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HomeMy WebLinkAboutCOM 0030.015 2020-2022 SV OF�p s Mitchell D.Roth * :« Deanna S. Sako Mayor Director ''F oF'w► Steven A.Hunt Deputy Director County of Hawaii Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawaii 96720 (808)961-8234 • Fax(808)961-8569 July 26, 2021 Maile David, Council Chair, and Members of the Hawaii County Council County of Hawaii Hilo, Hawaii 96720 Dear Council Chair David and Members of the County Council: SUBJECT: Transfer of Funds June 16, 2021 through June 30, 2021 and July 1, 2021 through July 15, 2021 Attached is a Report of Transfers Authorized showing transfers made from June 16, 2021 through June 30, 2021 and July 1, 2021 through July 15, 2021. Copies of the approved transfer form(s) are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, Kay Oshiro Controller Attachments i Hawaii County is an Equal Opportunity Employer and ProviderW� Date_,i4} 12021 i I i i co OD v O) cn A W U O N � O Z Z4 � � O 01 P A P A A00N 0 v N N N N 3 < D U! s (D -� Q O G) G) G) G) ni (j) G (D (D (D (D (D (D (D -n N 97 v N v N 4I C C CL -1 N (D CL O m m �! n 0 v Ro p 0 0 0 0 p N N (D -n N Cn CTS to Cn (Jt Cn Cn CS7 U'� CTS Gt CJ7 Cn to (79 Ut Ut (h � � Ut CTS Cn Cn N N '(1 O A N N N N N N N N N N N N N N N 8 O O 3 — N N N N A A � -i N N CJ1 �1 v ^J -i W W W Co W A A A W N -i N -J v ^J 0 (D N O N N N N N N O) N N N N (D M. D < < < m v v v v v -i -I -Ion = � Kcn < < < < 00 CL 0 (D 0 (D (D (D (D � C C C C C - C - (D C m (D (D (D o (o cQ (fl - vim,. U) m (Wn m.1:2 1:2 Z U 0 In :i7 T1 :0 ca a m N (DD 0 (D . IDD 9- Po 9o � (fl (o (Q (� (Q 0 ON C> m m m SpSp � (D O r r n Qo W OOOOOOO < 0 CO (Dcri cri m m rn D -i c 0000mmmCD 0 0 w � DD o to m � ADDCL m m m m 0 m < mmDD(a (a ((°D m m 0 0 0 � � m m m m W C) 0 0 m 3 ri sa 0 m m m o Q° o N 0 N A W D W (n CO N W -� CTl -� 4) -� -� N OJ (Jt N {Si 0 m O O a a o o O O O " A O A m N W o o 0 O O cn M M O O O 0 0000000000i000000b000000i0000 0 0 00 0 0 0 0 000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 C71 CP cn C;l CTI C71 m N -� -� -• Ct? -� N A N N W -• N A -1 O O W N A Q C� -o Cl) D -o < c� <' o CD O o-= r �. _. 0 CD 0 (D o c (D p CD 3 (D @ Ro a) CD 3 m (0 0 (o mm O 3 D � cam' CDO m Ul cn 0) _ B W -' 91 -� (}i J 0 03 O OD O) cn O N U7 C cn O O O O O Ol O :3 O O O O O Q O O a o 0 b o 0 o 0 0 0 0 d 0 0 0 0 Forgo#:A-102 COUNTY OF HAWAVI Revised;07101 REQUEST TO TRANSFER FUNDS VE DEPARTMENT, Civil Defense Agency DIVISION; 2612I ! CONTACT: Joyce Unoki PHONE: 935-0060 DATE: 06 22 1 21 FISCAL PERIOD: July 1, 20 20 to (0F11-1 VVA11 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.241.5241.02.225 Civil Defense OCE Educ-Reer-Scientific $ 1,000.00 010.241.5241.02.228 Civil Defense OCE MV,'Hvy Eqpt farts 500.00 TOTAL: $ 150000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.241.5241.01.021 Civil Defense S&W overtime $ 1,500.00 TOTAL: $ 1.,500.00 EXPLANATION (Provide complete explanation): .02.225 hazmat guides not purchased .02.228 less than anticipated vehicle parts/tires purchased .0 1.021 -shortfall due to Covid-19 pandemic SUBMITTED BY; , DATE: f7 t� 1 2 J Department Head •x+rx:rwxtwxxw**wfxcx,tx*x+xxx*wxwxw,txw,txxxxxt*xxxxxxxx*xxxx�xxxfrxfrx,twwxxxxwxwx#xxxxxx:x,rxtxw,raxrxxxxxxwx*rxxwx**xxx,tw,cw,t ACTION: vl Recommend Approval Recommend Deferral Recommend Denial Signed: �-- /a n-- DAVE: J U C_ /0 2921 Director of Finance Approved _Deferred Denied L 0 Signed DATE: I 1 � .a . ayor Transfer No. /% -- Form#:A-102 COUNTY OF HAWAII Revised:07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: Finance DIVISION: Vehicle Reg& Lie CONTACT: Nicole Aoki PHONE: 961-8040 DATE: 07 / 06 1 21 FISCAL PERIOD: July 1, 20 20 to June 30, 20 21 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5127.06.450 Veh Reg& Lie Adm Eqpt,Office Equp-Fix $ 100.00) 010.121.5127.06.454 Veh Reg& Lie Adm Eqpt, Computer Eqpt $ 50.00 i 010.121.5127.16.450 Vehicle Reg Eqpt, Office Equip-Fix $ 50.00 , 010.121.5127.16.454 Vehicle Reg Eqpt, Computer Eqpt. $ 50.00,1 TOTAL: $ 250.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5127.12.341 Vehicle Reg Oce, Misc. Charges $ 250.00 TOTAL: $ 250.00 EXPLANATION (Provide complete explanation): Funds are needed for unanticipated MVR charges. 0 C= Funds are available in the VRL Admin and MVR equipment accounts due to lower than anted men Q t=a SUBMITTED BY: -- —' DATE: ju/L 0 6, 2021 Department Head ACTION: *o Recommend Approval _Recommend Deferral Recommend Denial igned: 0, /� •- _- DATE: JUL �0 6 2021 Director of Finance `'4 Approved Deferred _ Denied Signed: DATE: /� I r �rt1ly Mayor Transfer No. Form#:A-102 COUNTY F HAWAVI Revised:07/01 TRANSFERREQUEST TO DEPARTMENT: Finance DIVISION: Accounts CONTACT: Kay Oshiro PHONE: 961-8245 DATE: 07 / 07 / 21 FISCAL PERIOD: July 1, 20 20 to June 30, 20 21 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.911.5911.24.341 Sundry Refund,Misc. Charges $ 15,000.00 010.911.5912.21.339 Misc Ins Claims&Judgmt, Insurance 352,000.00 TOTAL: $ 367,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.911.5912.42.341 Pub Saf Disaster/Emerg-G, Misc. Charges $ 367,000.00 TOTAL: $ 367,000.00 EXPLANATION (Provide complete explanation): Funds needed in Public Safety Disaster/Emerg G due to higher than anticipated expenses funds are available in Sundry Refund Expenses and Miscellaneous Insurance Claims&Judgement due to lower than anticipated expenses. SUBMITTED BY: AaL'441—r DATE: --f–/ ©H / 210Z Department Head ACTION: ecommend Approval _Recommend Deferral —Recommend Denial Signed: k--1 A DATE: JUV 0 812021 Director of Finance Approved _Deferred _Denied Signed � 'Z �Z� DATE:7 t Mayor Transfer No. Form#:A-102 COUNTY II Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: R&D DIVISION: Admin CONTACT: Debra Funai PHONE: 961-8584 DATE: 07 / 07 / 21 FISCAL PERIOD: July 1, 20 20 to June 30, 20 21 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.161.5161.02.109 R&D,OCE Equip Repairs/Maint $ 5,000.00 010.161.5162.98.337 HI Cty Resource Ctr,Subs&Membershp 8,500.00 010.161.5163.20.1 15 Business Dev-R&D,Misc Cont 2,000.00 TOTAL: $ 15,500.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.161.5161.22.115 Agriculture R&D OCE,Misc Contract Sery $ 15,500.00 TOTAL: $ 15 500.00 EXPLANATION (Provide complete explanation): Funds needed in Agriculture R&D due to higher than anticipated expenses funds are available in R&D OCE„H1 County Resource Center,and Business Development-R&D due to lower than anticipated expenses. SUBMITTED BY: DATE: 07 / 24 Department Head ACTION: V Recommend Approval _Recommend Deferral _Recommend Denial Signed: DATE: JU� a 8 /2021 Director of Finance f Approved Deferred r Denied Signed: ". DATE: ( / f.�"/ Mayor Transfer No. r j q4 w Form#A-1 02 COUNTY OF HAWAII Revised:07101 TRANSFERREQUEST TO DEPARTMENT: Finance DIVISION: Accounts CONTACT: Kay Oshiro PHONE: 961-8245 DATE: 07 / 07 121 FISCAL PERIOD: July 1, 20 20 to June 30, 20 21 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT See Attached $ TOTAL: $ 11 600.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010,121.5123.32.227 Storeroom, Computer&Office Supp $ 11,600.00 TOTAL: $ 11 EXPLANATION (Provide complete explanation): Funds needed in storeroom due to higher than anticipated expenses funds are available in Treasury and purchasing due to lower than anticipated expenses. SUBMITTED BY: DATE: ��"t t7g 1 Z(22- Department Head ACTION: Recommend Approval _Recommend Deferral _Recommend Denial Signed: ��► DATE:JUL 4 /H 202 Director of Finance _I/Approved _Deferred _Denied Signed: �� " DATE: l Mayor Transfer No. i From: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5124.02.101 Treasury-Oce, Postage& Freight 1,588.00 010.121.5124.02.106 Treasury-Oce, Printing 1,424.00 010.121.5124.02.341 Treasury-Oce, Misc.Charges 6,988.00 010.121.5123.02.106 Purchasing Oce, Printing 147.00 010.121.5123.02.109 Purchasing Oce, Equipment Repairs/Maint 100.00 010.121.5123.02.111 Purchasing Oce, Rental/Lease Of Equip 1,042.00 010.121.5123.02.337 Purchasing Oce, Subscrip& Membership 211.00 010.1215123.06.454 Purchasing Eqpt, Computer Eqpt&Softwar 100.00 $ 11,600.00 Form#:A-102 COUNTY OF HAWAVI ` Revised:07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: Finance DIVISION: Accounts CONTACT: Kay Oshiro PHONE: 961-8245 DATE: 07 1 07 121 FISCAL PERIOD: July 1, 20 20 to June 30, 20 21 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT See Attached $ TOTAL: $ 56 800.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5129.02.338 Prop Mgmt OCE,Rent of Land-Bldgs-Of $ 56,800.00 TOTAL: $ (, 800.00 EXPLANATION (Provide complete explanation): Funds needed in Property Managment due to higher than anticipated expenses funds are available in Admin/Budget, VRL, RPT,Accounts and Accounts/Telephone due to lower than anticipated expenses. SUBMITTED BY: DATE: y Department Head ACTION: _Recommend Approval _Recommend Deferral _Recommend Denial Signed: ,0 DATE: .1111 Q 8 20 Director of Finance Approved _Deferred ,Denied Signe�'��'�/ ter/ DATE: Mayor Transfer No. j �" } ' From: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5121.02.115 Fin Admin & Budget Oce, Misc. Contract S 5,000.00 010.121.S127.02.111 Veh Reg& Lic Adm Oce, Rental/Lease Of E 200.00 010.121.5127.02.227 Veh Reg& Lic Adm Oce, Computer&Office 1,500.00 010.121.5127.02.23-5 341 Veh Reg& Lic Adm Oce, Misc Materials& 3,300.00 010.121.5125.02.115 Real Property Tax-Oce, Misc.Contract Se 32,000.00 010.121.5122.02.115 Accounts-Oce, Misc.Contract Services 9,000.00 010.121.5122.30.102 Telephone, Telephone 5,800.00 56,800.00 Form :A-102 COUNTY OF HAWAII Revised 07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: Civil Defense Agency DIVISION; Administration CONTACT. Joyce Unoki PHONE., 935-0060 DATE: 07 1 12 f 21 FISCAL PERIO : July 1, 20 20 to June 30,20 21 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.241.5241.02.218 Civil Defense- OCE Fuels& Lub 1,000.00 TOTAL: 1 000,04 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.241.5241.41.021 Civil Defense-S&W Overtime $ 1,000.00 EXPLANATION (Provide complete explanation) TOTAL;.. $ 1 400.40 .02.218- less than anticipated expenses .01.021 -shortfall due to COVID-19 pandemic SUBMITTED BY. - �'' DATE: 11-7 / fZ 21 l Department Head' wwwwwwwwwwwwwww wrw,www*wwww#wrwww*wwwww,rww*wwwwwwrw*www,ttww*wwwwwww,twwwwuwwwwwww*wwwwwtwwwwwww*wy.www,rwwwwww*wwwww*ww ACfiION: _Recommend Approval _Recommend Deferral Recommend Denial JUL 1 2 2021 Signed: DATE: !�l Director of Finance Approved Deferred . Denied Signed:�r'�� `��G�°'� DATE: ( l 0/ 1 Mayor Transfer No. 1 1 ' 40n 0 0 0 co o 0 0 0 C 0 Q NN 0 0 1 r I Q Q t .= .� ',f cr cr W W t � O O G C O O U U 0 0 o- 0- _I J LO CQ O O O r r F Ln Ln N N LO L(5 O O O O 0 0 C5- 0 0 a O o a E 0 0 q t- N O N N w- Ln O N 1 N _ U d 0 O o O 1 U o � a o- 0 ON0- 0 N O LO) LL LO O LL CL (D M o O a' J 4) N O �c m W c Q N N � i JT N VJ N > `- C N2 N CL h~ H Q O 1i 0c Z r F- Form#:A-102 COUNTY OF HAWAVI Revised:07101 p REQUEST O TRANSFER FUNDS DEPARTMENT: Liquor Control DIVISION: 20'I JUNN 2 P CONTACT: Marcia Matsui PHONE: 461-8218 DATE: 07 / 01 / 21 FISCAL PERIOD- July 1, 20 21 to June 30, � HAWAII FROM: ACCOUNT NUMBER AMOUNT 010.251.5251.02.341 Misc Charges $100,000.00 TOTAL: $ TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.251.5251.06.450 Office Equipment, Fixtures $ 20,000.00 010.251.5251.06.454 Computer Equipment& Software 80,000.00 TOTAL: $ 100 000.00 EXPLANATION (Provide complete explanation): Funds needed to purchase internet equipment/installation and furniture for the new Liquor Control Kona Offices. The offices are unfurnished and do not have internet capabilities. Funds are currently available in Misc Charges account because expenses to this account are not due until the end of the fiscal year. A transfer from the Liquor Fund Balance will be made later in the fiscal year to replenish the Misc Charges account. SUBMITTED BY: _._ _ DATE: JUS 0 12021 Department Head ACTION: V Recommend Approval _Recommend Deferral _Recommend Denial Signed: DATE: �'?i� 0 1l 2021 Director of Finance Approved Deferred _Denied Signed: Managing irector DATE: �or Mayor Transfer No.