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HomeMy WebLinkAboutCOM 0029.004 2020-2022 3Mty OF Of HEATHER L. KIMBALL ,�• 1* Contact Information Council Member (808)961-8828 Chair, Committee on Governmental Operations, •;•. f.�. (808)961-8 0 18(staff) fir, Relations and Economic Development E of N� heather.kimball@hawaiicounty.gov Council District 1 HAWAVI COUNTY COUNCIL County of Hawai`i ti Hawai`i County Buildings 25 Aupuni Street, Suite 1402 di. Hilo, Hawai`i 96720 n DATE: September 16, 2021 TO: Maile David, Council Chair and "4 Members of the Hawaii County Council - f FROM: Heather Kimball, Council Member �. SUBJECT: Minutes of the Hawaii State Association of Counties Executive Committee Meetings held on June 17, 2021, and July 22, 2021, and a General Membership Meeting held on July 22, 2021. Please find attached minutes of the Hawaii State Association of Counties Executive Committee Meetings held on June 17, 2021, and July 22, 2021, and a General Membership Meeting held on July 22, 2021. Please place this matter on the agenda for the next available Governmental Operations, Relations and Economic Development Committee. Mahalo HK:jk att. Comm. No. Ref. To: CFO CDC, Ref. lute SEP 16 2021 Hawai`i County is an Equal Opportunity Provider and Employer } i e f Hawai `I State Association of Counties Counties of Kaua `i, Maui, Hawai `i and City & County of Honolulu i 530 South King St., Honolulu, Hawaii 96713 (808)768 -5007 www.hawaficounties.co I f f MINUTES SAC EXECUTIVE COMMITTEE MEETING (Via ZOOM) Meeting was recorded and recording will be placed on HSAC Website. Timestamps are noted next to each agenda item. June 17, 2021 I. CALL TO ORDER (00:00) The meeting was called to order by CM Chock. In attendance: Council Members- Tommy Water Kelly King, Mason Chock and Heather Kimball; Council and Legislative Staff HSAC Lobbyist, Jon Okudara. II. APPROVAL OF AGENDA (00:08) Agenda was approved with no objections. III. MINUTES (00:31) A. May 13, 2021 Executive Committee Meeting Minutes amended to include the mention of passing SB 1034 which was very similar to one of the HSAC bills. Approved as amended with no objections. IV. REPORTS (02:32) A. Treasurer's Report- CM Waters, Treasurer, reported the following: Balance of$96,99 7.00 Since last month—paid NACo dues, transfered$5,000 to the Conference Account,paid Lobbyist for 2021 services and filed taxes for the year ending June 30, 2020. Plan to file 990 tax form for the year ending June 30, 2021, next month. President Chock mentioned that there is a need for all councils to approve the HSAC Budget so we have an opereting budget to reimburse people for their travel in early July. CM Chock will draft a bylaws amendment to allow flexibility concerning when the General Membership Meeting must be held. Treasurer's Report was accepted for audit with no objections. �4ATEASy PaLye 1 2 *1 v ouNt�� B. County Reports (11:19) 1. County of Hawaii-CM Kimball reported that CoH completed its budget process. Planning for the HSAC Conference is in full swing. All CMs should have received invitation emails and the link to the new website. Asking all CMs to please reach out to potential sponsors and record your asks on the google doc—the link will be emailed to all along with the Sponsor Flyer and draft email to sponsors. CM Kimball asked for ideas for speakers on Budgeting for Outscomes. CM Waters asked if it is okay to askfor sponsors during normal working hours—George White investigate. 2. County of Kauai-CM Chock reported that the county will be using much of its ARPA funding for economic recovery, mental health and houseless support. The next influx of federal funds may be used for sewer, water and flood management. They are also looking at "glamping"as an issue that will have an impact on Kauai. 3. County of Maui-CMKing reported that Maui County Council made a lot of changes from the Mayor's budget—they added district offices, increased affordable housing funds, raised property taxes on high end houses and short term vacation rentals. They also added items to address climate change and defunded the Maui Visitors Bureau. A proposed visitor accomodation moratorium passed out of committee. Council is looking forward to their affordable housing plan (for 5,000 affordable housing units in 5 years) that will be presented in July. 4. City/County of Honolulu-CM Waters reported that they completed their budget process,putting about 14%of the ARPA funds into the budget. Now the council is negotiating with the administration about how to spend the balance of their ARPA funds.Looking at ways to manage tourism including more scrutiny of short term vacation rentals. In addition, they are looking at a "vacancy tax"for those buying up properties and not living in them and how to deal with waste management on Oahu. D. NACoIWIR Report (56:22) NACo-report submitted by CMKuali`i. WIR-CM King reported that she and Tim Richards attended the WIR Conference and WIR held officer elections and have new officers. All county, NACo and WIR reports were accepted with no objections. V. NEW BUSINESS (59:50) a. Communication (512512021)from HSAC Secretary Kimball requesting a discussion on i �$p4EASg j sq� a I June 17,2021, HSAC Meeting Agenda Page 3 z i 5 OA COUNrt� permissions and access to the HSAC Website and Google account. Heather will shade credentials with Executive Committee members and write up some parameters for the next meeting. Item was received with no objections. r r b. Communication (5125/2021)from HSAC Secretary Kimball requesting a discussion on creating a working group to discuss wastewater treatment issues. 1181317 gives the counties permission to enter into publiclprivatepartnerships relating to wastewater. Wastewater treatment is a huge problem on Hawaii Island publiclprivate partnerships may be the only way to cover the enourmous costs involved in converting cesspools. The unions objected to this bill as they were not consulted when this bill was proposed. Do the other counties have interest in exploring this issue as a possible bill to be proposed by HSAC through the use of a working group?CMKing shared that WAI is building and maintaining a sewage treatment project for her biodeisel plant on Hawai`i Island and hopefully there will be info to share by the conference. She also mentioned it might be good to connect with the Cesspool Working Group. CM Chock asked for something in writing that he could share with others in Kauai County Council. CM Kimball wants to get the labor unions to express their concerns. Motion to receive this item was approved with no objections. e. Applications for FY 2021-2022 NA Co Steering Committee Membership: Rebecca Villegas, Councilmember, Hawaii County Council --Environment, Energy &Land Use Kelly King, Councilmember, Maui County Council --Environment, Energy &Land Use Herbert Richards, MD, Councilmember, Hawai`i County Council --Environment, Energy &Land Use Bernard P. Carvalho, Jr., Councilmember, Kaua`i County Council --Environment, Energy &Land Use Bill Dan DeCosta, Councilmember; Kauai County Council --(1)Agriculture &Rural Affairs --(2)Environment, Energy &Land Use --(3)Public Lands KipuKai Kuali`i, Councilmember, Kauai County Council --(1) Community, Economic & Workforce Development --(2)Environment, Energy &Land Use --(3)Finance &Intergovernmental Affairs --(4) Telecommunications & Technology Motion to accept all nominations wasx passed with no objections. d. Communication (61212021) from .lade K Fountain-Tanigawa, Kaua`i County Clerk, transmitting the following Resolutions which were approved by the Kaua`i County Council on ,Tune 2, 2021: ®S,gpi�ass �fp A SC t $ Pane 14 # q Op COUN�� i i. Resolution No. 2021-23, RESOLUTION APPROVING THE HAWAII STATE ASSOCIATION OF COUNTIES NOMINEES TO THE NATIONAL ASSOCIATION OF CO UNTIES BOARD OF DIRECTORS AND WESTERN INTERSTATE REGION BOARD OF DIRECTORS FOR FISCAL YEAR 2021-2022. ii. Resolution No. 2021-24, RESOLUTION APPROVING THE PROPOSED FISCAL YEAR 2021-2022 OPERATING B UDGET FOR THE HAWAI I STATE ASSOCIATION OF COUNTIES. Motion to accept this communication was received with no objections. e. Agreement (0610812021) to formalize services to be provided by Okudara &Associates, Inc., for the period July 1, 2021 to June 30, 2022 for a total fee of$27,894.00. Mr. Okudara stressed that starting early will allow him to try to get more folks involved early, get their buy-in, and ultimately their support. Motion to approve was passed with no objections. f. Draft Final Report for the Regular Session of 2021 submitted by Okudara &Associates, Inc. Mr. Okudara asked that CMs send him notes on ideas they have for legislation for next session so he can start doing research. Executive Committee will forward ideas for new or revived legislation for HSAC to CM Chock and he will compile and send it to Mr. Okudara. Motion to approve was passed with no objections. g. Discussion and consideration of matters related to establishing an HSAC Executive Directorladministrative support position: L Draft Job Description—Administrative Assistant ii. Draft Job Description—Executive Director iii. Draft Fundraising Plan CM Chock provided materials for the EC to consider. He also discussed how the Conference is a fundraiser but HSAC needs to raise additional funds. Discussion about pairing a fundraiser with the conference or de-coupling it. There seemed to be some agreement about the new Administrative Assistant to help run the fundraiser. Motion to defer was approved with no objections. h. IRS Form 990 for the tax year beginning July 1, 2019 and ending June 30, 2020. Motion to receive was passed with no objections. VI. OLD BUSINESS (2:05:58) a. Proposal of Okudara & Associates to Perform Legislative Affairs Functions. (Deferred 511312021) Motion to approve is passed with no objections. i i q{PTE ASS Page � 5 *� V b. Communication (41612021)from HSAC Secretary Kimball requesting a discussion on the pros and cons of acquiring Board Insurance. (Deferred 511312021). CM Kimball asked that this discussion happen before October. Motion to defer is passed with no objections. e. Communication (41612021)from HSAC Secretary Kimball requesting a discussion regarding the American Recovery Plan Act (ARPA)funds and strategies for supporting draw down of revenues to support front-line work at the county level. (Deferred 511312021). Motion to receive was approved with no objections. VII. ANNOUNCEMENTS (2:09:00) a. Scheduling of the next Executive Committee meeting-scheduled for July 22 at 10:30am. b. Scheduling of a General Membership meeting(FY2021-2022 Annual Budget;NACo Directors; WIR Directors; Legislative Timetable)-Needed to approve budget and bylaw amendment. ,July 22 after EC Meeting. VI. ADJOURNMENT (2:12:26) The meeting was adjourned by CM Chock with no objections. f Council Member Heather Kimball Secretary, Hawaii State Association of Counties S$ . Hawai `1 State Association of Counties Counties of Kaua `i, Maui, Hawai `i and City & County of Honolulu 530 South ting St.,Honolulu, Hawaii 96713 (8010 768 -5007 w.hawaiicounties.co MINUTES SAC EXECUTIVE COMMITTEE MEETING (Via ZOOM) July 22, 2021 I. CALL. TO ORDER The meeting was called to order by CM Chock. In attendance: Council Members- Tommy Waters, Kelly King, Mason Chock and Heather Kimball; Council and Legislative Staff HSAC Lobbyist, .Ion Okudara. II. APPROVAL OF AGENDA Agenda was approved with no objections. III. MINUTES A. June 17, 2021 Executive Committee Meeting Minutes Approved with no objections. IV. REPORTS A. Treasurer's Report- CM Waters, Treasurer, reported the following: As of.lune 30, 2021: Balance of primary HSAC account is $96,998.61. Balance of HSAC conference account is $10,670.44. Total deposit account balances is $107,669.05. Treasurer's Report was accepted for audit with no objections. Motion was made to adopt the budget in the General Meeting and was approved with no objections. B. County Reports 1. County of Hawaii-CM Kimball reported that the HSAC Conference planning is continuing along smoothly. She noted that we have: 40 registrations; 8 sponsors totaling r F,EAggo� _� ` 2 Daae 1 2 v OA COUiiti� $30,500; over 50%of our hotel blockfilled; and the schedule updates on the conference schedule will be up on the website this week. She asked each councilmember to please make their call to potential sponsors ASAP. 2. County of Kauai-CM Chock reported that the county is drafting legislation to capture the 3% of TAT as allowed by the state. They are also considering a bill on rental cars that levy a real property tax on parking stalls. Kauai is already beginning to plan for next year's TISAC Conference. 3. County of Maui-CM King reported that Maui County Mayor vetoed the proposed visitor accomodation moratorium and the council has planned a meeting to override the veto for August 6, 2021. Other Maui council actions are trying to limit fertilizer usage on county property, including Styrofoam coolers and body boards in the single use plastics ban and relooking at sunscreen restrictions to include their use not just sale of those with certain harmful chemicals. 4. City/County of Honolulu-CM Waters reported that the C&C are also drafting a bill to enact the 3%portion of the TAT for the C&C. They are discussing if they should dedicate a portion of the funds for specie uses. CM Waters said that Isaac Choy says the state can collect the county's 3%portion of the TAT for a fee. Executive Committee members would like to discuss this further. C. NACo Report NACo-CMKuali`i reported that NACo elected a newpresident and established 133 resolutions for federal policy priorities for the coming year. For more details, go to NACo.org and see written report. D. WIR Report CM King reported that the focus of the WIR meeting was Federal lands, especially wild fires. They also had a presentation on ransomware and were told that the ".gov"email system is the most secure one. All county, NACo and WIR reports were accepted with no objections. V. NEW BUSINESS a. Application for FY 2021-2022 NACo Steering Committee Membership: i. Mason K. Chock, Council Vice Chair, Kauai County Council --Environment, Energy&Land Use. Approved with no objections. b. Communication(07/02/2021) from HSAC Vice President King, requesting agenda time for a presentation by Kale Roberts, Senior Program Officer, ICLEI USA, on the Race to Zero. Deferred to next meeting. i : i �pSE A3g. I i4 A July 22,2021, HSAC Meeting Agenda Page 3 ! 5 i CoU, �ti 'i c. Communication(07/02/2021) from HSAC Vice President King, requesting a discussion on the amicus brief supporting the City and County of Honolulu's position on the defendant's motion to dismiss, and possible endorsement by HSAC. A bylaws amendment was requested to proactively legitimize this and other similar actions by HSAC. This proposal was approved with no objections. d. Honolulu City Council Resolution No.21-151,Relating to Appointments,Nominations,And Budget for The Hawaii State Association of Counties, adopted on June 30, 2021. e. Communication (07/0612021) from Kathy L. Kaohu, County Clerk, County of Maui, transmitting Resolution No. 20-106,Approving the Fiscal Year 2022 Operating Budget for the Hawaii State Association of Counties, adopted on July 2, 2021. f. Communication (07/06/2021) from Kathy L. Kaohu, County Clerk, County of Maui, transmitting Resolution No. 20-107, Approving the Hawaii State Association of Counties Executive Committee's Nominations to the National Association of Counties and Western Interstate Region Board of Directors for Fiscal Year 2022, adopted on July 2, 2021. g. Hawaii County Resolution No. 141, A Resolution Approving the Nomination of Members to the National Association of Counties Board of Directors and the Western Interstate Region Board of Directors, adopted on July 7, 2021. h. Hawaii County Resolution No. 152, A Resolution Approving the Fiscal year 2021-2022 Proposed Operating Budget for the Hawaii State Association of Counties, adopted on July 7, 2021. Motion to approve items d-h was approved with no objections. i. Final Report—Regular Session of 2021, submitted by Okudara&Associates, Inc. Motion to receive the report was approved with no objections. j. Discussion and consideration for approval: i. NACo Master Agreement ii. Program Services Agreement—three-+-one iii. Program Services Agreement—Professional Development Academy Item `J"was approved with no objections. � 4tPYE.{55.a to a d C� Pave 4 k� u f6U t�Eg VL OLD? BUSINESS a. Communication(416/2021) from HSAC Secretary Kimball requesting a discussion on the pros and cons of acquiring Board Insurance. (Deferred 5/13/2021 and 611712021) County o,f Hawai`i will get some quotes before the next meeting and submit new agenda item. Motion to close file on this item was approved with no objections. b. Discussion and consideration of matters related to establishing an HSAC Executive Director/administrative support position(Deferred 6/1712021): i. Draft Job Description—Administrative Assistant Motion to accept this job description was approved with no objections. ii. Draft Job Description—Executive Director Motion to defer was approved with no objections. iii. Draft Fundraising Plan Motion to defer was approved with no objections. VII. ANNOUNCEMENTS a. Scheduling of the next Executive Committee meeting-The next meeting was scheduled for 10:30am on August 26, 2021. VI. ADJOURNMENT The meeting was adjourned by CM Chock with no objections. '{4 Council Member Heather Kimball Secretary, Hawaii State Association of Counties I EA HawatState Association of Counties ) Counties of Kaua `i, Maui, Hawai `i and City & County of Honolulu 530 South King St.,Honolulu, Hawaii 96713 (808)768 -5007 wwwhawaiicounties.com3 3 �C0 3 LUTEi 3 SAC GENERAL MEETING (Via. ZOOM) I 3 `I July 22, 2021 i I I. CALL TO ORDER i i The meeting was called to order by President CM Chock. i In attendance: Council.Members- Tommy Waters, Kelly King, Mason Chock and Heather Kimball; Council and Legislative Staff were also present. HSAC Lobbyist, Jon Ckudara. a I1. APPROVAL OF AGENDA It was noted that agenda includes two (2) bylaws approved in the July 22, 2021, Executive Committee Meeting in Item VII(A). I Agenda was approved with no objections. III. MINUTES A. March 23, 2021 General Membership Meeting Minutes i Minutes were approved with no objections. 3 3 IV. TREASURER'S REPORTS A. June 1-30, 2020 B. July 1-31, 2020 C. August 1-31, 2020 D. September 1-30, 2020 E. October 1-31, 2020 F. November 1-30, 2020 G. December 1-31, 2020 H. January 1-31, 2021 I. February 1-28, 2021 J. March 1-31, 2021 (pending written report) K. Fiscal Year 2022 HSAC Annual Operating Budget L. IRS Form 990 for the period July 1, 2019 to June 30, 2020 Treasurer's reports A-L were accepted for audit with no objections. S4pTE Pae 1 2 OCOU , V. EXECUTIVE COMMITTEE MEETING MINUTES A. May 11, 2020 B. June 1, 2020 C. June 25, 2020 D. August 3, 2020 E. September 28, 2020 F. October 26, 2020 G. January 25, 2021 H. January 29, 2021 Special Meeting I. February 25, 2021 J. March 9, 2021 Special Meeting K. May 13, 2021, as amended by the Executive Committee on June 17, 2021 L. March 23, 2021 M. June 17, 2021 Execitive Committee Meeting Minutes A-M were approved with no objections. VI. EXECUTIVE COMMITTEE REPORTS A. The Executive Committee, at its September 28,2020 meeting, approved the nomination of Councilmember Joey Manahan, City and County of Honolulu, to replace former Council Chair Ikaika Anderson, City and County of Honolulu, as representative on the NACo Board. B. The Executive Committee, at its October 26, 2020 meeting, approved the Proposal of Okudara and Associates to Perform Legislative Functions for the 2021 Legislative Session. C. The Executive Committee, at its October 26, 2020 meeting, approved for inclusion in the 2021 HSAC Legislative Package,proposals submitted by the County of Kauai. D. The Executive Committee, at its October 26, 2020 meeting, approved for inclusion in the 2021 HSAC Legislative package, proposals submitted by the County of Maui. E. The Executive Committee, at its October 26,2020 meeting, approved for inclusion in the 2021 HSAC Legislative Package, proposals submitted by the City and County of Honolulu. F. The Executive Committee, at its Special meeting on January 29, 2021, approved the following slate of HSAC officers to serve immediately upon approval by all four counties, through and including December 31, 2021: 1. Mason K. Chock, County of Kauai—President 2. Kelly King, County of Maui—Vice President 3. Tommy Waters, City& County of Honolulu—Treasurer 4. Heather Kimball, County of Hawaii—Secretary i �S.�pTE AS,t July 22,2021, HSAC Meeting Agenda Page 3 � d ��cOUNtl�y G. The Executive Committee, at its February 25, 2021 meeting, approved for inclusion in the 2021 HSAC Legislative Package, HB 803 and SB 756, Relating to Electric Vehicles H. The Executive Committee, at its February 25, 2021 meeting, approved for HSAC to submit testimony opposing HB 1286, Relating to Travel. I. The Executive Committee, at its May 13, 2021 meeting, approved the following related to the 2021 HSAC Annual Conference: 1. Heather Kimball, HSAC Secretary and Jennifer Kagiwada, Legislative Assistant, as signatories on the HSAC Conference Checking Account; 2. $5,000 seed money for conference planning purposes. J. The Executive Committee, at its May 13, 2021 meeting, approved the proposed Fiscal Year 2022 Annual Operating Budget submitted by the HSAC Treasurer. K. The Executive Committee, at its May 13, 2021 meeting, approved HSAC nominations of Councilmember KipuKai Kuali`i, County of Kauai, and Council Chair Tommy Waters, City and County of Honolulu, to the NACo Board of Directors for the 2021-2022 term. L. The Executive Committee, at its May 13, 2021 meeting, approved HSAC nominations of Councilmember Kelly King, County of Maui, and Councilmember Herbert"Tim"Richards III, County of Hawaii, to the WIR Board of Directors for the 2021-2022 term. M. The Executive Committee, at its March 23, 2021 meeting, approved the following related to the HSAC website: 1. reimbursement of$509.26 to "Kit"Zulueta for past website fees; 2. to continue the website name "hawaiicounties.com"; 3. to research webhosting platform Squarespace vs. Wordpress (Squarespace was selected due to cost.) N. The Executive Committee, at its March 23, 2021 meeting, approved an Amendment to the Bylaws related to the scheduling of the Annual Meeting and Annual Conference. O. The Executive Committee, at its March 23, 2021 meeting, approved a package of amendments to the Bylaws. P. The Executive Committee, at its June 17, 2021 meeting approved six(6) Applications for FY 2021-2022 NACo Steering Committee Membership: 1. Rebecca Villegas, Hawaii County Councilmember 2. Kelly King, Maui County Councilmember 3. Herbert Richards, MD, Hawaii County Councilmember 4. Bernard P. Carvalho, Kauai County Councilmember gtpTEAs Pave 4 .. Op COUP7�twy 5. Bill Dan DeCosta, Kauai County Councilmember 6. KipuKai Kuali`i, Kauai County Councilmember Q. The Executive Committee, at its June 17, 2021 meeting, approved to have the HSAC Secretary manage HSAC's website and Google suite. R. The Executive Committee, at its June 17, 2021 meeting, approved the retention of Okudara& Associates, Inc., for $27,894.00 to provide legislative services for the period July 1, 2021 to June 30, 2022. S. The Executive Committee, at its June 17, 2021 meeting, approved the Draft Final Report for the Regular Session of 2021 submitted by Okudara&Associates, Inc. T. The Executive Committee, at its June 17, 2021 meeting, approved the filing of IRS Form 990 for the tax year July 1, 2019 through June 30, 2020 Eecutive Committee Reports A-T were approved with no objections. VII. NEW BUSINESS A. Discussion and approval of the amendments to the HSAC Bylaws. B. Discussion and approval of the HSAC Operating Budget for the Fiscal Year July 1, 2021 to June 30, 2022. C. Discussion of the 2022 HSAC Legislative Package timeline, as follows: 1. July 1 —August 6, 2021 —Executive Committee to compile issues of interest. 2. August 19, 2021 —Discuss merits of and approve issues for further research and/or legislative bill drafting. 3. September 23, 2021 —Deadline to receive proposals (in legislative bill format) from each County to be included in the 2022 HSAC Legislative Package. 4. September 30, 2021 —Schedule HSAC Executive Committee Meeting to discuss and act on all proposals submitted by the Counties. Approved proposals will then be forwarded to each County for consideration. {Note: The proposed HSAC Legislative Package will be transmitted on September 30/October,1, 2021,to each County Council for consideration. Unanimous approval is required for each proposal to remain in the HSAC Legislative Package.} 5. November 23, 2021 —Deadline for the Counties to approve the proposed 2022 HSAC Legislative Package and report back to HSAC. 6. December 16, 2021 (tentative date) —Schedule HSAC Executive Committee Meeting to approve the final 2022 HSAC Legislative Package. ;p'SE AS Paae 5 VIII. ELECTION OF OFFICERS A. Discuss and approve the following nominations to the NACo and WIR Boards of Directors for the 2021-2022 term: 1. NACo Board of Directors i. KipuKai Kuali`i, Kauai County Council ii. Tommy Waters, Honolulu City Council 2. WIR Board of Directors i. Kelly T. King, Maui County Council ii. Herbert "Tim"Richards III, Hawaii County Council IX. ANNOUNCEMENTS No announcements. X. .ADJOURNMENT The meeting was adjourned by CM Chock with no objections. zll Council Member Heather Kimball Secretary, Hawaii State Association of Counties