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Home My WebLink AboutCOM 0604.000 2020-2022 Mitchell D.Roth -Jttv of ;,\ Deanna S. Sako M or .c°'�: ��.�� Director *• T.`47 Steven A. Hunt .`.,•+•�c o:;•�. Deputy Director t�TE oF'�+r.'�r. County of Hawaii Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawaii 96720 (808)961-8234 • Fax(808)961-8569 January 21, 2022 Maile Medeiros David, Council Chair and Members of the Hawaii County Council =•o Hawai`i County Council 25 Aupuni Street Hilo, Hawaii 96720 C) Re: Capital Budget Enclosed is a bill for an ordinance to add an appropriation to Ordinance 21-39, the Capital Budget, for their"Waianuenue Avenue Bridge Modernization"project and to appropriate $2,173,500 to the Capital Budget for this project of which$517,500 is provided by County and $1,656,000 by the Federal Emergency Management Agency. The Department of Public Works requests that this bill be waived from the Finance Committee and be placed on the February 9, 2022 Council agenda in order to expedite this project. If there are any questions,please do not hesitate to call Keone Thompson of Public Works at 961-8013. Deanna S. Sako Director of Finance Enc. c: Public Works `Vo Comm. No. • 6 Ref. To: ) Ref. Date 1 Hawai'i County is an Equal Opportunity Employer and Provider Form #: B-52 7/18/91 DEPARTMENT OF FINANCE REQUEST FOR COUNCIL ACTION DEPARTMENT: Public Works DATE: 1/18/2022 _ STAFF CONTACT: Keone Thompson PHONE: 961-8013 A. REQUEST: • The Department of Public Works Engineering Division is requesting an ordinance amending Ordinance 21-39, as amended, by adding appropriation to the Capital Budget for the following project: Waianuenue Avenue Bridge Modernization- County $517,500 Waianuenue Avenue Bridge Modernization- Federal $1,656,000 Federal Grants Receivable $1,656,000 We are requesting to waive the Finance Committee meeting and be placed on the February 9, 2022, Council meeting agenda. B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): Letter from FEMA dated December 8, 2021, approved and issued Hazard Mitigation Grant Program (HMGP) funds to the County of Hawaii Department of Public Works, HMGP DR-4366-10-14, Waianuenue Avenue Bridge Modernization Project, Phase I. Phase 1 provides funds for planning/design and sub-recipient management costs. Phase II will provide funds for construction, following the completion of Phase 1. Total awarded costs for Phase I are: Phase I Federal Share County Share Planning/Design $1,552,500 $517,500 Subrecipient Management Costs $ 103,500 $ 0 $1,656,000 $517,500 This project will design and modernize the existing Waianuenue Avenue Bridge. The existing bridge is a historical bridge, and its historic features will be retained while modernizing and implementing the necessary structural and safety improvements. Hydrologic and hydraulic studies will determine its associated upstream and downstream channel improvements to ensure its 100-year storm design conveyance capacity. By mitigating the seismic and flood risks and improving the accessibility of the structure, this project will reduce hazard impacts to the health and safety of local communities that rely on the bridge. �� '=�'" SIGNED: DATE: Department Head JAN 1 8 2022 County of Hawaii PROJECT DATA/FINANCIAL IMPACT STATEMENT Fiscal Year 2021-2022 1. DEPARTMENT AND DIVISION: Public Works-Engineering Division 2.DATE: 12/16/2021 3. PROJECT NAME: DPW-Waianuenue Avenue Bridge Modernization-HMGP 4.SUBMITTER: Alan Keone Thompson 5. COUNCIL BENEFIT DISTRICT(S): 2, _ 6.TMK/CDP PLANNING AREA: 2-3-25,26,&32/S.Hilo 7. LOCATION(COUNCIL DISTRICT): 2 8.TOTAL COUNTY FUNDS NEEDED THIS FY: $517,500 9. PROJECT ELIGIBILITY,/all ❑ Land acquisition El Infrastructure improvement I❑ New bldg.,structure,or addition 10. PROJECT URGENCY/NEED,✓one: that apply: ❑ Nonrecurring rehabilitation D Planning,feasibility,eng.,or design study I❑ Information/communication tech. ❑ High D Med. ❑ Low 11. PROJECT/PROGRAM This project will design and modernize the existing Bridge. The existing bridge is a historical bridge and its historic features will be retained while modernizing and implementing the DESCRIPTION: necessary structural and safety improvements.Hydrologic and hydraulic studies will determine its associated upstream and downstream channel improvements to ensure its 100-year storm design conveyance capacity. 12. PROJECT JUSTIFICATION&OUTCOME(S),select and/or answer all that apply: D. Repair/maintenance/replacement of Necessary repair/maintenance/replacement. A. Addresses public health/safety,Vif Yes: 0 'Reduces risk of a documented hazard. facility/infrastructure/building,/if Yes: El B. Service improvements,Vali that apply: El Access to 0 Quality of CI Quantity of E. New facility/infr./bldg.,Vif Yes: ❑ IN/A C. Enhances environment and/or quality of life, 0 Preserves/Protects Env. ❑ Enhances Education and Arts F. Operational efficiency and leveraging No change in operating costs. ✓all that apply: D Enhances/Protects Culture El Promotes Economic Vitality opportunities: Has no reduction of construction costs. Additional info: 13. LONG RANGE PLANS/ 12 Dept.Priority Details:Safety improvements to the bridge. ID Comm.Value Details: COMMUNITY VALUES,/all D General Plan Details:Transportation and economic impact(sections 2 and 13) ;CI Admin Priority Details:Modernize the bridge. that apply and provide details: 'D CDP Details: Community safety. I❑Multi Hazard Details: ❑Other Plans Details: Mitigation Plan Additional info: 14.CTY.MATCHING FUNDS REQ'D?Vif Yes: D I DESCRIBE:75%Federal FEMA HMGP funds,25%County 15.LEGAL MANDATE?Vif Yes❑ I DESCRIBE: 16.SUSTAINABILITY FOCUS,Vall that apply: ❑ Manages growth ❑ Enhances education,culture,arts D Preserves/protects our natural/cultural env. Provide additional information as appropriate: i El Strengthens and sustains our community I El Promotes health and safety El Fosters inter-departmental collaboration Additional info: 17.PROJECT READINESS,Vail ❑Project currently underway ❑Previously Appropriated ID Staff available to manage project D External funds/resources ready to proceed that apply: El Identified operating budget needs ❑Can realistically encumber funds List phases already completed: Additional info: 18. EXPENDITURE PHASING(X$1000): Prior Funds Allotted This FY 21-22 Beyond 6 (not lapsed) Request FY 22-23 FY 23-24 - FY 24-25 FY 25-26 FY 26-27 Years TOTAL: Planning 770 $770 Land Acquisition Design/Survey 1,300 $1,300 Construction 14,200 $14,200. TOTAL: _ $2,070 $14,200 $16,270 19. 0&M COSTS (x$1000): 20. F FUNDING SOURCE(x$1000: . ...�..,._. ..:. .. ....H.:.... ..,.... :... ..... ,.. :.,.,.._.....:.::............;:...:.......:......:..:..>....:......:.,.......,.......:_......:....,:....:....., ..:-....:...:..:.:........._........:.......:.:..::.....,,.:....:,:-.:...,.....:... . ...::_.._.: .:.......:.........._........:...:.....:...,......:..,.......:...:.....:...,... .. .:.......... Cty G.O.Bond/Other 517 3,550 $4,067 State Revolving Fund State CIP Federal Private(Grants) CBA(Fair Share,Park Dedication,etc) Hazard Mitigation Grant 1,553 10,650 $12,203 - TOTAL: $2,070 $14,200 $16,270 . ••�afi Mq '''' AARON S.Y. CHUNG ^ MAILE MEDEIROS DAVID MATT KANEALI`I-KLEINFELDER �.• - Chairperson HOLEKA GORO INABA * :* s ASHLEY L.KIERKIEWICZ HEATHER L.KIMBALL `" _' ' % SUSAN L.K.LEE LOY • Vice Chair '��, s). •: o•v.> HERBERT M."TIM"RICHARDS,III a;•0P•s REBECCA VILLEGAS HAWAII COUNTY COUNCIL County of Hawai`i Hawai`i County Building 25 Aupuni Street Hilo,Hawai`i 96720 January 24, 2022 Maile Medeiros David, Council Chair Hawai`i County Council 25 Aupuni Street Hilo, Hawai`i 96720 RE: BILL NO., 116 : AN ORDINANCE AMENDING ORDINANCE NO. 21-39,AS AMENDED, RELATING TO PUBLIC IMPROVEMENTS AND FINANCING THEREOF FOR THE FISCAL YEAR JULY 1, 2021 TO JUNE 30, 2022. Pursuant to Section 2(g) of Rule 4 of the Rules of Procedure of the Council of the County of Hawai`i, this written request is submitted with my approval that the above-referenced matter be waived from the Committee on Finance to the full Council for immediate action. In reviewing this matter, timely approval is crucial. It is therefore advantageous that approval is granted and the matter be placed onto the next Council agenda for review. However, in the event this request is denied, for whatever reason, I understand the matter shall be referred to the Committee on Finance for placement on its future agenda. Sincerely, att Kaneali`i-Kleinfe::-r, Chairperson Committee on Finance • •prove•,-,. W.'v i u cil: Disapproved/Date/Refer to FC: 7k1 Maile Medeiros David, Council Chair Maile Medeiros David, Council Chair Hawai`i County Council JAN 2 4 2022 Hawai`i County Council MKK/lk Hawai'i County is an Equal Opportunity Provider and Employer