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Home My WebLink AboutCOM 0280.001 2020-2022 I Ashley L. Klerkiewicz Q,a'±� ,°F- !e Office: (808)961-8265 Council Member , 2 Fax: (808)961-8912 District 4 Puna � ;r ashley.kierkiewicz@ahawaiicounty.gov 3 Yv u.•. i '►1;t�;. Mo: Awa HAWAPI COUNTY COUNCIL Hawaii County Building 25 Aupuni Street • Hilo,Hawaii 96720 TO: Maile Medeiros David, Council Chair and Members of the Hawaii County Council FROM: Ashley L. Kierkiewicz, Council Member DATE: July 20, 2021 SUBJECT: Proposed Amendments to Resolution No. 142-21 Please see below proposed amendments to Resolution No. 142-21. The proposed amendments are illustrated in Ramseyer format with respect to the contents of Resolution No. 142-21; material to be deleted is bracketed and stricken, and material to be added is underscored. 1. The title is amended to read as follows: "A RESOLUTION [TO FORM] AUTHORIZING THE FORMATION OF A WORKING GROUP TO DEVELOP A [NEEDS] CONDITION ASSESSMENT OF COUNTY ASSETS AND TO URGE THE ADMINISTRATION TO UTILIZE THIS ASSESSMENT TO TRANSFORM THE DEVELOPMENT AND REPORTING OF THE CAPITAL BUDGET AND CAPITAL PROGRAM AS OUTLINED IN ARTICLE X, SECTION 10-6, OF THE HAWAII COUNTY CHARTER." 2. The twelfth WHEREAS clause is amended to read as follows: "WHEREAS, the concept of["needs assessment" (h ft " *") between the eendifiens ,a a ,a d'+' ] "condition assessment" is an essential core practice of asset management which entails an analysis of the condition of infrastructure and would showcase the extent to which County assets are performing, enabling maintenance plans and opportunities for asset optimization-, and" Comm. No. Ref. To: P1 FG Ref. DateAUL 2 0 2021 Hawai`i County Is an Equal Opportunity Provider and Employer 3. The thirteenth WHEREAS clause is amended to read as follows: i 3 "WHEREAS, this is budget, o pfeeess fevealed an absenee ofAssessment oii Goum., ffiat would help to develop a capital budget pufsuafA to Seetion n 3 I 0 6(a) of the rh the absence of a condition assessment makes it difficult for the County Council and members of the public to fully understand the selection and prioritization of projects in the annual capital budget; now, therefore," 4. The enacting clause is amended to read as follows: "BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAWAII that Council Member Ashley Kierkiewicz (Chair of the Committee on Planning) and Council I Member Susan"Sue"Keohokapu-Lee Loy (Chair of the Committee on Public Works and Mass Transit) [will] are authorized to convene and co-chair a working group to be [eafflp composed of representatives from the Department of Finance, Planning Department, Department of Public Works, Office of the Corporation Counsel, and Office of a the Mayor." 5. The first BE IT FURTHER RESOLVED clause is amended to read as follows: "BE IT FURTHER RESOLVED that the working group [will develep-aft Assessinefft of GatffAy assets and submit a ] is authorized to develop a condition assessment tool to rate the condition of assets and will submit the rating;-tool framework to the County Council prior to the start of the next budget review cycle for fiscal year 2022- 2023." 6. The second BE IT FURTHER RESOLVED clause is amended to read as follows: "BE IT FURTHER RESOLVED that the Administration is urged to [incorporate the findings of the ^ssess. e +] utilize the working -r�oup's condition assessment rating tool when developing the capital budget for fiscal year 2022-2023 and to provide a clear distinction between the capital budget and the capital program for fiscal year 2023-2024." A draft copy of Resolution No. 142-21, Draft 2,that would result if these proposed amendments are adopted is attached with the amendments incorporated therein. Mahalo. AKIj s Att. 2 i i A RESOLUTION AUTHORIZING THE FORMATION OF A WORKING GROUP TO DEVELOP A CONDITION ASSESSMENT OF COUNTY ASSETS AND TO URGE THE ADMINISTRATION TO UTILIZE THIS ASSESSMENT TO TRANSFORM THE DEVELOPMENT AND REPORTING OF THE CAPITAL BUDGET AND CAPITAL PROGRAM AS OUTLINED IN ARTICLE X, SECTION 10-6, OF THE HAWAII COUNTY CHARTER. WHEREAS, on March 1, 2021, Mayor Mitchell D. Roth transmitted to the Hawaii County Council the proposed Operating Budget and the proposed Capital Budget and Six-Year Capital Improvements Program for fiscal year 2021-2022; and WHEREAS, on April 13, 2021, during the departmental budget review, Mayor Mitchell D. Roth addressed the County Council and stated that our County is in a race against time with decrepit and outdated infrastructure; and WHEREAS, the process of developing and reporting on the capital budget and capital program should be subject to critical review in order to ensure the highest and best use of limited resources based on priorities and community needs; and WHEREAS, Article X, Section 10-6, of the Hawaii County Charter (hereinafter"the Charter"),provides a framework for the development of a capital budget and capital program; and WHEREAS, Section 10-6(a) of the Charter states: "The capital budget shall contain at least the following: (1) A simple, clear, general summary of the detailed contents of the capital budget. (2) The capital improvements pending or proposed to be undertaken within the ensuing fiscal year, together with the estimated cost of each improvement, the estimated operating cost, and the pending or proposed method of financing it. Capital improvements shall be prioritized based on criteria aligned with the general plan, community development plans, emergency expenditures and other pertinent functional plans. (3) Capital expenditures to be financed from current revenues in the ensuing fiscal year."; and WHEREAS, Section 10-6(b) of the Charter states: "The capital program shall be used by the council for informational purposes and as a guide for the estimated costs of the proposed capital improvements of the county for the ensuing six fiscal years and shall contain at least the following: (1) A simple, clear, general summary of the detailed contents of the capital program. (2) The capital improvements pending or proposed for the ensuing six fiscal years, together with the estimated cost of each improvement and the proposed method of financing it. (3) Such other information as the council or mayor may request."; and I i I WHEREAS, there is a clear distinction that Section 10-6(a)pertains to the capital budget and Section 10-6(b)pertains to the capital program; and WHEREAS, Article VI, Chapter 6, Section 6-6.3(a), of the Charter, states that the director of finance shall "(a)ssist the mayor in the preparation and execution of the operating j budget, operating program and capital budget"; and 1 i WHEREAS, Article V1, Chapter 7, Section 6-7.2(b)(4), of the Charter, states that the planning director shall "(r)eview the lists of proposed capital improvements contemplated by agencies of the county and recommend the order of their priority"; and WHEREAS, looking back 15 years at the capital budget and capital program provides little guidance on project measures and priorities, except for those tied to compliance or mandates from other authorities or controls; and WHEREAS, the concept of"budgeting for outcomes," developed by authors David Osborne and Peter Hutchinson, also known as priority-based budgeting, looks at desired results across government and encourages thinking beyond program inputs and outputs, focusing on measurable outcomes to determine how well programs and services benefit the public; and WHEREAS, the concept of"condition assessment" is an essential core practice of asset management, which entails an analysis of the condition of infrastructure and would showcase the extent to which County assets are performing, enabling maintenance plans and opportunities for asset optimization; and WHEREAS, the absence of a condition assessment makes it difficult for the County Council and members of the public to fully understand the selection and prioritization of projects in the annual capital budget; now, therefore, BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAWAII that Council Member Ashley Kierkiewicz (Chair of the Committee on Planning) and Council Member Susan"Sue"Keohokapu-Lee Loy (Chair of the Committee on Public Works and Mass Transit) are authorized to convene and co-chair a working group to be composed of representatives from the Department of Finance, Planning Department, Department of Public Works, Office of the Corporation Counsel, and Office of the Mayor. BE IT FURTHER RESOLVED that the working group is authorized to develop a condition assessment tool to rate the condition of assets and will submit the rating-tool framework to the County Council prior to the start of the next budget review cycle for fiscal year 2022-2023. BE IT FURTHER RESOLVED that the Administration is urged to utilize the working group's condition assessment rating tool when developing the capital budget for fiscal year 2022-2023 and to provide a clear distinction between the capital budget and the capital program for fiscal year 2023-2024. 2 a 1 BE IT FURTHER RESOLVED that the working group will meet at least three times and dissolve one year from the date this resolution is adopted. I BE IT FINALLY RESOLVED that the County Clerk shall transmit a copy of this resolution to the Honorable Mayor,the Managing Director, and the Director of Finance. I 3 I E 'i 3