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Home My WebLink AboutCOM 0627.000 2020-2022 Mitchell D. Roth Deanna S. Sako Mayor ®,4 °" �ti�Ji„ Director Steven A. Hunt +r IV—M�:�r.. Deputy Director �rE oF•µrd County of Hawaii Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawaii 96720 (808)961-8234 • Fax(808)961-8569 February 3, 2022 ti t fir,4 Maile Medeiros David, Council Chair and _ Members of the Hawaii County Council Hawaii County Council 25 Aupuni Street u Hilo, Hawaii 96720 Re: Resolution for multi-year lease i Enclosed is a resolution authorizing the payment of funds for more than one fiscal year for a new multi-year lease agreement for three semi-tractors for the Department of Environmental Management, Solid Waste Division. This equipment will be used to transport refuse from the East Hawaii Regional Sort Station(EHRSS) to the West Hawaii Sanitary Landfill(W`HSL). The cost for the three semi-tractors will be approximately $14,100 per month for 60 months. The Department of Environmental Management requests that this resolution be waived from the Finance Committee and be placed on the February 23, 2022 Council agenda in order to expedite receipt of this equipment. If there are any questions, please do not hesitate to call Mike Kaha, from the Department of Environmental Management at 961- 8270. Deanna S. Sako Director of Finance Enc. c: DEM < A omr". 0. Ref. o Pi FG Hawaii County is an Equal Opportunity Employer and ProvidetRef• Cate FEB Form#: 8-52 7118/91 DEPARTMENT OF FINANCE REQUEST FOR COUNCIL ACTION DEPARTMENT: Environmental Management DATE: 01131/2022 STAFF CONTACT: Mike Kaha PHONE: 808-961-8270 A. REQUEST: Resolution authorizing the Mayor to enter into a multi-year lease agreement for a period of five (5) years for three (3) Semi-Tractors for the Department of Environmental Management, Solid Waste Division. B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): The Solid Waste Division is requesting to lease finance three (3) Semi-Tractors to be used to transport refuse from the East Hawai'i Regional Sort Station (EHRSS) to the West Hawaii Sanitary Landfill (WHSL). Due to aged fleet and constant repairs, the Division plans to replace three truck tractors. These three semi- tractors are over 14 years old and have over 240,000 miles. Currently, the Division hauls loads of municipal solid waste to the WHSL landfill daily, requiring at least four semi-tractors dedicated to this task. Since the start of the Covid-19 Pandemic in 2020, the Division has problems getting vehicles back into service due to supply chain problems for parts. The Division's aging fleet is taking longer to get repaired and back into operation. Dependable truck tractors need to be available to deliver collected wastes to WHSL. Without trucks the EHRSS cannot transfer the collected waste to the WHSL and is forced to store the undelivered waste, thus services at the transfer stations become curtailed as available fleet and drivers prioritize moving stored waste from the EHRSS to the WHSL, The purchase price is estimated at $266,000.00 each, or$798,000.00 for three (3) Semi-Tractors. The estimated lease payment is $14,100.00 per month for three semi-tractors. Funding for the lease is included in the FY 2021-2022 budget although the delivery of these semi-tractors is not expected until next fiscal year due to the long lead time for this equipment. This equipment will be leased financed such that the County will own the equipment at the end of the five (5) year lease. We respectfully request that this resolution be waived from the Council's Finance Committee and be placed on the February 23, 2022 Council agenda in order to expedite the procurement of this equipment. 3 SIGNED: DATE: Depart ent Head i v°k.,q AARON S.Y.CHUNG 4 MATT KANEALI I-KLEINFELDER MAILS MEDEIROS DAVID �,�t1it1'. Chairperson HOLEKA GORO INABA ASHLEY L.KIERKIEWICZ HEATHER L.KIMBALL 7 SUSAN L.K.LEE LOY Vice Chair .42, �a q;.':� HERBERT M."TIM"RICHARDS,III �A aF�aas'm REBECCA VILLEGAS HAWAII COUNTY COUNCIL County of Hawai`i Hawai`i County Building 25 Aupuni Street Hilo,Hawai`i 96720 February 9, 2022 Maile Medeiros David, Council Chair Hawaii County Council 25 Aupuni Street Hilo, Hawaii 96720 RE: RESOLUTION NO. 320-22: RESOLUTION AUTHORIZING THE PAYMENT OF FUNDS OF A LATER FISCAL YEAR AND OF MORE THAN ONE FISCAL YEAR FOR A MULTI-YEAR LEASE OF THREE (3) SEMI-TRACTORS FOR THE DEPARTMENT OF ENVIRONMENTAL MANAGEMENT Pursuant to Section 2(g) of Rule 4 of the Rules of Procedure of the Council of the County of Hawaii, this written request is submitted with my approval that the above-referenced matter be waived from the Committee on Finance to the full Council for immediate action. In reviewing this matter, timely approval is crucial. It is therefore advantageous that approval is granted and the matter be placed onto the next Council agenda for review. However, in the event this request is denied, for whatever reason, I understand the matter shall be referred to the Committee on Finance for placement on its future agenda. Sincerely, Matt Kaneal' i-Kleinf lder, Chairperson Committee Financ Abraroved/ at aiv to Council: Disapproved/Date/Refer to FC: t Maile edeir avid, Council Chair Maile Medeiros David, Council Chair Hawaii County Council FEB 1 � Hawaii County Council MKK/lk Hawai`i County is an Equal Opportunity Provider and Employer