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Home My WebLink AboutCOM 0030.016 2020-2022 JM�Y%®i k,1y Mitchell D.Roth Deanna S. Sako Mayor Director Steven A.Hunt Depaaty Director County of Hawaii Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawaii 96720 (808)961-8234 Fax(808)961-8569 September 3, 2021 Maile David, Council Chair, and Members of the Hawaii County Council County of Hawaii Hilo, Hawaii 96720 Dear Council Chair David and Members of the County Council: SUBJECT: Transfer of Funds June 16, 2021 through June 30, 2021 and August 16, 2021 through August 31, 2021 Attached is a Report of Transfers Authorized showing transfers made from June 16, 2021 through June 30, 2021 and August 16, 2021 through August 31, 2021. Copies of the approved transfer form(s) are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, 6 �. Kay Oshiro Controller Attachments Comm. No. Ref. To: -- Hawai`i County is an Equal Opportunity Employer and provide,ttef. ate SEP - 8 1 --i X z (D 0 'a -p (1) NU) cri - 0 -% 0 90- Cb Qo- 00 > N) N) Q -A E3 IQ N) rQ < 9 0 (D CL i-D 0 G) G) G) CA CD (D (D (D > CD m :3 Z) a (D CD CD -n 0 Q. (D CL :3 :3 0 CCD CD0 C (D -n Ul cn m 0 cn Ln m cn CP cn m m m 0 m 0 " (0 m (0 0 to 0 (0 -n P-� 0 0 0 0 0 CD 0 Ch CYI N N N (D 0 0 o o 00 al (T 0 0 0 m N) 7C; 0 0 (D M. 21 -n -n ;U :E o o o -n x x > > > 0 ( C7 (D CD 0 0 0 (D CD 0 0 0 w c c a M W m > > =;, :3 5 :3 > 0 0 0> o o o (D ;Z m m 3S S3 S C/) 3 3 m CO v m 3. (D 5 (D CD CD Z3 0CD (D 0 a a m 0 0 0') cncn (D U) u) (n =; =) :3 CL CL W W -0 S�. mm 0 w (o (a x x 0-�u m m r� a) u) (D 0 00-0 .0 CD (D CD m m C) 0 al > 0) N) 00 3 .-N p Co p " � p 0 0 0 cn m " � -4 w m m w 0 N) 03 cy, 0 M CO M CP M W " M CD (o CD w 0 M 0 (D M --4 CP - -11 N) - (D M p M W -01 (Di CD -4000000000000 0 OMWOCO000000 - 00 Cn cn QI (31 M N) (C) ro — C) C) 0 0 m ;Q m < Z-- @ 0 (D (D C/) m3 CD 3 (a (D _0 :3 - o 9 0 CD CD 3 D CD > Cn CD D CL CD w 3 :2 (D 0 0 D 0 CD (D 0 m cn 0 m o 00 > .9�. 0) CTI :11 -N :-4 :- (n 3 0 0 0 M w Irl. 0) 0 0) N 0) CO O CO 7- -- 0 " --4 - CO 0 0 m w - 0 Form#:R-102 COUNTY OF HAWAVI Revised:07101 REQUEST TO TRANSFER DEPARTMENT: Finance DIVISION: Accounts CONTACT: Kay Oshiro PHONE: 961-8245 DATE: 08 / 11 l 21 FISCAL PERIOD: July 1, 20 20 to June 30, 20 21 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT See Attached TOTAL: $ 7,103.01 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5125.02.106 Real Property Tax-OCE,Printing $5,661.90 010.121.5127.02.341 Vehicle Reg& Lic Admin OCE, Misc Chgs 1,441.11 TOTAL: $ 7103.01 EXPLANATION (Provide complete explanation): Funds needed in RPT OCE and VRL OCE due to higher than anticipated expenses funds are¢available in Accounts OCE,Accounts Equipment,RPT Equipment and Finance Admin& Budget OC�',c --�to mower than anticipated expenses. Cs C: C co AUG 1 1 2021 SUBMITTED BY: f1 DATE: I 1 Department Head AGTION: J Recommend Approval ,Recommend Deferral _Recommend Denial AUG 1 2 2021 igned: DATE: 1 I LTirector of Finance Appr ved Deferred _Denied Cv Signed: DATE: O 1 -? l 1 �o Mayor Transfer No. l 2-Z FROM: Account Number Title Amount 010.121.5122.02.106 Accounts-OCE, Printing 1,594.00 010.121.5122.02.227 Accounts-OCE, Comp& Office Supp 818.00 010.121.5122.06.454 Accounts- Equip, Computer Equipment 235.01 010.121.5125.10.450 Real Property Tax-Equip, Office Equip-Fi 2,000.00 010.121.5125.10.454 Real Property Tax-Equip, Computer Eqpt& 1,495.00 010.121.5121.02.104 Fin Admin & Budget Oce,TravelJConferenc 300.00 010.121.5121.02.337 Fin Admin & Budget Oce, Subscrip & Membe 661.00 7,103.01 v t _� N c) . � Z- i i j Form#:A-102 COUNTY OF HAWAH Revised:07/01 TRANSFER REQUEST TO DEPARTMENT: Finance DIVISION: Accounts CONTACT: Kay Oshiro PHONE: 961-8245 DATE: 08 111 1 21 FISCAL PERIOD: July 1, 20 20 to June 30, 20 21 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT See Attached TOTAL:$ 14 857 357.73 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.901.5902.09.341 Post-employment Benefits,Misc. Charges $14,857,357.73 TOTAL:$ 14 857 357.73 EXPLANATION (Provide complete explanation):- Funds xplanation):Funds needed in Post-employment Benefits due to higher than anticipated expenses funds are available in County Pensions-Misc, County Pensions-Bonus, County Pensions-Post Ret, Health Benefits, Retirement Benefits and FICA Employer Share due to lower than anticipated expenses. = ck ' y, Co SUBMITTED BY: DATE: AUG I 112021 Department Head ACTION: Recommend Approval _Recommend Deferral _Recommend Denial Si ed: �® DATE: ��' 1/ 2 2�2/I Director of Finance Ap ved —Deferred _Denied 1 Signed: EDATE: iv: Dig' "-, 4.-Mayor Transfer No. 2 L21� i iyr�{ FROM: Account Number Title Amount 010.901.5901.04.341 County Pensions, Misc. Charges 6,822.00 010.901.5901.05.341 County Pensions- Bonus, Misc. Charges 4,337.00 010.901.5901.06.341 County Pensions-Post Ret, Misc. Charges 1,781.00 010.901.5902.15.341 Health Benefits, Misc. Charges 1,528,455.00 010.901.5902.17.341 Retirement Benefits, Misc. Charges 12,789,267.00 010.901.5902.20.341 FICA Employer Share, Misc. Charges 526,695.73 14,857,357.73 Form#:A-102 COUNTY OF HAWAPI Revised:07101 p REQUEST TRANSFER S DEPARTMENT: Finance DIVISION: Accounts CONTACT: Kay Oshiro PHONE: 961-8245 DATE: 08 /24 / 21 FISCAL PERI D: Juiy 1, 20 20 to June 30, 20 21 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.901.5902.20.341 FICA Employer Share, Misc Charges $164,569.16 TOTAL: $ 164,569.16 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.901.5902.17.341 Retirement Benefits, Misc. Charges $164,569.16 TOTAL: $ 164 569.16 EXPLANATION (Provide complete explanation): Funds needed in Retirement Benefits due to higher than anticipated expenses funds are available in County FICA Employer Share due to lower than anticipated expenses. SUBMITTED BY: �"--� (°` �""� DATE: AUDI 2 4 ?021 Department Head ACTION: �./ Recommend Approval _Recommend Deferral _Recommend Denial AUG 2 4 2021 Signed: (�-- /s "_� DATE: I 1 Director of Finance A oved _Deferred Denied Signed: DATE: ! G1 /a "ayor Transfer No. I Form#:A-102 COUNTY OF HAWAVI Revised:07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: FIRE DIVISION: EMS CONTACT: NIKOL LONOKAPU PHONE: 932-2921 DATE: 8 J 24 / 21 FISCAL PERIOD- my 1, 20 20 to June 30, 20 21 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.5221.52.104 FIRE EMS OCE, TRAVEL/ $ 18,000.00 CONFERENCES TOTAL: $ 18 000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.5227.51.228 EMS HELICOPTER SERVICES $ 18,000.00 TOTAL: $ 18 000 00 EXPLANATION (Provide complete explanation): Transfer unspent funds in EMS OCE to cover costs in EMS Helicopter services. SUBMITTED BY: 2'��'G� _ DATE: Department Head ACTION: V Recommend Approval _Recommend Deferral _Recommend Denial Signed: ate-.- i+ DATE: AUGI 2 5 021 Director of Finance Approved _Deferred _Denied Signed: DATE.- b� / Transfer No. 1 -5 6- i e ƒ : = we / j 0 . / > ft' / / /70 / e f e a s = 2 \ \ < m E * } \ \ m \ \ G 2 \ 0 2 \ 00 % 00 o = / # � ) aeaa \ \ / $ A 8 » pm9 ] m o 00 = ) Pi aee m =;' � G / \ m q _ \ § G/ } (D(D 7 a = I I ) & _& E E6T a ] 0 :3 ° 00 00 m m m ) \ / � \ e � / / f/9 0 J ) % %0 0 0 § ) 9PRPP 0 Coco 0 0000 ) : \ \ \ P } 0 q / } 3 $ 0 a 9 & 0 \ /I / e @ e f 7 (c - m J } / // 9 0 4 4 0 0 § g g 9 g } 0 0 0 0 } r Form!#:A-102 COUNTY OF HAWAVI Revised:07/01 p REQUEST TO TANFUNDS 4 I DEPARTMENT: Office of Housing&Comm. Devel DIVISION: Administration CONTACT: Christine Nguyen PHONE: 961-8379 DATE: 8 118 /2021 FISCAL PERIOD: July 1, 20 21 to June 30, 20 22 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 152.461.5466.02.104 Office of Hsg,Travcl/Conference $9,000.00 TOTAL: $9 000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 152.461.5466.06.454 Office of Hsg, Eqpt, Computer Eqt $9,000.00 i TOTAL: $ 9,()00.00 EXPLANATION (Provide complete explanation): Transfer funds to cover estimated costs for purchasing 5 laptops to be used at project sites,public hearings, and allow staff to work at home,due to high COVID transmission rate. Funds are available in Travel due to lower than anticipated expenses. SUBMITTED BY: DATE: / /y1 e nt Head ACTION: _Recommend Approval _Recommend Deferral Recommend Denial Signed:_ r— i� DATE: AUQ 2 4 /2021 Director of Finance C/ Approved Deferred _Denied Signed: DATE: � A c� t Mayor Transfer No. Form#;A-102 COUNTY F HAWAH Revised 07,101 TRANSFERREQUEST TO DEPARTMENT: Office of Housing Comm. Ike%el DIVISIONAdministration on CONTACT: Christine g; PHONE, 961-8379 DATE: 8 123 12021 FISCAL PERIOD: ,Italy 3, 20 21 to June 3 , 20 �? FROM ACCOUNT NUMBER -ACCOUNT TITLE AMOUNT 151461.5466.0 .104 Office of I I sg Oce-TraveI— 10,000,00 Employes,Berieft s& LICA, I lealth Benefits, 152. 1.5902.13. 41 mise Charges 40.0K00 TOTAL, $50,000.00 TOACCOUNT DUMBER ��CCOUNT TITLE AMOUNT Of'f'ice of l-1s 91Aiscellaneous,Workers Cuanp 151911,5()l l.86,341 N'Iisc Cltgs 3(}_000,0 TOTAL: 50 000.00 EXPLANATION (Provide complete explanation), Transfer funds to cover estimated costs Cor waarkntan's compensation claim. Funds are,availabie in (ravel and Employee I:>enet ls, Employee health Flans clue to lower than aatticipatcd SUBMITTED EY. y 1-- ,�.}} [SATE; t 1 � 1 tJP .3 ead **5Y W ACTION, •f Recommend Approval � Recorimend Deferral �Recommend Denial Signed. _ DATE: AUP 2 412021 9 erector of Finance Approv d Deferred � Denied Si greed: .. MATE; Mayor Transfer Net. i Form#,,A-102 COUNTY OF HAVIWAH Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: FIRE DIVISION: FIRE PROTECTION CONTACT: Nikol Lonokapu PHONE: 932-2921 DATE: 8 123 l 21 FISCAL PERIOD: July 1,20 21. to June 30, 20 22 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010221-5221.02,231 Fire Protection OCE-Public Safety Supplies $ 176,3.50.00 TOTAL: $ 176,350.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221,5221.10.480 Fire Protection Eqpt-Misc Equipment $ 176,350.00 TOTAL: $ 176 350.00 EXPLANATION (Provide complete explanation): Move fiends for SOBA compressor and 1-lazmat equipment to the Equipment account. t i ! SUBMITTED BY: _ DATE: partment Head ACTION: Recommend Approval Recommend Deferral �Recommend Denial AUG 2 4 2421 Signed: DATE. f _! Director of Finance roved Deferred Denied Signed: DATE: 0 f c la_ Mayor Transfer No. �- 1r L