaning/Sanita 3,000.00 TOTAL: $ 8,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-181-5181.61-450 Automotive Eqpt,Office Equip $ 8,000.00 _..__..__...._... ._ __......__ TOTAL: $ 8 000.00 EXPLANATION (Provide complete explanation): Funds are available in Automotive OCE,Misc Materials and Automotive OCE, Cleaning/Sanita due to lower than anticipated costs. Funds are needed in Automotive Eqpt,Office Equip due to unbudgeted expense to replace obsolete telephone system, 16 phones total,for the Hilo& Waimea Automotive division staff. r� SUBMITTED BY: E' ' DATE: ""7Y Z 7/2021 epartment Head ACTION: V✓ Recommend Approval _Recommend Deferral _Recommend Denial igned: --- DATE: MAY f 2 1 2021 Director of Finance (} Approved Deferred _Denied Signed• DATE: F 1 aq ! a, jti� 1} nx Mayor Transfer No. �J�✓ Form#:A-102 COUNTY OF HAWAH Revised:G7101 REQUEST TO TRANSFER FUNDS DEPARTMENT: Finance DIVISION: Vehicle Registration& Licensing CONTACT:—N icole Aoki PHONE: 961-8040 DATE.- 05 l 24 f 21 FISCAL PERIOD: July 1, 20 20 to June 30, 20 21 ................. .......... FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 011),1.21.5127,{2.227 Veh Reg& Lic Adni Oce,Computer& $ 370.14 Office Supplies TOTAL: TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.12L5127.26.454 Driver License Eqpt.,Computer Eqpt. $ 370-14 TOTAL: $ 370.14 EXPLANATION (Provide complete explanation): Funds are needed to purchase a replacement multi-function printer for Pahoa DI,, The current multi-functl0r] fax/copier is obsolete and constantly misfunctions. The current printer is inoperable and obsolete, A multi- function printer is necessary for daily tasks so the office can operate effectively. Funds are available in the Vehicle Reg& Lic Admin Office Supplies account due to lower than anticipated ............. SUBMITTED BY: DATE: Department Head ACTION: Recommend Approval Recommend Deferral Recommend Denial MAY 2 6 021 Signed'. DATE: 2 I Director of Finance ......................................... Approved Deferred Denied Signed: DATE' .......... Director �i Mayor Transfer No. Form#:A-102 COUNTY HAWAII Revised:07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Administration CONTACT: Haku Kelii PHONE: 961-8459 DATE: 5 / _31 1 21 FISCAL PERIOD: July 1, 20 20 to June 30, 20 21 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.901.5902.20.341 FICA Employer Share, Misc.Charges $ 150,000,00 020911.5911.05.341 Prov-Compensation Adj-H, Misc. Charges 200,000,00 TOTAL: $ 354 000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.901.5902.17.341 Retirement Benefits,Misc.Charges $ 250,000,00 020.901.5902.15.341 Health Benefits, Misc.Charges 100,000,00 TOTAL: $ 350 000.00 EXPLANATION (Provide complete explanation): Funds needed to cover shortfall in Retirement and Health Benefits. Funds available to transfer from FICA Employer Share and Provisional Compensation accounts due to lower than anticipated expenditures. SUBMITTED BY- DATE: MAY/ ) �A Dep4K6ent ACTION: _1z Recommend Approval _Recommend Deferral T Recommend Denial MAY 2 7 2021 Signed:_C _ ,o �� DATE: t Director of Finance Approved _Deferred _Denied DATE: Signed: S 9 1 � -Mangging Director Mayor Transfer No. 2 F&;i%i XA�'I D21 COUNTY OF HAWAVI Pr-%4ed:07A)t REQUEST TO TEPt FUNDS DEPARTMENT. tars and lercatiun DIVISION.- Administration I ACI: R-cid owake PIIONF, 961-85a," DATE; 5 FISCAL PERIOD- July' L'2( 20 tit hiw,30, 20 21- NI IMBER -,'kfX0tI N't—n-f T,.P-. ANIOUN t' stt Al hidltd� See attach W. Sce amc-'hed. I'MAL,j 31 �QO ACCOU NT N UMB LK ACCOU NT TITLE A MOL,N- T See M- ached Ste Set uum;he(l' TOTAL-33%3,60.0,00, EXPLMATION (Provide comMete explartah6il): f undsars available in the A4w CerneLefles. Nutrition_tIf County BaM, Park.Mairtwwo.ce and taut Pool S&AN due to vacancies.pmonnef ow on jvav� �0thout pay and for Band no wixuris, A transfer noedcd to accounifor anikipate(I sbortage: under sa- larles—.mid wags accotint duo to pHymcni colleQ-11vebargaining in0eases and CILV, SUBPAITER BY: DATE: 5 ? Y z-14 Clepprt' p .. t Head TION.- %A � �& ACacommend Approval _Recommend Defemal Recmmend-Denta I MAY 2 8 2021 signed: DATE- Director of Finaqce ApWovod Deferred Denied Signed- DATE: f Managing Dintotr ,.,Y" Transf--, No, .......... i 3 i FROM, ACCOUNT NUMBER ACCOUNT TiTLE AMOUNT I [1'0,42;3w54n,o .�o'n Mae Cemetery- Regular 5 49,000.0 010AS15483.0 1-011 Nutrition .Progntr - Regular 5&W 010.50t15501,01,011Hawaii County Band-R .golar & J` � rtes Li .t7 1 010.501j-5501-01-021 Hawaii County Beed-Overtime 5&W 19,200,00 010.5005505 01,011 Parks Mai ntenarice- Rep.la r S &'u' 144,000,00r 010..500.5513.61.011 Aquatics pGol5- Regular S&W art .00 TOTAL.. . 363,600-0 ; TO; ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.491>5482,01.011 RSVP- Reoular 5& VV 19,200.00 ' 010,5 . 503.01.01.1 P&R Admin -Regular 5&W 130,500-00 010.5 15507.01,01'1 Recreation- Regular 5&r W CAD AdrnIn x-Regular 5&W , 10 5(1 5519.71.011 Eli Recreation - Regular:5&W TOTAL 363,600DO Form#:A-102 COUNTY OF HAWAII Revised:07101 TO TRANSFER q AM R� F FUNDS DEPARTMENT: Finance DIVISION: Accounts CONTACT: Kay Oshiro PHONE: 961-8425 DATE: 5 127 121 FISCAL PERIOD: July 1, 20 20 to June 30, 20 21 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.901.5901.04.341 County Pensions,Misc Charges $ 2,000.00 i i i TOTAL: $ 2,000.00 i TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010901.5901.05.341 County Pensions—Bonus,Misc Charges $ 2,000.00 TOTAL: $ 2,000.00 EXPLANATION (Provide complete explanation): Funds are needed to cover bonus pension payments for the remainder of the fiscal year. The regular pension payments account is expected to have excess funds available for this transfer. i 3 i 'i i i i i SUBMITTED BY: DATE: I i „ Department Head i ACTION: _Recommend Approval _Recommend Deferral Recommend Denial Signed: �`�-- /a r+�'"�- DATE: MAY 2 8 2021 z� Director of Finance _Approved _Deferred _Denied Signed: DATE: Managing Director Mayor Transfer No. i Form#:A-102 COUNTY OF HAWAH Revised:07/01 p REQUEST TO TRANSFER FUNDS i DEPARTMENT: Planning DIVISION: Admin Services 3 CONTACT: Grant Nagata PHONE: 961-8833 DATE: 05 1 27 121 I FISCAL PERIOD: July 1, 20 20 to June 30, 20 21 3 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT j i 035.901.5902.15.341 ST Vacation Rental Enf. Health Benefits, $ 1,400.00 Misc Charges I 3 i TOTAL: $ TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT i 035.901.5902.20.341 ST Vacation Rental Enf. FICA Employer $ 1,400.00 Share I TOTAL: $ I ,L�Ot.00 EXPLANATION (Provide complete explanation): Funds needed in Short Term Vacation Rental Enforcement FICA Employer Share account to cover FICA expenditures. Funds are available in Health Benefits account due to lower than anticipated exenditures. i 33 I SUBMITTED BY: DATE: s / 27 / 21 'rev"Department Head ACTION: _Recommend Approval _Recommend Deferral _Recommend Denial MAY 2 8 2021 Signed: DATE: / 1 Director of Finance Approved _Deferred _Denied Signed: d DATE: Director Mayor Transfer No. � i I Form#:A-102 COUNTY OF HAWAI`l Revised:07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: Environmental Management DIVISION: Solid Waste I CONTACT: Greg Goodale PHONE: 961-8515 DATE: 05 128 / 21 FISCAL PERIOD: July 1, 20 20 to June 30, 20 21 1 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 085.601.5604.52.110 P-Hutu WHI L-Fill,Repairs to Facility $1190,000.00 s 085.601.5604,52.115 P-Hulu WHI L-Fill, Misc. Contracts /25,500,00 085.601.5604.52.228 P-Hutu WHI L-Fill,MV/Hvy Eqpt Parts 170,000.00 085.911.5911.86.341 Workers Comp, Misc Charges 140,000.00 TOTAL: $ 825 500.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 085,601.5604.01.021 Landfills S&W, Overtime S&W $ 675,000.00 085.601.5604.51.021 P-Hutu WHI L-Fill S&W, Overtime S&W 10,000.00 085.601.5610.01.011 Recycling Programs-Cty S&W,Regular S&W 500.00 t 085.901.5902.15.341 Health Benefits, Misc Charges 70,000.00 085.901.5902.17.341 Retirement Benefits, Misc Charges 25 000.00 I 085,901.5902.20.341 FICA Employer Share,Misc Charges 45,000.00 TOTAL: $ 825,500.00 EXPLANATION (Provide complete explanation): i i Funds are available in the P-Hulu WHI Landfill accounts due to lower than anticipated costs for facility repairs and equipment parts,as well as a cost savings oil landfilled toiunages resulting from interim re-negotiated pricing, Funds are also available in the workers compensation account due to less injuries and less severe injuries. Funds are needed in various S&W accounts and fringe benefit accounts to cover increased overtime resulting from staffing shortages related to the pandemic and negotiated pay increases. Funds are also needed in the fringe benefit accounts to cover the corresponding benefits. SUBMITTED2/ DATE: / {�/ a Department e d ACTION: Recommend Approval Recommend Deferral `Recommend Denial 'MAY 2. 8 2021 Signed: DATE: I 1 Director of Finance Approved `Deferred Denied Signed. _�-'"��, DATE: 09 / 28 / 21 Mayor Transfer No.