HomeMy WebLinkAboutCOM 0585.000 2020-2022 Mitchell D. Roth ®��tV 0F.14 Deanna S. Sako
Mayor Director
Steven A. Hunt
Deputy Director
County of Hawaili
Finance Department
25 Aupuni Street,Suite 2103 • Hilo,Hawaii 96720
(808)961-8234 o Fax(808)961-8569
December 29, 2021
Maile Medeiros David, Council Chair and )
Members of the Hawaii County Council "
Hawaii County Council
25 Aupuni Street
Hilo, Hawaii 96720
Re: Resolution for multi-year subscription agreement
Enclosed is a resolution authorizing the payment of funds for more than one fiscal year
for a new multi-year subscription agreement with Thomson Reuters for Westlaw Edge
online legal research service. The Office of the Prosecuting Attorney has been offered a
multi-year subscription rate, which represents a significant annual cost savings. This
service is essential in the trial preparation process.
The Office of the Prosecuting Attorney requests that this resolution be waived from the
Finance Committee and be placed on the January 19, 2022 Council agenda in order to
expedite this process. If there are any questions,please do not hesitate to call Lisa
Faulkner-Inouye, of the Office of the Prosecuting Attorney at 961-0466.
Deanna S. Sako
Director of Finance
Enc.
c: Pros Atty
Comm. No. v
Ref. To: Mh4( N' ,
Hawaii County is an Equal Opportunity Employer and Providef. gate_JAN - 6 2a2?
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Form#: B-52
7118/91
3
DEPARTMENT OF FINANCE
3
3
REQUEST FOR COUNCIL ACTION
DEPARTMENT: Office of the Prosecuting Attorney DATE: 12/13121
STAFF CONTACT: Lisa Faulkner-Inouye PHONE: 961-0466
A. REQUEST:
Approval to enter into a multi-year agreement with Thomson Reuters for online legal research service.
B. BACKGROUND AND JUSTIFICATION USE ADDITIONAL SHEETS AS NEEDED):
See attached sheet.
SIGNED: - - DATE:
Departmen ea
i
I
Form#B-SZ Office of the Prosecuting Attorney s
Section B. Background and Justification 12/13/21
G
The Office of the Prosecuting Attorney seeks to renew our agreement with Thomson Reuters for
Westlaw services. Our current agreement expires on February 28, 2022. We will be migrating
from Westlaw Next to Westlaw Edge—which provides the same services as our current
contract, in addition to other key search features needed by our legal staff.
1
With a five-year contract, the breakdown would be:
• 1 'year cost$4,069.18/month
• 2nd year cost $4,109.87/month
• 31d year cost$4,160.97/month
• 4th year cost$4,192.48/month
• 5th year cost$4,234.40/month
*(1% price increase after year one and each year thereafter, for the duration of the contract)
Total cost summary:
• 1-year renewal $48,830.16
• 2-year renewal: $49,318.44
• 3-year renewal: $49,811.64
• 4-year renewal: $50,309.76
• 5-year renewal: $50,812.80
Five-year grand total with renewable contract would be $249,082.80
We have been utilizing Thomson Reuters Westlaw for legal research for over 20 years. The
plan offers unlimited access for 38 attorneys and other appropriate support staff. It should be
noted that the monthly rate on a five (5) year contract with a 1% annual increase is a savings
over rates of a shorter termed three (3) year contract with a standard 3°fin annual increase.
Please see table below which illustrates first year costs for each contract term:
First Year Comparison of Costs
Three-Year Contract Five-Year Contract
lMonthl Char es $4,272.75 $4,069.18
Annual Char es $51,273,00 $48,830.16
We request a waiver of Finance Committee action in order to complete the approval process
prior to our current agreement expiration date of 02/28/22.
KeldeKE7Waltjen Date
Prosecuting Attorney
AARON S.Y.CHUNG
MATT KANEALI`I-KLEINFELDER ° �. MAILE MEDEIROS DAVID
Chairperson HOLEKA GORO INABA
*� ®* ASHLEY L.KIERKIEWICZ
HEATHER L.KIMBALL SUSAN L.K.LEE LOY
Vice Chairtij� HERBERT M."TIM"RICHARDS,III
REBECCA VILLEGAS
HAWAII COUNTY COUNCIL
County of Hawai`i
Hawai'i County Building
25 Aupuni Street
Hilo, Hawai'i 96720
January 5, 2022
Maile Medeiros David, Council Chair
Hawaii County Council
25 Aupuni Street
Hilo, Hawaii 96720
RE: RESOLUTION NO. 301-22 : RESOLUTION AUTHORIZING THE
PAYMENT OF FUNDS OF A LATER FISCAL YEAR AND OF MORE THAN
ONE FISCAL YEAR FOR A MULTI-YEAR SUBSCRIPTION AGREEMENT
WITH THOMPSON REUTERS FOR WESTLAW EDGE.
Pursuant to Section 2(g) of Rule 4 of the Rules of Procedure of the Council of the County of
Hawaii, this written request is submitted with my approval that the above-referenced matter be
waived from the Committee on Finance to the full Council for immediate action. In reviewing
this matter, timely approval is crucial. It is therefore advantageous that approval is granted and
the matter be placed onto the next Council agenda for review. However, in the event this request
is denied, for whatever reason, I understand the matter shall be referred to the Committee on
Finance for placement on its future agenda.
Sincerely,
Matt Kaneali`i-Klein 1 r, Chairperson
Committee on Finance
rove ato Cou Disapproved/DatelRefer to FC:
Maile M eros David, Council Chair Maile Medeiros David, Council Chair
Hawaii County Council Hawaii County Council
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Hawai`i County is an Equal Opportunity Provider and Employer