HomeMy WebLinkAboutCOM 0228.027 2020-2022 i
Mitchell D.Roth
Mayor Talmadge J.Magno
Lee E.Lord Civil Defense Administrator
Managing Director
o afunii
Robert Command CIVIL DEFENSE AGENCY
Deputy Managing
naging Director
920 Ululani Street . Hilo,Hawai'i 96720-3958
(808)935-0031
DATE: December 2, 2021 t
TO: maile David, Council Chair and
Council Members
a
VIA: Kay Oshiro, Controller <
FROM: Talmadge Magno, Civ> Defen gmini a or _
RE: NOTIFICATION OF GRANT AWARD
Compliance with Ordinance No. 21-38 (current Budget Ordinance), Section 7(1)
Name of Grant Program: Emergency Management Grant Program
Grantor: Department of Homeland Security, Federal Emergency
Management Agency (FEMA)
County Grantee Department or Agency: Civil Defense Agency
Grant No. (IF KNOWN): EMF-2021-EP-00009-02
Amount of Grant: $225,000.00
Amount of County Match: $225,000.00
County Revenue& Expenditure Account Numbers: 3301.09
Grant Period (Commencement & Completion): 07101/21 t- 12115/22
Purpose of Grant: to support a comprehensive emergency management program able
to respond to natural and human-caused hazards, homeland security-related incidents, and other
emergencies that may threaten the property, safety, and well-being of the citizens, communities, and the
environment.
Is final report required by grantor? Yes E]No
Notification attached: M Yes ❑No, because
Comm. No.
Ref. To:
Ref. ,: e FEB ® 7 2022
Hawai'i County is an equal opportunity provider and employer Form NGA 05119
State of Hawaii Department of Defense
Hawaii EmergenqLM!nagement Agency
Emergency anage ent Performance Grant(EMPG)—Subrecipient Award
Subrecipient Name and Address: Subrecipient award No.:
Hawaii County Civil Defense EMF-2021-EP-00009-02
920 Ululani St.
Period of Performance for Subrecipient award:
Hila, Hawaii 96720 Start Date—(710112021
End Date—12/15/2022
Subrecipient DUNS N .: Research& Total Subrecipient Obligated Amount:
Development? 225,000.00
Yes ® NayR
Federal Grant Funding ID No.: Federal Grant Award Total Federal Grant Amount:
Date: $3,5£2,356.00
Notice of Funding Opportunity(NOFO)Title: CFDA Number and Title:
Fiscal Year(FY)2021 Emergency Management Performance 97.042 EMPG FY 2021
Grant Program(EMPG)
Name of Federal AwardingAgency: Name of State Administering Agency(SAA):
Department of Homeland Security(DHS) Hawaii Department of Defense(HI-DOD)
Federal Emergency Management Agency(FEMA) Hawaii Emergency Management Agency(HI-EMA)
Instructions/Comments
• Subrecipient award shall be in effect for the duration of the project period started above.Funds shall be made available
upon receipt of the fully executed Subrecipient Agreement and the encumbered purchase order,which obligates the state-
approved award amount. This agreement shall be signed by the agencies below and a copy be returned directly to the Hl
EMA of the Hl-000 by December 15,2021.
• The Subrecipient award is made in the amount and for the project period referenced above to the Subrecipient identified
above. This Subrecipient award is subject to compliance with the general conditions governing grants and subrecipient
awards to include the requirements under 2 CFR§200,331 for pass-through entities that are flow down to its
Subrecipients. This Subrecipient award is also subject to compliance with all federal and state laws,and all guidelines
identified in the above-mentioned Notice of Funding Opportunity.
• The Subrecipient acknowledges that since this Agreement involves federal award funding, the period of performance
described herein may begin prior to the availability of appropriated federal funds.The Subrecipient agrees that it shall not
hold the State of Hawaii,Hl-DOD,Hl-EMA,or the United States liable for any damages,claim far reimbursement,or any
type of payment whatsoever for goods ondfor services performed under this Agreement prior to or after the distribution
of appropriated federal funds, or if federal funds are not appropriated or in a particular amount.
Whereas,the parties hereto have executed this Agreement on the day and year last specified below.
FOR Tt#HAWAII DEPARTMENT OF DEFENSE: l FOR S RECIPIENT:
Signature Date Signatureto Date
Luke P.Meyers Talmadge agno
Administrator of Hawaii Emergency Management Civil Defense Administrator
`�`• `r Oct 4,2021 � =
Signature Date Signature Date
Kenneth S.Hara,Major General Mitchell D.Roth
Director of Hawaii Emergency Management Hawaii County Mayor
APPROVED AS TO FORM AND LEGALITY(if applicable): APP OVE F M ND GALITY(if applicable):
Oct 4,2421 `
iI�A go
Applicant's Legal Review Date Applicant's Legal Review Date
Michael Vincent
Deputy Attorney General
ARTICLE 1—KEY PERSONNEL
The individuals listed below shall be considered key personnel for point of contact under this Agreement.Any
substitution of key personnel by either party shall be made by written notification to the current key personnel.
SUBRECIPIENT Hawaii Department of Defense
Hawaii Emergency Management Agency
Name Talmadge Magna Name Luke P. Meyers
Title Civil Defense Administrator Title Administrator
E-Mail Tolmadgnowaiicunly.gov E
ge.ma a -Mail Luke.p,meyers@hawaii.gov
hao
Phone 808-953-0031 Phone 808-733-4300
Name - Name Savanna Holloway-Ledo
Title Title Grants Administrative Manager
E-Mail - E-Mail Savanna.n.holloway-Ledo@hawaii.gov
Phone Phone 808-733-4300x555
Name Name TrenmaLes-Hebert
Title Title Grants Program Manager
E-Mail E-Mail trenna.m.sykes-hebert@hawaii.gov
Phone Phone 808-733-4300x565
ARTICLE 11-PROGRAM DESCRIPTION
0 The Fiscal Year(FY)2021 EMPG from the DHS-21-GPD-042-09-02 Notice of Funding Opportunity
provides funds to support a comprehensive emergency management program able to respond to
natural and human-caused hazards, homeland security-related incidents,and other emergencies that
may threaten the property,safety,and well-being of the citizens,communities,and the environment.
• Files and information related to the EMPG Program can be found at
htW_S1J_wwwkrnaE_ov/site s efault/fligs men1Vfgtd& -Pregareciness-Grants-Manua. 1 02-
19 2021. df.
ARTICLE III-AUTHORITIES
• The EMPG is supported under the Department of Homeland Security Appropriations Act, 2019(Pub.L.
No.116-6),
• Both Hl-EMA and the Subrecipient shall follow the guidance listed in the FY 2021 NOFO guidance and
the CFDA number 97,042.
ARTICLE IV—AGREEMENT
HI-EMA awards a cost-reimbursable subaward, as described above.The Subrecipient shall adhere to the
budget and satisfactorily and completely perform all activities as described in the Hl-EMA approved
workplan.
ARTICLE V-PERFORMANCE PERIOD
• The FEMA Award Letter,Attachment#1, includes a 3-year performance period from October 1,2020 to
September 30,2023 for FY 2021 EMPG.The performance period for this agreement shall be effective
from July 01,2021 to December 15, 2022.
• The Subrecipient shall not incur costs pertaining to the operations of the program or any related
program project or activities beyond December 15,2022.If the Subrecipient requires additional time to
complete the activities,a written request with justification will need to be submitted to the HI-EMA
explaining why the additional time is required,The HkEMA will then determine if the request for
additional time will be granted.
FY 2021 Emergency management Performance Grant Program--Grant Number: EMF-2021-EP-00009
Subrecipient award-Grant Agreement Articles and Special Conditions
2
i
ARTICLE:VI—GRANT ACTIVITIES OUTLINE
• This agreement for the FY 2021 EMPG supports Subrecipient emergency management programs that
strengthen its capabilities to address all hazards.The EMPG program funds shall be used for emergency
management programs to accomplish the following initiatives.
a National Preparedness-Support the National Preparedness Goal, its five mission areas of
Prevention,Protection,Mitigation, Response and Recovery,and the Core Capabilities List which ?
identifies 32 core capabilities for Federal,State,and local jurisdictions.
• National Preparedness Goal-implement a common and shared approach to support incident
management, Establish a program designed to achieve the levels of capability needed to sustain
and enhance the effectiveness of the Subrecipient's emergency management program.
a Emergency Management Organization Program-Programs must continue to fund necessary
aspects of emergency management that supports day-to-day prevention,protection,mitigation,
response,and recovery activities.
o Emergency Management Accreditation Program(EMAP)-Emergency management programs
should take steps to move toward compliance with EMAP standards.
• Demonstrate how investments support closing capability gaps or sustaining capabilities
identified in the Threat and Hazard Identification and Risk Assessment(THIRA)/Stakeholder
Preparedness Review(SPR).
• The EMPG funds can be used to support regular salaries(no overtime)and associated fringe benefits;
travel;utilities;equipment;and supplies expenses.
• Personnel associated with the execution of the grant programs will be identified under the detailed
budget and narrative,and will outline Management and Administration (M&A)costs.The Subrecipient
may use funds to hire program personnel to support specific programs under planning,training,or
exercises, Personnel descriptions must be on file with grant records at the HI-EMA.
• EMPG funds supports any procurement of allowable EMPG-related equipment through the Authorized
Equipment List(AEL).
• The Subrecipient is not permitted to sub-grant funds to another agency.
ARTICLE VII -BUDGET AND REIMBURSEMENT
• The Subrecipient FY21 EMPG Budget Details are documented in Attachment#3-FY2021 EMPG Budget
Details.
• The EMPG will be made available to the Subrecipient on a reimbursement basis.
• There will be no payments in advance or in anticipation of goods or services to be provided under this
Agreement.The Subrecipient shall not submit an invoice in advance of delivery and invoicing of such goods
or services.
• Indirect costs are allowable under this program,as described in 2 CT.R.§200.454.With the exception of
recipients who have never received a negotiated indirect cost rate as described in 2 C.F.R.§200,414(f),
Subrecipients must have an approved indirect cost rate agreement with their cognizant Federal agency to
charge indirect costs to this subrecipient award.A copy of the approved rate is required at the time of
application and must be provided to HI-EMA before indirect costs are charged to the award,
• An original Bill for Collection/invoice requesting reimbursements with supporting documents will be
submitted to HI-EMA quarterly.Reimbursement of funds will be made payable by check to the Subrecipient,
provided that appropriate documentation for payment is submitted to HI-EMA.A final reimbursement
request is due 30 days after the end of the subrecipient award's period of performance.Final
FY 2021 Emergency Nianagement Performance Grant Program—Grant Number: EMF-2021-EP-00009
Subrecipient award-Grant Agreement Articles and Special Conditions
3
reimbursement will be based on documentation received.Bill for Collection/invoice received during the 90-
day grant closeout period will not be accepted,
• The method of payment will be by reimbursement.For reimbursements,the appropriate documentation for
payment will include a Copy of the purchase order/contract and vendor invoice certified "purchases/
services received,"The Subrecipient must provide a Certificate of Vendor Compliance with reimbursement
documentation.The Subrecipient should also be registered in the System for Award Management(SAM)
and have a Duns and Bradstreet Number(DUNS).The DUNS number must be on file with the HI-EMA.
• All reimbursement documents will be submitted to the HI-EMA with an original signature on the transmittal
reimbursement request.Payment will be made to the Subrecipient unless otherwise identified on the
transmittal reimbursement request.
• Reimbursement requests must be submitted no later than the due dates listed within the Timeline
(Attachment#2),but not more frequently than monthly, Reimbursement request totals should be
commensurate to the time spent processing by the Subrecipient and the HI-EMA.If the reimbursement
request is not substantial enough,the Subrecipient should request prior written approval from Hl-EMA Key
Personnel to waive the due date in the Timeline(Attachment#2)and instead submit those costs on the
next scheduled reimbursement due date contained in the Timeline.
• Receipts and/or backup documentation for any approved items that are authorized under this Agreement
must be maintained by the Subrecipient,consistent with record retention requirements of this Agreement,
and be made available upon request by HI-EMA and auditors.
• if the quarterly reports are not filed,reimbursement and/or advancements will be delayed or suspended.
• The Subreciplent shall only use federal award funds under this Agreement to supplement existing funds and
will not use them to replace(supplant) non-federal funds that have been budgeted for the same purpose,
The Subrecipient may be required to demonstrate and document that a reduction in non-federal resources
occurred for reasons otherthan the receipt or expected receipt of federal funds,
ARTICLE VIII-REPORTS
Financial Status and Programmatic Report
• The Subrecipient shall submit their financial and performance progress reports to HI-EMA within the
10th day of the following month after the end of each quarter. The Subrecipient shall also submit a final
financial report and program progress report to HI-EMA 30 days after the close of the grant award.
• With each reimbursement request,the Subrecipient shall report how the expenditures,for which
reimbursement is sought,relate to the project activities in the format provided by the HI-EMA,
• The reports will include a summary of how the expenses support identified Emergency Management
Functions and objectives,The Subrecipient is required to submit changes into the reports that may have
an impact on distribution of funds by program,discipline,and category.
• With the final reimbursement request,the Subrecipient shall submit to a final report describing all
completed activities under this Agreement,
• In conjunction with the final report,the Subrecipient shall submit a separate report detailing how the
EMPG Training and Exercise requirements were met for all personnel funded by federal or matching
L funds under this Agreement.
ARTICLE IX-ADMINISTRATIVE AND NATIONAL POLICY REQUIREMENTS
Cost Share/Match
• The Subrecipient shall provide a fifty percent match of non-federal origin.To meet matching
L requirements,the Subrecipient cash matching contributions must be considered reasonable,
FY 2021 Emergency Management Performance Grant Program--Grant Number. EMF-2021-EP-00009
Subrecipient award-Grant Agreement Articles and Special Conditions
4
allowable,allocable, and necessary under the grant program and must comply with all Federal
requirements and regulations, including, but not limited to,2 CFR Part 200.An appropriate
mechanism must be in place to capture,track,and document matching funds.In the final report,
the Subrecipient shall identify how the match was met and documented.If costs exceed the
maximum amount of funding,the Subrecipient shall pay the costs in excess of the approved
budget.Subrecipient agrees to allow the excess costs over the approved budget to be used as
additional non-federal cost share match for the State.
DHS Terms and Conditions
• Asa Subrecipient of the EMPG program funding,the Subrecipient shall comply with all applicable
DHS terms and conditions of the EMPG Award Letter and its incorporated documents for DHS Grant
No. EMF-2021-EP-00009,which are incorporated and made a part of this Agreement as Attachment
#1.
Federal Funding Accountability and Transparency Act(FFATA)
* The Subrecipient shall comply with the FFATA and related OMB Guidance consistent with Public Law
109-282 as amended by section 6202(a)of Public Law 110-2S2(see 31 U.S.C.6101 note)and complete
and return the FFATA Form, included by reference and made part of this Agreement,see Attachment
4,to HI-EMA.
internal Control
• Each entity receiving Federal Grant funds must establish and maintain effective internal controls over
federal awards to provide reasonable assurance that awards are being managed in compliance with
laws and regulations.
Monitoring
* HI-EMA will monitor the activities of the Subrecipient from award to closeout.The goal of the HI-
EMA's activities will be to ensure that agencies receiving federal pass-through funds are in
compliance with this Agreement,federal and state audit requirements,NOFO guidance,and
applicable federal and state financial regulations,as well as 2 CFR Part 200 Subpart F.
• The Subrecipient is subject to monitoring for all open grant programs.Monitoring activities may include,
but are not limited to:
• Review of financial and performance reports;
• Monitoring and documenting the completion of Agreement deliverables;
• Documentation of phone calls,meetings,e-malls,and correspondence;
• Review of reimbursement requests and supporting documentation to ensure compliance
and consistency with this Agreement, budget,and federal requirements;
• Observation and documentation of Agreement-related activities,such as exercises,training,
funded events,and equipment demonstrations;and
• On-site visits to review equipment records and inventories,to verify source documentation
for reimbursement requests and performance reports,and to verify completion of
deliverables.
* Compliance will be monitored throughout the performance period to assess risk.Concerns will be
addressed through a Corrective Action Paan as warranted.
National Incident Management System(NIMS)
• The Subrecipient is required to implement NIMS. Incident management refers to how incidents are
managed across all homeland security activities,including prevention, protection and response,
F§2021 Emergency Management Performance Grant Prograrn--Grant Number: EMF-2021-EP-00009
Subrecipient award•Grant Agreement Articles and Special Conditions
5
mitigation,and recovery,The Subrecipient must use standardized resource-management concepts
for resource typing and credentialing,and an inventory to facilitate the effective identification,
dispatch,deployment,tracking,and recovery of resources,
Emergency Operation Center(EOQ Activation
0 Upon activation of the Subrecipient's EOC,the Subrecipient shall submit a daily situation report to the
Hawaii State WebEOC.
Planning
• The Subrecipient shall complete an annual maintenance of the County Emergency Operations Plan and
provide proof of maintenance in the final report.
• The Subrecipient shall participate in the State's annual capabilities assessment forthe Stakeholder
Preparedness Review.
• The Subrecipient shall assist in developing and maintaining the State's Distribution Management Plan to
include,but not limit to County staging site plans,County commodity point of distribution site plans,
County staging and point of distribution staffing strategies/plans,County transportation
strategies/plans,and County resource sourcing strategies/plans.
• The Subrecipient shall participate and engage in workshops,meetings,and planning materials for debris
removal operations with HI-EMA.
The Authorized Equipment List(AEL)
• Priorto any procurement of allowable EMPG-related equipment,each item shall be verified against the
FEMA-issued Authorized Equipment List(AEL)and shall comply with the Subrecipient's Property and
Inventory Management Procedures(link to AEL List:hjte�.,�www,�emp.qa e-!2 ��ig. The
equipment must be necessary,reasonable,and applicable to the Emergency Management Program,and
be inventoried and available for HI-EMA inspection.
• The Subrecipient shall notify HI-EMA if:(1)the equipment is surplus and(2)if any equipment has a
current per-unit fair market value over five-thousand dollars($5,000),since it must comply with the
federal awarding agency's disposition requirements.
Subrecipients are required to include,with all equipment invoices,the AEL number with brief clarifying
information as to what the purchased equipment is and how it is related to the project or workplan.
Environmental and Historic Preservation(EHP)Review
• FEMA's Environmental and Historic Preservation(EHP)review process is required to ensure compliance
and enforcement of applicable laws,acts,regulations,and Executive Orders, in order to protect and
enhance the environment,and historic and cultural resources,
• Using federal funding from this subrecipient award,the Subrecipient is required to submit to HI-EMA
(for FEMA's EHP review and approval)the following planned purchases prior to the actual purchase(s)
being made(EHP FORM: http1J- Lwww.femaZ0v media-I ibra ry-dat 71096-
7df714gc7cg7d04714d473ScC3b1ab10d EHP Screening_Form t�df):
* Any equipment,to include items requiring modification/installation of a building,and mounting
brackets on a wall or ceiling;
* Construction and renovation that involve any type of exercise which causes any disturbance
towards the land,water,or vegetation;and/or building of temporary structures.
Inventory Control and Property Management
0 The Subrecipient is required to provide a complete inventory listing for each activity to the HI-EMA
prior to the official closeout of the FY 2021 EMPG.Changes in inventory such as fair,wear and tear,
disposal,and transfers must be annotated on inventory. Annual inventory listings will be provided to
FY 2021 Emergency Management Performance Grant Program--Grant Number: EMF-2021-EP-00009
Subrecipient award-Grant Agreement Articles and special Conditions
6
HI-EMA,and final inventory will be listed prior to the closeout of the grant,
Record Retention
• The Subrecipient must comply in accordance with 2 CFR§200.333 and agree to maintain all financial
records,supporting documents,statistical records,and all other non-Federal entity records pertinent to a
Federal award to sufficiently and properly reflect the Subrecipient's contracts,subrecipient awards,grant
administration,and payments,including all direct and indirect charges,and expenditures in the
performance of this Agreement(the"records").
• The Subrecipient's records related to this Agreement and the projects funded may be inspected and
audited by the HI-EMA or its designee,by the Hawaii Office of the Auditor, DHS,FEMA or their designees,
by the Comptroller General of the United States or its designees,or by other state or federal officials
authorized by law,for the purposes of determining compliance by the Subrecipient with the terms of this
Agreement and to determine the appropriate level of funding to be paid under the Agreement.
• The records shall be made available by the Subrecipient for such inspection and audit,together with
suitable space for such purpose,at any and all times during the Subrecipient's normal working day.
• The Subrecipient shall retain and allow access to all records related to this Agreement and the funded
project(s)for a period of at least six(6)years following final payment and closure of the grant under this
Agreement. Despite the minimum federal retention requirement of three(3)years,the more stringent
State requirement of six(6)years must be followed.
Standard Financial Requirements
• The Subrecipient shall comply with all applicable laws and regulations.A non-exclusive list of
regulations commonly applicable to DHS/FEMA grants are listed below.
* 2 CFR 200 Uniform Guidance-(Ij!t s(www.tijr,xpqcgi j,_, -
IFt rrnw i& iY1��32€2cfr 7t} me n �%tnlj
o Cost Principles are identified in 2CFR Part 200,Subpart E
Training and Exercise
• The Subrecipient shall participate in the State multi-year Integrated Preparedness Plan Workshop
(IPPW).
• The Subrecipient's EMPG-funded local personnel,including full-and part-time,shall complete the
following training requirements and record proof of completion.
c Complete and record proof of completion for the NIMS training requirements outlined in
the NIMS Training Program located at Lwr5:} ' wr Pa r,a. v1pa�rea ; eraenrnl =.rn, s rrafninr �. Lr
(to include ICS 100, ICS 200,15 700,and IS 800 for most personnel).The Subrecipient will
report training course completion by individual personnel along with the final report,and
o Complete either(1)the FEMA Professional Development Series IS 120,IS 230, IS 235,IS 240,
IS 241,IS 242,and IS 244,or(2)the National Emergency Management Basic Academy.The
Subrecipient will report training course completion by individual personnel along with the
final report,
• Previous versions of the IS courses meet the NIMS training requirement.A complete list of
Independent Study Program Courses may be found at tu',r ralo i�-jFrra�o�-'yn.
• Further information on the National Emergency Management Basic Academy and the
Emergency Management Professional Program can be found at:rx�Ros:r�Gra mn r�!Ea.�p,fn "'
• The Subrecipient of this agreement shall participate in no less than two exercises in the performance
period.The Subrecipient shall report exercise participation in the quarterly progress reports and also in
the final report;
FY 2021 Emergency Management Performance Grant Program--Grant Number: EMF-2021-ER-00009
Subrecipient award-Grant Agreement Articles and Special Conditions
7
ARTICLE X-CLOSEOUT
• Close out of your subrecipient award begins upon receipt of the final invoice or at the end of the EMPG
period of performance.HI-EMA is required to liquidate encumbrances and submit the grant for closeout
within 90 days after the period of performance ends.
• When deemed appropriate and in the best interest to the State,the HVEMA will request extensions to
the grant performance from DHS/FEMA. During the grant period,additional funds may be made
available to the Subrecipient specifically as the grant is being closed out and time is critical to encumber
funds,Conversely,there may be instances where funds are required to support statewide goals and
objectives. If such a situation arises and funds are required, no funds will be withdrawn without
coordination with the Subrecipient.
• Additional administrative guidance is provided to the Subrecipient. In addition to the terms stated in
this Grant Agreement Articles and Special Conditions,the Subrecipient is obligated to comply with the
requirements and procedures detailed in the FY 2021 EMPG Funding Opportunity Announcement.
Attachments:
1. FY 2021 EMPG Award Letter
2. FY 2021 EMPG Schedule and Dates
3. FY 2021 EMPG Budget Details
A. FFATA Form and Instructions
FY 2021 Emergency Management Performance Grant Program--Grant Number: EMF-2021-EP-00009
Subrecipient award-Grant Agreement Articles and Special Conditions
Award Letter
U.S. Department of Homeland Security
SAT Washington, D.C.20472
4 L}U61v ,;V.VZ�
Luke Meyers
Hawaii Department of Defense
3949 Diamond Head Road
Honolulu, HI 96816-4495
Re: Grant No.EMF-2021-EP-00009
Dear Luke Meyers:
Congratulations,on behalf of the Department of Homeland Security,your application for financial assistance submitted under
the Fiscal Year(FY)2021 Emergency Management Performance Grants has been approved in the amount of$3,562,346.00.
As a condition of this award,you are required to contribute a cost match in the amount of$3,562,346.00 of non-Federal funds,
or 50.00 percent of the total approved project costs of$7,124,692.00.
Before you request and receive any of the Federal funds awarded to you,you must establish acceptance of the award. By
accepting this award, you acknowledge that the terms of the following documents are incorporated into the terms of your
award:
• Agreement Articles(attached to this Award Letter)
• Obligating Document(attached to this Award Letter)
• FY 2021 Emergency Management Performance Grants Notice of Funding Opportunity.
• FEMA Preparedness Grants Manual
Please make sure you read,understand, and maintain a copy of these documents in your official file for this award.
In order to establish acceptance of the award and its terms, please follow these instructions:
Step 1:Please log in to the ND Grants system at https,/Iportal.fema.gov.
Step 2:After logging in,you will see the Home page with a Pending Tasks menu. Glick on the Pending Tasks menu,select the
Application sub-menu,and then click the link for"Award Offer Review"tasks.This link will navigate you to Award Packages
that are pending review.
Step 3: Click the Review Award Package icon(wrench)to review the Award Package and accept or decline the award. Please
save or print the Award Package for your records.
System for Award Management(SAM):Grant recipients are to keep all of their information up to date in SAM,in particular,
your organization's name,address, DUNS number, EIN and banking information.Please ensure that the DUNS number used
in SAM is the same one used to apply for all FEMA awards. Future payments will be contingent on the information provided
in the SAM; therefore,it is imperative that the information is correct.The System for Award Management is located at htt :11
� rrr, off.
If you have any questions or have updated your information in SAM, please let your Grants Management Specialist(GMS)
know as soon as possible. This will help us to make the necessary updates and avoid any interruptions in the payment
process.
PAULENE GRAHAM-MELVIN Program Branch Chief
Agreement Articles
Thu Oct 01 00:00:00 GMT 2020
U.S. Department of Homeland Security
yA7 : Washington, D.C,20472
0
ND S
AGREEMENT ARTICLES
Emergency Management Performance Grants
GRANTEE: Hawaii Department of Defense
PROGRAM: Emergency Management Performance
Grants
AGREEMENT NUMBER: EMF-2021-EP-00009-Sol
TABLE OF CONTENTS
Article I Assurances,Administrative Requirements, Cost Principles,
Representations and Certifications
Article 11 DHS Specific Acknowledgements and Assurances
Article III Acknowledgement of Federal Funding from DHS
Article IV Activities Conducted Abroad
Article V Age Discrimination Act of 1975
Article VI Americans with Disabilities Act of 1990
Article VII Best Practices for Collection and Use of Personally
Identifiable Information
Article VIII Civil Rights Act of 1964-Title VI
Article IX Civil Rights Act of 1968
Article X Copyright
Article XI Debarment and Suspension
Article XII Drug-Free Workplace Regulations
Article XIII Duplication of Benefits
Article XIV Education Amendments of 1972(Equal Opportunity in
Education Act)-Title IX
Article XV Energy Policy and Conservation Act
Article XVI False Claims Act and Program Fraud Civil Remedies
Article XVI I Federal Debt Status
Article XVIII Federal Leadership on Reducing Text Messaging while
Driving
Article XIX Fly America Act of 1974
Article XX Hotel and Motel Fire Safety Act of 1990
Article XXI Limited English Proficiency(Civil Rights Act of 1964,Title VI)
Article XXII Lobbying Prohibitions
Article XXIII National Environmental Policy Act
Article XXIV Nondiscrimination in Matters Pertaining to Faith-Based
Organizations
Article XXV Non-Supplanting Requirement
Article XXVI Notice of Funding Opportunity Requirements
Article XXVI I Patents and Intellectual Property Rights
Article XXVIII Procurement of Recovered Materials
Article XXIX Rehabilitation Act of 1973
Article XXX Reporting of Matters Related to Recipient Integrity and
Performance
Article XXXI Reporting Subawards and Executive Compensation
Article XXXI I SAFECOM
Article XXXIII Terrorist Financing
Article XXXIV Trafficking Victims Protection Act of 2000(TVPA)
Article XXXV Universal Identifier and System of Award Management
Article XXXVI USA PATRIOT Act of 2001
I
i
1
Article XXXViI Use of DHS Seal, Logo and Flags
t
s
Article XXXVIII Whistleblower Protection Act
Article XXXIX Prior Approval for Modification of Approved Budget
Article XL Disposition of Equipment Acquired Under the Federal Award
Article XLl Acceptance of Post Award Changes
Article XLII Environmental Planning and Historic Preservation (EHP)
Review
Article XLIll Performance Metrics
Article I-Assurances,Administrative Requirements, Cost Principles, Representations and Certifications
DHS financial assistance recipients must complete either the Office of Management and Budget(OMB)Standard Form 4248
Assurances-Non-Construction Programs,or OMB Standard Form 424D Assurances-Construction Programs, as applicable,
Certain assurances in these documents may not be applicable to your program,and the DNS financial assistance office(DHS
FAO)may require applicants to certify additional assurances. Applicants are required to fill out the assurances applicable to
their program as instructed by the awarding agency. Please contact the DHS FACT if you have any questions.
DHS financial assistance recipients are required to follow the applicable provisions of the Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards located at Title 2, Code of Federal Regulations
(C.F.R.)Part 200, and adopted by DHS at 2 C.F.R. Part 30012.
By accepting this agreement,the recipient and Its executives,as defined in 2 C.F.R.section 170.315,certify that the
recipient's policies are in accordance with OMB's guidance located at 2 C.F.R. Part 200,all applicable federal laws, and
relevant Executive guidance.
Article Il -DHS Specific Acknowledgements and Assurances
All recipients,subrecipients,successors, transferees,and assignees must acknowledge and agree to comply with applicable
provisions governing DNS access to records,accounts,documents, information,facilities, and staff,
1. Recipients must cooperate with any compliance reviews or compliance investigations conducted by DHS.
2. Recipients must give DHS access to, and the right to examine and copy, records, accounts,and other documents and
sources of information related to the federal financial assistance award and permit access to facilities,personnel, and
other individuals and information as may be necessary,as required by DHS regulations and other applicable laws or
program guidance.
3. Recipients must submit timely, complete,and accurate reports to the appropriate DHS officials and maintain appropriate
backup documentation to support the reports.
4. Recipients must comply with all other special reporting,data collection, and evaluation requirements, as prescribed by
law or detailed in program guidance.
5. Recipients of federal financial assistance from DHS must complete the DNS Civil Rights Evaluation Too/within thirty(30)
days of receipt of the Notice of Award or,for State Administrative Agencies,thirty(30)days from receipt of the DHS Civil
Rights Evaluation Tool from DHS or its awarding component agency.After the initial submission for the first award under
which this term applies, recipients are required to provide this information once every two(2)years if they have an active
award, not every time an award is made.Recipients should submit the completed tool, including supporting materials,
to CivilRightsEvaluation@hq.dhs.gov. This tool clarifies the civil rights obligations and related reporting requirements
contained in the DHS Standard Terms and Conditions.Subrecipients are not required to complete and submit this tool to
DHS.The evaluation tool can be found at https:l/www.dhs.gov/publicationldhs-civil-rights-evaluation-tool.
The DHS Office for Civil Rights and Civil Liberties will consider, in its discretion, granting an extension if the recipient
identifies steps and a timeline for completing the tool. Recipients should request extensions by emailing the request to
CivilRightsEvaluation@hq,dhs.gov prior to expiration of the 30-day deadline.
Article III-Acknowledgement of Federal Funding from DHS
Recipients must acknowledge their use of federal funding when issuing statements, press releases, requests for proposal,bid
invitations,and other documents describing projects or programs funded in whole or in part with federal funds,
Article IV-Activities Conducted Abroad
Recipients must ensure that project activities carried on outside the United States are coordinated as necessary with
appropriate government authorities and that appropriate licenses, permits,or approvals are obtained.
Article V-Age Discrimination Act of 1976
Recipients must comply with the requirements of the Age Discrimination Act of 1975, Pub. L. No. 94-135(1975)(codified as
amended at Tile 42, U.S. Code, section 6101 et seq.),which prohibits discrimination on the basis of age in any program or
activity receiving federal financial assistance.
Article VI-Americans with Disabilities Act of 1990
Recipients must comply with the requirements of Titles 1, 11,and III of the Americans with Disabilities Act, Pub. L. No. 101-336
(1990)(codified as amended at 42 U.S.C. sections 12101- 12213),which prohibits recipients from discriminating on the basis
of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and
certain testing entities.
Article VII-Best Practices for Collection and Use of Personally Identifiable Information
Recipients who collect personally identifiable information(Pit)are required to have a publicly available privacy policy that
describes standards on the usage and maintenance of the Pit they collect.DHS defines Pil as any information that permits the
identity of an individual to be directly or indirectly inferred,including any information that is linked or linkable to that individual.
Recipients may also find the DHS Privacy Impact Assessments, Privacy Guidance at hftp://www.dhs.gov/xlibrary/assets/
privacy/privacy_pia_guidancejune20lO,pdf and Privacy Template at hftps://www.dhs.gov/sites/defaultifiles/publications/
privacy_pia template 2017,pdf as usefut resources respectively.
Article Vill-Civil Rights Act of 1964-Title VI
Recipients must comply with the requirements of Title VI of the Civil Rights Act of 1964(codified as amended at 42 U.S.C.
section 2000d et seq.),which provides that no person in the United States will, on the grounds of race, color, or national origin,
be excluded from participation In, be denied the benefits of,or be subjected to discrimination under any program or activity
receiving federal financial assistance. DHS implementing regulations for the Act are found at 6 C.F.R. Part 21 and 44 C.F.R.
Part 7.
Article IX-Civil Rights Act of 1968
Recipients must comply with Title Vill of the Civil Rights Act of 1968, Pub. L.90-284,as amended through Pub. L. 113-4,
which prohibits recipients from discriminating in the sale,rental,financing,and advertising of dwellings,or in the provision of
services in connection therewith, on the basis of race, color, national origin, religion, disability,familial status,and sex(see
42 U.S.C.section 3601 et seq.),as implemented by the U.S.Department of Housing and Urban Development at 24 C.F.R.
Part 100.The prohibition on disability discrimination includes the requirement that new multifamily housing with four or more
dwelling units-i.e.,the public and common use areas and individual apartment units(all units in buildings with elevators and
ground-floor units in buildings without elevators)-be designed and constructed with certain accessible features- (See 24 C.F.R.
Part 100, Subpart D.)
Article X-Copyright
Recipients must affix the applicable copyright notices of 17 U.S.C.sections 401 or 402 and an acknowledgement of U.S.
Government sponsorship(including the award number)to any work first produced under federal financial assistance awards,
Article XI-Debarment and Suspension
Recipients are subject to the non-procurement debarment and suspension regulations implementing Executive Orders(E.O.)
12549 and 12689,which are at 2 C.F.R.Part 180 as adopted by DHS at 2 C.F.R. Part 3000.These regulations restrict
federal financial assistance awards, subawards, and contracts with certain parties that are debarred,suspended, or otherwise
excluded from or Ineligible for participation in federal assistance programs or activities.
Article XII-Drug-Free Workplace Regulations
Recipients must comply with drug-free workplace requirements in Subpart B (or Subpart C,if the recipient is an individual)of 2
C.F.R. Part 3001,which adopts the Government-wide implementation(2 C.F.R. Part 182)of Sec. 5152-5158 of the Drug-Free
Workplace Act of 1988(41 U.S.C. sections 8101-8106).
Article X111-Duplication of Benefits
Any cost allocable to a particular federal financial assistance award provided for in 2 C.F.R. Part 200, Subpart E may not
be charged to other federal financial assistance awards to overcome fund deficiencies;to avoid restrictions imposed by
federal statutes, regulations,or federal financial assistance award terms and conditions; or for other reasons. However, these
prohibitions would not preclude recipients from shifting costs that are allowable under two or more awards in accordance with
existing federal statutes, regulations,or the federal financial assistance award terms and conditions.
Article XIV-Education Amendments of 1972(Equal Opportunity in Education Act)-Title I
Recipients must comply with the requirements of Title Int of the Education Amendments of 1972, Pub.L.92-318(1972)
(codified as amended at 20 U.S.C. section 1681 et seq.), which provide that no person In the United States will,on the basis
of sex,be excluded from participation in, be denied the benefits of,or be subjected to discrimination under any educational
program or activity receiving federal financial assistance. DHS implementing regulations are codified at C.F.R.Part 17 and 44
C.F.R.Part 19.
Article XV-Energy Policy and Conservation Act
Recipients must comply with the requirements of the Energy Policy and Conservation Act, Pub, L.94-163(1975)(codified as
amended at 42 U.S.C. section 6201 et seq.), which contain policies relating to energy efficiency that are defined in the state
energy conservation plan issued in compliance with this Act.
Article XVI-False Claims Act and Program Fraud Civil Remedies
Recipients must comply with the requirements of the False Claims Act, 31 U.S.C.sections 3729-3733,which prohibit the
submission of false or fraudulent claims for payment to the federal government. (See 31 U.S.C, sections 3801-3812, which
details the administrative remedies for false claims and statements made,)
Article XVII-Federal Debt Status
All recipients are required to be non-delinquent in their repayment of any federal debt. Examples of relevant debt include
delinquent payroll and other taxes, audit disallowances,and benefit overpayments.(See OMB Circular A-129.)
Article XVIII -Federal Leadership on Reducing Text Messaging while Driving
Recipients are encouraged to adopt and enforce policies that ban text messaging while driving as described in E.O. 13513,
including conducting initiatives described in Section 3(a)of the Order when on official government business or when
performing any work for or on behalf of the federal government.
Article XIX-Fly America Act of 1974
Recipients must comply with Preference for U.S. Flag Air Carriers(air carriers holding certificates under 49 U.S.C.
section 41102)for international air transportation of people and property to the extent that such service is available, in
accordance with the International Air Transportation Fair Competitive Practices Act of 1974,49 U.S.C.section 40118, and
the interpretative guidelines issued by the Comptroller General of the United States in the March 31, 1981,amendment to
Comptroller General Decision B-138942.
Article XX-Hotel and Motel Fire Safety Act of 1990
In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, 15 U.S.C. section 2225x, recipients must ensure
that all conference, meeting, convention, or training space funded in whole or in part with federal funds complies with the fire
prevention and control guidelines of the Federal Fire Prevention and Control Act of 1974,(codified as amended at 15 U.S.C.
section 2225.)
Article XXI-Limited English Proficiency(Civil Rights Act of 1964,Title VI)
Recipients must comply with Title VI of the Civil Rights Act of 1964, (42 U.S.C.section 2000d et seq.)prohibition against
discrimination on the basis of national origin,which requires that recipients of federal financial assistance take reasonable
steps to provide meaningful access to persons with limited English proficiency(LEP)to their programs and services. For
additional assistance and information regarding language access obligations, please refer to the DHS Recipient Guidance:
https://www.dhs.gov/guidance-published-help-department-supported-organizations-provide-meaningful-access-people-
limited and additional resources on http://www.lep.gov.
Article XXII-Lobbying Prohibitions
Recipients must comply with 31 U.S.C. section 1352,which provides that none of the funds provided under a federal financial
assistance award may be expended by the recipient to pay any person to influence, or attempt to influence an officer or
employee of any agency, a Member of Congress,an officer or employee of Congress,or an employee of a Member of
Congress in connection with any federal action related to a federal award or contract,including any extension, continuation,
renewal, amendment,or modification.
Article XXIII -National Environmental Policy Act
Recipients must comply with the requirements of the National Environmental Policy Act of 1969(NEPA), Pub. L. 91-190
(11970)(codified as amended at 42 U.S.C. section 4321 et seq.)and the Council on Environmental Quality(CEQ)Regulations
for Implementing the Procedural Provisions of NEPA,which require recipients to use all practicable means within their
authority,and consistent with other essential considerations of national policy,to create and maintain conditions under which
people and nature can exist in productive harmony and fulfill the social, economic,and other needs of present and future
generations of Americans.
Article XXIV-Nondiscrimination in Matters Pertaining to Faith-Based Organizations
It is DHS policy to ensure the equal treatment of faith-based organizations in social service programs administered or
supported by DHS or its component agencies, enabling those organizations to participate in providing important social
services to beneficiaries.Recipients must comply with the equal treatment policies and requirements contained in 6 C.F.R.
Part 19 and other applicable statues, regulations, and guidance governing the participations of faith-based organizations in
individual DHS programs.
Article XXV-Non-Supplanting Requirement
Recipients receiving federal financial assistance awards made under programs that prohibit supplanting by law must ensure
that federal funds do not replace(supplant)funds that have been budgeted for the same purpose through non-federal
sources,
Article XXVI-Notice of Funding Opportunity Requirements
All the instructions,guidance, limitations,and other conditions set forth in the Notice of Funding Opportunity(NOFO)for this
program are incorporated here by reference in the award terms and conditions.All recipients must comply with any such
requirements set forth in the program NOFO.
Article XXVII-Patents and Intellectual Property Rights
Recipients are subject to the Bayh-Dole Act, 35 U.S.C. section 200 et seq, unless otherwise provided by law. Recipients are
subject to the specific requirements governing the development,reporting,and disposition of rights to inventions and patents
resulting from federal financial assistance awards located at 37 C.F.R. Part 401 and the standard patent rights clause located
at 37 C.F.R. section 401,14.
Article XXVIIII-Procurement of Recovered Materials
States, political subdivisions of states, and their contractors must comply with Section 6002 of the Solid Waste Disposal Act,
Pub. L.89-272(1965), (codified as amended by the Resource Conservation and Recovery Act,42 U.S.C. section 6962.)The
requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection
Agency(EPA)at 40 C.F.R. Part 247 that contain the highest percentage of recovered materials practicable,consistent with
maintaining a satisfactory level of competition.
Article XXIX-Rehabilitation Act of 1973
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Recipients must comply with the requirements of Section 504 of the Rehabilitation Act of 1973, Pub. L.93-112(1973),
(codified as amended at 29 U.S. , section 794,)which provides that no otherwise qualified handicapped individuals in t
the United States will,solely by reason of the handicap, be excluded from participation in, be denied the benefits of, or be
subjected to discrimination under any program or activity receiving federal financial assistance.
Article XXX-Reporting of Matters Related to Recipient Integrity and Performance {
If the total value of any currently active grants,cooperative agreements, and procurement contracts from all federal awarding
agencies exceeds$10,000,000 for any period of time during the period of performance of this federal award,then the
recipients must comply with the requirements set forth in the government-wide Award Term and Condition for Recipient
Integrity and Performance Matters located at 2 C.F.R. Part 200,Appendix X11,the full text of which is incorporated here by
reference in the award terms and conditions.
Article XXXI-Reporting Subawards and Executive Compensation
Recipients are required to comply with the requirements set forth in the government-wide award term on Reporting Subawards
and Executive Compensation located at 2 C.F.R, Part 170,Appendix A, the full text of which is incorporated here by reference
in the award terms and conditions.
Article XXXIi-SAFECOM
Recipients receiving federal financial assistance awards made under programs that provide emergency communication
equipment and its related activities must comply with the SAFECOM Guidance for Emergency Communication Grants,
including provisions on technical standards that ensure and enhance interoperable communications.
Article XXXIII-Terrorist Financing
Recipients must comply with E.O. 13224 and U.S. laws that prohibit transactions with,and the provisions of resources and
support to, individuals and organizations associated with terrorism. Recipients are legally responsible to ensure compliance
with the Order and laws.
Article XXXIV-Trafficking Victims Protection Act of 2040(NPA)
Recipients must comply with the requirements of the government-wide financial assistance award term which implements
Section 106(8)of the Trafficking Victims Protection Act of 2000(TVPA),codified as amended at 22 U.S.C, section 7104.The
award term is located at 2 C.F.R, section 175.15,the full text of which is incorporated here by reference,
Article XXXV-Universal Identifier and System of Award Management
Recipients are required to comply with the requirements set forth in the government-wide financial assistance award term
regarding the System for Award Management and Universal Identifier Requirements located at 2 C.F.R. Part 25,Appendix A,
the full text of which is incorporated here by reference.
Article XXXVI-USA PATRIOT Act of 2041
Recipients must comply with requirements of Section 617 of the uniting and Strengthening America by Providing Appropriate
Tools Required to Intercept and Obstruct Terrorism Act of 2001(USA PATRIOT Act),Pub.L. No. 107-56,which amends 18
U.S.C. sections 175-175c,
Article XXXVII-Use of DHS Seal,Logo and Flags
Recipients must obtain permission from their DHS FAQ prior to using the QHS seal(s), logos, crests or reproductions of flags
or likenesses of DHS agency officials, including use of the United States Coast Guard seal, logo, crests or reproductions of
flags or likenesses of Coast Guard officials.
Article XXXVIII-Whistleblower Protection Act
Recipients must comply with the statutory requirements for whistleblower protections(if applicable)at 10 U.S,C section 2409,
41 U.S.C. section 4712,and 10 U_S.C. section 2324,41 U.S.C. sections 4304 and 4310.
Article XXXIX-Prior Approval for Modification of Approved Budget
Before making any change to the FEMA approved budget for this award, you must request prior written approval from FEMA
where required by 2 C.F.R. Section 200.308, FEMA is also utilizing its discretion to impose an additional restriction under
2 C.F.R, Section 200,308(f)regarding the transfer of funds among direct cost categories, programs,functions,or activities,
Therefore,for awards with an approved budget where the federal share is greater than the simplified acquisition threshold
(currently$250,000),you may not transfer funds among direct cost categories, programs,functions,or activities without prior
written approval from FEMA where the cumulative amount of such transfers exceeds or is expected to exceed ten percent
(10%)of the total budget FEMA last approved. You must report any deviations from your FEMA approved budget in the first
Federal Financial Report(SF-425)you submit following any budget deviation, regardless of whether the budget deviation
requires prior written approval.
Article XL-Disposition of Equipment Acquired Under the Federal Award
When original or replacement equipment acquired under this award by the recipient or its subrecipients is no longer needed
for the original project or program or for other activities currently or previously supported by a federal awarding agency, you
must request instructions from FEMA to make proper disposition of the equipment pursuant to 2 C.F.R, Section 200,313.
Article XL1-Acceptance of Post Award Changes
In the event FEMA determines that changes are necessary to the award document after an award has been made,including
changes to period of performance or terms and conditions,recipients will be notified of the changes in writing.Once
notification has been made,any subsequent request for funds will indicate recipient acceptance of the changes to the
award. Please call the FEMA/GIVID Call Center at(866)927-5646 or via e-mail to -GM,0@feq1q_&_5,g_Q,�if you have any
questions.
Article XLII-Environmental Planning and Historic Preservation(EHP)Review
DHS/FEMA funded activities that may require an EHP review are subject to the FEMA Environmental Planning and Historic
Preservation (EHP)review process.This review does not address all federal, state, and local requirements.Acceptance of
federal funding requires recipient to comply with all federal,state,and local laws.
DHS/FEMA is required to consider the potential impacts to natural and cultural resources of all projects funded by DHS/
FEMA grant funds, through its EHP Review process, as mandated by the National Environmental Policy Act; National
Historic Preservation Act of 1966,as amended: National Flood Insurance Program regulations; and, any other applicable
laws and Executive Orders. To access the FEMA EHP screening form and instructions,go to the DHS/FEMA website at:
Mg p s.'t
�WfQm Imedia-librq�y1aset
s Vdocumenlsi90195. In order to initiate EHP review of your project(s),you must
complete all relevant sections of this form and submit it to the Grant Programs Directorate(GPD)along with all other pertinent
project information. The EHP review process must be completed before funds are released to carry out the proposed project;
otherwise, DHSIFEMA may not be able to fund the project due to noncompliance with EHP laws, executive order, regulations,
and policies.
If ground disturbing activities occur during construction,applicant will monitor ground disturbance, and if any potential
archeological resources are discovered,applicant will immediately cease work in that area and notify the pass-through entity,
if applicable,and DHS/FEMA.
Article XL1I1-Performance Metrics
Performance metrics for this program are as follows:
• Percent of funding allocated by the recipient to closing capability gaps, as reported in the state or territory's SPR.
• Percent of funding allocated by the recipient to build or sustain capabilities in priority areas identified in Section 10 of the
FY2021 EMPG Notice of Funding Opportunity,
• Percent of Planning,Training,and/or Exercise related to projects that align with closing capability gaps identified and
documented in the state/territory's most recent THIRA/SPR submission and other relevant information sources.
FEMA will analyze the above metrics through the review of state/territory SPR submissions, EMPG Work Plans, and required
programmatic reports,
BUDGET COST CATEGORIES
Personnel $1,235,768.46
1
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Fringe Benefits $651,856.40
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"ravel $57,040.00
Equipment $385,000,00
Supplies $3,587,346.00
Contractual $1,052,073.14
Construction $0.00
Indirect Charges $0.00
Other $155,608.00
Obligating Document for Award/Amendment
Ia.AGREEMENT NO. 2,AMENDMENT NO, 3. 4.TYPE OF ACTION 5.CONTROL NO.
EMF.202I-EP-00009-SOI *** RECIPIENT AWARD FX00244N2021T,
NO. WX03419N202 I T
996000896
6.RECIPIENT NAME AND 7. ISSUING FEMA OFFICF AND 8-PAYMENT OFFICE AND ADDRESS
ADDRESS ADDRESS FEMA Finance Center
Hawaii Department of FEMA-GPD 430 Market Street
Defense 400 C Street,S ,3rd floor Winchester,VA 22603
3949 Diamond Head Road Washington,DC 20472-3645
Honolulu,HI,96816-4495 POC:866-927-5646
9.NAME OF RECIPIENT PHONE NO, 10.NAME OF FEMA PROJECT COORDINATOR
PROJECT OFFICER 808733430OX8 ntral Scheduling and Information Desk
Savanna Holloway-Ledo Phone: 800-368-6498
Entail:Askesid,si:dhs.gov
11.EFFECTIVE DATE OF 12 13.ASSISTANCE ARRANGEMENT 14.PERFORMANCE PERIOD
THIS ACTION METHOD Cost Reimbursement
OF From: To
I0`01 2020
PAYMENT 10101/2020 00/3012023
PARS Budget Period
10/0112020 0913012023
15.DESCRIPTION OF ACTION
a.(Indicate funding data for awards or financial changes)
PROGRAM CFDA NO. ACCOUNTING DATA PRIOR AMOUNT CURRENT CUMULATIVE NON-
NAME (ACOS CODE) TOTAL AWARDED TOTAL FEDERAL COMMITMENT
ACRONYM XXXX-XXX-XXXXXX- AWARD THIS AWARD
XXXXX-XXXX-XXXX X ACTION
OR(-)
Emergency 97042 2021-FA-GAOI-RO97 •4101-D $000 s3,564346,00 53,562,348 00Seg 1f,tal,.
Management
Performance
Grants
Emergency 97.042 2021-06-5011 t3T-9097-4 101-D $0.00 so 00 $0100 Secy Tt lah
Management
Performance
Grants
$0.00 $3,562,346.00 $3,562,346.00 $3,562,346.00
b.To describe changes other than funding data or financial changes,attach schedule and check here,
NA
16 a.FOR NON-DISASTER PROGRAMS:RECIPIENT IS REQUIRED TO SIGN AND RETURN THREE(3)COPIES OF THIS
DOCUMENT TO FEMA(See Block 7 for address)
Emergency Management Performance Grants recipients are not required to sign and return copies of this document, However,recipients
should print and keep a copy of this document for their records.
16b.FOR DISASTER PROGRAMS:RECIPIENT IS NOT REQUIRED TO SIGN
This assistance is subject to terms and conditions attached to this award notice or by incorporated reference in program legislation cited
above.
17.RECIPIENT SIGNATORY OFFICIAL(Name and Title) DATE
18.FEMA SIGNATORY OFFICIAL(Name and Title) DATE
Tue Aug 31 15:55.27 GMT
2021
YULIYA ZINGERTAL RZAD,
I
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Attachment#2 - FY 2021 EMPG Schedule and Dates
FFY 2021 EMPG - EMF-2021-EP-00009-Q1 - Schedule and S`i nificant Dates
DATE TASK
July 1, 2021 Subrecipient award Start Date
January 10, 2022 Submit Financial and Progress Report
January 30, 2022 Submit reimbursement request
April 10, 2022 Submit Financial and Progress Report
April 30, 2022 Submit reimbursement request
July 10, 2022 Submit Financial and Progress Report
July 30, 2022 Submit reimbursement request
October 10, 2022 Submit Financial and Progress Report
October 30, 2022 Submit reimbursement request
December 15, 2022 Submit final reimbursement request
December 15, 2022 Grant Agreement End Date
January 10, 2023 Submit Financial and Progress Report
January 30, 2023 Submit reimbursement request
January 30, 2023 Submit final report,Training and Exercise Requirement report, and/or
other deliverables.
FY 2021 Emergency Management Performance Grant Program--Grant Number: EMF-2021-EP-00009
Subrecipient award-Grant Agreement Articles and Special Conditions
9
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Attachment#2- FY 2021 EP Schedule and dates
FFY 2021 EPG - EMF-2021-EP-00009®Schedule and Significant Dates
DATE TASK
July 1,2021 Subrecipient award Start Date mm
January 10,2022 Submit Financial and Progress Report
January 30,2022 Submit reimbursement request
April 10,2022 Submit Financial and Progress Report
April 30,2021 Submit reimbursement request
July 10,2021 Submit Financial and Progress Report
July 30,2021 Submit reimbursement request
October 10, 2021 Submit Financial:and Progress Report
October 30,2021 Submit reimbursement request
December 15,2021 Submit final reimbursement request
December 15,2021 Grant Agreement End Date
January 10,2021 Submit Financial and Progress Report
January 30,2021 Submit reimbursement request
January 30, 2022 Submit final report,Training and Exercise Requirement report, and/or
other deliverables.
FY 2021 Emergency Management Performance Grant Program--Grant Number: EMF-2021-EP-00009
Subrecipient award.Grant Agreement Articles and Special Conditions
Attachment#3-FY 2021 EMPG Budget Details
� a
FY23 EN1PG $ 225,000,00 $ 225,000,00 $ 450,000.00
' • $ 154,560.00 $ 154,560.00 $ 309,120.00
$ 70,440.00 $ 70,440.00 140,880.00
Cumulative transfers to budget categories in excess of 10%of the grant agreement amount will not be
reimbursed without prior written authorization from the HI-EMA.
FY 2021 Emergency Management Performance Grant Program--Grant dumber: EMF-2021-EP-00009
Subrecipient award-Grant Agreement Articles and Special Conditions