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Home My WebLink AboutAGE FC 2021/06/15 (2020-2022) ACTIONS MATT KANEALI`I-KLEINFELDER <+es a� AARON S. Y. CHUNG o+' ChaMAILE MEDEIROS DAVID Chair and Presiding Officer HOLEKA GORO INABA ASHLEY L.KIERKIEWICZ HEATHER L.KIMBALL SUSAN L.K.LEE LOY Vice Chan r�rE OF a+� HERBERT M."TIM"RICHARDS III REBECCA VILLEGAS COUNTY COUNCIL County of Hawai`i Hawai`i County Building 25 Aupuni Street Hilo, Hawai`i, 96720 COMMITTEE ON FINANCE 13'h Session ORDER OF BUSINESS West Hawaii Civic Center 74-5044 Ane Keohokalole Highway, Building A Kailua-Kona, Hawaii June 15, 2021 1:00 P.M. Pursuant to Governor Ige's most recent proclamation, in order to minimize physical contact and maximize social distancing, this meeting will not be open to the public. Oral Public Testimony: The public may provide oral testimony via Zoom. To register to testify, please email r elk ar ac cic ( gQV or call (808) 961-8255 no later than 12:00 noon on Monday, June 14, 2021. Written Testimony: The Council encourages the public to submit thoughts, comments, and input via written testimony. To ensure timely delivery to Council Members prior to the meeting, written testimony must be submitted no later than 12:00 noon on Monday, June 14, 2021 by: (1) email to counciltestimony(a]hawaiicouno�.gov, (2) facsimile to (808) 961-8912; or(3) mail to the County Clerk's Office in Hilo at 25 Aupuni Street, Hilo, Hawaii, 96720. All written testimony, regardless of time of receipt, will be made a part of the permanent record. Please submit separate testimony for each item. Live stream of County Council Committee Meetings: Meetings are available for live viewing. Click on Council Meetings on the County's homepage at http://www.hawaiicounly_gov. Hawai`i County is an Equal Opportunity Provider and Employer FC-13 June 15,2021 CALL TO ORDER—1:00 p.m. ROLL CALL STATEMENTS FROM THE PUBLIC ON AGENDA ITEMS COMMUNICATIONS Comm. 30.11: REPORT OF FUND TRANSFERS AUTHORIZED: MAY 1 — 15, 2021 From Controller Kay Oshiro, dated May 21, 2021. FILED: Ayes: Committee Members Chung, David, Inaba, Kierkiewicz, Kimball, Lee Loy, Richards, Villegas, and Chair Kaneali`i-Kleinfelder—9. Noes: None. Absent: None. Excused: None. Comm. 31.13: REPORT OF CHANGE ORDERS AUTHORIZED: MAY 1 — 15, 2021 From Finance Director Deanna Sako, dated May 20, 2021, transmitting the above report pursuant to Hawaii County Code Section 2-12.3. FILED: Ayes: Committee Members Chung, David, Inaba, Kierkiewicz, Kimball, Lee Loy, Richards, Villegas, and Chair Kaneali`i-Kleinfelder—9. Noes: None. Absent: None. Excused: None. Comm. 32.8: MONTHLY BUDGET STATUS REPORT FOR THE MONTH ENDED FEBRUARY 28, 2021 From Finance Director Deanna Sako, dated May 14, 2021, transmitting the above report pursuant to Hawaii County Charter Section 6-6.3(h). FILED: Ayes: Committee Members Chung, David, Inaba, Kierkiewicz, Kimball, Lee Loy, Richards, Villegas, and Chair Kaneali`i-Kleinfelder—9. Noes: None. Absent: None. Excused: None. Page 2 FC-13 June 15,2021 Comm. 261: FOLLOW-UP AUDIT OF THE COUNTY OF HAWAII INFORMATION TECHNOLOGY ASSET MANAGEMENT From Acting County Auditor Maxinne Pacheco, dated May 20, 2021 transmitting the above document pursuant to Hawaii County Charter Section 3-18(d)(3). FILED: Ayes: Committee Members Chung, David, Inaba, Kierkiewicz, Kimball, Lee Loy, Richards, Villegas, and Chair Kaneali`i-Kleinfelder—9. Noes: None. Absent: None. Excused: None. Comm. 285: NOMINATION OF DONALA KAWA`AUHAU TO THE SALARY COMMISSION From Mayor Mitchell D. Roth, dated May 27, 2021, requesting the Council's review and confirmation. Requires Council Confirmation by: July 15, 2021 (Section 134(k), Hawaii County Charter) RECOMMENDED CONFIRMATION: Ayes: Committee Members Chung, David, Inaba, Kierkiewicz, Kimball, Lee Loy, Richards, Villegas, and Chair Kaneali`i-Kleinfelder—9. Noes: None. Absent: None. Excused: None. Page 3 FC-13 June 15,2021 ORDER OF RESOLUTIONS Res. 142-21: FORMS A WORKING GROUP TO DEVELOP A NEEDS ASSESSMENT OF COUNTY ASSETS AND TO URGE THE ADMINISTRATION TO UTILIZE THIS ASSESSMENT TO TRANSFORM THE DEVELOPMENT AND REPORTING OF THE CAPITAL BUDGET AND CAPITAL PROGRAM AS OUTLINED IN ARTICLE X, SECTION 10-6, OF THE HAWAII COUNTY CHARTER Council Members Ashley Kierkiewicz and Susan Lee Loy would Co-Chair the Working Group, which would include representatives from the Department of Finance, Planning Department, Department of Public Works, Office of the Corporation Counsel, and the Office of the Mayor. Reference: Comm. 280 Intr. by: Ms. Lee Loy POSTPONED TO JULY 6, 2021: Ayes: Committee Members David, Inaba, Kierkiewicz, Kimball, Lee Loy, Richards, Villegas, and Chair Kaneali`i-Kleinfelder—8. Noes: None. Absent: Committee Member Chung— 1. Excused: None. Res. 144-21: AUTHORIZES THE PAYMENT OF FUNDS OF A LATER FISCAL YEAR AND OF MORE THAN ONE FISCAL YEAR FOR MULTI-YEAR LEASES FOR TWO COPY MACHINES FOR THE DEPARTMENT OF PARKS AND RECREATION Authorizes the Mayor to enter into five-year lease agreements with an approximate total monthly cost of$205 for both copiers. Reference: Comm. 283 Intr. by: Mr. Kaneali`i-Kleinfelder(B/R) RECOMMENDED ADOPTION: Ayes: Committee Members Chung, David, Inaba, Kierkiewicz, Kimball, Lee Loy, Richards, Villegas, and Chair Kaneali`i-Kleinfelder—9. Noes: None. Absent: None. Excused: None. Page 4 FC-13 June 15,2021 Res. 145-21: AUTHORIZES THE DIRECTOR OF FINANCE TO ENTER INTO NEGOTIATIONS FOR THE ACQUISITION OF LANDS AND/OR CONSERVATION EASEMENTS FOR ALL OR A PORTION OF PARCELS IDENTIFIED AS TAX MAP KEYS 5-7-002:011, 5-7-002:027, 5-7-002:036, 5-7-002:037, 5-7-003:001, 5-7-003:002, 5-7-003:003, 5-7-003:007, 5-7-003:008, 5-7-003:010, AND 5-7-003:018, ALSO KNOWN AS MAHUKONA PROPERTIES, SITUATED IN THE DISTRICT OF NORTH KOHALA IN THE AHUPUA`A OF KAOMA, HIHIU, MAHUKONA, KAMANO, KOU, AND KAPA`ANUI, UTILIZING THE PUBLIC ACCESS, OPEN SPACE, AND NATURAL RESOURCES PRESERVATION FUND The County seeks to acquire the properties in whole or conservation easements to preserve cultural, historic, and natural resources; facilitate public access; and protect open space. The parcels, consisting of 642.4551 acres, were listed as the number one priority for acquisition in the 2020 Annual Report of the Public Access, Open Space, and Natural Resources Preservation Commission. Reference: Comm. 284 Intr. by: Mr. Richards RECOMMENDED ADOPTION: Ayes: Committee Members Chung, David, Inaba, Kierkiewicz, Kimball, Lee Loy, Richards, Villegas, and Chair Kaneali`i-Kleinfelder—9. Noes: None. Absent: None. Excused: None. BILLS FOR ORDINANCES ADJOURNMENT—2:34 p.m. Note: B/R, when listed next to the name of an Introducer, signifies that the Council Member has agreed to introduce legislation `By Request" on behalf of the requesting party. It does not necessarily signify support of or opposition to the proposal. If you need an auxiliary aid/service or other accommodation due to a disability, call 961-8255 as soon as possible, preferably by June 10, 2021. If a response is received after June 10, 2021, we will try to obtain the auxiliary aid/service or accommodation, but we cannot guarantee that the request will be fulfilled. Upon request, this notice is available in alternate formats such as large print, Braille, or electronic copy. Page 5 FC-13 June 15,2021 Council Members may also be present at the Hilo Council Chambers, Hawaii County Building, 25 Aupuni Street, First Floor, Room 1401, and/or participating via interactive conference technology from other locations. The full text of the agendas are made available on the County website at www.hawaiicouniy.gov. Click on Council Records to navigate to current agendas. For copies of the agenda(s) or questions, please contact Council Services at 961-8255. Submitting Video Testimony: Those submitting video testimony may email a complete web address (url)to videotestimony�ic,hawaiicountygov before 12:00 noon on the business day prior to the meeting. The email shall indicate the appropriate Committee or Council meeting, the meeting date, agenda item (communication, bill, resolution, or report number), and number of testifiers on the video submittal. Each video submittal shall be limited to a single agenda item. Video submittals may contain up to three individual testifiers and shall each be up to three minutes in length. Video testimony will not be played during the meeting; however, it will be distributed to Council Members prior to the meeting. The Office of the County Clerk reserves the right to refuse testimony containing inappropriate content or that is not in compliance with Council Rule 13 (Public Statements and Testimony). Page 6