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HomeMy WebLinkAboutMIN FC 2021/07/20 2020-2022Committee on Finance 15t' Session West Hawaii Civic Center 74-5044 Ane Keohokalole Highway, Building A Kailua-Kona, Hawai `i July 20, 2021 CALL TO The regular meeting of the Committee on Finance was called to order at ORDER: 3:15 p.m., in the Council Chambers, Kona, by Mr. Matt Kaneali`i- Kleinfelder, Chair. ROLL CALL: Present: Mr. Matt Kaneali`i- Kleinfelder, Chair (via videoconference from Hilo) Ms. Heather L. Kimball, Vice Chair Mr. Aaron S. Y. Chung, Member Ms. Maile Medeiros David, Member Mr. Holeka Goro Inaba, Member Ms. Ashley L. Kierkiewicz, Member Ms. Susan L. K. Lee Loy, Member (came in later) Mr. Herbert M. "Tim" Richards III, Member (came in later) Ms. Rebecca Villegas, Member CHR. KANEALI`I-KLEINFELDER: Mr. Clerk, let's go to our public testimony. And I believe we have a number of people on today. Can we please go to the top of the line, Relley, for our testifiers. STATEMENTS The Chair directed the Committee to proceed to the next order of business, FROM THE Statements from the Public on Agenda Items. PUBLIC ON AGENDA ITEMS: The following individuals registered to provide comment regarding Res. 161-21 (Comm. 315), and came forward when called by the Chair: Kaleo Paik. Michelle Galimba. Keoni Fox. Jodie Rosam. Reyna Ramolete Hayashi. Janice Palma-Glennie. FC -15 July 20, 2021 Megan Lamson Leatherman. Nohealani Ka`awa Deborah Ward (representing the Sierra Club). CHR. KANEALI`I-KLEINFELDER: Relley, thank you very much for getting us our testimony. With that, let's go to our meeting. And mahalo to the public for everything that you've said, and your comments. We really appreciate you having you weigh in our decision-making process, it's incredibly important. Mr. Clerk, can we please take Resolution 161 out of order? Unless there's any objections from my fellow Council Members, I would like to take 161 out of order, as it's the topic of discussion today from our community. MR. HENRICKS: I see no objections here, Mr. Chair, so I'll go ahead and read that in. Change Order As directed by the Chair and with no objection from the Council Members, of Business: the following items were taken out of order: Res. 161-21: AUTHORIZES THE DIRECTOR OF FINANCE TO ENTER INTO NEGOTIATIONS FOR THE ACQUISITION OF LANDS AND/OR CONSERVATION EASEMENTS FOR ALL OR A PORTION OF THE PROPERTIES IDENTIFIED AS TAX MAP KEYS 9-4-001:008, 009, 016, 017, AND 023, SITUATED IN THE AHUPUA`A OF KIOLAKA`A AND WAI`OMA`O, DISTRICT OF KA`U, UTILIZING THE PUBLIC ACCESS, OPEN SPACE, AND NATURAL RESOURCES PRESERVATION FUND The County seeks to acquire the properties in whole or conservation easements to protect cultural and natural resources and important agricultural lands, preserve portions of the ala loa or Ala Kahakai National Historic Trail, and facilitate responsible public access. The parcels, consisting of approximately 1,841 acres, were listed as the number two priority for acquisition in the 2020 Annual Report of the Public Access, Open Space, and Natural Resources Preservation Commission. Reference: Comm. 315 Intr. by: Ms. David Motion to Approve: Ms. David moved to recommend adoption of Res. 161-21. Seconded by Ms. Lee Loy. Page 2 FC -15 July 20, 2021 CHR. KANEALI`I-KLEINFELDER: Ms. David, could you please lead us in the discussion for the resolution? MS. DAVID: Mahalo, Chair Kaneali`i-Kleinfelder. You know, I'm sitting here, I'm listening to the testifiers express the importance of this particular purchase, and there's really nothing that I can add to what they have said and what they have expressed, except to say that I totally—I'm appreciative of them being here today to convey that special message to this body. They've provided a perfect description of the importance of our native culture, our history, and place; and then the inner connectiveness to the environment, and how important it is that we as a governing body recognize these things. So I just would really want to thank all the testifiers and the Ka`u `ohana and community for their commitment. You know, working for nonprofits who partner or are willing to dedicate themselves and partner with organizations and government to do this takes a lot of dedication. So for that, I am forever grateful for all of their help and their work. I also would like to just note that in the last month or two, the most recent, PONC (Public Access, Open Space, and Natural Resources Preservation Commission) purchase resolutions that have come before this body is very unprecedented in what it means. Mahukona, and what that purchase or that potential for purchase will be, Keakealaniwahine on Alii Drive, and in just these three different resolutions that have come before this body, I think it makes a huge, huge statement of how important this program is. So again, mahalo a nui loa to all of the testifiers and dedicated people that have come forward today. And I humbly ask for my colleagues support on this. I yield. Mahalo, Chair. CHR. KANEALI`I-KLEINFELDER: Mahalo, Council Chair David, and I completely agree with you. MR. RICHARDS: Chair? CHR. KANEALI`I-KLEINFELDER: Council Members, I cannot see you, so go ahead and let me know who would like to speak. MR. RICHARDS: Richards. CHR. KANEALI`I-KLEINFELDER: Mr. Richards, go ahead, sir. MR. RICHARDS: Thank you. Chair David, I couldn't agree with you more. I was thinking as we were going through listening to the testimony, and some of things that Michelle Galimba stated—and I've always said that Kohala and Pahala Page 3 FC -15 July 20, 2021 have a lot—very similar. And that whole Ka`u district, as you know I've spent a lot of time down that side—and so listening, it runs the same threads. And so I fully support this resolution going forward because it's just the right thing. So with that, Chair, I yield. CHR. KANEALI`I-KLEINFELDER: Mahalo, Mr. Richards. Again, I can't see you, so if you'd like to say something, chime in please, and if not— MS. VILLEGAS: Yes, please. CHR. KANEALI`I-KLEINFELDER: Thank you, Ms. Villegas. Go ahead. MS. VILLEGAS: Aloha, Chair Kaneali`i-Kleinfelder. Thanks for holding down the fort in Hilo today. We miss you over here. I just want to share my enthusiasm and support for this PONC purchase. This piece of property has been talked about, visioned for, walked and cared in so many ways for so many years by so many different people. I know—I just want to thank those who have worked so diligently, because I believe this has been kind of a complex purchase. There were some—and I'm sure Chair David knows all the ins and outs and the nuances with this, but I'm just really grateful for those that remained committed to walk through whatever complications needed to be clarified in order for this property to not only make it to the list, but to now, hopefully having a resolution passed. And in the near future being owned by the people, for the people, and with the people, and in some capacity returned to the people of that place and the lineal decedents and those willing to step in and take that role to care for the area again. So, thank you once again. I also want to thank all the passionate testifiers and all the great messages that they brought forward. This is super exciting. We have so many PONC properties right now that are moving forward in this direction, and I just find that really encouraging, and so many community groups ready and willing and capable to step in to that kuleana and malama those spaces. So with that, I yield. CHR. KANEALI`I-KLEINFELDER: Mahalo, Ms. Villegas. MS. KIMBALL: Chair? Council Member Kimball. CHR. KANEALI`I-KLEINFELDER: Go ahead, Ms. Kimball. MS. KIMBALL: Thank you. Maile, this seems like a real treasure, and thank you for putting this forward. I just wanted to tap into one of the comments made by the one of the testifiers, about the value of keeping intact a complete ecosystem. When we preserve areas piecemeal, we do have that habitat Page 4 FC -15 Vote on Res. 161-21: (Approved) July 20, 2021 fragmentation issue, which I'm glad she raised. This is a nice big property, with a full intact native ecosystem, so it's something definitely, I think, we can all get behind. Again, thank you for putting this forward, and I'm happy to support. I yield, Chair. CHR. KANEALI`I-KLEINFELDER: Thank you, Council Member Kimball. Any further discussion, Council? Okay, seeing none. I fully support this resolution. Mahalo everyone who put this together and who made this happen. Council Chair David, I hope that this moves through, and I think you're doing a tremendous job for your community, as usual. With that, let's take a roll call vote as I can't actually see you, if this works better. So all in favor? MS. DAVID: Are you wanting to do a roll call, or just call us here? CHR. KANEALI`I-KLEINFELDER: Sorry. Well— MR. HENRICKS: Well, that might be completed too, because he's—well, I'll tell you what, if you call the vote, I'll let you know if there's anybody that votes no. And I'll let you know also that everybody's here right now, and that might help you out. Is that okay? That work for you? CHR. KANEALI`I-KLEINFELDER: Beautiful. That's good. That's good, Jon. Thank you. MR. HENRICKS: You got it, okay. CHR. KANEALI`I-KLEINFELDER: So all in favor of the motion on the floor? The motion to recommend adoption of Res. 161-21 was carried by the following voice vote: Ayes: Committee Members Chung, David, Inaba, Kierkiewicz, Kimball, Lee Loy, Richards, Villegas, and Chair Kaneali`i-Kleinfelder – 9. Noes: None. Absent: None. Excused: None. MR. HENRICKS: There were no "no" votes. CHR. KANEALI`I-KLEINFELDER: Thank you, Mr. Clerk. Okay, that would be nine members in favor. And then can we please move on to—let's go to Bill 54. The director is here and asked for us to take this out of order, as well. If there's no objections from the Committee Members? Page 5 FC -15 July 20, 2021 MR. HENRICKS: No objections, Mr. Chair. Bill 54: AMENDS ORDINANCE NO. 21-38, AS AMENDED, THE OPERATING BUDGET FOR THE COUNTY OF HAWAII FOR THE FISCAL YEAR ENDING JUNE 30, 2022 Appropriates revenues in the Federal – Housing Choice Emergency Housing Voucher Program account ($1,250,000) and the Federal – Housing Choice Emergency Housing Voucher Program Administration account ($650,000); and appropriates the same to the Housing Choice Emergency Voucher Program account ($1,250,000) and the Office of Housing Other Current Expenses account ($650,000), for a total appropriation of $1.9 million. Funds would be used for immediate start-up costs, payment of rental assistance for eligible participants, and administrative fees. Reference: Comm. 322 Intr. by: Mr. Kaneali`i- Kleinfelder (B/R) Motion to Approve: Mr. Richards moved to recommend passage of Bill 54 on first reading. Seconded by Ms. Lee Loy. (Note: At this time, Housing Administrator Susan Kunz came forward to address the members of the Committee.) CHR. KANEALI`I-KLEINFELDER: And then I have Director Kunz. She's not on? is Kona? Oh, there shez-s. Okay, go ahead, Ms. Kunz. MS. KUNZ: Hi, good afternoon. . CHR. KANEALI`I-KLEINFELDER: reannot. 1 apologize. we -king ^„ it-. Go ahead when you're ready, just give us the breakdown for the bill, Bill 54. MS. KUNZ: Okay, terrific. This appropriation is for the Emergency Housing Voucher Program, which is made available through the American Rescue Plan Act, or ARPA. This particular specialty, I guess I'll call it voucher, is a little bit different than the others that I've been coming before you with. So if you remember, we've been appropriating monies for the Mainstream vouchers, VASH (Veterans Administration Supportive Housing) vouchers, and foster youth. This one is very focused on the homeless. There are four criteria to qualify for these vouchers: you have to be either homeless; at risk of being homeless; fleeing or attempting to flee domestic violence, stalking, or human trafficking; and the fourth criteria is, were recently homeless or has a high risk of housing instability. So I want to point out that these vouchers can be used for individuals who are housed, recently housed but are still highly instable—unstable, I should say. Page 6 FC -15 July 20, 2021 The other component of this program is requiring the Public Housing Authority, which is the Office of Housing, to partner with the local Continuum of Care, or COC. The other vouchers don't require us to do this. So instead of getting on to a waitlist, which most individuals would have to do to get to the vouchers, this program is requiring that the Community Alliance Partners, our local nonprofit agencies that serve this population, are doing referrals. So they're vetting the eligibility of the individuals and are doing a referral. This system is going to include—it's a statewide system that we're coordinating. So it's a little bit more complex, right, than some of our other vouchers. But Hawaii County is receiving 110 vouchers, with a total of $1.9 million. So this is a really great program, we're really happy to have it. CHR. KANEALI`I-KLEINFELDER: Thank you, Director. Just to get it out there, how do people apply for this? Where do they go? MS. KUNZ: They would be already working through the agencies who are a part of the Community Alliance Partners. CHR. KANEALI`I-KLEINFELDER: Okay. Council Members, discussion? MS. DAVID: Mr. Kaneali`i- Kleinfelder? CHR. KANEALI`I-KLEINFELDER: Ms. David, go ahead. MS. DAVID: Yeah, good afternoon, Ms. Kunz. Thank you for being here. MS. KL NZ: Sure. MS. DAVID: The partnering organizations, do you know who they are? Oh, you said ten of them? MS. KUNZ: Yes, there's a list of them, and you know, I'm going to be really MS. DAVID: You don't have them? MS. KUNZ: I don't have them all memorized. MS. DAVID: Okay. MS. KUNZ: Puna Neighborhood—the Neighborhood Place of Puna, I know that organization, because he's currently the Chair of this group. Hope Services, you know, agencies like that are all a part of this group. I am more than happy to provide you with a list of the agency members, can I do that? Page 7 FC -15 July 20, 2021 MS. DAVID: I'll call you later. MS. KUNZ: Okay. MS. DAVID: Okay, thank you very much. I yield Chair. Mahalo. CHR. KANEALI`I-KLEINFELDER: Thank you, Ms. David. MS. VILLEGAS: Chair Kaneali`i- Kleinfelder? CHR. KANEALI`I-KLEINFELDER: Ms. Villegas, go ahead. MS. VILLEGAS: Thank you. Thank you, Ms. Kunz, for being here. Quick question, is Going Home Hawaii a part of those potential lists? MS. KUNZ: You know, I know that he comes to the table. I don't know if he's an actual member of the COC, or the Community Alliance Partners I should say. So if I can, please allow me to provide you a list of that. MS. VILLEGAS: Okay, perfect. Perfect, because I know one of the challenges they face in finding funding that has otherwise been allocated for homeless outreach mitigation— MS. KUNZ: Yes. MS. VILLEGAS: Is that a number of the people that they serve could be coming out of jail, or a detention center, or the hospital, and once you've been in one of those facilities for more than 90 days, you're no longer considered a homeless or houseless. So they have this odd gap. MS. KUNZ: Yes. MS. VILLEGAS: Even though the people that they serve and would end up on the street, they don't—that definition is not applied to them. So I would just love to—if you get a chance, to find out if there is opportunity for them to tap into those resources, right? MS. KUNZ: And I would say too that—so say for example if they're not an official member of the Community Alliance Partners, whoever it might be, you know, I know that the local partners, they partner so well. And there is a method of referring your clients to other agencies who can give them access to the programs. So I think we have to think creatively so that we can get the people who need the services. MS. VILLEGAS: Great. Page 8 FC -15 July 20, 2021 MS. KUNZ: And I think that would be a way to coordinate that. But let me provide—I'll get a list of the partners so you can see who's on that, who is part of the group officially. MS. VILLEGAS: Thank you so much. MS. KUNZ: Yeah. MS. VILLEGAS: Thank you for being so available all the time. MS. KUNZ: Okay. MS. VILLEGAS: And with such great information. Really appreciate your leadership and service. CHR. KANEALI`I-KLEINFELDER: Mahalo, Ms. Villegas. MS. LEE LOY: Chair? CHR. KANEALI`I-KLEINFELDER: Go ahead. MS. LEE LOY: Thank you. Thanks for being here, Susan. MS. KUNZ: Sure. MS. LEE LOY: I just had a question. You know, this is almost $2 million, how many vouchers are we looking at? MS. KUNZ: This program is 110 vouchers. MS. LEE LOY: And then what happens if not—what would happen if we're not going to use all the vouchers? I mean, I'm hoping we'll be able to use them all. MS. KUNZ: Yeah. MS. LEE LOY: But what happens if we're not able to use all the vouchers? MS. KUNZ: So we have already checked and assessed what this referral system and the number of people who are already in the pipeline, we far exceed this number. So I don't think we're going to run into a situation of that. It's going to be very interesting because there is an end date, September 2023, I think it is. You know, we will work with our partners to get the vouchers out on the street; make sure that the people who are in need get them. This will greatly help them Page 9 FC -15 July 20, 2021 to secure there housing, because it's subsidizing their rent. There is a percentage of attrition that happens in this program, meaning that there are individuals who may go into housing and come out of housing, so we can continue to recycle the vouchers until that end date. And then who is ever housed and whatever vouchers we have out on the street at that end date, HUD (Housing and Community Development) will continue to fund beyond that date. But we cannot continue to recycle those vouchers after that. Does that make sense? MS. LEE LOY: Absolutely, absolutely. And I guess I'm just trying to understand how much inventory we have, because we keep hearing about housing and how it's really disappearing, and so I'm a little concerned that we might have a number of people in the pipeline, but we actually don't have the housing inventory. MS. KUNZ: Right. MS. LEE LOY: But what I hear you saying is, this is good till 2023. Is that correct? MS. KUNZ: Yes, that's correct. MS. LEE LOY: So we would have to have at least this -110 units? MS. KUNZ: Yeah. So instead of this, and we've been talking about this quite a bit with HUD, the concern—and every county is faced with this. There's not a lot of units out there; so you figure we have 110 vouchers, are there 110 units out there? I think even that is a challenge. So if you notice, some of the criteria for eligibility are people who are already housed. HUD wants us to focus on that population, so recently—either recently homeless or still at a high risk of housing instability; which means that they just got into a unit; they're not subsidizing, so they're paying full rent, HUD wants us to address some of those individuals to make them more stable. Because part of the issue, is people who are already housed becoming homeless, so in a way—I look at it as stopping the bleeding. And HUD is really working with us, to encourage us to try and focus on that population, as well. So I think it's a good strategy. MS. LEE LOY: Yeah, and I think just along those lines, right, how do we pour in housing so that we could actually get this HUD money? And what we actually want to do is grow these opportunities with housing vouchers, but we actually have to grow the housing opportunities. MS. KUNZ: Right. MS. LEE LOY: Because they can give us all the vouchers, but if we don't have the housing— Page 10 FC -15 July 20, 2021 MS. KUNZ: Right. h MS. LEE LOY: Because it sounds like we have more than enough people in the pipe. MS. KUNZ: We're utilizing this emergency. A lot of the emergency money, I notice it's very focused on stability, right, housing stability. And so if we can get those more stable and prevent them from becoming homeless, that really is half the battle. MS. LEE LOY: Yeah, thank you for that. Actually, I want to have kind of an offline conversation. I mean—because we can go and get all the money we can, but if still don't have the units, we're just going to leave a lot of money on the table. MS. KUNZ: Yeah. MS. LEE LOY: Okay, thank you. Chair, I yield. CHR. KANEALI`I-KLEINFELDER: Mahalo, Ms. Lee Loy. Further discussion from Kona? Okay, my questions, Director, and thank you for being here today. Does this tie into any of the eviction moratorium lifting? Is this available to the same folks who may have a hard time paying their bills? MS. KUNZ: I would say "no." We have several programs in the pipeline right now that are helping to address that issue. But the housing voucher funding program, I don't think it crosses over, because yeah, a person who is not able to pay their rent can be assisted through our emergency rent programs. And we are—I recently came before this body to appropriate monies for the mediation program, which we're going to be kicking off at the end of this month, about a week ahead of the end of the moratorium, on August 6. So those programs would directly help to support those who are at risk of being evicted. I would say this one doesn't quite do that. CHR. KANEALI`I-KLEINFELDER: Okay. The news, July 16th, there was a discussion about folks in the Waiakea Villas possibly being evicted. Would this be an option for them, as well? MS. KUNZ: I don't—well, it would mean that the individual who is housed or renting from the Waiakea Villas and the landlord would have to agree to utilize the voucher to subsidize. Now if the landlord is looking to evict or end their lease, I don't know. I don't think that housing voucher is going to help them. Does that make sense? Page 11 FC -15 Vote on Bill 54: (Approved) July 20, 2021 CHR. KANEALI`I-KLEINFELDER: Yeah. I'm just—I'm trying to tie the two together and see if there's a way for us to help them, if it does happen that they get evicted. A lot of these guys are Section 8. You know, you have kupunas, veterans MS. KUNZ: I'm sorry. CHR. KANEALI`I-KLEINFELDER: No, no, go ahead. MS. KUNZ: If they're at risk of being evicted because they're not paying their rent, then I would refer them to the emergency rent program, to help them apply to get that money so that they can pay off their rent. The Mediation Services Program and Act 57, that was recently passed by the State Legislature, it amended the Landlord -Tenant Code, right? So it's extending the period that the landlord has from five days to fifteen days for an eviction, notice to evict, and then they have to do a referral for mediation before they can go through that eviction process. So I think those programs might be really helpful in that situation. CHR. KANEALI `I-KLEINFELDER: Okay. I'm just reading over the justification sheet on the back, and it says, "four eligibility categories: homeless, at risk of homelessness," or "recently homeless." I mean, there's the discussion between houseless and homeless. But if let's say folks did get evicted due to the Tower Development and Waiakea Villa's issue, I mean, would they—are these funds—or would these funds be available to them, as well? MS. KUNZ: Yes. CHR. KANEALI`I-KLEINFELDER: Okay, good. That's what I wanted to know, thank you. Okay, any other questions from the Council? Okay, seeing none. So we have the motion on the floor, all in favor? The motion to recommend passage of Bill 54 on first reading was carried by the following voice vote: Ayes: Committee Members Chung, David, Inaba, Kierkiewicz, Kimball, Lee Loy, Richards, Villegas, and Chair Kaneali`i-Kleinfelder – 9. Noes: None. Absent: None. Excused: None. CHR. KANEALI`I-KLEINFELDER: Director, while we have you here, Mr. Clerk, can we please do Bill 55? Page 12 FC -15 July 20, 2021 Bill 55: AMENDS ORDINANCE NO. 21-389 AS AMENDED, THE OPERATING BUDGET FOR THE COUNTY OF HAWAII FOR THE FISCAL YEAR ENDING JUNE 30, 2022 Appropriates revenues in the Federal Grants – Block Grants account ($41,851); and appropriates the same to the Kiheipua Emergency Shelter – Certified Kitchen Construction account ($2,082) and the Administration, Planning and Fair Housing account ($39,769), for a total appropriation of $41,851. Funds would be used towards housing and related needs of persons of low and moderate income throughout the island. Reference: Comm. 323 Intr. by: Mr. Kaneali`i- Kleinfelder (B/R) Motion to Approve: Mr. Inaba moved to recommend passage of Bill 55 on first reading. Seconded by Ms. Lee Loy. CHR. KANEALI`I-KLEINFELDER: Any—well, let's go to the Director. Director, lead us off and then if there are any questions, we can go there. MS. KUNZ: Okay, thank you. So this $41,000 is an additional appropriation by HUD, and actually what it is, it's a correction to an error in their formula allocation to Hawaii County. So they've recalculated the formula and found that they shorted us $41,000 and change, and so this is the appropriation for that adjustment. What we normally do in this situation, is we go to our list of action plan projects for 2021; so we wanted to complete this project for, I believe it's Kiheipua, the certified kitchen, yes Kiheipua. So we are allocating $2,082 so that they can finish that project, and the rest of the money is going to admin., to take us up to the maximum, 20 percent administrative funds that we can take. CHR. KANEALI`I-KLEINFELDER: Wonderful. And whose catch was this? Was this your catch, Director, or just the federal government? MS. KUNZ: No, it was HUD actually. I can't take credit for it. CHR. KANEALI`I-KLEINFELDER: Well, kudos to them. Okay, Council, any discussion on the bill? Okay, hearing none. So we have the motion on the floor, all in favor? Page 13 FC -15 Vote on Bill 55: (Approved Return to Order of Business: COMMUNI- CATIONS: Comm. 30.13: July 20, 2021 The motion to recommend passage of Bill 55 on first reading was carried by the following voice vote: Ayes: Committee Members Chung, David, Inaba, Kierkiewicz, Kimball, Lee Loy, Richards, Villegas, and Chair Kaneali`i-Kleinfelder — 9. Noes: None. Absent: None. Excused: None. CHR. KANEALI`I-KLEINFELDER: And with that, let's go back to the top of the order. Mahalo, Director. The Chair directed the Committee to return to the order of business. The Chair directed the Committee to proceed to the next order of business, Communications. REPORT OF FUND TRANSFERS AUTHORIZED: JUNE 1 — 15, 2021 From Controller Kay Oshiro, dated June 23, 2021. Vote on Comm. 30.13: Filed Ms. Lee Loy moved to close file on Comm. 30.13. Seconded by Mr. Inaba and carried by the following voice vote: Ayes: Committee Members David, Inaba, Kierkiewicz, Kimball, Lee Loy, Richards, Villegas, and Chair Kaneali`i-Kleinfelder — 8. Noes: None. Absent: Committee Member Chung —1. Excused: None. Comm. 31.15: REPORT OF CHANGE ORDERS AUTHORIZED: JUNE 1 — 15, 2021 From Finance Director Deanna Sako, dated June 22, 2021, transmitting the above report pursuant to Hawaii County Code Section 2-12.3. Motion to Close File: Ms. Lee Loy moved to close file on Comm. 31.15. Seconded by Mr. Inaba. CHR. KANEALI`I-KLEINFELDER: Council Members, discussion on the motion? MS. LEE LOY: Yes, Chair. Page 14 FC -15 July 20, 2021 CHR. KANEALI`I-KLEINFELDER: Go ahead, Ms. Lee Loy. MS. LEE LOY: Thank you. On the back of the change order is a project on roads again, and this in regards to Kawili Street, Manono Street, and then a second project, which is Kawailani. And I'm hoping that Director Rodenhurst or—there we go. (Note: At this time, Public Works Director Ikaika Rodenhurst and Deputy Director Steve Pause came forward to address the members of the Committee.) MS. LEE LOY: Deputy Director Pause, thank you for being here. CHR. KANEALI`I-KLEINFELDER: Ms. Lee Loy, you also have Mr. Rodenhurst in Council Chambers in Hilo. MS. LEE LOY: Perfect. I'll let whichever gentleman has the right answer for these two projects. MR. PAUSE: Yes, Steve Pause, Deputy Director of DPW (Department of Public Works). Council Member, your question? MS. LEE LOY: It's in regard to—the first change order I'm looking at is in regards to Kawili and Manono Street. It's additional engineering services for areas change from paved shoulders and swales to curb -gutter -sidewalk, and just trying to understand. MR. PAUSE: So the original contract was for $309,000. This is a change order for design services, for an additional $39,000. The additional work is going to be for design of approximately 1,600 lineal feet of sidewalk. The original contract had curb and gutter, and then it was determined that they wanted to change that to include a sidewalk. So that it would extend the contract—the sidewalk to make it continuous. And then an additional 400 lineal feet on East Kawili, same thing, to change it from just a curb and gutter, to include a sidewalk to make it contiguous to the existing sidewalk. MS. LEE LOY: Perfect, thanks for that. So, this is just for design. What's going to happen when we have to build those sidewalks? Are we looking at a future change order for that work? MR. PAUSE: Well, the contract hasn't been let for the construction. So at this time, we're only doing the design work. Page 15 FC -15 July 20, 2021 MS. LEE LOY: And then, I know that we're actually doing a negative change order on the Kawailani Street improvements. I think we're going down, "Modify the contract quantities to match the actual installed and measure quantities." MR. PAUSE: Yes, so my understanding is that this is a true -up of the unit pricing and the quantities, and again, hardly nothing ever goes down; but in this case, it did. MS. LEE LOY: So did we just measure wrong, or is it because—? MR. PAUSE: Well, the measurements at the time of the contract and the design work, our best estimate, quantities; and then when you actually get out and do the final measurement, you true it up. And if you come out ahead, in this case, which we did, it would be a negative change order. MS. LEE LOY: Perfect. So then what happens to the money that was appropriated for this work, and now that we're going through a negative change order, what happens to that? MR. PAUSE: I'm sorry, again? MS. LEE LOY: Because this is a negative change order—because we're changing the quantities, right? We estimated at a particular cost, and then we're going—? MR. PAUSE: So the actual cost will be lower than what the original estimate was, and in the contract value was correct. MS. LEE LOY: So what happens to that overage? Where does that overage go? Am I asking—? Right—because it's like we were supposed to pay $10, but now it's actually $8. Where does that extra money go? MR. PAUSE: I'm not sure of the funding source, but it would—I would assume it would be returned to the source of the funding. On this particular project, I'm not sure what that source is. Could be CIP (Capital Improvement Projects). MS. LEE LOY: I actually have a question for Judge Strance. (Note: At this time, Corporation Counsel Elizabeth Strance came forward to address the members of the Committee.) MS. LEE LOY: You know, a lot of this change order work we've seen come through, and I'm just kind of alerting my Council Members too, and it's always been just function and form, where we just go ahead and approve and close file. And I'm concerned because we saw rather large change orders come through over Page 16 FC -15 July 20, 2021 the last—the course of the last two months. What happens if we don't approve these change orders? MS. STRANCE: Good afternoon. Elizabeth Strance, Corporation Counsel. Council Member Lee Loy, I didn't hear the last part of your question. MS. LEE LOY: Thank you, Judge Strance. These change orders come through us all the time. What happens if we don't approve a change order, or is this just ceremonial? We're being told that these costs are going up, or in this one case down. MS. STRANCE: I would have to check, I mean, if these are essentially budget changes, and the Council is in charge of the budget, I think it would depend on the request, because I think sometimes it's become proformed and monies have been spent. And so the short answer to your question is, the work shouldn't be done and the funds shouldn't be transferred. But I think it's probably more complex than that, and I would want to talk with the Department of Finance a little bit more before I give any type of firm response. MS. LEE LOY: Yeah, and thank you. You know, I know this is the report, and when we actually see the transfer of funds, we'll see it in a different vehicle. I'm just really concerned of the cost that we're spending around our roads and the cost overruns, and I'm just trying to figure out a way that this body can be more assertive about efficiency and ensuring that the department is being wise with the taxpayer's money. So yeah, if you could provide that to me. Yeah, that would be wonderful. MS. STRANCE: So the question is, what if Council says no? Does no mean no? MS. LEE LOY: What if we say no? And I get that this is the report, so you're alerting us, and then like I said, we'll see it in a different vehicle when the funds are transferred. MS. STRANGE: So basically it's, what authority does the executive have to move monies between lines? MS. LEE LOY: Yeah. MS. STRANCE: Okay. MS. LEE LOY: Thanks. Thanks, Judge Strance. Chair, I yield at this time. CHR. KANEALI`I-KLEINFELDER: Thank you, Ms. Lee Loy. MR. INABA: Chair? Inaba. Page 17 FC -15 July 20, 2021 CHR. KANEALI`I-KLEINFELDER: Mr. Inaba, go ahead. MR. INABA: Is Director Sako in chambers, in Hilo? CHR. KANEALI`I-KLEINFELDER: You have Mr. Steve Hunt here, and you have Mr. Rodenhurst here. (Note: At this time, Deputy Finance Director Steve Hunt came forward to address the members of the Committee. MR. INABA: Oh sorry, Mr. Hunt, I didn't look up at the screen before I asked. Are you able to answer the question that Council Member Lee Loy just asked, Mr. Hunt? MR. HUNT: I would probably like to confer with Judge Strance. But my understanding is as long as we're not asking for additional appropriations and we're just moving monies between existing budget line items, this is primarily proforma to tell you what has been done within the department. MR. INABA: Thanks. And then in regard to where extra funds go and the cost is less than what was budgeted, do we have an answer for that? Or, Director Rodenhurst? MR. HUNT: They should lapse back in. So I'm not sure on this particular one, whether this is a Highway Fund or not; but if it did, it would lapse back into the Highway Fund. MR. INABA: Got it. Thank you. Director Rodenhurst, for this change on the Kawili and Manono Street shoulder improvements, what would cause a total change in design like this? MR. RODENHURST: Well, if for example, this one is where we decided to go with a contiguous sidewalk rather than end of sidewalk, where it is, and make it a grass area. It's primarily a design choice and something that we would look into the scope of work for that project, what the plans were for then. You know, one of the things they were working with Planning on is our multi -model plans, and taking into account other forms of transportation such as pedestrians and bicyclists. So, this is definitely an improvement for pedestrians. MR. INABA: Okay, are we—is it standard to do it as it's being requested or reported now versus what it was originally put in for? MR. RODENHURST: It's a function of a few different things. One thing is, is there available funds for that change? That's definitely a very important aspect to Page 18 FC -15 July 20, 2021 take into account. If we don't have the funds for that change and other funds for that improvement, it wouldn't be wise to put that forward, unless we can anticipate funds in the future. Again, it's based on the funds and the need of the community. MR. INABA: Okay, so just to clarify, for instances like this where we're going and putting in this change order, it's because there's anticipated extra funds beyond what we thought we had for the project to begin with. Is that right? MR. RODENHURST: I'm going to ask Deputy Director Pause if he has any information to answer that question right now. I'd have to review with our engineering staff with some of the details on this one. MR. PAUSE: Sure. So, I spoke with our engineering folks. The original—the process—this design is somewhat iterative, and the original scope of work was based on what the original cost estimate was. But as they started doing the design work, and were able to define what the project would look like, they made the determination that there would be funds. I believe that this project is a CIP funded project, so the design team, the engineering team, made the decision that they would be able to accommodate this work within the original budget for the overall project. MR. INABA: Okay, I'm not super clear. But one other question, Deputy Hunt, the first line item in this report, can you just go over that real quick? It's for the Ulu Wini Assessment Center here in my district, and I just want—I'm not clear on this one either. MR. HUNT: Sure. I believe this is a transition between the CARES (Coronavirus Aid, Relief, and Economic Security) Act the department funds, and the American Rescue Plan dollars. So the contract amount, which was $41,166, was the original, which is what the department was able to afford, as sort of a bridge in between the funding sources. And what this is funding is the street database, and that helps with the --confirming or being able to verify that there's no duplication of benefits for any of the federal monies that are flowing. In order to make sure that we retain the data and information for these projects that are being runned by Housing, they needed a bridge, and so I believe that initial contract was for a very short period of time, until the American Rescue Plan dollars were available to extend that contract. MR. INABA: Okay, thank you so much for the explanation. Chair, I yield. CHR. KANEALI `I-KLEINFELDER: Thank you, Mr. Inaba. MS. LEE LOY: Chair, I have a follow-up, if no one else has a question. Page 19 FC -15 July 20, 2021 CHR. KANEALI`I-KLEINFELDER: Okay. Any further discussion from the Council before I take Ms. Lee Loy? Okay, go ahead, Ms. Lee Loy. MS. LEE LOY: Thank you. Deputy Director Pause, you just stated the scope of work was based on funds. So I'm trying to understand what's driving what? Function is being driven by funds, or funds are driving function? MR. PAUSE: As Director Rodenhurst commented earlier, the concept here is to match the project work with what is there. So at the time, the design process, I guess I would call it—the term would be "progressive elaboration." You begin with the budget, and you begin with the design scope of work; and you complete the design, or you go along the course of the design, and you're constantly looking at what the needs are for that design as well as what you can afford based on what you've been allotted for, your budget. So the design team, as I understand it, our engineering folks, made the decision that for the betterment of the community, the sidewalks were an improvement, and it was something that they could do within the overall budget, capital budget for the projects. MS. LEE LOY: Thank you, Deputy Director. I think we're trying to manage community expectation, right? And we see these change orders begin to climb, I'm just trying to dig in on what's—we start with the budget, right, and then we design a project around that, and then we see if we can get more money to meet the design. Or do we augment the design to fit the budget? MR. PAUSE: Well, it ultimately begins with what the work scope is. When the project was initiated, there was a scope of work. So that's what they set out to do, to do the improvements. And obviously, there's consideration for drainage. And then when you get out there and you do field surveys, you realize that there are sidewalks, and we want to have everything connected. So I don't believe there's any effort whatsoever to beef up design to increase the budget of—increase the overall cost of the project. It's just trying to work within the constraints that they're dealing with. MS. LEE LOY: Thank you. And then you get out in the field and then you find the waterline, where it's—wasn't—where we weren't aware and then we end with another change order. But that's how construction goes. Director Pause, I really appreciate it. Like I said, I'm just trying to understand the steps so that we can manage community expectations a little bit, with our taxpayer money and watching the rising cost of roadwork. Chair, I yield. CHR. KANEALI`I-KLEINFELDER: Thank you, Ms. Lee Loy. Any further discussion? Okay, I have some questions of my own. One, I wanted to just Page 20 FC -15 July 20, 2021 mahalo the Department of Finance for increasing the size of these change orders, because they're actually very easy to read now. So, thank you for doing that. And then two, following up on Ms. Lee Loy's and Mr. Inaba's questions. If I remember correctly, at the last meeting we had we discussed—maybe the last meeting, but one of our previous meetings, we discussed Kilauea Avenue, and ultimately, I think what it came down to, and correct me if I'm wrong, was that Mr. Keone Thompson had actually managed to decide, almost by himself, that sidewalks would be added on to the project; and if I'm wrong, tell me, but that's what I remember hearing. Actually, I thought that was interesting that he could make that change and move forward with it. Is that right? MR. RODENHURST: It was determined that change order to add sidewalks was within the allotted budget. CHR. KANEALI`I-KLEINFELDER: And that was for a different project? MR. RODENHURST: Yes, correct. CHR. KANEALI`I-KLEINFELDER: And now we're looking at the same thing? MR. RODENHURST: Similar, yes. CHR. KANEALI`I-KLEINFELDER: And Mr. Thompson is now doing what? MR. RODENHURST: He's currently the TA (Temporary Assignment) Division Chief for the Highways Division. CHR. KANEALI`I-KLEINFELDER: Okay, is he permanent? MR. RODENHURST: TA, temporary. CHR. KANEALI`I-KLEINFELDER: Temporary. So my concern, although— you know, actually, although I hear the concerns of my Council Members, I'm hesitant to jump on the bandwagon. I would say more so, there's a lot of need in our community as a whole, and there's a lot of focus with this funding right now to build out, you know, specific areas. I would love to see some of these funds we're putting towards sidewalks and bettering our pedestrian access, it's very important, but we also have potholes and bus roads, across the island that aren't being addressed. And if this is coming from the same pool of funds, I'd much rather see it getting applied to really needed projects versus providing pedestrian access. And I am a little bit concerned that if the original scope didn't call out this part of the work, and there's an ability to change that if the funding is there, it may not be ultimately in the community's best interest but in a smaller decision- making body's interest. And I don't like that, I like to play in a fair field. Page 21 FC -15 July 20, 2021 So, that was my concern. And at this point, two times now we've seen the same way of handling a situation. So then we start to see a pattern, and I don't necessarily like where this is going, okay. That's my comment. And if you want to respond, you can, but I'm not really asking a question. MR. RODENHURST: I do trust that our engineers are addressing the needs that they see. You know, sometimes things do come up in design, where they see ways to improve what is originally set out to do, and if it's available, they find it's in the community's best interest to make those improvements at that time, while they're there. So, it is a balanced work. And yes, we have many needs in the community, specifically to our roads and sidewalks, and our right-of-ways, and so it is a balancing task for our department and even for the Engineering Division regarding our Highways CIP. I agree with you; there's something that we do consider of how best to serve the community and meet the community's needs. CHR. KANEALI`I-KLEINFELDER: Okay. And then when these decisions are made, is the entire community being thought about, or is it just this one project, and hey we got the funding, let's go? MR. RODENHURST: It's if the funding is available and the appropriations for these projects, so it's about what's allowed in that project. CHR. KANEALI`I-KLEINFELDER: Okay. But not really taking into account Hawaii island, but more so the funding for a specific project? MR. RODENHURST: The fund is appropriated to the project, and that's after the funding has been devied up into the various aspects, and these will go—whether it be maintenance of roads, or highway projects, bridges, and all that. And when that's appropriated, it's used appropriately for that one. CHR. KANEALI`I-KLEINFELDER: Okay. Got to build in that fairness compound, yeah? MR. RODENHURST: Yes. CHR. KANEALI`I-KLEINFELDER: Yeah. Okay, thank you. Thank you for that discussion. Appreciate it. Thank you for being here, Director. CHR. KANEALI`I-KLEINFELDER: Hey, 1 di Okay, thank. And Mr. Hunt, thank you for being here as well. Any further questions from the Council? Seeing none. Okay, so we have a motion on the floor to close file on Communication 31.15, all in favor? Page 22 FC -15 July 20, 2021 Vote on Comm. 31.15: The motion to close file on Comm. 31.15 was carried Filed by the following voice vote: voice vote: Ayes: Committee Members David, Inaba, Kierkiewicz, Kimball, Lee Loy, Villegas, and Chair Kaneali`i-Kleinfelder — 7. Noes: None. Absent: Committee Members Chung and Richards — 2. Excused: None. CHR. KANEALI`I-KLEINFELDER: Thank you, gentlemen. Okay, let's move on to next order of business, Resolution 142-21. ORDER OF The Chair directed the Committee to proceed to the next order of business, RESOLUTIONS: Order of Resolutions. (Note: Items in this category were taken up previously, out of order.) Res. 142-21: FORMS A WORKING GROUP TO DEVELOP A NEEDS ASSESSMENT OF COUNTY ASSETS AND TO URGE THE ADMINISTRATION TO UTILIZE THIS ASSESSMENT TO TRANSFORM THE DEVELOPMENT AND REPORTING OF THE CAPITAL BUDGET AND CAPITAL PROGRAM AS OUTLINED IN ARTICLE X, SECTION 10-6, OF THE HAWAII COUNTY CHARTER Council Members Ashley Kierkiewicz and Susan Lee Loy would Co -Chair the Working Group, which would include representatives from the Department of Finance, Planning Department, Department of Public Works, Office of the Corporation Counsel, and the Office of the Mayor. Reference: Comm. 280 Intr. by: Ms. Lee Loy and Ms. Kierkiewicz Postponed: June 15 and July 6, 2021 (Note: There is a motion by Ms. Lee Loy, seconded by Mr. Richards to recommend adoption of Res. 142-21.) (Note: Comm. 280. 1, from Council Member Ashley L. Kierkiewicz dated July 20, 2021, transmitting proposed amendments to Res. 142-21, was circulated.) CHR. KANEALI`I-KLEINFELDER: Mahalo, Mr. Clerk. Who would like to take us away on this? Page 23 FC -15 July 20, 2021 MS. KIERKIEWICZ: Aloha, Chair. This is Ashley. CHR. KANEALI`I-KLEINFELDER: Ms. Kierkiewicz, go ahead. Motion to Amend: Ms. Kierkiewicz moved to amend Res. 142-21 with the contents of Communication 280.1. Seconded by Ms. Lee Loy. CHR. KANEALI`I-KLEINFELDER: Any discussion, Council? MS. KIERKIEWICZ: Yes, thank you. CHR. KANEALI`I-KLEINFELDER: Ms. Kierkiewicz, go ahead. MS. KIERKIEWICZ: Thank you. And I just want to mahalo all our colleagues for all of their mana`o at the first meeting, where we had introduced this resolution. And I want to acknowledge that Sue and I heard all of you, and that we've had numerous conversations with the administration. There was so much that we wanted to do, and I'll go through the list: inventory County assets, get a list of where we are in terms of age, and location, and cost, and capacity, and history of maintenance; a template for strategic and preventative maintenance plans; decision support tools, including life -cycle cost analysis; frameworks to objectively determine investment priorities based on data; and then platforms to house and process all of this information. Very robust, a lot we can do. After consulting with Corporation Council and all of the different departments that we've, you know, pulled together, Planning, Public Works, to really figure out what's feasible. The message that we get is, "You need to be very general but very specific." So do what you must with that information. And I provide that context because the amendments that we have presented really reflect what is doable based on what the Charter prescribes our functions as legislators and the functions of the executive branch to be. And so in conversations with the administration, really focusing on of what we have presented, what would be the most helpful? And so we determined that was a tool to rate the condition of various County assets would be most helpful to the departments. And what this tool would look like, it's either a one to five rating system, or a system of good, excellent, poor, fair type measurements. They would be using this metric, this tool, to rate and assess conditions of assets in their work as they build up the capital budget. Using this particular tool would be outside of the focus of this working group. It would not be a function of the working group. All we would do is create that metric, and then the departments would be urged to test it out for this upcoming budget cycle. Again, this was at the advice of Corporation Counsel, be very Page 24 FC -15 July 20, 2021 narrow but very general in your approach, because there are things that the administration must do, certain things the Legislative Branch must do. And this was a way for us to begin to break down silos, and like take an incremental step towards getting the information that I think we all desire and the public desires. So, we don't want to take no step at all. We want to take a step, and it's small step, but I think it's a good step in the right direction. Thank you, Chair. I yield for now. CHR. KANEALI`I-KLEINFELDER: Thank you, Ms. Kierkiewicz. Further discussion in Kona? MS. LEE LOY: Oh yes, Chair. CHR. KANEALI`I-KLEINFELDER: Thank you, Ms. Lee Loy. Go ahead. MS. LEE LOY: Yeah, and thank you, Ms. Kierkiewicz. You know, for—really, we heard a lot. I think we all desire this information. We want to understand how these business decisions are being made. And I'm actually going to walk back to a conversation that we had with the administration, is this idea of how do we work better together, but also bringing transparency to the process? As Council Member Kierkiewicz mentioned, it's just we're developing the tool. It's a tiny little tool and encouraging each and every department to use this. And, I also reflect back on our budget process. The Department of—even Parks and Recreation, they talked about doing a needs assessment. They don't even have anything, and so if we can help guide each department to use the similar tool, then we will actually get some information rather than everybody picking and choosing their own way forward. And I think it just brings a lot of continuity to the work that we want to do. I think it brings a lot of continuity about what we do with the public's money going forward. And then, better understanding how the administration made their decisions, so that as the legislative body, as we move into the next budget cycle, which starts so quickly here, we will all have a very firm foundation on how they're assessing it. So thank you, Ms. Kierkiewicz. Thank you to the administration, Judge Strance, and then Deanna Sako for really, like talking us through this, and helping us at least get something started. Chair, I yield. CHR. KANEALI`I-KLEINFELDER: Thank you, Ms. Lee Loy. MS. KIMBALL: Chair? Heather. CHR. KANEALI`I-KLEINFELDER: Council Member Kimball, go ahead. Page 25 FC -15 July 20, 2021 MS. KIMBALL: Thank you, Chair. Again, thank you both for putting this together. Appreciate, first of all, the direction that you're trying to go: get us good information, bring clarity to the decision-making process; and then also, you know, with Judge Strance, exploring where our boundaries and where the rules are for some of these methods of collaborating. Appreciate the change from needs assessment to condition assessment. In some conversations I had, completely unrelated to this needs assessment, do have some other connotations that I think might have been problematic, so I actually—I'm glad that you've made this change. One minor comment to you both, or a question I guess would be, are there any tools out there already that you have explored? I don't want to see us reinvent the wheel, if there's some thing already working out there. And in addition to that question, a recommendation for a next step, appreciating that narrow yet broad, broad yet narrow, is to maybe then—the next level is to pick a department and go through the budgeting for outcomes, starting from the place of the tool. Just an idea. So either of you, if you can answer the question about, maybe what tools you've looked at that exist already that can perform this condition assessment? Thanks, Chair. I yield. MS. KIERKIEWICZ: Yeah, thank you for that question. Chair, if you might? CHR. KANEALI`I-KLEINFELDER: Yeah, go ahead, Ms. Kierkiewicz. And thank you, Ms. Kimball. Go ahead, Council Member Kierkiewicz, and mahalo, Council Member Kimball. MS. KIERKIEWICZ: Thank you, Chair Kaneali`i-Kleinfelder. Thank you, Council Member Kimball, for the question. You know, we've done some preliminary research, to take a look at what tools might make sense, but at this point, we didn't want to take for granted that this body would support this particular direction, so we hit the pause button on it. But I am a huge fan of not reinventing the wheel; if something is out there and working, let's take a look at it and figure out how do we begin to adopt that and integrate that into our County's systems. And so that's going to be part of the work, researching what's working and what could be adopted for Hawaii County's purpose. And I think going through this, I'd like to think an iterative process, where we are constantly doing and learning, that will help us to determine what is the next step after here. Because I see that this is just building the foundation for more progressive and innovative work to come. CHR. KANEALI`I-KLEINFELDER: Mahalo. Kona, further discussion? Page 26 FC -15 July 20, 2021 MS. VILLEGAS: I just have a quick question. CHR. KANEALI`I-KLEINFELDER: Go ahead, Ms. Villegas. MS. VILLEGAS: I just had quick a question. Because as I looked at the amendments that were made, based on the departments that were included, one of the departments mentioned last time was the inclusion—potential inclusion of Parks and Recreation, and I wondered—I know you guys have a reason for why you didn't include it, so I just wanted if you could share that? MS. KIERKIEWICZ: Yes, I'd love to share. In consulting with Corporation Counsel, because Ms. Lee Loy and I chair Public Works and Mass Transit, and Planning, respectively, it would make the most sense that we continue to liaison with those particular departments. She and I do not share or vice chair Parks and Recreation, and Public Safety, and so that's the reason why they weren't included. However, they would certainly be urged to use this tool upon its development. So, we wanted to keep it as a nice, small core group. And there's a huge nexus with Planning, because the Planning Director, per the Charter, pulls together and prioritize that CIP list; and because so many of our assets are being reviewed and worked on by Public Works, it made sense to include that department, as well. But again, Parks and Recreation, IT (Information Technology), all these other departments, Environmental Management, even wanted to have Ramzi Mansour part of the discussion. These departments would be urged to use the tool upon development. MS. VILLEGAS: Gotcha, that makes sense. Thank you. I yield. MS. LEE LOY: Chair, if I might expand on that for Ms. Villegas? CHR. KANEALI`I-KLEINFELDER: Go ahead, Ms. Lee Loy. MS. LEE LOY: And it's the hope, right, we get this tool, and that wouldn't stop Council Member Inaba, as the Chair of Parks, to then take this tool and then take a deep dive in with Parks. Because we're hopeful—Council Member Kierkiewicz and I are hopeful that what we're doing with the work with Planning and Public Works will set the tempo, but that shouldn't stop other Council Members. And this is where we talked about unleashing this information for all of us to start to utilize, whether it's the respective departments that we have through our committee assignments, or begin to leverage that in looking for networks and other specs of funding. I hope it's bringing clarity on what we're trying to do. It really is a tiny, little tool that we hope that everybody can then implement in their own way. Chair, I yield. Page 27 FC -15 July 20, 2021 CHR. KANEALI`I-KLEINFELDER: Ms. Villegas, did that answer any of your questions? Do you have a follow-up? MS. VILLEGAS: No, that's it. Thank you. Appreciate it. CHR. KANEALI`I-KLEINFELDER: Okay. Any further discussion from Kona? Okay, seeing none. I looked this over, and I do appreciate what you two are trying to do. There was a request by Council Member Kimball for the data that you would be looking for, or some kind of, you know, a diagram of how it would look. And I also asked for the inclusion of one more person from the group to round it out, as far as giving the whole community of Hawaii Island a voice for this group, just to bring it a little bit more to the discussion, and I see that did not happen. I understand the difference between a working group and permitted interaction group and a Council Member number. But that was something that I had wanted to see, to create a nice discussion at the table with many different voices. I have not seen that. Can you provide a reason why? MS. KIERKIEWICZ: Yeah sure, Chair, I'll provide a response for both of the things that you just elevated. The data compilation piece, again that was where Corporation Counsel really advised us to take a look at, what our function is as legislators and what the function of the administration is. And I think there was a lot of consternation around a couple of members of this body having access to that information, first and foremost. And so the safest, cleanest, best way forward was to just come up with an objective tool and not even be part of any of the work to rate any of these systems or curate that information. So it's very deliberate in creating something that is a very objective tool that can be used by any department. Again, to answer your second part of your question, to expand the number of folks to be part of this group. You know, in talking with Corporation Counsel, creating an ad hoc would just make things more complex, and I'm not saying that we wouldn't entertain that; but because the scope of work has now been so narrowed, it just seemed easiest to move forward in this manner. And again, you know, Ms. Lee Loy had elevated, this is something that Mr. Inaba and any Council Member can work in partnership with departments to implement, once it's been created. And our hope is that we can come forward and present the tool, the draft tool, and get comments from this entire body. And that it is something that we can be unified, in supporting that the administration adopt and utilize in developing the next CIP budget. I hope that answers your questions. CHR. KANEALI`I-KLEINFELDER: Yeah, that's helpful. That is helpful. I do have to say the reason for this seems to stem from the Council as a whole Page 28 FC -15 July 20, 2021 frustration of watching our CIP process, for which we still have not received the list of projects that will be funded this year, as we've requested many times. And just watching this whole process, as far as our CIPs be a floating discussion, but not so much anything solid. That doesn't bother me. Well, thank you. Thank you for clarifying that, Ms. Kierkiewicz. Council Members, any further discussion on Resolution 142? Okay, seeing none. So we have the motion on the floor to forward Resolution 142 to Council with a favorable recommendation. MR. HENRICKS : Chair, the motion on the floor is CHR. KANEALI`I-KLEINFELDER: Oh, sorry. This is for the amendment, yeah? MR. HENRICKS: Is to amend with 280.1. CHR. KANEALI`I-KLEINFELDER: Okay. So the motion on the floor is to amend Resolution 142 with the contents of 280.1. No further discussion being seen, all in favor of the motion? Vote on Motion The motion to amend Res. 142-21 with the contents to Amend: of Comm. 280.1 was carried by the following voice vote: (Approved) Ayes: Committee Members Chung, David, Kierkiewicz, Kimball, Lee Loy, Villegas, and Chair Kaneali`i- Kleinfelder — 7. Noes: None. Absent: Committee Members Inaba and Richards — 2. Excused: None. CHR. KANEALI`I-KLEINFELDER: Which brings us back to our main motion. Is there any discussion on the main motion, Council Members? MS. LEE LOY: Yes, Chair, as amended. CHR. KANEALI`I-KLEINFELDER: Okay, Ms. Lee Loy, go ahead. MS. LEE LOY: Yeah, thank you. And I just want to thank my colleagues for kind of taking this leap of faith. This is really something very different. And ultimately, I think we're all after the same thing. I know when I first started I was very confused during the budget cycle process. Council Member Richards tried to do an ad hoc around doing the budget different, then along came Ms. Kierkiewicz, she tried to also do a similar ad hoc, and we kept hearing from the administration that we were kind of getting outside of our lane when it came Page 29 FC -15 July 20, 2021 to developing the budget. And then this budget cycle, we were all very hungry for this information as to how these CIPs were developed. And so, I really appreciate everyone's support on this. It is a very small step. We're in our lane, but I think we're about to get to something that everybody can use. So. I really appreciate everyone's support on this. Chair, I yield. CHR. KANEALI`I-KLEINFELDER: Mahalo, Ms. Lee Loy. MS. DAVID: Chair? CHR. KANEALI`I-KLEINFELDER: Chair David, go ahead. MS. DAVID: I just wanted to say thank you to Council Members Kierkiewicz and Lee Loy, because I think what you have just clarified for us, changing it to a condition assessment, to me, is inclusive of this entire County and this entire island, no matter whose district it is, right? Because the condition of certain roads, or whatever, or assets, includes everybody, so we're not really picking one district as far as condition. We're all in a bad condition, and that we can all agree on, right, as far as our roads are concerned. And so what makes me happy is the fact that we have really established a definitive line about our jurisdictions and our authority, so I'm really glad about that. So thank you for working with Corporation Counsel. Corporation Counsel, mahalo for your direction in this. And I really will support this. Thank you, ladies. I yield, thank you. CHR. KANEALI`I-KLEINFELDER: Mahalo, Council Chair David. Any further discussion in Kona? Okay, seeing none. So we have the motion on the floor to forward Resolution 142 to Council with a favorable recommendation, all in favor? Vote on Res. 142-21: The motion to recommend adoption of Res. 142-21, Draft 2 as amended to Draft 2, was carried by the following (Approved) by the following voice vote: Ayes: Committee Members Chung, David, Inaba, Kierkiewicz, Kimball, Lee Loy, Villegas, and Chair Kaneali`i- Kleinfelder — 8. Noes: None. Absent: Committee Member Richards — 1. Excused: None. CHR. KANEALI`I-KLEINFELDER: That takes us to next order of business. Sir, Resolution 163. Page 30 FC -15 July 20, 2021 Res. 163-21: AUTHORIZES THE PAYMENT OF FUNDS OF A LATER FISCAL YEAR AND OF MORE THAN ONE FISCAL YEAR FOR MULTI-YEAR LEASE FOR ONE COPY MACHINE FOR THE PLANNING DEPARTMENT Authorizes the Mayor to enter into a five-year lease agreement with an approximate monthly cost of $189.71, and would be used by the department's Disaster Recovery team. Reference: Comm. 321 Intr. by: Mr. Kaneali`i- Kleinfelder (B/R) ; and Comm. 321.1: From Finance Director Deanna S. Sako, dated July 12, 2021, transmitting proposed amendments to Res. 163-21. Vote on Motion: Ms. Lee Loy moved to amend Res. 163-21 with the to Amend: contents of Comm. 321.1. Seconded by Mr. Inaba and (Approved) carried by following voice vote: Vote on Res. 163-21: Draft 2 (Approved) Ayes: Committee Members Chung, David, Inaba, Kierkiewicz, Kimball, Lee Loy, Villegas, and Chair Kaneali`i- Kleinfelder — 8. Noes: None. Absent: Committee Member Richards — 1. Excused: None. CHR. KANEALI`I-KLEINFELDER: And then back to the main motion. Council Members, any discussion on Resolution 163? Okay, I have no questions either. So with that, we have a motion on the floor to forward Resolution 163-21 to Council with a favorable recommendation, as amended with the contents of 321.1, all in favor? The motion to recommend adoption of Res. 163-21, as amended to Draft 2, was carried by the following by the following voice vote: Ayes: Committee Members Chung, David, Inaba, Kierkiewicz, Kimball, Lee Loy, Villegas, and Chair Kaneali`i- Kleinfelder — 8. Noes: None. Absent: Committee Member Richards — 1. Excused: None. CHR. KANEALI`I-KLEINFELDER: Mr. Clerk, Resolution 165-21, please. Page 31 FC -15 July 20, 2021 Res. 165-21: AUTHORIZES THE PAYMENT OF FUNDS OF A LATER FISCAL YEAR AND OF MORE THAN ONE FISCAL YEAR FOR A MULTI-YEAR LEASE FOR ONE MULTIFUNCTION COLOR PRINTER FOR THE OFFICE OF THE COUNTY CLERK, KONA COUNCIL DISTRICT OFFICE Authorizes the Mayor to enter into a five-year lease agreement with an approximate monthly cost of $295. Reference: Comm. 325 Intr. by: Mr. Kdneali`i- Kleinfelder (B/R) Motion to Approve: Ms. Lee Loy moved to recommend adoption of Res. 165-21. Seconded by Mr. Inaba. CHR KANEALI`I-KLEINFELDER: Is there any discussion? MS. VILLEGAS: Just really quick, Chair Kaneali`i-Kleinfelder? CHR. KANEALI`I-KLEINFELDER: Ms. Villegas, go ahead. MS. VILLEGAS: I just want to thank both the Department of Finance and the Clerk's office and staff for approving this. Our copy machine has been lack luster to say the least, and sometimes just the quality. I also really appreciate, I believe his name is Rex, who has done his best to keep that beast going as long as possible. But really grateful for the opportunity to have some updated County equipment in our office. So mahalo. CHR. KANEALI`I-KLEINFELDER: Mahalo, Ms. Villegas. Anyone else from Kona? Mr. Brown, did you want to say something? (Note: At this time, Deputy County Clerk Aaron Brown came forward to address the members of the Committee.) MR. BROWN: I just wanted to put some context to kind of what Council Member Villegas is talking about, that our multi -function copier is over ten years old. There was initially a five-year lease, and so the lease has been expired for over five years, so I definitely think that our Kona office got it's monies worth from that machine. We're looking forward to getting them something new. Based on cost estimates, we're actually even hoping to save about $600 a year with a new lease on a new machine for them. Thank you. CHR. KANEALI`I-KLEINFELDER: Mahalo, Mr. Brown. And I appreciate the efficiency and the length of use on our prior copy machine. Thank you for really dragging that out for us the best that we can, and I'm also very appreciative of having a new one for our Kona office. Page 32 FC -15 July 20, 2021 Further discussion from the Council? Okay, hearing none. We have the motion on the floor to forward Resolution 165-21 to Council with a favorable recommendation, all in favor? Vote on Res. 165-21: The motion to recommend adoption of Res. 165-21 was (Approved) carried by the following by the following voice vote: Ayes: Committee Members Chung, David, Inaba, Kierkiewicz, Kimball, Lee Loy, Villegas, and Chair Kdneali`i- Kleinfelder — 8. Noes: None. Absent: Committee Member Richards — 1. Excused: None. CHR. KANEALI`I-KLEINFELDER: Mahalo, Mr. Clerk. That's eight members in favor, and Mr. Richards being absent from the room, and which does bring us to the end of our agenda for today BILLS FOR The Chair directed the Committee to proceed to the next order of business, ORDINANCES: Bills for Ordinances.. (Note: Items in this category were taken up previously, out of order.) CHR. KANEALI`I-KLEINFELDER: May I have a motion please? ADJOURN- There being no further business, at 5:06 p.m., Mr. Inaba moved to adjourn MENT: the meeting. Seconded by Ms. Lee Loy and carried by the following voice vote: Ayes: Committee Members Chung, David, Inaba, Kierkiewicz, Kimball, Lee Loy, Villegas, and Chair Kaneali`i- Kleinfelder — 8. Noes: None. Absent: Committee Member Richards — 1. Excused: None. Page 33 FC -15 Approved: July 20, 2021 CHR. KANEALI`I-KLEINFELDER: That does bring us to the end of everything, and with that, mahalo and have a wonderful evening. Mr. Matt Kdneali `i- Klei Finance Committee MK/na (Date) Page 34