HomeMy WebLinkAboutCOM 0531.000 2020-2022 Mitchell D. Roth s+`Y o`",!r Deanna S. Sako
Mayor 4 ,ddii Director
Steven A. Hunt
Deputy Director
�Te'oF•µr•M
Countv O a ai`i
Finance Department
25 Aupuni Street,Suite 2103 • Hilo,Hawaii 96720
(808)961-8234 • Fax(808)961-8569
November 18, 2021
CO Cnt
no-3 i
Maile Medeiros David, Council Chair and
Members of the Hawaii County Council >PI
Hawaii County Council
25 Aupuni Street
Hilo, Hawaii 96720
Re: Resolution for multi-year lease
Enclosed is a resolution authorizing the payment of funds for more than one fiscal year,
for a new multi-year lease agreement for one multifunction copy machine for the
Department of Public Works Engineering Division's Hilo office. The monthly cost will
be approximately $175.79. A new copier is needed to create high quality larger prints as
well as for day-to-day.operations.
If there are any questions, please do not hesitate to call Keone Thompson of the
Department of Public Works at 961-8013.
'i
Deanna S. Sako
Director of Finance
a
Enc.
c: DPW
Comm. Pio.
Ref. To:
Hawaii County is an Equal Opportunity Employer and Provider Rel~• Dote
i
I
{{
4
Form #: B-52
7/18/91
DEPARTMENT OF FINANCE
REQUEST FOR COUNCIL ACTION I
4
i
DEPARTMENT: Public Works DATE: 11/15/2021
i
STAFF CONTACT: Keone Thompson PHONE: 961-8013
i
i
f
A. REQUEST. E
The Department of Public Works Engineering Division is requesting a resolution authorizing the payment of
funds of a later fiscal year and of more than one fiscal year for a multi-year lease for one (1) multifunction
color copier, scanner, printer, fax. The machine will be assigned to the Engineering Division in the Hilo office.
B. BACKGROUND AND JUSTIFICATION. USE ADDITIONAL SHEETS AS NEEDED):
The new multifunction machine will be used to create high quality larger prints, day-to-day regular prints, and
as a scanner to archive our printed records. The Engineering division currently does not have a shared
multifunction machine. This machine will also serve as a backup for the Administration Division to use when
their multifunction machine is out of service and/or needs repair.
The estimated cost is approximately$175.79 per month for a sixty(60) month term, which includes
maintenance, replacement parts and supplies.
f
SIGNED: 1 1 i
DATE:
Dep rtment Head
AARON S.Y. CHUNG
MATT KANEALI`I-KLEINFELDER U° f` qP. MAILS MEDEIROS DAVID
Chairperson HOLEKA GORO INABA
®* ASHLEY L.KIERKIEWICZ
HEATHER L.KIMBALL SUSAN L.K.LEE LOY
Vice Chair sr : .� HERBERT M. "TIM"RICHARDS,III
arF°FKPa� REBECCA VILLEGAS
HAWAII COUNTY COUNCIL
County of Hawai`i
Hawai`i County Building
25 Aupuni Street
Hilo,Hawai`i 96720
November 23, 2021
Maile Medeiros David, Council Chair
Hawaii County Council
25 Aupuni Street
Hilo, Hawaii 96720
RE: RESOLUTION NO. 280-21 : RESOLUTION AUTHORIZING THE
PAYMENT OF FUNDS OF A LATER FISCAL YEAR AND OF MORE THAN
ONE FISCAL YEAR FOR A MULTI-YEAR LEASE FOR ONE (1) MULTI-
FUNCTION COPY MACHINE FOR THE DEPARTMENT OF PUBLIC WORKS
Pursuant to Section 2(g) of Rule 4 of the Rules of Procedure of the Council of the County of
Hawaii, this written request is submitted with my approval that the above-referenced matter be
waived from the Committee on Finance to the full Council for immediate action. In reviewing
this matter, timely approval is crucial. It is therefore advantageous that approval is granted and
the matter be placed onto the next Council agenda for review. However, in the event this request
is denied, for whatever reason, I understand the matter shall be referred to the Committee on
Finance for placement on its future agenda.
Sincerely,
Matt Kdneali`i-Kleinfelder, Chairperson
Committee on Finance
Approve Date/ ve to Council: Disapproved/Date/Refer to FC:
{r r
aJ� Maile Medeiros David, Council Chair Maile Medeiros David, Council Chair
Hawaii County Council 01 V 2 3 2021 Hawaii County Council
MKKIIk
Hawai`i County is an Equal Opportunity Provider and Employer