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Home My WebLink AboutAGE FC 2021/10/05 (2020-2022) ACTIONS MATT KANEALI`I-KLEINFELDER <+es a� AARON S. Y. CHUNG o+. ChaMAILE MEDEIROS DAVID Chair and Presiding Officer �o.• �� HOLEKA GORO INABA ASHLEY L.KIERKIEWICZ HEATHER L.KIMBALL SUSAN L.K.LEE LOY Vice Chan •� OF Nva+` HERBERT M."TIM"RICHARDS III REBECCA VILLEGAS COUNTY COUNCIL County of Hawai`i Hawai`i County Building 25 Aupuni Street Hilo, Hawai`i, 96720 COMMITTEE ON FINANCE 20'h Session ORDER OF BUSINESS Hawaii County Building 25 Aupuni Street Hilo, Hawaii October 5, 2021 1:00 P.M. Pursuant to Governor Ige's most recent proclamation, in order to minimize physical contact and maximize social distancing, this meeting will not be open to the public. Oral Public Testimony: The public may provide oral testimony via Zoom. To register to testify, please email relley.araceley(a]hawaiicouno�.go or call (808) 961-8255 no later than 12:00 noon on Monday, October 4, 2021. Written Testimony: The Council encourages the public to submit thoughts, comments, and input via written testimony. To ensure timely delivery to Council Members prior to the meeting, written testimony must be submitted no later than 12:00 noon on Monday, October 4, 2021,by: (1) email to counciltestimony(a]hawaiicouno�.gov, (2) facsimile to (808) 961-8912; or(3) mail to the County Clerk's Office in Hilo at 25 Aupuni Street, Hilo, Hawaii, 96720. All written testimony, regardless of time of receipt, will be made a part of the permanent record. Please submit separate testimony for each item. Live stream of County Council Committee Meetings: Meetings are available for live viewing. Click on Council Meetings on the County's homepage at http://www.hawaiicounly_gov. Hawai`i County is an Equal Opportunity Provider and Employer FC-20 October 5,2021 CALL TO ORDER—1:00 p.m. ROLL CALL STATEMENTS FROM THE PUBLIC ON AGENDA ITEMS COMMUNICATIONS Comm. 30.16: REPORT OF FUND TRANSFERS AUTHORIZED: JUNE 16—30, 2021 AND AUGUST 16 —31, 2021 From Controller Kay Oshiro, dated September 3, 2021. FILED: Ayes: Committee Members David, Inaba, Kierkiewicz, Kimball, Lee Loy, Villegas, and Chair Kaneali`i-Kleinfelder—7. Noes: None. Absent: Committee Members Chung and Richards —2. Excused: None. Comm. 31.20: REPORT OF CHANGE ORDERS AUTHORIZED: AUGUST 16 —31, 2021 From Finance Director Deanna Sako, dated September 8, 2021, transmitting the above report pursuant to Hawaii County Code Section 2-12.3. FILED: Ayes: Committee Members David, Inaba, Kierkiewicz, Kimball, Lee Loy, Villegas, and Chair Kaneali`i-Kleinfelder—7. Noes: None. Absent: Committee Members Chung and Richards —2. Excused: None. Comm. 32.12: PRELIMINARY MONTHLY BUDGET STATUS REPORT FOR THE MONTH ENDED JUNE 30, 2021 From Finance Director Deanna Sako, dated September 9, 2021, transmitting the above report pursuant to Hawaii County Charter Section 6-6.3(h). (Vote on Comm. 32.12 is on the next page.) Page 2 FC-20 October 5,2021 FILED: Ayes: Committee Members David, Inaba, Kierkiewicz, Kimball, Lee Loy, Villegas, and Chair Kaneali`i-Kleinfelder—7. Noes: None. Absent: Committee Members Chung and Richards —2. Excused: None. Comm. 57.3: REPORT OF DONATIONS RECEIVED FROM THE DANIEL R. SAYRE MEMORIAL FOUNDATION AS OF SEPTEMBER 15, 2021 From Finance Director Deanna Sako, dated September 17, 2021, transmitting the above report pursuant to Resolution 468-20. FILED: Ayes: Committee Members David, Inaba, Kierkiewicz, Kimball, Lee Loy, and Chair Kaneali`i-Kleinfelder—6. Noes: None. Absent: Committee Members Chung, Richards, and Villegas —3. Excused: None. Comm. 401: ANNUAL AUDIT PLAN FOR THE FISCAL YEAR 2021-2022 From County Auditor Tyler J. Benner, dated September 16, 2021, transmitting the above audit plan, pursuant to Hawaii County Charter Section 3-18(d)(2). FILED: Ayes: Committee Members Inaba, Kierkiewicz, Lee Loy, Villegas, and Chair Kaneali`i-Kleinfelder—5. Noes: None. Absent: Committee Members Chung, David, Kimball, and Richards —4. Excused: None. Comm. 405: 2020-2021 ANNUAL REPORT FROM THE KAIL,UA VILLAGE BUSINESS IMPROVEMENT DISTRICT From Jay Rubenstein, Board President, of the Kailua Village Business Improvement District, dated September 9, 2021. (Vote on Comm. 405 is on the next page) Page 3 FC-20 October 5,2021 POSTPONED TO OCTOBER 19, 2021: Ayes: Committee Members Inaba, Kierkiewicz, Lee Loy, Villegas, and Chair Kaneali`i-Kleinfelder—5. Noes: None. Absent: Committee Members Chung, David, Kimball, and Richards —4. Excused: None. ORDER OF RESOLUTIONS Res. 211-21: AUTHORIZES THE PAYMENT OF FUNDS OF A LATER FISCAL YEAR AND OF MORE THAN ONE FISCAL YEAR FOR A MULTI-YEAR AGREEMENT FOR HOUSING PRO SOFTWARE SUBSCRIPTION, SERVICE, AND MAINTENANCE FOR THE OFFICE OF HOUSING AND COMMUNITY DEVELOPMENT Authorizes the Mayor to enter into a five-year lease agreement with an estimated annual cost of$47,045.16 beginning December 1, 2021, with an annual 3.5 percent increase. Reference: Comm. 406 Intr. by: Mr. Kaneali`i-Kleinfelder(B/R) RECOMMENDED ADOPTION: Ayes: Committee Members Inaba, Kierkiewicz, Lee Loy, Villegas, and Chair Kaneali`i-Kleinfelder—5. Noes: None. Absent: Committee Members Chung, David, Kimball, and Richards —4. Excused: None. BILLS FOR ORDINANCES ADJOURNMENT—2:16 p.m. Note: B/R, when listed next to the name of an Introducer, signifies that the Council Member has agreed to introduce legislation `By Request" on behalf of the requesting party. It does not necessarily signify support of or opposition to the proposal. If you need an auxiliary aid/service or other accommodation due to a disability, call 961-8255 as soon as possible, preferably by October 1, 2021. If a response is received after October 1, 2021, we will try to obtain the auxiliary aid/service or accommodation, but we cannot guarantee that the request will be fulfilled. Upon request, this notice is available in alternate formats such as large print, Braille, or electronic copy. Page 4 FC-20 October 5,2021 Council Members may also be present at the Kona Council Chambers, West Hawaii Civic Center, 74-5044 Ane Keohokalole Highway, Building A, and/or participating via interactive conference technology from other locations. The full text of the agendas are made available on the County website at www.hawaiicouniy.gov. Click on Council Records to navigate to current agendas. For copies of the agenda(s) or questions, please contact Council Services at 961-8255. Submitting Video Testimony: Those submitting video testimony may email a complete web address (url)to videotestimony�ic,hawaiicountygov before 12:00 noon on the business day prior to the meeting. The email shall indicate the appropriate Committee or Council meeting, the meeting date, agenda item (communication, bill, resolution, or report number), and number of testifiers on the video submittal. Each video submittal shall be limited to a single agenda item. Video submittals may contain up to three individual testifiers and shall each be up to three minutes in length. Video testimony will not be played during the meeting; however, it will be distributed to Council Members prior to the meeting. The Office of the County Clerk reserves the right to refuse testimony containing inappropriate content or that is not in compliance with Council Rule 13 (Public Statements and Testimony). Page 5